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2014-174-2153 - Awarding a bid to Pavement Technology Inc  18605 NW 27 Avenue    Miami Gardens, Florida 33056    City of Miami Gardens Agenda Cover Memo Council Meeting Date: October 8, 2014 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No X Funding Source: Citizen’s Independent Transportation Trust (CITT) Advertising Requirement: (Enter X in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #:Bid No.2014‐006 Jointly with City of Margate X Sponsor Name Cameron Benson, City Manager Department:Public Works   Short Title:    A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AWARDING A BID TO PAVEMENT TECHNOLOGY, INC., FOR ASPHALT SURFACE PRESERVATION FOR FISCAL YEAR 2015; AUTHORIZING THE CITY MANAGER TO ISSUE PURCHASE ORDERS, IN AN AMOUNT NOT EXCEED ONE HUNDRED THOUSAND DOLLARS ($100,000.00), FOR THIS PURPOSE; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. Staff Summary: The City of Miami Gardens began receiving its share from the People’s Transportation Plan (PTP)  proceeds in the Fiscal Year 2012/13. Thereafter, the City began a resurfacing program to address the  aging roadway infrastructure in our neighborhoods. Generally, there has been little regard in the Public  Works industry for pavement management techniques. The usual approach has been to resurface or  reconstruct the road; which cost millions of dollars, with little regard to preventative maintenance.  Early  preventive maintenance is less costly and extends the useful life of pavement. Road resurfacing and/or  road reconstruction are usually the last resort. They can cost many times more compared to the cost of  preventive maintenance; especially, considering that the aging of the asphalt begins immediately after it  is laid.   ITEM K-8) CONSENT AGENDA RESOLUTION Pavement Technology Inc.   18605 NW 27 Avenue    Miami Gardens, Florida 33056      The Public Works department has worked diligently to implement a comprehensive pavement  management program that addresses all stages of the useful life of the asphalted roads in the City. The  benefits of a pavement preventive maintenance program are:     Save taxpayer’s dollars    Extend the useful life of the pavement   Minimize roadway construction projects resulting in less neighborhood disruption    Provide a smother riding surface   Allow for dollars saved to be shifted to new projects    Some of the common methods used for pavement preventive maintenance are spray applied sealers,  rejuvenators, micro surfacing, etc. Traditionally these treatments are applied to pavement to arrest  pitting and raveling, reduce shrinkage tendencies, decrease permeability, and to rejuvenate the  properties of the existing asphalt. Rejuvenators and sealers are designed to penetrate into the existing  asphalt and improve its existing chemical properties. The decision, as to which product to use and  where, is dependent upon the age and existing condition of the pavement. For example, rejuvenators, a  colorless substance, is applied to asphalt pavement while the road is in good condition. One application  alone can extend the useful life of a road several years.     On  March 18, 2014, Bid No. 2014‐006 – “Asphalt Rejuvenation Project” (see exhibit C) was issued jointly  by the City of Miami Gardens and the City of Margate acting as the lead agent, requesting bids to  provide asphalt surface preservation with an asphalt rejuvenating agent. The Public Works Department  has allocated $100, 000 in the current fiscal year to apply an asphalt rejuvenator to the roads shown in  exhibit A.   Fiscal Impact  $100,000 has been budgeted in FY 2015 budget for pavement project under the CITT division for capital  projects.    Proposed Action: It is recommended that the City Council approve the attached resolution authorizing the City Manager  to issue purchase orders in accordance with City of Margate contract, to Pavement Technology Inc., to  provide asphalt surface preservation with an asphalt rejuvenating agent for an amount not to exceed  $100,000 per year per the term of the contract.    Attachment: Exhibit A: Project location  Exhibit B: City of Margate Resolution #12‐481  UC Miami-Dade County Broward CountyMiramar Miami Lakes Opa-Locka UC Miami-Dade County UC M i a m i - D a d e Co u n t y N. 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NW 3 4 T H A V E NW 194TH TER NW 2 8 T H C T NW 177TH TER NW 204TH ST NW 1 0 T H C T NW 2 5 T H A V E NW 194TH ST NW 188TH TER NW 1 S T A V E NW 169TH ST NW 3 2 N D P L NW 165TH ST NW 178TH ST NW 205TH TER NW 193RD ST NE 3 R D C T NW 189TH TERNW 4 8 T H C T NW 202ND ST NW 4 T H A V E NW 172ND TER NW 1 S T A V E NW 2 7 T H C T §¨¦I 95NW 2 7 T H A V E SR 9 NW 4 7 T H A V E NW 5 7 T H A V E / R E D R D COUNTY LINE RD/NW 215TH ST/SR852 N W 2 N D A V E / U S 4 1 1 / S R 7 NW 151ST ST NW 199TH ST/HONEY HILL DR SR 826/PALMETTO EXPY N W 3 7 T H A V E / D O U G L A S R D NW 183RD ST/MIAMI GARDENS DR/SR 860 FL O R I D A T P K E E X P Y NE 2 Avenue NW 7 Avenue NW 12 Avenue NW 13 Avenue NW 42 Avenue Coconut Cay NW 38 PL NW 1 Avenue NW 159 Street Rainbow Park NW 38 Court NW 25 Avenue NW 21 Avenue NW 161 / 162 Street City ofMiami Gardens Prepared by: Public Works Department µ September 2014 0 0.5 1Miles Asphalt Rejuvenation Projects 2014 / 2015 City Limits Major Roadways Local Streets Water EXHIBIT A EXHIBIT B