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2014-162-2141 - Auto Repair Services  18605 NW 27TH AVE     Miami Gardens, Florida 33056    City of Miami Gardens Agenda Cover Memo Council Meeting Date: September 22 , 2014 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No X Funding Source: Fleet Management Advertising Requirement: (Enter X in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: ITB # 13‐14‐040 X Sponsor Name Cameron D. Benson, City Manager Department:Fleet Management   Short Title:    A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AWARDING A BID TO DJ AUTO COLLISION CENTER, INC., MASTERS PAINT & BODY SHOP, INC., AND WORLD MOTOR CORPORATION, FOR AUTO REPAIR SERVICES OF THE CITY’S FLEET; AUTHORIZING THE CITY MANAGER TO ISSUE PURCHASE ORDERS, IN AN AMOUNT, NOT TO EXCEED THE ANNUAL ALLOCATED BUDGETED AMOUNT, FOR THIS PURPOSE; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. Staff Summary: In an effort to maintain the extensive fleet of city vehicles, Miami Gardens solicited bids to acquire auto repair services to repair damaged vehicles. This contract will be in effect for a two (2) year period, allowing the City an option to renew for an additional two (2) year period. City staff prepared specifications and advertised on July 28, 2014. A broadcast notice was sent to 115 vendors. Five (5) vendors requested bid packages. The bids were opened August 14, 2014. Three (3) bids were received. Copies of the proposal documents are available at the assistant to the Mayor and Council’s Office for review. ITEM K-10) CONSENT AGENDA RESOLUTION Auto Repair Services   18605 NW 27TH AVE     Miami Gardens, Florida 33056    Based on pricing and evaluation, staff recommends award to DJ AUTO COLLISION CENTER located in Miami, MASTERS PAINT BODY SHOP, located in West Park, Florida, and WORLD MOTOR CORPORATION located in Miami, Florida. Estimated project costs as well as turn-around times for each vehicle repair project will be used to determine the distribution of work between the awarded vendors. This will ensure the City the most cost effective and timely vehicle repair. Estimated annually expenditure is $75,000. Fiscal Impact This expense will be part of the expenses in FY 2015 budget “Repairs and Maintenance” line item budgeted at $1,174,750. Proposed Action: That the City Council authorizes the City Manager to issue Purchase Orders to DJ AUTO COLLISION CENTER located in Miami, MASTERS PAINT BODY SHOP, located in West Park, Florida, and WORLD MOTOR CORPORATION located in Miami, Florida as needed, not to exceed the allocated budget amount. Attachment: Attachment A – Bid Tabulation Ta b u l a t i o n  Sh e e t   IT B  13 ‐14 ‐04 0  AU T O  BO D Y  CO L L I S I O N  RE P A I R AU G U S T  15 ,  20 1 4  @ 2: 0 0 p m De s c r i p t i o n YE S N O Y E S N O Y E S N O Ha v e  a fu l l y  eq u i p p e d  an d  we l l  es t a b l i s h e d  fi r m  as  re q u i r e d  in  th i s  so l i c i t a t i o n  an d  wh i c h  ma y  be  ve r i f i e d by  on ‐sit e  in s p e c t i o n . YE S Y E S Y E S Fa c i l i t i e s  mu s t  be  lo c a t e d  wi t h i n  th e  Ci t y  of  Mi a m i  Ga r d e n s  or  wit h i n  a fi f t e e n  (1 5 )  mi l e  ra d i u s  of  th e  Cit y  of  Mi a m i  Ga r d e n s , Ci t y  Ha l l ,  lo c a t e d  at  15 1 5  NW  16 7  St r e e t ,  Mi a m i  Ga r d e n s ,  FL .  33 1 6 9 ,  in  or d e r  to  qu a l i f y YE S Y E S Y E S Bi d d e r  mu s t  be  ab l e  to  sh o w  a mi n i m u m  of  tw o  (2 )  ye a r s  of  ex p e r i e n c e  in  Bo d y  wo r k  re p a i r , re f u r b i s h m e n t  an d  pa i n t i n g . YE S Y E S Y E S Bi d d e r  mu s t  ha v e  a fa x  ma c h i n e  min i m u m . YE S Y E S Y E S Bi d d e r  mu s t  ha v e  an  ap p r o v e d  co m p u t e r  so f t w a r e  pr o g r a m  de s i g n e d  ex c l u s i v e l y  fo r  bo d y  sh o p  re p a i r , su c h  as  th e  pr o g r a m  “M i t c h e l l  Ul t r a  Ma t e ”  or  ap p r o v e d  eq u a l .    Ha n d  wr i t t e n  es t i m a t e d  wi l l  no t  be  ac c e p t e d . NA M E  OF  SO F T W A R E  __ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ YE S Y E S Y E S Fa c i l i t y  mu s t  pr o v i d e  se c u r i t y  in  th e  fo r m  of  a fe n c e d  lo t ,  or  in s i d e  of  a se c u r e  bu i l d i n g , fo r  no  le s s  th a n  fo u r  (4 )  st a n d a r d  siz e d  ve h i c l e s  si m u l t a n e o u s l y . YE S Y E S Y E S Fa c i l i t y  mu s t  ha v e  a sp r a y  bo o t h  la r g e  en o u g h  to  ac c o m m o d a t e  al l  Gr o u p  1 or  2 ve h i c l e s GR O U P  I __ _ _ _ A N D /  OR  GR O U P  II _ _ _ _ _ YE S Y E S Y E S Cu r r e n t l y  em p l o y  at  le a s t  on e  Te c h n i c i a n  wi t h  a va l i d  AS E  Ce r t i f i c a t e  in  bo d y  re p a i r  an d  or  st r u c t u r a l  an a l y s i s AA T I  Ce r t i f i c a t i o n  is  ac c e p t a b l e   YE S Y E S Y E S Cu r r e n t l y  em p l o y  at  le a s t  on e  Te c h n i c i a n  wi t h  a va l i d  AS E  Ce r t i f i c a t e  in  pa i n t i n g  an d  re f i n i s h i n g AA T I  Ce r t i f i c a t i o n  is  ac c e p t a b l e   YE S Y E S Y E S BO D Y  WO R K  LA B O R  RA T E $3 0 $ 3 0 . 0 0 $ 3 2 RE F I N I S H  LA B O R  RA T E $3 0 $ 3 0 . 0 0 $ 3 2 PA I N T  & SU P P L I E S  RE F L E C T E D  AS  LA B O R  RA T E $1 5 $ 2 0 . 0 0 $ 1 8 Pa r t s  Di s c o u n t /  Ma r k ‐up  fr o m  Ma n u f a c t u r e ’ s  Pr i c e  Lis t ‐10 % +        % ‐10 % +     %‐10%20% Ma r k ‐up  fo r  an y  Su b l e t  Re p a i r s +       % 2 0 % 2 0 % World Motor Coropration  DJ  Au t o  Co l l i s i o n   Ce n t e r Ma s t e r  Paint & Bo d y  Shop