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Home My WebLink About2012-105-1700 - Change Order to URS Corp 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 City of Miami Gardens Agenda Cover Memo Council Meeting Date: July 11, 2012 Item Type: Resolution Ordinance Other X Fiscal Impact: Yes No Ordinance Reading: 1 st Reading 2 nd Reading X Public Hearing: Yes No Yes No Funding Source: Capital Projects Fund Advertising Requirement: Yes No X Contract/P.O. Required: Yes No RFP/RFQ/Bid #: X Strategic Plan Related Yes No Strategic Plan Priority Area: Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image X Communication Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address) Sponsor Name Dr. Danny O. Crew, City Manager Department:Capital Improvements Short Title: A RESOLUTION OF THE CITY CO UNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZIN G THE ISSUANCE OF A CHANGE ORDER TO URS CORPORATION IN THE AMOUNT OF TWENTY-SEVEN THOUSAND, SIXTEEN DOLLARS ($27,016.00) TO INCORPORATE ALL SELECTED VALUE ENGINEERING IT EMS INTO THE CONSTRUCTION DOCUMENTS FOR THE MIAMI GA RDENS MUNICIPAL COMPLEX PROJECT, AS AUTHORIZED IN ACCORDANCE WITH RESOLUTION NO. 2010-138-1319; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDIN G FOR AN EFFECTIVE DATE. Staff Summary: Background: ITEM K-10) CONSENT AGENDA RESOLUTION Change Order to URS Corporation 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 In July 2010, the City Council adopted Resolution No. 2010 ‐138 ‐1319 authorizing the City Manager to issue a Purchase Order for $3,274,571 to URS Corporation (URS) for the design and construction administration services for the new Miami Gardens City Hall Municipal Complex. URS has completed all of the Construction Documents for the entire facility and the Miami Gardens Building Department approved the project on April 20, 2012. The Miami Gardens City Hall Municipal Complex project is being developed with a phased approach to expedite the design and construction. Phase I of the new construction consists of the Earthwork Package which prepared the site for the construction of the Municipal Complex. In September 2011, City Council adopoted Resolution No. 2011 ‐144 ‐1537 awarding the construction for the Earthwork Package Guaranteed Maximum Price #1 (GMP #1) in the amount of $1,563,397 to Skanska Building USA, Inc. Skanska achieved Substantial Completion on February 21, 2012. The Punch List has been completed by Skanska and the Phase I Earthwork project is in the close ‐out phase. Guaranteed Maximum Price #2 (GMP#2) will include the construction cost for the City Hall Building, Mechanical Building, Parking Garage, Site Work and Off ‐Site Improvements which are Phase II. GMP #2 will also include the construction cost for the Police Department Headquarters which is Phase III. As Skanska proceeded through the pricing exercise for GMP #2 with the completed construction documents many potential cost savings or “Value Engineering” items were identified. Skanska, URS and City staff had several meetings throughout April and May to select and negotiate the savings for the appropriate Value Engineering items. The total savings for the selected Value Engineering items is $2,218,438. The City Council approved the revised GMP #2, with the selected Value Engineering items removed for a total construction cost of $40,749,383 during the Council Meeting on May 23, 2012. The City has negotiated several additional service change orders with URS to increase the scope of the work that was required. The additional service items included:  Relocation of all of the existing trees on the site;  Demolition for the existing Wachovia building;  Separate package for the Phase I Earthwork (GMP #1);  Separate package for Phase II City Hall, Mechanical building and Garage (GMP#2);  Separate package Phase III Police Department Headquarters (GMP #2);  Design for the new NW 185 th Terrace;  New roadway lighting for N.W. 27 Avenue and N.W. 187 Street and;  Design for all of the open office systems furniture for the City Hall and Police Department. The total for all previously approved additional services is $324,707.50, which is approximately 10% of the original contract value. Current Situation: 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 URS submitted a proposal to incorporate all of the selected Value Engineering items into the approved Construction Documents on June 11, 2012. Staff negotiated the scope of this additional work and received a revised fee proposal on June 27, 2012. The additional fee totals $27,016, which is beyond the City Manager’s 10% approval threshold for change order items for a Purchase Order. Staff is recommending that Council approve the additional fee for URS to incorporate all of the selected Value Engineering items into the approved drawings and specifications and submit the revised construction documents to the appropriate county agencies and the City’s Building Department for review and approval. Proposed Action: It is recommended that the City Council approve the attached resolution authorizing the City Manager to issue a change order to URS Corporation in the amount of $27,016 to incorporate all of the selected Value Engineering items into the Construction Documents for the Miami Gardens Municipal Complex Project. Attachments: Attachment – URS revised Additional Service Proposal, dated June 27, 2012 ATTACHMENT A City of Miami Gardens New Municipal Center Project Fees for VAE & Other Required Document Modifications 28 ‐Jun ‐12 Skanska PCE#URS Task #VAE ITEMWORK REQUIRED # of Spec Sections / # of Drawings URS Arch hrs URS En gg hrs 31Ceiling tile alternateChange spec/notes 1/21 Change Room Finish Schedule 21 72Window treatment alternateChange spec/notes 12 103Eliminate traffic coating (PG)Change spec/notes Delete Spec Section1 Coord storage area roof finsh 21 114Hardscape paver alternateChange spec/notes 23 Review plans/details 11 125Eliminate site amenitiesChange spec/notes 11 Review plans/details 348 136 Eliminate electrical service concrete encasement except from MB except to PD Change spec/notes0/28 Review plans/details 14 7 Delete paralleling switchboardChange spec/notes1/220 Review plans/details 8Use generator alternate/ATSChange spec/notes1/320 Review plans/details 169Use light fixture alternateChange spec/notes1/824 Review plans/details 10Use lighting control alternateChange spec/notes1/14 Review plans/details 1811Eliminate invertor wire at CH & PDReview plans/details0/14 1912Change sub ‐feed to SDP2 ‐CReview plans/details 2013Change sub ‐feed to EDP ‐CReview plans/details0/12 2114Change sub ‐feed to SWBD ‐CReview plans/details0/12 2215 Use Sche 40 PVC pipe alternate below grade Change spec/notes0/224 Review plans/details 2316 Use sched 40 PVC fittings alternate below grade Change spec/notes0/2 1 4 Review plans/details 24 17 Eliminate anti ‐microbial duct coating Change spec/notes1/02 3018Delete stainless steel features at PGChange spec/notes Review plans/details 4 3319Delete paging systemReview plans/details 3420Add projector/screen at rm. 165Review plans/details0/2 included included 3521 Delete projector/screen at rear of Chambers Review plans/details 0/2 1 2 36 22 Delete exterior signageChange spec/notes 1 ("Future sign ‐not in scope")Review plans/details 1 3723Use tensile structure alternateChange spec/notes 3 Review plans/details 2 38 24 Eliminate site amenities Change spec/notes Review plans/details 3925Eliminate elect controls for blindsChange spec/notes0/22 Review plans/details 4226Add geo ‐textile below paversChange spec/notes 3 Review plans/details 3 4527Delete unit heaters in all stairwaysChange spec/notes0/6 included included Review plans/details 28ME Bldg Structural re ‐design for VC (vs piles)Change spec/notes Review plans/details102 29Security/It system refinementsChange spec/notes 6 6 Review plans/details 30Coordination of Site Civil/LandscapingReview plans/details 8 12 31Maintenance stock & warranty coordinationChange spec/notes 3 3 CMG VAE MODIFICATIONS FEES ATTACHMENT A 278 Design/Tech hours 57221 Jr Consultant hours33139 Technical time Consultant hours2482 Management time QMS hours48 PM hours810 30 Management hours 1218 308 Total Design/Management Hours Architectural fees Junior Consultant @ $652145 Consultant @ $1002400 PM/QMS @ 13 0 1560 6105 Engineering fee s Junior Consultant @ $659035 Consultant @ $1008200 PM/QMS @ 13 0 2340 19575 25,68 0 $ Total Fees25,680 $ Notes on Architectural & Engineering hours 1Management, architectural, and engineering rates are stulated values from the CMG/URS Continuing Agreement 2QMS hours will be Project Manager or Senior Engineer hourly rates.3Engineering associated with the foundation re ‐design will be based on the new Florida Building Code.Costs for Document Reproduction and Coodinatio n URS Hours 8 Hours $520.0 0 Approximately 100 Sheets x 4 Print.40 Each $160.0 0 Insert 400 Sheets $50 Hour $600.0 0 Binding4 Sets x 14 $14 Each $56.00 Total $1,336.0 0 Grand total for A&E fees and Reproduction costs $27,016 CMG VAE MODIFICATIONS FEES URS Corporation 7650 Corporate Center Drive Suite 401, Miami, Fl 33126-1220 Tel: 305-884-8900 Fax: 305-884-2665 www.urscorp.com 28 June 2012 Brandan DeCaro, RA Director of Capital Improvement Projects City of Miami Gardens 1515 NW 167 St. Building 5, Suite 200 Miami Gardens, FL 33169 RE: Proposal for modification of plans and specifications associated with Value Analysis and Engineering cost reductions New Municipal Center Project 18601 NW 27 TH Avenue Miami Gardens, Florida Dear Mr. DeCaro: Based on the City of Miami Gardens (CMG) decisions to modify the plans and specifications as part of the value analysis and engineering (VAE) process with the Contractor, URS Corporation (URS) has developed this proposal for our fees associated with documenting these changes. These additional services include making the architectural, engineering, civil, and landscaping changes to plans and specifications, resubmittal to the authorities having jurisdiction, and coordinating the new sheets with the sets permitted prior. These changes will require work on about 84 drawing sheets and changes to about 22 specification sections. URS proposes to provide these services and deliverables in accord with the Professional Services Agreement dated 02 ‐25 ‐09, RFQ # 08 ‐09 ‐006 Reso. # 2009 ‐37 ‐982. These additional services will be performed on a lump sum basis with a maximum fee of twenty ‐seven thousand, sixteen dollars ($27,016.00) developed as shown on Attachment A. These changes will require approximately 3 weeks to complete and an additional 3 days for reproduction and coordinating with current permit drawing sets. URS will consider an executed Purchase Order from the City of Miami Gardens as authorization to proceed. Should you have any question regarding this proposal, or require additional information, please do not hesitate to contact us. Sincerely, D. Timothy Currey, RA, NCARB Project Manager URS Corporation