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2012-134-1729 - P.O. to URS Corp  1515  NW  167  Street, Building  5  Suite  200    Miami  Gardens, Florida  33169    City of Miami Gardens Agenda Cover Memo Council Meeting Date: September 12, 2012 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading:(Enter X in box) 1 st Reading 2 nd Reading X Public Hearing:(Enter X in box) Yes No Yes No Funding Source: Capital Projects Fund Advertising Requirement:(Enter X in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #:NA X Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Area: Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image X Communication Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address) X Sponsor Name Dr. Danny O. Crew, City Manager Department:Capital Improvements  Short  Title:  A RESOLUTION OF THE CITY CO UNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE A PURCHASE ORDER TO URS CORPORATION TO DEVELOP THE DESIGN CRITERIA FOR THE PH OTOVOLTAIC SYSTEM FOR THE MIAMI GARDENS MUNICIPAL COMPLE X, IN THE AMOUNT OF FIFTY-EIGHT THOUSAND, TWO HUNDRED EIGHTEEN DOLLARS ($58,218.00), WHICH INCLUDE S A TEN PERCENT (10%) CONTINGENCY; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDIN G FOR AN EFFECTIVE DATE. Staff  Summary:  Background :  ITEM K-14) CONSENT AGENDA RESOLUTION P.O. to URS   1515  NW  167  Street, Building  5  Suite  200    Miami  Gardens, Florida  33169   Miami  Gardens  contracted  URS  Corporation  (URS) for  the  design  and  construction  administration  of  the  new  Miami  Gardens  Municipal  Complex  (Resolution  No. 2010 ‐138 ‐1319). URS  has  completed  the  construction  documents  for  the  entire  facility. The  construction  of  the  City  Hall  building, Police  Department  building, Mechanical  building, Parking  Garage  and  the  Off ‐Site  Roadway  Improvements  were  awarded  to  Skanska  USA  Building  as  a  Guaranteed  Maximum  Price  #2  (GMP#2) agreement  (Resolution  No. 2011 ‐144 ‐1537).  It  is  the  City’s  goal  to  achieve  Leadership  in  Energy  and  Environmental  Design  (LEED) Platinum  Certification  from  the  U.S. Green  Building  Council  for  the  Municipal  Complex. To  achieve  the  LEED  Platinum  Certification  Miami  Gardens  plans  to  install  photovoltaic  solar  panels  on  the  roof  of  the  new  City  Hall  and  Police  Department  buildings. The  installation  of  the  photovoltaic  panels  will  be  performed  as  a  separate  project  so  that  the  most  state ‐of ‐the ‐art  system  can  be  designed, hence  this  scope  and  cost  was  not  included  in  the  GMP  #2  agreement. The  Construction  Document  Package  that  GMP  #2  was  based  on  did  however  contain  construction  required  for  the  infrastructure  to  support  the  photovoltaic  system. The  installation  of  the  photovoltaic  panels  will  be  done  after  each  of  the  buildings  have  achieved  Substantial  Completion. Current  Situation: The  City  has  received  a  proposal  from  URS  to  provide  professional  design  services  associated  with  the  installation  of  roof  top  photovoltaic  modules, support  racks, electrical  equipment  and  balance  of  the  system  coordination  and  installation. The  proposed  fee  for  the  professional  services  to  develop  the  Design  Criteria  for  the  photovoltaic  system  is  $52,925.  Proposed  Action:  It  is  recommended  that  the  City  Council  authorize  the  City  Manager  to  issue  a  purchase  order  to  URS  to  develop  the  Design  Criteria  for  photovoltaic  system  required  for  the  Miami  Gardens  Municipal  Complex  to  achieve  the  desired  LEED  Platinum  Certification  in  the  amount  of  $58,218, which  includes  a  10% contingency.  Attachment:  Exhibit  A  – URS  Proposal  “Development  of  Design  Criteria  for  Photovoltaic  Installation”  URS Corporation 7650 Corporate Center Drive Suite 401, Miami, Fl 33126-1220 Tel: 305-884-8900 Fax: 305-884-2665 www.urscorp.com 7  September  2012   Brandan  DeCaro, RA  Director  of  Capital  Improvement  Projects  City  of  Miami  Gardens   1515  NW  167  St. Building  5, Suite  200  Miami  Gardens, FL   33169   RE:   Proposal  for  Professional  Services  associated  with  Development  of  Design  Criteria  for  Photovoltaic  Installations   Miami  Gardens, Florida     Dear  Mr. DeCaro:  URS  Corporation  (URS) is  pleased  to  submit  this  proposal  for  professional  design  services  associated  with  the  installation  of  roof  top  photovoltaic  modules, support  racks, electrical  equipment, and  balance  of  system  coordination  and  integration. The  installations  will  be  on  the  City  Hall  and  Police  buildings  at  the  New  Municipal  Center. URS  proposes  to  provide  this  scope  of  work  using  provisions  of  our  current  Professional  Services  Agreement  with  the  City  of  Miami  Gardens.  Scope:  URS  has  developed  and  included  a  detailed  Scope  of  Work  for  this  installation. It  provides  for  a  Design  Criteria  and  Requirements  package  which  will  be  used  by  Design  Build  contractor’s  pricing  proposals. It  also  describes  proposed  services  to  modify  GMP  2  permit  documents  for  the  Contractor  to  review  and  price.  URS  assumes  this  Scope  of  Work  and  the  actual  installation  requirements  can  be  coordinated  with  GMP  2  progress  to  minimize  remedial  costs.  Fees: URS  proposes  to  provide  these  services  and  deliverables  in  accord  with  the  Professional  Services  Agreement  dated  02 ‐25 ‐09, RFQ  # 08 ‐09 ‐006  Reso. # 2009 ‐37 ‐982. The  services  include  architecture, structural  engineering, electrical  engineering, communication/technology  engineering. Fees  have  been  calculated  using  the  actual  expected  hours  required. Attachment  A  is  a  spreadsheet  illustrating  the  calculated  requirements.   Reimbursable  expenses  will  be  limited  to  those  allowed  by  the  continuing  agreement. If  reimbursable  expenses  become  necessary, they  will  be  discussed  in  advance  with  the  City.  All  agreed  reimbursable  expenses  will  be  invoiced  separate  from  the  professional  service  fees.   Based  on  the  spreadsheet, URS  fees  total  fifty ‐two  thousand, nine  hundred, twenty ‐five  dollars  ($52,925.00) for  the  services  and  approach  described  in  the  Scope  of  Services.  Schedule: URS  is  prepared  to  commence  work  immediately. A  preliminary  estimate  of  time  required  for  the  services  is  as  follows: 1. Planning  3   weeks  2. DC/R  package  8   weeks  3. Bid  Support  8   weeks  4. Construction  Phase  16  weeks  Construction  Documents  Permits  Site  Visits    5. Close ‐out  Services  8   weeks   Authorization: URS  will  consider  an  executed  Purchase  Order  from  the  City  of  Miami  Gardens  as  authorization  to  proceed.  Should  you  have  any  question  regarding  this  proposal  or  require  additional  information, please  do  not  hesitate  to  contact  us.   Sincerely,  D. Timothy  Currey, RA, NCARB  Project  Manager   URS  Corporation     Reference  documents ‐  Scope  of  Services  for  PV  Design  Criteria   Attachment  A  – URS  Fee  Calculation   ATTACHMENT   A City  of  Miami  Gardens New  Municipal  Center  Project Fee  Caluation  for  PV  Design  Criteria  Services 7 ‐Sep ‐12 URS  Task  #ITEMWORK  REQUIRED Criteria  Sections  /   # of  Drawin g s URS         Arch  hrs URS         En gg  hrs 1Confirmation  of  Assumptions Document  review 2 Consolidate  alternative  modules 8 8 Identifify  parameters 8 8 Establish  initial  schedule/budget 2 1  Team  Meeting  (2  URS  resources)4 4 2Design  Criteria  Package 1. General  Write  specs 1  section 4 2. Architectural Write  specs/create  drawings 1  sect/6  drawings 60 3. Renewable  Energy Write  specs/create  drawings 1  sect/4  drawings 60 4. Electrical Write  specs/create  drawings 1  sect/4  drawings 60 5. Structural Write  specs/create  drawings 1  sect/1  drawing 24 6. Comm/Tech Write  specs/create  drawings 1  sect/1  drawing 8 7. Construction  Coordination Write  specs 1  section 12 8. Schedule Write  specs 1  section 4 9. Close ‐out Write  specs 1  section/16  drawings 4 2  Team  meetings  (2  URS  resources)8 8 3Bid  Support Prepare  final  documents 3 3 Receve/Respond  to  RFI's 6 6 Review/Evaluate  proposals 2 2 Bid  Review  meeting  (2  URS  resources)4 4 4Document  Review Design  Drawings 8 8 Product  submittals 4 8 Mockup 4 4 6 Site  Vists 4  Visits  to  CH  location 1616 4  Visits  to  PD  location 16 16 7Closeout Punchlist  Visit  and  report 44 Final  inspection  and  report 44 Review  as ‐builts 88 Prepare  record  drawings 8 10 Review  finalproduct/data  sheets 4 8 Coordinate  comissioning 4 4 Coordinate  LEED  documentation 8 Verify  warranty  materials 2 2 500 Design/Tech  hours 213287 Jr  Consultant  hours9574 Technical  time Consultant  hours118213 Management  time QMS  hours812 PM  hours2424 68 Management  hours 3236 568Total  Design/Management  Hours Architectural  fees CMG  PV  DESIGN  CRITERIA  FEES                        ATTACHMENT   A Junior  Consultant  @  $65 6,175                                                              Consultant  @  $100 11,800                                                            PM/QMS  @  130 4,160                                                              $22,135 Engineering  fees Junior  Consultant  @  $65 4,810                                                              Consultant  @  $100 21,300                                                            PM/QMS  @  130 4,680                                                              $30,790 $52,925.00Total  Fees$52,925.00 Notes  on  Architectural  & Engineering  hours 1Management, architectural, and  engineering  rates  are  stipulated  values  from  the  CMG/URS  Continuing  Agreement 2QMS  hours  will  be   Project  Manager  or  Senior  Engineer  hourly  rates.3Engineering  associated  with  installation  support  will  be  based  on  the  new  Florida  Building  Code.4Hours  are  based  on  a  DB  approach  to  implementation. A  change  in  approach  will  require  review  of  scope  and  fees.CMG  PV  DESIGN  CRITERIA  FEES