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Home My WebLink About2012-134-1729 - P.O. to URS Corp 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 City of Miami Gardens Agenda Cover Memo Council Meeting Date: September 12, 2012 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading:(Enter X in box) 1 st Reading 2 nd Reading X Public Hearing:(Enter X in box) Yes No Yes No Funding Source: Capital Projects Fund Advertising Requirement:(Enter X in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #:NA X Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Area: Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image X Communication Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address) X Sponsor Name Dr. Danny O. Crew, City Manager Department:Capital Improvements Short Title: A RESOLUTION OF THE CITY CO UNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE A PURCHASE ORDER TO URS CORPORATION TO DEVELOP THE DESIGN CRITERIA FOR THE PH OTOVOLTAIC SYSTEM FOR THE MIAMI GARDENS MUNICIPAL COMPLE X, IN THE AMOUNT OF FIFTY-EIGHT THOUSAND, TWO HUNDRED EIGHTEEN DOLLARS ($58,218.00), WHICH INCLUDE S A TEN PERCENT (10%) CONTINGENCY; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDIN G FOR AN EFFECTIVE DATE. Staff Summary: Background : ITEM K-14) CONSENT AGENDA RESOLUTION P.O. to URS 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 Miami Gardens contracted URS Corporation (URS) for the design and construction administration of the new Miami Gardens Municipal Complex (Resolution No. 2010 ‐138 ‐1319). URS has completed the construction documents for the entire facility. The construction of the City Hall building, Police Department building, Mechanical building, Parking Garage and the Off ‐Site Roadway Improvements were awarded to Skanska USA Building as a Guaranteed Maximum Price #2 (GMP#2) agreement (Resolution No. 2011 ‐144 ‐1537). It is the City’s goal to achieve Leadership in Energy and Environmental Design (LEED) Platinum Certification from the U.S. Green Building Council for the Municipal Complex. To achieve the LEED Platinum Certification Miami Gardens plans to install photovoltaic solar panels on the roof of the new City Hall and Police Department buildings. The installation of the photovoltaic panels will be performed as a separate project so that the most state ‐of ‐the ‐art system can be designed, hence this scope and cost was not included in the GMP #2 agreement. The Construction Document Package that GMP #2 was based on did however contain construction required for the infrastructure to support the photovoltaic system. The installation of the photovoltaic panels will be done after each of the buildings have achieved Substantial Completion. Current Situation: The City has received a proposal from URS to provide professional design services associated with the installation of roof top photovoltaic modules, support racks, electrical equipment and balance of the system coordination and installation. The proposed fee for the professional services to develop the Design Criteria for the photovoltaic system is $52,925. Proposed Action: It is recommended that the City Council authorize the City Manager to issue a purchase order to URS to develop the Design Criteria for photovoltaic system required for the Miami Gardens Municipal Complex to achieve the desired LEED Platinum Certification in the amount of $58,218, which includes a 10% contingency. Attachment: Exhibit A – URS Proposal “Development of Design Criteria for Photovoltaic Installation” URS Corporation 7650 Corporate Center Drive Suite 401, Miami, Fl 33126-1220 Tel: 305-884-8900 Fax: 305-884-2665 www.urscorp.com 7 September 2012 Brandan DeCaro, RA Director of Capital Improvement Projects City of Miami Gardens 1515 NW 167 St. Building 5, Suite 200 Miami Gardens, FL 33169 RE: Proposal for Professional Services associated with Development of Design Criteria for Photovoltaic Installations Miami Gardens, Florida Dear Mr. DeCaro: URS Corporation (URS) is pleased to submit this proposal for professional design services associated with the installation of roof top photovoltaic modules, support racks, electrical equipment, and balance of system coordination and integration. The installations will be on the City Hall and Police buildings at the New Municipal Center. URS proposes to provide this scope of work using provisions of our current Professional Services Agreement with the City of Miami Gardens. Scope: URS has developed and included a detailed Scope of Work for this installation. It provides for a Design Criteria and Requirements package which will be used by Design Build contractor’s pricing proposals. It also describes proposed services to modify GMP 2 permit documents for the Contractor to review and price. URS assumes this Scope of Work and the actual installation requirements can be coordinated with GMP 2 progress to minimize remedial costs. Fees: URS proposes to provide these services and deliverables in accord with the Professional Services Agreement dated 02 ‐25 ‐09, RFQ # 08 ‐09 ‐006 Reso. # 2009 ‐37 ‐982. The services include architecture, structural engineering, electrical engineering, communication/technology engineering. Fees have been calculated using the actual expected hours required. Attachment A is a spreadsheet illustrating the calculated requirements. Reimbursable expenses will be limited to those allowed by the continuing agreement. If reimbursable expenses become necessary, they will be discussed in advance with the City. All agreed reimbursable expenses will be invoiced separate from the professional service fees. Based on the spreadsheet, URS fees total fifty ‐two thousand, nine hundred, twenty ‐five dollars ($52,925.00) for the services and approach described in the Scope of Services. Schedule: URS is prepared to commence work immediately. A preliminary estimate of time required for the services is as follows: 1. Planning 3 weeks 2. DC/R package 8 weeks 3. Bid Support 8 weeks 4. Construction Phase 16 weeks Construction Documents Permits Site Visits 5. Close ‐out Services 8 weeks Authorization: URS will consider an executed Purchase Order from the City of Miami Gardens as authorization to proceed. Should you have any question regarding this proposal or require additional information, please do not hesitate to contact us. Sincerely, D. Timothy Currey, RA, NCARB Project Manager URS Corporation Reference documents ‐ Scope of Services for PV Design Criteria Attachment A – URS Fee Calculation ATTACHMENT A City of Miami Gardens New Municipal Center Project Fee Caluation for PV Design Criteria Services 7 ‐Sep ‐12 URS Task #ITEMWORK REQUIRED Criteria Sections / # of Drawin g s URS Arch hrs URS En gg hrs 1Confirmation of Assumptions Document review 2 Consolidate alternative modules 8 8 Identifify parameters 8 8 Establish initial schedule/budget 2 1 Team Meeting (2 URS resources)4 4 2Design Criteria Package 1. General Write specs 1 section 4 2. Architectural Write specs/create drawings 1 sect/6 drawings 60 3. Renewable Energy Write specs/create drawings 1 sect/4 drawings 60 4. Electrical Write specs/create drawings 1 sect/4 drawings 60 5. Structural Write specs/create drawings 1 sect/1 drawing 24 6. Comm/Tech Write specs/create drawings 1 sect/1 drawing 8 7. Construction Coordination Write specs 1 section 12 8. Schedule Write specs 1 section 4 9. Close ‐out Write specs 1 section/16 drawings 4 2 Team meetings (2 URS resources)8 8 3Bid Support Prepare final documents 3 3 Receve/Respond to RFI's 6 6 Review/Evaluate proposals 2 2 Bid Review meeting (2 URS resources)4 4 4Document Review Design Drawings 8 8 Product submittals 4 8 Mockup 4 4 6 Site Vists 4 Visits to CH location 1616 4 Visits to PD location 16 16 7Closeout Punchlist Visit and report 44 Final inspection and report 44 Review as ‐builts 88 Prepare record drawings 8 10 Review finalproduct/data sheets 4 8 Coordinate comissioning 4 4 Coordinate LEED documentation 8 Verify warranty materials 2 2 500 Design/Tech hours 213287 Jr Consultant hours9574 Technical time Consultant hours118213 Management time QMS hours812 PM hours2424 68 Management hours 3236 568Total Design/Management Hours Architectural fees CMG PV DESIGN CRITERIA FEES ATTACHMENT A Junior Consultant @ $65 6,175 Consultant @ $100 11,800 PM/QMS @ 130 4,160 $22,135 Engineering fees Junior Consultant @ $65 4,810 Consultant @ $100 21,300 PM/QMS @ 130 4,680 $30,790 $52,925.00Total Fees$52,925.00 Notes on Architectural & Engineering hours 1Management, architectural, and engineering rates are stipulated values from the CMG/URS Continuing Agreement 2QMS hours will be Project Manager or Senior Engineer hourly rates.3Engineering associated with installation support will be based on the new Florida Building Code.4Hours are based on a DB approach to implementation. A change in approach will require review of scope and fees.CMG PV DESIGN CRITERIA FEES