Loading...
2012-106-1701 - Bid to American Sports Corporation  1515  NW  167  Street, Building  5  Suite  200    Miami  Gardens, Florida  33169    City of Miami Gardens Agenda Cover Memo Council  Meeting  Date:  July  11, 2012  Item  Type:     (Enter  X  in  box) Resolution Ordinance  Other  X    Fiscal  Impact:  (Enter  X  in  box)   Yes    No  Ordinance  Reading: (Enter  X  in  box) 1 st  Reading  2 nd  Reading    X   Public  Hearing: (Enter  X  in  box) Yes  No  Yes  No   X    Funding  Source:  General  Fund  Advertising  Requirement: (Enter  X  in  box) Yes  No  X   Contract/P.O. Required: (Enter  X  in  box) Yes  No  RFP/RFQ/Bid  #:  ITB  # 11 ‐12 ‐024  X   Strategic  Plan  Related  (Enter  X  in  box) Yes  No  Strategic  Plan  Priority  Area:  Enhance  Organizational   Bus. & Economic  Dev  Public  Safety   Quality  of  Education   Qual. of  Life  & City  Image   Communication  Strategic  Plan  Obj./Strategy:  (list  the  specific  objective/strategy  this  item  will   address)  N/A   X  Sponsor  Name   Dr. Danny  O. Crew, City  Manager  Department: Parks  and  Recreation   Short  Title: A  RESOLUTION  OF  THE  CITY  COUNCIL  OF  THE  CITY  OF  MIAMI  GARDENS, FLORIDA, AWARDING  A  BID  TO  ALL  AMERICAN  SPORTS  CORPORATION  FOR  THE  MIAMI  GARDENS  YOUTH  SPORTS  FOOTBALL  AND  CHEERLEADING  PROGRAM; AUTHORIZING  THE  CITY  MANAGER  TO  ISSUE  A  PURCHASE  ORDER  IN  AN  AMOUNT  NOT  TO  EXCEED  SIXTY ‐FOUR  THOUSAND, THREE  HUNDRED  FIFTY ‐SIX  DO LLARS  ($64,356.00) FOR  THIS  PURPOSE; PROVIDING  FOR  THE  ADOPTION  OF  REPRESENTATIONS; PROVIDING  FOR  AN  EFFECTIVE  DATE.  Staff  Summary:    ITEM K-11) CONSENT AGENDA RESOLUTION Awarding a bid to All American Sports Corporation   1515  NW  167  Street, Building  5  Suite  200    Miami  Gardens, Florida  33169   Background   As  the  City  of  Miami  Gardens  Youth  Sports  (CMGYS) Football  and  Cheerleading  program  goes  into  it’s  third  year  of  exsistence, there  is  a  need  to  replace  or  recondition  various  pieces  of  equipment  that  have  been  damaged  throughout  the  past  two  seasons, and  that  are  no  longer  certified  for  use.  In  an  effort  to  provide  safe  football  equipment  for  the  CMGYS  the  City  solicited  bids  to  obtain  the  products  from  a  responsible  vendor.  The  equipment  included  new  football  helmets, reconditioning  of  existing  football  helmets, replacement  faceguards, mouthguards, sideline  kits  and  emblems. These  pieces  of  equipment  comprise  a  total  of  4,770  items.  City  Staff  prepared  specifications  and  advertised  an  Invtitation  to  Bid  (ITB) on  May  1, 2012.  A  broadcast  notice  was  sent  to  191  vendors.  Eleven  (11) vendors  requested  bid  packages.  The  bids  were  opened  on  May  17, 2012.  Five  (5) bids  were  received.  A  copy  of  the  proposal  document  and  submittals  are  available  at  the  Assistant  to  the  Mayor  and  Council’s  office  for  review.   Current  Situation  Bids  were  evaluated  for  compliance  with  specifications  and  compliance  with  vendor’s  ability  to  provide  needed  quantity  as  stated  in  the  ITB.  The  bid  tabulation  sheet  attached.  Based  on  the  evaluations, City  Staff  is  recommending  award  to  All  American  Sports  Corporation  of  Elyria, OH  for  the  products  needed.  The  total  annual  contract  amount  will  be  for  $64,356.00.  The  initial  term  of  the  contract  is  for  two  (2) years, with  a  two  (2) year  renewal  option. The  resolution  seeks  the  City  Council’s  approval  authorizing  the  City  Manager  to  execute  the  required  purchase  order. Proposed  Action:  That  the  City  Council  approve  the  attached  resolution.  Attachment:  Attachment  A  –Bid  Tabulation   DESCRIPTION Est. Qty.Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price Unit  Price Extended  PriceUnit  PriceExtended  Price 1 Youth DNA Pro+ Football Helmet with faceguard or "Approved Equal" meeting NOCSAE Standards. Brand: Schutt 300 $55.00$16,500.00$187.00$56,100.00$139.00$41,700.00 $170.00$51,000.00$64.00$19,200.00 Brand/Model Offered $52.95$15,885.00 2 Air XP Football Helmet with faceguard or "Approved Equal" meeting NOCSAE Standards. Brand: Schutt 250 $82.00$20,500.00$261.00$65,250.00$209.00$52,250.00 $200.00$50,000.00$109.75$27,437.50 Brand/Model Offered $62.95 $15,737.50 3 Reconditioning of Football Helmets in accordance with specifications.1000 $18.70$18,700.00$35.00$35,000.00No BidNo Bid $23.50$23,500.00 4 YF, DNA or Standard Replacement Faceguards 300 $12.00$3,600.00$16.95$5,085.00$28.00$8,400.00 $25.00$7,500.00$14.95$4,485.00 Brand/Model Offered Riddell Attack Miami, FL Schutt  XP  Hybrid Schutt Standard Matty's  Sports Schutt-Air XP City of Miami Gardens Schutt/Youth DNA Pro+BSN SportsBaker's Sports, Inc.ADK  Sports Alternate: Shutt Air Standard Alternate: Rawlings Momentum Schutt/Youth DNA Pro+Schutt-Air XP Elite Riddel Youth Revo This  is  only  a  tabulation  of  prices  submitted  and  is  not  an  indication  of  award  or  responsiveness.May 17, 2012 ITB # 11-12-024 FOOTBALL HELMETS Elyria, OhioDavie, FLJacksonville, FL Miami  Gardens, FL Riddell RiddellSchutt Schutt 710500CCSchutt Schutt Schutt Schutt-Air XP 5 Adams MG-301 Mouthguards or approved equal 1200 $0.38$456.00$0.45$540.00$0.35$420.00 $1.00$1,200.00$0.45$540.00 Brand/Model Offered Options 1-100 0.45$0.60$0.50 $1.00$0.45 6 Schutt Sideline Kit 8500X or a pp roved e q ual 20 $77.00$1,540.00$206.00$4,120.00$179.00$3,580.00 $300$6,000.00$109.00$2,180.00 Brand/Model Offered 7 Team emblems -self adhesive 1700 $1.80$3,060.00$3.00$5,100.00$3.50$5,950.00 $1.32$2,244.00$3.25$5,525.00 TOTAL $64,356.00$171,195.00$112,300.00$117,944.00$82,867.50 Total with alternate $67,852.50 Shutt 8500 Shutt 8500-V Athletic  DRK Ath. Specialties/FRK ADK  Sports: Non ‐responsive ‐ Bidder  did  not  bid  on  all  items Baker's  Sports: Non ‐responsive ‐ Bidder  did  not  bid  on  all  items Riddell-45791Adams MG-301Adams MG-301Adams MG-301