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2012-105-1700 - Change Order to URS Corp  1515  NW  167  Street, Building  5  Suite  200    Miami  Gardens, Florida  33169    City of Miami Gardens Agenda Cover Memo Council Meeting Date: July 11, 2012 Item Type: Resolution Ordinance Other X Fiscal Impact: Yes No Ordinance Reading: 1 st Reading 2 nd Reading X Public Hearing: Yes No Yes No Funding Source: Capital Projects Fund Advertising Requirement: Yes No X Contract/P.O. Required: Yes No RFP/RFQ/Bid #: X Strategic Plan Related Yes No Strategic Plan Priority Area: Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image X Communication Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address) Sponsor Name Dr. Danny O. Crew, City Manager Department:Capital Improvements  Short  Title:  A RESOLUTION OF THE CITY CO UNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZIN G THE ISSUANCE OF A CHANGE ORDER TO URS CORPORATION IN THE AMOUNT OF TWENTY-SEVEN THOUSAND, SIXTEEN DOLLARS ($27,016.00) TO INCORPORATE ALL SELECTED VALUE ENGINEERING IT EMS INTO THE CONSTRUCTION DOCUMENTS FOR THE MIAMI GA RDENS MUNICIPAL COMPLEX PROJECT, AS AUTHORIZED IN ACCORDANCE WITH RESOLUTION NO. 2010-138-1319; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDIN G FOR AN EFFECTIVE DATE.  Staff  Summary:  Background:  ITEM K-10) CONSENT AGENDA RESOLUTION Change Order to URS Corporation   1515  NW  167  Street, Building  5  Suite  200    Miami  Gardens, Florida  33169   In  July  2010, the  City  Council  adopted  Resolution  No. 2010 ‐138 ‐1319  authorizing  the  City  Manager  to  issue  a  Purchase  Order  for  $3,274,571  to  URS  Corporation  (URS) for  the  design  and  construction  administration  services  for  the  new  Miami  Gardens  City  Hall  Municipal  Complex. URS  has  completed  all  of  the  Construction  Documents  for  the  entire  facility  and  the  Miami  Gardens  Building  Department  approved  the  project  on  April  20, 2012. The  Miami  Gardens  City  Hall  Municipal  Complex  project  is  being  developed  with  a  phased  approach  to  expedite  the  design  and  construction. Phase  I  of  the  new  construction  consists  of  the  Earthwork  Package  which  prepared  the  site  for  the  construction  of  the  Municipal  Complex. In  September  2011, City  Council  adopoted  Resolution  No. 2011 ‐144 ‐1537  awarding  the  construction  for  the  Earthwork  Package  Guaranteed  Maximum  Price  #1  (GMP  #1) in  the  amount  of  $1,563,397  to  Skanska  Building  USA, Inc. Skanska  achieved  Substantial  Completion  on  February  21, 2012. The  Punch  List  has  been  completed  by  Skanska  and  the  Phase  I  Earthwork  project  is  in  the  close ‐out  phase. Guaranteed  Maximum  Price  #2  (GMP#2) will  include  the  construction  cost  for  the  City  Hall  Building, Mechanical  Building, Parking  Garage, Site  Work  and  Off ‐Site  Improvements  which  are  Phase  II. GMP  #2  will  also  include  the  construction  cost  for  the  Police  Department  Headquarters  which  is  Phase  III. As  Skanska  proceeded  through  the  pricing  exercise  for  GMP  #2  with  the  completed  construction  documents  many  potential  cost  savings  or  “Value  Engineering” items  were  identified. Skanska, URS  and  City  staff  had  several  meetings  throughout  April  and  May  to  select  and  negotiate  the  savings  for  the  appropriate  Value  Engineering  items. The  total  savings  for  the  selected  Value  Engineering  items  is  $2,218,438. The  City  Council  approved  the  revised  GMP  #2, with  the  selected  Value  Engineering  items  removed  for  a  total  construction  cost  of  $40,749,383  during  the  Council  Meeting  on  May  23, 2012.  The  City  has  negotiated  several  additional  service  change  orders  with  URS  to  increase  the  scope  of  the  work  that  was  required. The  additional  service  items  included:  Relocation  of  all  of  the  existing  trees  on  the  site;  Demolition  for  the  existing  Wachovia  building;  Separate  package  for  the  Phase  I  Earthwork  (GMP  #1);   Separate  package  for  Phase  II  City  Hall, Mechanical  building  and  Garage  (GMP#2);  Separate  package  Phase  III  Police  Department  Headquarters  (GMP  #2);   Design  for  the  new  NW  185 th  Terrace;  New  roadway  lighting  for  N.W. 27  Avenue  and  N.W. 187  Street  and;   Design  for  all  of  the  open  office  systems  furniture  for  the  City  Hall  and  Police  Department. The  total  for  all  previously  approved  additional  services  is  $324,707.50, which  is  approximately  10% of  the  original  contract  value. Current  Situation:    1515  NW  167  Street, Building  5  Suite  200    Miami  Gardens, Florida  33169   URS  submitted  a  proposal  to  incorporate  all  of  the  selected  Value  Engineering  items  into  the  approved  Construction  Documents  on  June  11, 2012. Staff  negotiated  the  scope  of  this  additional  work  and  received  a  revised  fee  proposal  on  June  27, 2012. The  additional  fee  totals  $27,016, which  is  beyond  the  City  Manager’s  10% approval  threshold  for  change  order  items  for  a  Purchase  Order. Staff  is  recommending  that  Council  approve  the  additional  fee  for  URS  to  incorporate  all  of  the  selected  Value  Engineering  items  into  the  approved  drawings  and  specifications  and  submit  the  revised  construction  documents  to  the  appropriate  county  agencies  and  the  City’s  Building  Department  for  review  and  approval. Proposed  Action:  It  is  recommended  that  the  City  Council  approve  the  attached  resolution  authorizing  the  City  Manager  to  issue  a  change  order  to  URS  Corporation  in  the  amount  of  $27,016  to  incorporate  all  of  the  selected  Value  Engineering  items  into  the  Construction  Documents  for  the  Miami  Gardens  Municipal  Complex  Project. Attachments:  Attachment  – URS  revised  Additional  Service  Proposal, dated  June  27, 2012   ATTACHMENT   A City  of  Miami  Gardens New  Municipal  Center  Project Fees  for  VAE  & Other  Required  Document  Modifications 28 ‐Jun ‐12 Skanska  PCE#URS  Task  #VAE  ITEMWORK  REQUIRED # of  Spec  Sections  /   # of  Drawings URS         Arch  hrs URS         En gg  hrs 31Ceiling  tile  alternateChange  spec/notes 1/21 Change  Room  Finish  Schedule 21 72Window  treatment  alternateChange  spec/notes 12 103Eliminate  traffic  coating  (PG)Change  spec/notes Delete  Spec  Section1 Coord  storage  area  roof  finsh 21 114Hardscape  paver  alternateChange  spec/notes 23 Review  plans/details 11 125Eliminate  site  amenitiesChange  spec/notes 11 Review  plans/details 348 136 Eliminate  electrical  service  concrete  encasement  except  from  MB  except  to  PD Change  spec/notes0/28 Review  plans/details 14 7 Delete  paralleling  switchboardChange  spec/notes1/220 Review  plans/details 8Use  generator  alternate/ATSChange  spec/notes1/320 Review  plans/details 169Use  light  fixture  alternateChange  spec/notes1/824 Review  plans/details 10Use  lighting  control  alternateChange  spec/notes1/14 Review  plans/details 1811Eliminate  invertor  wire  at  CH  & PDReview  plans/details0/14 1912Change  sub ‐feed  to  SDP2 ‐CReview  plans/details 2013Change  sub ‐feed  to  EDP ‐CReview  plans/details0/12 2114Change  sub ‐feed  to  SWBD ‐CReview  plans/details0/12 2215 Use  Sche  40  PVC  pipe  alternate  below  grade Change  spec/notes0/224 Review  plans/details 2316 Use  sched  40  PVC  fittings  alternate  below  grade  Change  spec/notes0/2 1 4 Review  plans/details 24 17 Eliminate  anti ‐microbial  duct  coating  Change  spec/notes1/02 3018Delete  stainless  steel  features  at  PGChange  spec/notes Review  plans/details 4 3319Delete  paging  systemReview  plans/details 3420Add  projector/screen  at  rm. 165Review  plans/details0/2 included included 3521 Delete  projector/screen  at  rear  of  Chambers Review  plans/details 0/2 1 2 36 22 Delete  exterior  signageChange  spec/notes 1 ("Future  sign ‐not  in  scope")Review  plans/details 1 3723Use  tensile  structure  alternateChange  spec/notes 3 Review  plans/details 2 38 24 Eliminate  site  amenities Change  spec/notes Review  plans/details 3925Eliminate  elect  controls  for  blindsChange  spec/notes0/22 Review  plans/details 4226Add  geo ‐textile  below  paversChange  spec/notes 3 Review  plans/details 3 4527Delete  unit  heaters  in  all  stairwaysChange  spec/notes0/6 included included Review  plans/details 28ME  Bldg  Structural  re ‐design  for  VC  (vs  piles)Change  spec/notes Review  plans/details102 29Security/It  system  refinementsChange  spec/notes 6 6 Review  plans/details 30Coordination  of  Site  Civil/LandscapingReview  plans/details 8 12 31Maintenance  stock  & warranty  coordinationChange  spec/notes 3 3 CMG  VAE  MODIFICATIONS  FEES                        ATTACHMENT   A 278 Design/Tech  hours 57221 Jr  Consultant  hours33139 Technical  time Consultant  hours2482 Management  time QMS  hours48 PM  hours810 30 Management  hours 1218 308 Total  Design/Management  Hours Architectural  fees Junior  Consultant  @  $652145 Consultant  @  $1002400 PM/QMS  @  13 0 1560 6105 Engineering  fee s Junior  Consultant  @  $659035 Consultant  @  $1008200 PM/QMS  @  13 0 2340 19575 25,68 0 $                                            Total  Fees25,680 $     Notes  on  Architectural  & Engineering  hours 1Management, architectural, and  engineering  rates  are  stulated  values  from  the  CMG/URS  Continuing  Agreement 2QMS  hours  will  be   Project  Manager  or  Senior  Engineer  hourly  rates.3Engineering  associated  with  the  foundation  re ‐design  will  be  based  on  the  new  Florida  Building  Code.Costs  for  Document  Reproduction  and  Coodinatio n URS  Hours 8  Hours $520.0 0 Approximately  100  Sheets  x  4 Print.40  Each $160.0 0 Insert  400  Sheets $50  Hour $600.0 0 Binding4  Sets  x  14 $14  Each $56.00 Total $1,336.0 0 Grand  total  for  A&E  fees  and  Reproduction  costs $27,016 CMG  VAE  MODIFICATIONS  FEES                        URS Corporation 7650 Corporate Center Drive Suite 401, Miami, Fl 33126-1220 Tel: 305-884-8900 Fax: 305-884-2665 www.urscorp.com  28  June  2012                                                                                           Brandan  DeCaro, RA  Director  of  Capital  Improvement  Projects  City  of  Miami  Gardens   1515  NW  167  St. Building  5, Suite  200  Miami  Gardens, FL   33169   RE:   Proposal  for  modification  of  plans  and  specifications  associated  with  Value  Analysis  and  Engineering  cost  reductions   New  Municipal  Center  Project   18601  NW  27 TH  Avenue   Miami  Gardens, Florida     Dear  Mr. DeCaro:  Based  on  the  City  of  Miami  Gardens  (CMG) decisions  to  modify  the  plans  and  specifications  as  part  of  the  value  analysis  and  engineering  (VAE) process  with  the  Contractor, URS  Corporation  (URS) has  developed  this  proposal  for  our  fees  associated  with  documenting  these  changes.   These  additional  services  include  making  the  architectural, engineering, civil, and  landscaping  changes  to  plans  and  specifications, resubmittal  to  the  authorities  having  jurisdiction, and  coordinating  the  new  sheets  with  the  sets  permitted  prior. These  changes  will  require  work  on  about  84  drawing  sheets  and  changes  to  about  22  specification  sections.   URS  proposes  to  provide  these  services  and  deliverables  in  accord  with  the  Professional  Services  Agreement  dated  02 ‐25 ‐09, RFQ  # 08 ‐09 ‐006  Reso. # 2009 ‐37 ‐982.  These  additional  services  will  be  performed  on  a  lump  sum  basis  with  a  maximum  fee  of  twenty ‐seven  thousand, sixteen  dollars  ($27,016.00) developed  as  shown  on  Attachment  A.  These  changes  will  require  approximately  3  weeks  to  complete  and  an  additional  3  days  for  reproduction  and  coordinating  with  current  permit  drawing  sets.   URS  will  consider  an  executed  Purchase  Order  from  the  City  of  Miami  Gardens  as  authorization  to  proceed.  Should  you  have  any  question  regarding  this  proposal, or  require  additional  information, please  do  not  hesitate  to  contact  us.   Sincerely,  D. Timothy  Currey, RA, NCARB  Project  Manager  URS  Corporation