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Home My WebLink About2012-133-1728 - Awarding a bid to Atlantic Icon Corp 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 City of Miami Gardens Agenda Cover Memo Council Meeting Date: September 12 ,2012 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading:(Enter X in box) 1 st Reading 2 nd Reading X Public Hearing:(Enter X in box) Yes No Yes No Funding Source: Community Development Block Grant ; Miami Dade County building Better Communities General Obligation Bond; Park Impact Fees Advertising Requirement:(Enter X in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #:RFQ 11 ‐12 ‐018 Architect/Engineer Svcs. ITB#11 ‐12 ‐026 Perimeter Fence Project @ Betty T. Ferguson Complex X Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Area: Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image X Communication Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address) X Sponsor Name Danny Crew, City Manager Department: CIP / Parks & Recreation Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AWARDI NG A BID TO ATLANTIC ICON, CORP., IN AN AMOUNT NOT TO EXC EED SIX HUNDRED FIFTY–EIGHT THOUSAND, ONE HUNDRED NINETY-SIX DOLLARS AND TWELVE CENTS ($658,196.12), WHICH I NCLUDES A TEN PERCENT (10%) CONTINGENCY, TO FURNISH AND IN STALL AN ESTATE FENCE WITH GATES, IRRIGATION AND LANDSCAPING ALONG THE PERIMETER OF THE BETTY T. FERGUSON RECEATIONAL COMPLEX; AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE AND ATTEST RESPECTIVELY, THAT CERTAIN AGREEMENT WITH ITEM K-13) CONSENT AGENDA RESOLUTION Awarding a Bid to Atlantic Icon, Corp. 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 ATLANTIC ICON, CORP., FOR THIS PURPOSE, A COPY OF WHICH IS ATTACHED HERETO AS EXHIBIT “A”; PROVIDING FOR INSTRUCTIONS TO THE CITY CLERK; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. Staff Summary: Background The 2006 master development plan for the Betty T. Ferguson Recreational Complex included a perimeter fence for site and facility security. Due to budgetary constraints in the initial project programing phase, fencing was not included in the original scope of work. The complex includes several buildings and other recreational amenities that were damaged and severely vandalized in 2011 due to the absence of perimeter protections that would have maintain the site security during and after the hours of operation. The absence of perimeter security and fencing leaves the site exposed to uncontrolled access during the day as well as during controlled and ticketed sporting and special events. In May 2011 staff contacted the project architect CPZ Architects Inc. to develop a conceptual fencing plan along with budgetary estimates for the complex. Final construction documents were also executed by CPZ Architects Inc. The perimeter security elements include metal estate fencing with vehicular and pedestrian gates along the property’s perimeter. The design includes concrete pilaster columns uniformly spaced along with metal estate fencing framing into the pilasters. Landscaping along with an automatic irrigation system was incorporated into the project to soften the rigid line of the fencing. The landscaping has been designed to provide visibility and ease of monitoring of onsite activities beyond the fence line into the site for security using Crime Prevention through Environmental Design Principles. Analysis The development and construction of the fence will greatly enhance the security at the site and reduce the cost of manpower for securing and monitoring the site while making it safe for public occupancy. The City will utilize Community Development Block Grant (CDBG) funds for this fencing project. City Staff has identified $158,244 of CDBG funds from the 2011 ‐2012 program year that is available for Park Capital Improvements. Betty T. Ferguson Recreational Complex is adjacent to a census tract that has more than 51% of its households that are low ‐to ‐moderate income, making this project eligible under the CDBG program. Moreover, parks capital improvements are reflected in the City’s CDBG 5 ‐year Consolidated Plan and Annual Action Plan. Additional funding will be supplied by the Miami Dade County Building Bette Communities General Obligation Bond program and Parks Impact Fees. Current Situation Specifications were prepared by City staff and CPZ Architects, Inc. for the Perimeter Fence and posted Bid #11 ‐12 ‐0026 on June 11, 2012. A broadcast notice was sent to 1377 vendors. Twenty ‐one bid 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 packages were requested. The bids were opened on July 19, 2012. Eight bids were received and publicity read. Bids were evaluated for compliance with the specifications and their ability to perform the work. Staff checked references of the apparent low bidder for past performances, finances, and insurances. All of the references were favorable, the finances are satisfactory, and the insurance is sufficient. A copy of the proposal document and submittals are available at the Assistant to the Mayor and Council’s Office for review. The apparent low bidder indicated that they would hire ten unemployed residents if awarded this contract. Proposed Action: It is recommended that City Council approve the attached resolution authorizing the City Manager to execute a contract with Atlantic Icon, Corp. located in Hollywood, Florida, in an amount not to exceed $658,196.12, which includes the 10% contingency, to furnish and install an estate fence with gates, irrigation and landscape along the perimeter of the Betty T. Ferguson Recreational Complex. Attachment: Attachment A – Bid Tabulation PERIMETER FENCE PROJECT @ BETTY T. FERGUSON COMPLEX ITB#11 ‐12 ‐026 July 19, 2012 @ 2:00 pm.Bid Tabulation Sheet Atlantic Icon, CorpCityworks Const.Cam Group LLC Hollywood, FLMiami, FLPt. St. Lucie, FL Bid ItemQtyUnit PriceTotalUnit PriceTotalUnit PriceTotal #1 ‐ Mob1$27,700.00$27,700.00$30,653.49$30,653.49$34,277.00$34,277.00 #2 MOT1$1,500.00$1,500.00$8,014.57$8,014.57$2,080.00$2,080.00 Sub Total$29,200.00$38,668.06$36,357.00 #3 Concrete1$76,216.11$76,216.11$135,285.00$135,285.00$194,764.00$194,764.00 #4 TestSoil Bore1$1,500.00$1,500.00$1,200.00$1,200.00$1,248.00$1,248.00 #4A Test Con.1$1,000.00$1,000.00$4,105.00$4,105.00$4,269.00$4,269.00 #5 Fence1$290,200.00$290,200.00$252,486.00$252,486.00$262,585.00$262,585.00 #5A Misc1$39,007.00$39,007.00$54,110.32$54,110.32$10,600.00$10,600.00 Sub Total$407,923.11$447,186.32$473,466.00 #6 Irr1$11,200.00$11,200.00$10,865.00$10,865.00$11,299.00$11,299.00 #6A Heads1$9,210.00$9,210.00$12,555.00$12,555.00$13,057.00$13,057.00 #6B Mainline1$7,800.00$7,800.00$13,100.00$13,100.00$13,624.00$13,624.00 #6C Lateral1$14,590.00$14,590.00$12,815.00$12,815.00$13,327.00$13,327.00 Sub Total$42,800.00$49,335.00$51,307.00 #7 Scheff.278$7.00$1,946.00$6.00$1,668.00$7.80$2,168.40 #8 Date Palm7$225.00$1,575.00$150.00$1,050.00$151.32$1,059.24 #9 Cabbage52$250.00$13,000.00$165.00$8,580.00$172.12$8,950.24 #10 Copperleaf30$15.00$450.00$40.00$1,200.00$3.64$109.20 #11 Black Ti69$18.00$1,242.00$12.00$828.00$36.92$2,547.48 #12 Auntie Ti135$18.00$2,430.00$18.00$2,430.00$36.92$4,984.20 #13 Bromilad39$35.00$1,365.00$15.00$585.00$21.32$831.48 #14 Cocoplum66$15.00$990.00$6.00$396.00$7.80$514.80 #15 Ficus1772$15.00$26,580.00$6.00$10,632.00$7.80$13,821.60 #16 Ginger148$18.00$2,664.00$8.00$1,184.00$10.92$1,616.16 #17 Holly597$15.00$8,955.00$7.00$4,179.00$8.32$4,967.04 #18 Juniper246$15.00$3,690.00$6.00$1,476.00$8.32$2,046.72 #19 Simpson60$15.00$900.00$6.00$360.00$7.80$468.00 #20 St. Aug. 70000$0.30$21,000.00$0.32$22,400.00$0.33$23,296.00 #21 Relocate1$2,250.00$2,250.00$5,205.00$5,205.00$3,692.00$3,692.00 #22 Soil 1000 cy1$15,000.00$15,000.00$1,800.00$1,800.00$34,320.00$34,320.00 #23 Mulch 300 cy1$7,200.00$7,200.00$5,687.50$5,687.50$9,360.00$9,360.00 #24 Maint12$600.00$7,200.00$775.00$9,300.00$806.00$9,672.00 Sub Total$118,437.00$78,960.50$124,424.56 TOTAL $598,360.11$614,149.88$685,554.56 Alternate Deduct Irr$40,000.00$49,335.00$51,307.00 Deduct Plant$110,000.00$77,880.50$124,425.00 Sub Total$150,000.00$127,215.50$175,732.00 TOTAL/W.ALT $448,360.11$486,934.38$509,822.56 cont. Bid ItemUnit PriceUnit PriceUnit Price 7005$85.00$45.00$47.00 5505$45.00$30.00$31.00 1800$25.00$15.00$16.00 Csh 80$5.50$5.00$5.00 Sch 40$4.50$1.00$1.00 3/4 Sch 40$1.50$2.50$3.00 1.0 Sch 40$2.00$2.75$3.00 1.25 Sch 40$2.50$3.00$3.00 1.5 Sch 40$2.75$3.50$4.00 2.0 Sch 40$3.00$3.95$4.00 2.5 Class 160$3.50$4.50$5.00 3.0 Class 160$4.50$4.75$5.00 4.0 Class 160$6.50$7.00$7.00 6.0 Class 160$7.50$9.75$10.00 This is only a tabulation of prices submitted and is not an indication of award or responsiveness Atlantic Icon Corp. ‐clarified their total price should be their unit price for bid items21 ‐23 Cityworks Const. ‐clarifed their total price should be their unit price for bid items 21 ‐23 PERIMETER FENCE PROJECT @ BETTY T. FERGUSON COMPLEX ITB#11 ‐12 ‐026 July 19, 2012 @ 2:00 pm.Bid Tabulation Sheet J.R.T. ConstructionJCM DevelopmentAzulejo Inc.Hialeah Gardens, F L Miami,FLNorth Miami Bch, FL Bid ItemQtyUnit PriceTotalUnit PriceTotalUnit PriceTotal #1 ‐ Mob1$34,872.00$34,872.00$22,193.46$22,193.46$33,500.00$33,500.00 #2 MOT1$23,379.00$23,379.00$6,590.16$6,590.16$9,000.00$9,000.00 Sub Total$58,251.00$28,783.62$42,500.00 #3 Concrete1$106,193.00$106,193.00$155,917.69$155,917.69$155,000.00$155,000.00 #4 TestSoil Bore1$825.00$825.00$1,200.00$1,200.00$2,800.00$2,800.00 #4A Test Con.1$450.00$450.00$4,105.00$4,105.00$1,700.00$1,700.00 #5 Fence1$277,950.00$277,950.00$285,210.04$285,210.04$295,000.00$295,000.00 #5A Misc1$73,499.00$73,499.00$39,684.85$39,684.85$29,000.00$29,000.00 Sub Total$458,917.00$486,117.58$483,500.00 #6 Irr1$11,200.00$11,200.00$7,908.19$7,908.19$16,500.00$16,500.00 #6A Heads1$9,210.00$9,210.00$20,726.05$20,726.05$27,500.00$27,500.00 #6B Mainline1$7,800.00$7,800.00$23,949.25$23,949.25$16,500.00$16,500.00 #6C Lateral1$14,590.00$14,590.00$28,194.90$28,194.90$19,500.00$19,500.00 Sub Total$42,800.00$80,778.39$80,000.00 #7 Scheff.278$5.00$1,390.00$7.69$2,137.82$12.00$3,336.00 #8 Date Palm7$90.00$630.00$175.74$1,230.18$200.00$1,400.00 #9 Cabbage52$160.00$8,320.00$192.21$9,994.92$300.00$15,600.00 #10 Copperleaf30$5.00$150.00$4.39$131.70$20.00$600.00 #11 Black Ti69$9.00$621.00$27.46$1,894.74$22.00$1,518.00 #12 Auntie Ti135$9.00$1,215.00$43.93$5,930.55$22.00$2,970.00 #13 Bromilad39$17.50$682.50$24.71$963.69$55.00$2,145.00 #14 Cocoplum66$6.00$396.00$7.69$507.54$12.00$792.00 #15 Ficus1772$6.00$10,632.00$7.14$12,652.08$11.00$19,492.00 #16 Ginger148$12.00$1,776.00$8.79$1,300.92$15.00$2,220.00 #17 Holly597$7.50$4,477.50$9.06$5,408.82$13.00$7,761.00 #18 Juniper246$7.00$1,722.00$8.38$2,061.23$11.00$2,706.00 #19 Simpson60$7.00$420.00$8.79$527.40$14.00$840.00 #20 St. Aug. 70000$0.48$33,600.00$0.31$21,700.00$0.34$23,800.00 #21 Relocate1$2,400.00$2,400.00$5,491.80$5,491.80$9,000.00$9,000.00 #22 Soil 1000 cy1$32,000.00$32,000.00$28,557.36$28,557.36$22,000.00$22,000.00 #23 Mulch 600 cy1$12,000.00$12,000.00$10,873.76$10,873.76$19,000.00$19,000.00 #24 Maint12$2,088.00$25,056.00$302.05$3,624.60$3,200.00$38,400.00 Sub Total$137,488.00$114,989.11$173,580.00 TOTAL $697,456.00$710,668.70$779,580.00 Alternate Deduct Irr$42,800.00$80,773.79$80,000.00 Deduct Plant$137,488.00$115,090.22$173,780.00 Sub Total $180,288.00$195,864.01$253,780.00 TOTAL/W.ALT$517,168.00$514,804.69$525,800.00 cont. Bid ItemUnit PriceUnit PriceUnit Price 7005$86.25$82.38$149.00 5505$28.75$38.44$129.00 1800$17.25$16.48$75.00 Csh 80$5.20$5.49$24.00 Sch 40$1.15$0.55$12.00 3/4 Sch 40$1.05$0.49$3.00 1.0 Sch 40$1.50$0.66$4.00 1.25 Sch 40$1.75$0.88$5.00 1.5 Sch 40$2.00$1.15$6.00 2.0 Sch 40$2.60$1.76$7.00 2.5 Class 160$2.90$2.03$8.00 3.0 Class 160$5.20$2.36$9.00 4.0 Class 160$6.90$3.13$11.00 6.0 Class 160$8.05$5.13$16.00 This is only a tabulation of prices submitted and is not an indication of award or responsiveness PERIMETER FENCE PROJECT @ BETTY T. FERGUSON COMPLEX ITB#11 ‐12 ‐026 July 19, 2012 @ 2:00 pm.Bid Tabulation Sheet Sanchez Arango Constr.Canyon Construction Miami, FLMiami Beach, FL Bid ItemQtyUnit PriceTotalUnit PriceTotalUnit PriceTotal #1 ‐ Mob1$23,000.00$23,000.00$40,325.70$40,325.70 #2 MOT1$6,000.00$6,000.00$17,850.00$17,850.00 Sub Total$29,000.00$58,175.70 #3 Concrete1$45,000.00$45,000.00$181,250.00$181,250.00 #4 TestSoil Bore1$14,000.00$14,000.00$3,920.00$3,920.00 #4A Test Con.1$6,500.00$6,500.00$5,850.00$5,850.00 #5 Fence1$375,000.00$375,000.00$376,040.00$376,040.00 #5A Misc1$40,000.00$40,000.00$30,500.00$30,500.00 Sub Total$480,500.00$597,560.00 #6 Irr1$32,000.00$32,000.00$21,128.00$21,128.00 #6A Heads1$9,500.00$9,500.00$14,061.00$14,061.00 #6B Mainline1$45,000.00$45,000.00$14,672.00$14,672.00 #6C Lateral1$45,000.00$45,000.00$14,352.00$14,352.00 Sub Total$131,500.00$64,213.00 #7 Scheff.278$15.00$4,170.00$8.40$2,335.20 #8 Date Palm7$250.00$1,750.00$149.87$1,049.09 #9 Cabbage52$250.00$13,000.00$170.47$8,864.44 #10 Copperleaf30$10.00$300.00$3.60$108.00 #11 Black Ti69$110.00$7,590.00$36.57$2,523.33 #12 Auntie Ti135$75.00$10,125.00$36.57$4,936.95 #13 Bromilad39$65.00$2,535.00$21.20$826.80 #14 Cocoplum66$25.00$1,650.00$7.73$510.18 #15 Ficus1772$18.00$31,896.00$7.73$13,697.56 #16 Ginger148$35.00$5,180.00$10.82$1,601.36 #17 Holly597$30.00$17,910.00$8.24$4,919.28 #18 Juniper246$30.00$7,380.00$8.24$2,027.04 #19 Simpson60$30.00$1,800.00$7.73$463.80 #20 St. Aug. 70000$0.40$28,000.00$0.33$23,100.00 #21 Relocate1$7,500.00$7,500.00$3,656.50$3,656.50 #22 Soil 1000 cy1$6,500.00$6,500.00$18,540.00$18,540.00 #23 Mulch 600 cy1$16,000.00$16,000.00$9,270.00$9,270.00 #24 Maint12$1,500.00$18,000.00$798.00$9,576.00 Sub Total$181,286.00$108,005.53 TOTAL $822,286.00$827,954.23 Alternate Deduct Irr$131,500.00$64,213.00 Deduct Plant$181,286.00$108,005.20 Sub Total $312,786.00$172,218.20 TOTAL/W.ALT$509,500.00$655,736.03 cont. Bid ItemUnit PriceUnit PriceUnit Price 7005$150.00 5505$75.00 1800$45.00 Csh 80$15.00 Sch 40$5.00 3/4 Sch 40$10.00 1.0 Sch 40$10.00 1.25 Sch 40$12.00 1.5 Sch 40$15.00 2.0 Sch 40$15.00 2.5 Class 160$20.00 3.0 Class 160$20.00 4.0 Class 160$35.00 6.0 Class 160$45.00 This is only a tabulation of prices submitted and is not an indication of award or responsiveness