HomeMy WebLinkAbout2012-137-1732 - Amending BTF Usage Fees 1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 City of Miami Gardens Agenda Cover Memo Council Meeting Date: September 12, 2012 Item Type: (Enter X in box) Resolution Ordinance Other XXX Fiscal Impact: (Enter X in box) Yes No Ordinance Reading:(Enter X in box) 1 st Reading 2 nd Reading X Public Hearing:(Enter X in box) Yes No Yes No XXX Funding Source: N/A Advertising Requirement:(Enter X in box) Yes No XXX Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: X Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Area: Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image Communcation Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address) N/A X Sponsor Name Dr. Danny Crew, City Manager Department:Parks and Recreation Short Title: A RESOLUTION OF THE CITY CO UNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AMENDING TH E USAGE FEES FOR THE BETTY T. FERGUSON RECREATIONAL COMP LEX AS SHOWN ON EXHIBIT “A” ATTACHED HERETO; AUTHORIZING TH E CITY MANAGER TO ADJUST FEES, ON A PILOT BASI S, FOR A PERIOD NOT TO EXCEED ONE (1) YEAR; PROVIDING FOR THE ADOP TION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. Staff Summary: Background The Betty T. Ferguson Recreational Complex opened on September 25, 2010. The complex provides recreational opportunities to the public which include, but are not limited to an indoor pool, a gymnasium, fitness center, dance/aerobic rooms, auditorium, computer lab, multi ‐purpose rooms, track, and football field. ITEM K-7) CONSENT AGENDA RESOLUTION Usage Fees for BTF Complex
1515 NW 167 Street, Building 5 Suite 200 Miami Gardens, Florida 33169 On July 27, 2011, the City Council approved Resolution No. 2001 ‐130 ‐1523 which established a fee schedule for facility memberships and rentals of interior and exterior facilities. This fee schedule was adopted to be in line with comparable venues providing the same recreational opportunities. The fee structure was also meant to encourage the purchase of membership packages versus the daily cash transactions that were being generated. As was advised at that time, Staff would continue to monitor the operations of the Complex to determine if changes and/or modifications were required for optimal efficiency. Current Situation As a result of several nuances, the existing fee schedule needs to be updated as shown on Exhibit “A”. The primary changes include the increase of the rental fees for the ampitheatre and the restructure of the membership fees currently being offered. The Ampitheatre was inaugurated in October 2011 and has since been rented seven (7) times. The existing rental fees were established without any consideration of staff time required for the operations of the multifaceted sound system. The actual preparation and breakdown alone for an event at the Ampitheatre takes from three (3) to four (4) staff hours. The proposed fee is inclusive of the additional staff hours required for the rental of this venue. The membership fee structure is being requested due to the installation of turnstiles at the complex during the first quarter of FY13. The turnstiles will serve to monitor and track the membership activity. Currently, there is an excessive number of membership options which would no longer be relevant nor can they be supported by the turnstile system. In addition, it would be more condusive to the public that our fees resemble those at comparable venues. The daily “drop ‐in” fee is also being recommended to change as it will also be inclusive of all areas within the complex. Staff will continue to encourage memberships instead of daily “drop ‐ins” which will be further facilitated by the installation of turnstiles. The Birds of Paradise room rate is being recommended to change to be inclusive of the kitchen area, as it has been requested by patrons. The fee was established based on the additional space and staff hours to set ‐up and clean ‐up both areas. Given the nature of the multi ‐purpose uses of this facility and the unforeseen requests that are made for the center, it is practical for the City’s administration to have the flexibility to quickly adjust/implement various fees to serve the requested needs. This resolution would also authorize the City Manager to implement and/or adjust fees at the Community Center on a pilot basis, for up to one (1) year. Should the pilot fee be deemed appropriate to serve the operational needs of the facility, the updted fee table would be brought back to Council for approval during the adoption of the City’s annual budget. Proposed Action: That the City Council approve the attached resolution. Attachment: Fee Table
Room Resident (per hour)Non ‐Profit (per hour)Non ‐Resident (per hour)Deposit Hibiscus Room $45$30$65$150 Gardenia Room $35$20$50$150 Orchid Room$45$30$65$150 Palm Room$45$30$65$150 Bird of Paradise Room A$65$45$95$150 Bird of Paradise Room B$30$25$45$150 Bird of Paradise Room C$40$40$60$150 Bird of Paradise Room (Full) $120$100$170$150 Current Fee$105$85$155$150 Resource Center$45$35$65$150 Kitchen$20$20$30$50 Gymnasium$65$50$95$150 Exercise Studio A$45$30$65$150 Exercise Studio B$30$25$45$150 Auditorium (4hr. Minimum)‐ M ‐F 8am ‐6pm$95$75$140$300 Auditorium (4hr. Minimum)‐ Evenings, Sat & Sun$155$125$205$300 Track ‐ with lights (2 hr. Minimum)$60$45$85$150 Track ‐ without lights (2 hr. Minimum)$45$30$65$150 Multipurpose Field ‐ with lights (2 hr. Minimum)$60$45$85$150 Multipurpose Field ‐ without lights (2 hr. Minimum)$45$30$65$150 Amphitheater ‐(2 hr Min.) M ‐F 8a ‐6p$130$110$175$200 Current Fee$75$55$120$200 Amphitheater ‐(2hr Min.) Eve/Sat/Sun $180$155$220$200 Current Fee$125$100$165$200 Additional staff per event$18$18$18N/A Rentals must be booked 14 days in advance. Full rental & deposit fee is due at the time of booking. Homeowners Associations receive one (1) free meeting per month based on availability on Monday thru Friday & one (1) annual social per year. Any additional usage is $20/hr Proposed Rental Fees
Entry Fee/MembershipDaily1 Month6 MonthAnnual Daily1 Month6 MonthAnnual Daily Entry Fee ‐ Adult$10.00$20.00 Daily Entry Fee ‐ Senior$5.00$10.00 Daily Entry Fee ‐ Child$5.00$10.00 Membership ‐ Adult$35.00$190.00$375.00$70.00$380.00$750.00 Membership ‐ Senior$25.00$135.00$270.00$50.00$270.00$540.00 Membership ‐ Child$25.00$135.00$270.00$50.00$270.00$540.00 Family Membership ‐ 4 people $75.00$405.00$800.00$150.00$810.00$1,600.00 Additional Family Member ‐ Child$20.00$105.00$215.00$40.00$210.00$430.00 Family Membership consists of 1 adult 3 children, or 2 adults 2 children CountyNon ‐County Proposed Usage/Membership Fees