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2012-104-1699 - Change Order to URS  1515  NW  167  Street, Building  5  Suite  200    Miami  Gardens, Florida  33169    City of Miami Gardens Agenda Cover Memo Council Meeting Date: July 11, 2012 Item Type: Resolution Ordinance Other X Fiscal Impact: Yes No Ordinance Reading: 1 st Reading 2 nd Reading X Public Hearing: Yes No Yes No Funding Source: Capital Projects Fund Advertising Requirement: Yes No X Contract/P.O. Required: Yes No RFP/RFQ/Bid #: X Strategic Plan Related Yes No Strategic Plan Priority Area: Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image X Communication Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address) X Sponsor Name Dr. Danny O. Crew, City Manager Department:Capital Improvements  Short  Title:  A RESOLUTION OF THE CITY CO UNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZIN G THE ISSUANCE OF A CHANGE ORDER IN THE AMOUNT OF TWENTY-FOUR THOUSAND FIVE HUNDRED NINETY-FIVE DOLLARS ($24,595.00) TO THAT CERTAIN AGREEMENT WITH URS CORPORATION FOR EXTENDED CONSTRUCTION ADMINISTRATION SERVICES, AGENCY REVISIONS AND CONSTRUCTION ADMINIST RATION ASSOCIATED WITH REQUIRED FIRE DEPARTMENT REVISIONS FOR THE MIAMI GARDENS MUNICIPAL COMPLEX APPR OVED IN ACCORDANCE WITH RESOLUTION NO. 2010-138-1319; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVID ING FOR AN EFFECTIVE DATE.  Staff  Summary:  Background:  ITEM K-9) CONSENT AGENDA RESOLUTION Change Order to URS Corp.   1515  NW  167  Street, Building  5  Suite  200    Miami  Gardens, Florida  33169   In  July  2010, the  City  Council  adopted  Resolution  No. 2010 ‐138 ‐1319  authorizing  the  City  Manager  to  issue  a  Purchase  Order  for  $3,274,571  to  URS  Corporation  (URS) for  the  design  and  construction  administration  services  for  the  new  Miami  Gardens  City  Hall  Municipal  Complex. URS  has  completed  all  of  the  Construction  Documents  for  the  entire  facility  and  the  Miami  Gardens  Building  Department  approved  the  project  on  April  20, 2012. The  Miami  Gardens  City  Hall  Municipal  Complex  project  is  being  developed  with  a  phased  approach  to  expedite  the  design  and  construction. Phase  I  of  the  new  construction  consists  of  the  Earthwork  Package  which  prepared  the  site  for  the  construction  of  the  Municipal  Complex. In  September  2011, City  Council  adopted  Resolution  No. 2011 ‐144 ‐1537  awarding  the  construction  for  the  Earthwork  Package  Guaranteed  Maximum  Price  #1  (GMP  #1) in  the  amount  of  $1,563,397  to  Skanska  Building  USA, Inc. Skanska  achieved  Substantial  Completion  on  February  21, 2012. The  Punch  List  has  been  completed  by  Skanska  and  the  Phase  I  Earthwork  project  is  in  the  close ‐out  phase. Included  in  the  GMP  #1  Earthwork  scope  of  work  is  a  Rain  Water  Harvesting  System  (RWHS) for  the  irrigation  of  the  entire  site. In  December  2011  Skanska  announced  that  it  would  not  be  possible  to  complete  the  RWHS  within  the  90 ‐day  duration  required  by  the  contract. The  City  Manager  granted  Skanska  a  44  day  time  extension  so  that  the  new  Substantial  Completion  date  was  February  21, 2012.   The  construction  for  GMP  #1  achieved  Substantial  Completion  on  February  21, 2012. Included  in  the  Earthwork  scope  is  new  domestic  water  pipes  and  fire  hydrants  around  the  site  and  fire  department  connections  for  each  of  the  future  buildings. The  Miami ‐Dade  Fire  Department  conducted  what  was  anticipated  to  be  the  Final  Inspection  for  the  fire  service  on  February  23, 2012. Even  though  the  Fire  Department  service  was  installed  as  indicated  on  the  construction  documents  that  were  approved  by  Miami ‐Dade  County, the  inspectors  requested  that  the  location  be  revised. Several  meetings  occurred  between  Miami  Gardens  Building  Department, City  Staff, Skanska, URS  and  the  Miami ‐Dade  Fire  Department  to  coordinate  the  relocation  of  the  fire  service. URS  issued  Field  Order  #1  to  Skanska  to  relocate  the  fire  service  on  March  14, 2012. A  change  order  was  negotiated  for  the  additional  work. Skanska  attempted  to  complete  all  of  the  new  work  within  the  contractual  Final  Completion  duration  but  was  unable  to  do  so.  Skanska  has  relocated  the  connections  and  provided  revised  information  for  the  as ‐built  drawings  which  have  to  be  approved  by  North  Miami  Beach  (water  service  provider) and  the  Miami ‐Dade  Health  Department. Skanska  has  analyzed  the  time  required  to  reinstall  the  fire  service, provide  the  revised  information  for  the  as ‐built  drawings  and  get  all  of  the  work  approved  by  the  agencies  having  jurisdiction. Skanska  has  requested  a  108  day  time  extension  to  complete  all  of  the  contract  requirements  and  achieve  Final  Completion  for  the  Phase  I  Earthwork  project.  The  City  Manager  has  negotiated  several  additional  service  change  orders  with  URS  to  increase  the  scope  of  the  work  that  was  required. The  additional  service  items  included:  Relocation  of  all  of  the  existing  trees  on  the  site;    1515  NW  167  Street, Building  5  Suite  200    Miami  Gardens, Florida  33169    Demolition  for  the  existing  Wachovia  building;  Separate  package  for  the  Phase  I  Earthwork  (GMP  #1);   Separate  package  for  Phase  II  City  Hall, Mechanical  building  and  Garage  (GMP#2);  Separate  package  Phase  III  Police  Department  Headquarters  (GMP  #2);   Design  for  the  new  NW  185 th  Terrace;  New  roadway  lighting  for  N.W. 27  Avenue  and  N.W. 187  Street  and;   Design  for  all  of  the  open  office  systems  furniture  for  the  City  Hall  and  Police  Department. The  total  for  all  previously  approved  additional  services  is  $324,707.50, which  is  approximately  10% of  the  original  contract  value. Current  Situation: Due  to  the  44 ‐day  Time  Extension  granted  to  achieve  Substantial  Completion  for  the  GMP  #1  Earthwork  project  and  the  108  day  Time  Extension  to  achieve  Final  Completion, URS  has  had  to  provide  extended  Construction  Administration  Services  which  included:  Attend  8  additional  Construction  Meetings;  Review  and  approve  3  additional  Monthly  Pay  Requisitions;   Revise  and  resubmit  previously  approved  drawings  to  all  of  the  agencies  due  to  the  relocation  of  the  fire  service  by  the  Miami ‐Dade  Fire  Department.  URS  also  provided  additional  Construction  Administration  Services  that  are  attributed  to  submittals  and  construction  that  did  not  conform  to  the  Construction  Documents. The  Construction  Contract  specifies  that  non ‐conforming  work  will  be  charged  back  to  Skanska. The  non ‐conforming  work  includes:  Shop  Drawings  and  submittals  that  required  more  than  two  reviews;  Field  Orders  associated  with  non ‐conforming  work;  Meetings  and  design  work  associated  with  non ‐conforming  work;  Site  Visits  associated  with  non ‐conforming  work. URS  submitted  proposals  for  the  Extended  Construction  Administration  Services, agency  revisions  and  non ‐conforming  work  to  the  City  on  June  1, 2012. Staff  negotiated  the  scope  and  the  fee  for  this  additional  work  and  received  a  revised  fee  proposal  on  June  18 th  and  19 th . The  combined  additional  fee  is  $24,595. The  City  Manager’s  10% approval  threshold  for  change  order  items  for  this  project  has  already  been  met. Staff  is  recommending  that  Council  approve  the  additional  fee  for  the  Extended  Construction  Administration  Services  and  work  associated  with  the  Fire  Department  Revisions  that  was  completed  by  URS. Proposed  Action:     1515  NW  167  Street, Building  5  Suite  200    Miami  Gardens, Florida  33169   It  is  recommended  that  the  City  Council  approve  the  attached  resolution  authorizing  the  City  Manager  to  issue  a  change  order  to  URS  Corporation  in  the  amount  of  $24,595  for  the  Extended  Construction  Administration  Services, Agency  Revisions, and  Construction  Administration  associated  with  the  non ‐conforming  work  for  the  Miami  Gardens  Municipal  Complex. Attachments:  Attachment  A  – URS  Additional  Service  Proposals, dated  June  18, 2012   Attachment  B  – URS  Additional  Service  Proposals, dated  June  19, 2012