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2011-188-1581 - P.O. L-3 Communications Mobile-Vision  City  of  Miami  Gardens  Agenda  Cover  Memo   Council  Meeting  Date:  November  9, 2011 Item  Type:     (Enter  X  in  box) Resolution  Ordinance  Other    X    Fiscal  Impact:  (Enter  X  in  box)   Y es    No  Ordinance  Reading: (Enter  X  in  box) 1 st  Reading  2 nd  Reading         X Public  Hearing: (Enter  X  in  box) Yes  No  Yes  No   X   X  Funding  Source:  General Fund‐ IT Advertising  Requirement: (Enter  X  in  box) Yes  No   X  Contract/P.O. Required: (Enter  X  in  box) Y es  No  RFP/RFQ/Bid  #:    X Strategic  Plan  Related  (Enter  X  in  box) Y es  N o  Strategic  Plan  Priority  Area:  Enhance  Organizational   Bus. & Economic  Dev  Public  Safety   Quality  of  Education   Qual. of  Life  & City  Image   Communication  Strategic  Plan  Obj./Strategy:  (list  the  specific  objective/strategy  this  item  will   address)N/A     X Sponsor  Name   Dr. Danny O. Crew, City Manger Department:  Information  Technology  Department   Short  Title:  A  RESOLUTION  OF  THE  CITY  COUNCIL  OF  THE  CITY  OF  MIAMI  GARDENS, FLORIDA, AUTHORIZING  THE  CITY  MANAGER  TO  ISSUE  A  PURCHASE  ORDER  TO  L ‐3  COMMUNICATIONS  MOBILE ‐VISION, INC. IN  THE  AMOUNT  OF  SIXTY ‐SIX  THOUSAND  EIGHT  HUNDRED  FIFTEEN  DOLLARS  AND  NINETY ‐EIGHT  CENTS  ($66,815.98), FOR  THE  MAINTENANCE  OF  MOBILE  VISION  IN ‐CAR  DIGITAL  RECORDING  SYSTEMS; PROVIDING  FOR  THE  ADOPTION  OF  REPRESENTATIONS; PROVIDING  FOR  AN  EFFECTIVE  DATE. Staff  Summary:  On  June  27, 2007, the  City  Council  adopted  Resolution  No. 2007 ‐98 ‐605, which  authorized  the  purchase  of  the  Police  Department’s  in ‐car  mobile  digital  recoding  system  from  L3  Communications  Mobile ‐Vision, Inc.  In  2007, the  City  utilized  the  Arizona  Department  of  Public  Safety  Bid  #SW070013 ‐A2, to  L3  ITEM K-7) CONSENT AGENDA RESOLUTION P.O. to L3 Communications Mobile-Vision Inc.   1515  NW  167  Street, Building  5  Suite  200    Miami  Gardens, Florida  33169   Communications  Mobile ‐Vision, Inc., for  the  Police  Department's  purchase.  Included  in  the  City’s  contract  is  the  cost  of  annual  system  maintenance  and  repair.  For  FY  2012, the  annual  cost  for  system  maintenance  and  repair  is  $66,815.98, which  is  consistent  with  the  Arizona  Department  of  Public  Safety  Bid.    Proposed  Action:  That  the  City  Council  approve  the  attached  resolution  authorizing  the  City  Manager  to  issue  a  purchase  order  to  L3  Communications  for  the  maintenance  of  the  Mobile  Vision  In ‐car  Digital  Video  Recording  systems  in  an  amount  of  $66,815.98.  Attachment:  Attachment  A: L3  Communications  Quote   Quote Quote Quote Quote 90 90 90 90 Fanny Road Fanny Road Fanny Road Fanny Road Boonton Boonton Boonton Boonton, , , , NJ NJ NJ NJ 07005 07005 07005 07005 Phone Phone Phone Phone: (: (: (: (800 800800 800) ) ) ) 336 336336 336----8475 8475 8475 8475 Fax Fax Fax Fax: (: (: (: (973 973973 973) ) ) ) 257 257257 257----3024 3024 3024 3024 Sold To Sold To Sold To Sold To::::Ship To Ship To Ship To Ship To::::Miami Gardens Police Dept.1020 NW 163rd Drive Miami Gardens, FL 33169 Miami Gardens Police Dept.1020 NW 163rd Drive Miami Gardens, FL 33169 SALESPERSON SALESPERSON SALESPERSON SALESPERSON::::CUSTOMER NUMBER CUSTOMER NUMBER CUSTOMER NUMBER CUSTOMER NUMBER::::0098516 9/19/2011 XX FLMIAMI QUOTATION NUMBER QUOTATION NUMBER QUOTATION NUMBER QUOTATION NUMBER::::QUOTATION DATE QUOTATION DATE QUOTATION DATE QUOTATION DATE::::Customer P Customer P Customer P Customer P....O OO O....EMA QUOTE Ship VIA Ship VIA Ship VIA Ship VIA UPS GROUND F FF F....O OO O....B BB B....Terms Terms Terms Terms Net 30 Days Item Number Item Number Item Number Item NumberUnit UnitUnit Unit Amount Amount Amount Amount Ordered Ordered Ordered Ordered Page PagePage Page::::1 Bill-To Phone: (305) 622-8000 BOONTON, NJ Retail Price Retail Price Retail Price Retail PriceSale Price Sale Price Sale Price Sale Price (EMA) E XTENDED MAINTENANCE AGREEMENT FOR YOUR MOBILE-VISION IN-CAR VIDEO SYSTEMS /EMA STD YR 4EACH 54 ,625 .00 475 .00 115 .00 Sales EMA Standard Yr 4 ECCN No : HS Tariff No : SN FB012348,49,50,51,52,53,54,55,56,57,58,59,60,61,62,63,64,65,66,67,68,69,70,71,72,73,74,75,76,7 7,78,79,80,81,82,83,84,85,86,87,88,89,90,91,92,93,9 4,95,96,97,98,99,FB012400,01,02,03,04,05,06,07,08,09,10,11,12,13,14,15,16,17,18,19,20,21,22,23,24,25,26,27,28,29,30,31,32,33,34,35,36,37,39,40,41,42,42-1A,43,44,45,46,47,48,49,50,51,52,53,54,55,56,57,58,59,60,61,62 & FB013366-1B COVERAGE DATES: 10/6/11 - 10/5/12 Note: This is the last year an EMA can be offered on the above mentioned serial numbers Please note: All customers are required to have a valid EMA contract to receive technical support.Subtotal:54,625.00 Shipping and Handling:0.00 Sales Tax:0.00 54 5454 54,,,,625 625625 625....00 0000 00 Order Total Order Total Order Total Order Total::::Signing below is in lieu of a formal P.O. Your signature will authorize acceptance of both pr icing and product:Sign:_______________________________ Date:____________________________**** QUOTATION IS VALID FOR 60 DAYS ****"These commodities, technology or software were exp orted from the United States in accordance with the Export Administration Regulations. Diversion con trary to U.S. law is prohibited." Quote Quote Quote Quote 90 90 90 90 Fanny Road Fanny Road Fanny Road Fanny Road Boonton Boonton Boonton Boonton, , , , NJ NJ NJ NJ 07005 07005 07005 07005 Phone Phone Phone Phone: (: (: (: (800 800800 800) ) ) ) 336 336336 336----8475 8475 8475 8475 Fax Fax Fax Fax: (: (: (: (973 973973 973) ) ) ) 257 257257 257----3024 3024 3024 3024 Sold To Sold To Sold To Sold To::::Ship To Ship To Ship To Ship To::::Miami Gardens Police Dept.1020 NW 163rd Drive Miami Gardens, FL 33169 Miami Gardens Police Dept.1020 NW 163rd Drive Miami Gardens, FL 33169 SALESPERSON SALESPERSON SALESPERSON SALESPERSON::::CUSTOMER NUMBER CUSTOMER NUMBER CUSTOMER NUMBER CUSTOMER NUMBER::::0098517 9/19/2011 XX FLMIAMI QUOTATION NUMBER QUOTATION NUMBER QUOTATION NUMBER QUOTATION NUMBER::::QUOTATION DATE QUOTATION DATE QUOTATION DATE QUOTATION DATE::::Customer P Customer P Customer P Customer P....O OO O....EMA QUOTE Ship VIA Ship VIA Ship VIA Ship VIA UPS GROUND F FF F....O OO O....B BB B....Terms Terms Terms Terms Net 30 Days Item Number Item Number Item Number Item NumberUnit UnitUnit Unit Amount Amount Amount Amount Ordered Ordered Ordered Ordered Page PagePage Page::::1 Bill-To Phone: (305) 622-8000 BOONTON, NJ Retail Price Retail Price Retail Price Retail PriceSale Price Sale Price Sale Price Sale Price (EMA) E XTENDED MAINTENANCE AGREEMENT FOR YOUR MOBILE-VISION BACKEND SOLUTION /EMA DEP2730 4EACH 3 ,953 .10 3 ,953 .10 1 .00 EMA DEP 2730 Year 4 ECCN No : HS Tariff No : SN 8VK40D1 & 511N7D1 COVERAGE DATES: 10/6/11 - 5/23/12 Note: The above has been pro-rated to expire on 5/23/12 because hardware coverage can no longer be offered after 5/23/12. A software only warranty will still be available to purchase./MISC 2,037.88 2,037.88 1.00 MVD-DEP120 Software EMA YR4 ECCN No: HS Tariff No: Software coverage MVD-SWR-DEP120 COVERAGE DATES: 5/24/12 - 10/5/12 NOTE: Hardware can no longer be covered Please note: All customers are required to have a valid EMA contract to receive technical support.Subtotal:5,990.98 Shipping and Handling:0.00 Sales Tax:0.00 5 55 5,,,,990 990990 990....98 9898 98 Order Total Order Total Order Total Order Total::::Signing below is in lieu of a formal P.O. Your signature will authorize acceptance of both pr icing and product:Sign:_______________________________ Date:____________________________**** QUOTATION IS VALID FOR 60 DAYS ****"These commodities, technology or software were exp orted from the United States in accordance with the Export Administration Regulations. Diversion con trary to U.S. law is prohibited." Quote Quote Quote Quote 90 90 90 90 Fanny Road Fanny Road Fanny Road Fanny Road Boonton Boonton Boonton Boonton, , , , NJ NJ NJ NJ 07005 07005 07005 07005 Phone Phone Phone Phone: (: (: (: (800 800800 800) ) ) ) 336 336336 336----8475 8475 8475 8475 Fax Fax Fax Fax: (: (: (: (973 973973 973) ) ) ) 257 257257 257----3024 3024 3024 3024 Sold To Sold To Sold To Sold To::::Ship To Ship To Ship To Ship To::::Miami Gardens Police Dept.1020 NW 163rd Drive Miami Gardens, FL 33169 Miami Gardens Police Dept.1020 NW 163rd Drive Miami Gardens, FL 33169 SALESPERSON SALESPERSON SALESPERSON SALESPERSON::::CUSTOMER NUMBER CUSTOMER NUMBER CUSTOMER NUMBER CUSTOMER NUMBER::::0098518 9/19/2011 XX FLMIAMI QUOTATION NUMBER QUOTATION NUMBER QUOTATION NUMBER QUOTATION NUMBER::::QUOTATION DATE QUOTATION DATE QUOTATION DATE QUOTATION DATE::::Customer P Customer P Customer P Customer P....O OO O....EMA QUOTE Ship VIA Ship VIA Ship VIA Ship VIA UPS GROUND F FF F....O OO O....B BB B....Terms Terms Terms Terms Net 30 Days Item Number Item Number Item Number Item NumberUnit UnitUnit Unit Amount Amount Amount Amount Ordered Ordered Ordered Ordered Page PagePage Page::::1 Bill-To Phone: (305) 622-8000 BOONTON, NJ Retail Price Retail Price Retail Price Retail PriceSale Price Sale Price Sale Price Sale Price (EMA) E XTENDED MAINTENANCE AGREEMENT FOR YOUR MOBILE-VISION IN-CAR VIDEO SYSTEMS /EMA STD YR 4 EACH 950 .00 475 .00 2 .00 Sales EMA Standard Yr 4 ECCN No : HS Tariff No : SN FB014281 & 82 COVERAGE DATES: 2/7/12 - 2/6/13 NOTE: This is the last year an EMA can be offered on the above mentioned serial numbers Please note: All customers are required to have a valid EMA contract to receive technical support.Subtotal:950.00 Shipping and Handling:0.00 Sales Tax:0.00 950 950950 950....00 0000 00 Order Total Order Total Order Total Order Total::::Signing below is in lieu of a formal P.O. Your signature will authorize acceptance of both pr icing and product:Sign:_______________________________ Date:____________________________**** QUOTATION IS VALID FOR 60 DAYS ****"These commodities, technology or software were exp orted from the United States in accordance with the Export Administration Regulations. Diversion con trary to U.S. law is prohibited." Quote Quote Quote Quote 90 90 90 90 Fanny Road Fanny Road Fanny Road Fanny Road Boonton Boonton Boonton Boonton, , , , NJ NJ NJ NJ 07005 07005 07005 07005 Phone Phone Phone Phone: (: (: (: (800 800800 800) ) ) ) 336 336336 336----8475 8475 8475 8475 Fax Fax Fax Fax: (: (: (: (973 973973 973) ) ) ) 257 257257 257----3024 3024 3024 3024 Sold To Sold To Sold To Sold To::::Ship To Ship To Ship To Ship To::::Miami Gardens Police Dept.1020 NW 163rd Drive Miami Gardens, FL 33169 Miami Gardens Police Dept.1020 NW 163rd Drive Miami Gardens, FL 33169 SALESPERSON SALESPERSON SALESPERSON SALESPERSON::::CUSTOMER NUMBER CUSTOMER NUMBER CUSTOMER NUMBER CUSTOMER NUMBER::::0098519 9/19/2011 XX FLMIAMI QUOTATION NUMBER QUOTATION NUMBER QUOTATION NUMBER QUOTATION NUMBER::::QUOTATION DATE QUOTATION DATE QUOTATION DATE QUOTATION DATE::::Customer P Customer P Customer P Customer P....O OO O....EMA QUOTE Ship VIA Ship VIA Ship VIA Ship VIA UPS GROUND F FF F....O OO O....B BB B....Terms Terms Terms Terms Net 30 Days Item Number Item Number Item Number Item NumberUnit UnitUnit Unit Amount Amount Amount Amount Ordered Ordered Ordered Ordered Page PagePage Page::::1 Bill-To Phone: (305) 622-8000 BOONTON, NJ Retail Price Retail Price Retail Price Retail PriceSale Price Sale Price Sale Price Sale Price (EMA) E XTENDED MAINTENANCE AGREEMENT FOR YOUR MOBILE-VISION IN-CAR VIDEO SYSTEMS /EMA STD YR 3 EACH 5 ,250 .00 375 .00 14 .00 Sales EMA Standard Yr 3 ECCN No : HS Tariff No : SN FB025675,76,77,78,79,80,81,82,83,84,85,86,87 & 88 COVERAGE DATES: 5/23/13 - 5/22/14 Please note: All customers are required to have a valid EMA contract to receive technical support.Subtotal:5,250.00 Shipping and Handling:0.00 Sales Tax:0.00 5 55 5,,,,250 250250 250....00 0000 00 Order Total Order Total Order Total Order Total::::Signing below is in lieu of a formal P.O. Your signature will authorize acceptance of both pr icing and product:Sign:_______________________________ Date:____________________________**** QUOTATION IS VALID FOR 60 DAYS ****"These commodities, technology or software were exp orted from the United States in accordance with the Export Administration Regulations. Diversion con trary to U.S. law is prohibited."