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2012-135-1730 - P.O. to URS Corp.  1515  NW  167  Street, Building  5  Suite  200    Miami  Gardens, Florida  33169    City of Miami Gardens Agenda Cover Memo Council Meeting Date: September 12, 2012 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading:(Enter X in box) 1 st Reading 2 nd Reading X Public Hearing:(Enter X in box) Yes No Yes No Funding Source: Capital Projects Fund Advertising Requirement:(Enter X in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #:NA X Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Area: Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image X Communication Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address) X Sponsor Name Dr. Danny O. Crew, City Manager Department:Capital Improvements  Short  Title:  A RESOLUTION OF THE CITY CO UNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE A PURCHASE ORDER TO URS CORP ORATION FOR THE PREPARATION OF A DESIGN CRITERIA FOR THE EXTERIOR ILLUMINATED METAL SIGNS FOR THE NEW CITY HALL AND POLICE DEPARTMENT BUILDING, IN THE AMOUNT OF TWENTY-FOUR THOUSAND, FOUR HUNDRED FIFTEEN DOLLARS ($24,415.00), WHICH INCLUDES A TEN PERCENT (10%) CONTINGENCY; PR OVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDIN G FOR AN EFFECTIVE DATE.  Staff  Summary:  Background :  ITEM K-15) CONSENT AGENDA RESOLUTION P.O. to URS   1515  NW  167  Street, Building  5  Suite  200    Miami  Gardens, Florida  33169   Miami  Gardens  contracted  URS  Corporation  (URS) for  the  design  and  construction  administration  of  the  new  Miami  Gardens  Municipal  Complex  (Resolution  No. 2010 ‐138 ‐1319). URS  has  completed  the  construction  documents  for  the  entire  facility. The  construction  of  the  City  Hall  building, Police  Department  building, Mechanical  building, Parking  Garage  and  the  Off ‐Site  Roadway  Improvements  were  awarded  to  Skanska  USA  Building  as  a  Guaranteed  Maximum  Price  #2  (GMP#2) agreement  (Resolution  No. 2011 ‐144 ‐1537).  An  original  sign  design  features  proposed  by  URS  for  the  Municipal  Complex  is  the  Exterior  Metal  Illuminated  Signs  for  the  City  Hall  and  Police  Department  buildings. The  proposed  signs  will  incorporate  a  variety  of  lighting  effects  and  lighting  controls  for  each  of  the  buildings. The  exterior  signs  will  be  visible  from  N.W. 27 th  Avenue  and  identify  each  of  the  buildings. The  design, fabrication  and  installation  of  the  exterior  signage  were  not  included  in  the  GMP  #2  agreement. It  is  intended  that  the  signage  will  be  considered  as  an  Art  in  Public  Place  projects  for  the  Municipal  Complex. The  installation  of  the  exterior  signage  will  be  coordinated  with  the  construction  for  the  buildings.   Current  Situation: The  City  has  received  a  proposal  from  URS  to  provide  professional  design  services  associated  with  the  Design  Criteria, fabrication, structural  supports, electrical  power, control  systems  and  installation  of  the  exterior  illuminated  metal  signs  for  the  City  Hall  and  Police  Department  Buildings. The  proposed  fee  for  the  professional  services  to  develop  the  Design  Criteria  for  the  exterior  illuminated  metal  signs  is  $22,195.  Proposed  Action:  It  is  recommended  that  the  City  Council  authorize  the  City  Manager  to  issue  a  purchase  order  to  URS  to  develop  the  Design  Criteria  for  exterior  illuminated  metal  signs  for  the  new  City  Hall  and  Police  Department  Buildings  in  the  amount  of  $24,415, which  includes  a  10% contingency.  Attachment:  Exhibit  A  – URS  Proposal  “Exterior  Building  Lighting”  URS Corporation 7650 Corporate Center Drive Suite 401, Miami, Fl 33126-1220 Tel: 305-884-8900 Fax: 305-884-2665 www.urscorp.com 7  September  2012   Brandan  DeCaro, RA  Director  of  Capital  Improvement  Projects  City  of  Miami  Gardens   1515  NW  167  St. Building  5, Suite  200  Miami  Gardens, FL   33169   RE:   Proposal  for  Professional  Services  associated  with  Exterior  Building  Sign  Lighting   Miami  Gardens, Florida     Dear  Mr. DeCaro:  URS  Corporation  (URS) is  pleased  to  submit  this  proposal  for  technical  consulting  services  associated  with  the  installation  of  iconic  building  signs  on  the  City  Hall  and  Police  buildings  at  the  New  Municipal  Center. URS  proposes  to  provide  this  scope  of  work  using  provisions  of  our  current  Professional  Services  Agreement  with  the  City  of  Miami  Gardens.  Scope:  URS  has  developed  a  detailed  Scope  of  Work  for  this  installation. The  URS  approach  includes  design  consultations  and  meetings  with  the  original  building  designer. It  provides  for  developing  a  Design  Criteria  and  Requirements  package  which  will  be  used  by  Design  Build  contractor’s  pricing  proposals. It  also  describes  URS  services  to  modify  GMP  2  permit  documents  for  the  Contractor  to  review  and  price.   URS  assumes  this  Scope  of  Work  and  the  actual  installation  requirements  can  be  coordinated  with  GMP2  progress  to  minimize  remedial  costs.  Fees: URS  proposes  to  provide  these  services  and  deliverables  in  accord  with  the  Professional  Services  Agreement  dated  02 ‐25 ‐09, RFQ  # 08 ‐09 ‐006  Reso. # 2009 ‐37 ‐982. The  services  include  architecture, structural  engineering, electrical  engineering, communication/technology  engineering. Fees  have  been  calculated  using  the  actual  expected  hours  required. Attachment  A  is  a  spreadsheet  illustrating  these  requirements.   Reimbursable  expenses  will  be  limited  to  those  allowed  by  the  continuing  agreement. If  reimbursable  expenses  become  necessary, they  will  be  discussed  in  advance  with  the  City.  All  agreed  reimbursable  expenses  will  be  invoiced  separate  from  the  professional  service  fees.   Based  on  the  spreadsheet, URS  fees  total  twenty ‐two  thousand, one  hundred, ninety ‐five  dollars  ($22,195.00) for  the  services  and  approach  described  in  the  Scope  of  Services.  Schedule: URS  is  prepared  to  commence  work  immediately. A  preliminary  estimate  of  time  required  for  the  services  is  as  follows: 1. Conceptual  Design  3   weeks  2. DC/R  package  6   weeks  3. Bidding  8   weeks  4. Construction  Phase  12  weeks   Document  Review  Permits  Site  Visits  5. Close ‐out  Services  8   weeks  Punch  list  visit  and  report  Final  Inspection  Record  Drawings   Authorization: URS  will  consider  an  executed  Purchase  Order  from  the  City  of  Miami  Gardens  as  authorization  to  proceed.  Should  you  have  any  question  regarding  this  proposal, or  require  additional  information, please  do  not  hesitate  to  contact  us.   Sincerely,   D. Timothy  Currey, RA, NCARB  Project  Manager   URS  Corporation     Reference  documents ‐  Scope  Services  for  Building  Signage  Lighting   Attachment  A  – URS  Fee  Calculation   ATTACHMENT   A City  of  Miami  Gardens New  Municipal  Center  Project Fee  Caluation  for  Building  Signage  Technical  Consulting  Services 7 ‐Sep ‐12 URS  Task  #ITEMWORK  REQUIRED Criteria  Sections  /   # of  Drawin g s URS         Arch  hrs URS         En gg  hrs 1Confirmation  of  Assumptions Document  review IncludedIncluded Identify  alternatives 6 4 Identify  parameters 2 4 Establish  initial  schedule/budget 2 1  Team  Meeting  with  2  URS  resources 12 6 2Design  Criteria  & Requirements  (DC/R) Package 1. General  Write  specs 1  section 2 2. Architectural Write  specs/create  drawings 1  sect/4  drawings 12 4. Electrical Write  specs/create  drawings 1  sect/2  drawings 16 5. Structural Write  specs/create  drawings 1  sect/1  drawing 8 6. Comm/Tech Write  specs/create  drawings 1  sect/1  drawing 8 7. Construction  Coordination Write  specs 1  section 1 8. Schedule Write  specs 1  section 2 9. Close ‐out Write  specs 1  section/8  drawings 1 1 2  Team  meetings  with  2  URS  resources 12 6 3Bid  Support Prepare  final  documents 2 2 Receve/Respond  to  RFI's 2 2 Review/Evaluate  proposals 2 2 Proposal  review  meeting 4 4 4Document  Review Shop  Drawings 2 4 Product  submittals 1 4 6Site  Vists  during  installation 2  Visits  to  CH  location 44 2  Visits  to  PD  location 4 4 7 Closeout Punchlist  Visit  and  report 44 Final  inspection  and  report 44 Review  as ‐builts 11 Prepare  record  drawings 1 2 Review  finalproduct/data  sheets 1 2 Coordinate  comissioning 1 1 Verify  warranty  materials 1 1 180 Design/Tech  hours 8694 Jr  Consultant  hours1520 Design  Consultant166 Technical  time Consultant  hours5574 Management  time QMS  hours44 PM  hours1212 32 Management  hours 1616 212Total  Design/Management  Hours Architectural  fees Junior  Consultant  @  $65975 Consultant  @  $1005500 Design  consultant  @  $1302080 PM/QMS  @  1302080 10635 Engineering  fees Junior  Consultant  @  $651300 Consultant  @  $1007400 Design  consultant  @  $130780 PM/QMS  @  1302080 11560 22,195 $                                                    Total  Fees22,195 $      CMG  ‐ BUILDING  SIGN  LIGHTING  FEES