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2014-191-2170 - Flood Plan Management PlanCity of Miami Gardens Agenda Cover Memo Council Meeting Date: 10/22/2014 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No X Funding Source: Advertising Requirement: Yes No X Contract/P.O. Required: Yes No RFP/RFQ/Bid #: (Enter #) X Strategic Plan Related: Yes No Strategic Plan Priority Area: Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image Communication Strategic Plan Obj./Strategy: N/A X Sponsor Name: Cameron Benson City Manager Department: Development Services and Code Compliance     Short Title:  A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA ACCEPTING THE MIAMI GARDENS FLOODPLAIN MANAGEMENT PLAN - PROGRESS REPORT AND AREA ANALYSIS FOR 2014, ATTACHED HERETO AS EXHIBIT “A”; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE.   Staff Summary:    The City of Miami Gardens currently participates in the National Flood Insurance Program  (NFIP) and the Community Rating System (CRS). Participation in these programs helps protect  Residents and Businesses from flood damage and provides discounts to citizens on their flood  insurance policies.    One CRS requirement is the City must provide a yearly progress report detailing its activities to  mitigate flood losses.  This Report details the past and present progress.    Proposed Action:     It is recommended the City Council approve the attached Resolution.  ITEM K-10) CONSENT AGENDA RESOLUTION Floodplain Management Plan   Attachment:    The City of Miami Gardens Floodplain Management Plan: Progress Report and Area Analysis for  2014.    Attachment City of Miami Gardens Development Services Department Floodplain Management Program 18605 NW 27 Avenue Miami Gardens, Fl. 33056 Telephone 305.622.8000, Ext 2628 Email: mgambino@miamigardens-fl.gov City of Miami Gardens Floodplain Management Plan Progress Report/Area Analysis for 2014 NFIP Community Number 120345 Miami-Dade County Local Mitigation Strategy (LMS) The City of Miami Gardens currently uses Miami-Dade County’s LMS working group as the basis for its’ floodplain management plan. The LMS is a comprehensive group of community stakeholders that have identified the natural and man-made hazards threatening our community. The group has created mitigation projects to potentially minimize or eliminate those hazards. Each community in the group has a list of hazard mitigation projects they hope to implement to improve their community. Miami Gardens has included drainage improvement projects in this multi-hazard plan to reduce flooding, protect life and property, and treat pollution inherent in stormwater runoff. Annual Progress Report for Community Rating System (CRS) Twice per year, the LMS group updates its lists and submits the new lists to the Chairperson. It is expected some projects may be funded through each community’s budget, while other projects may be funded through grants that are disclosed through the LMS group. The CRS also requires an annual progress report be provided to the Council and the press. This serves as the basis of this Report. Report Preparation, How to Obtain a Copy, and Publication This Progress Report was prepared by Mike Gambino, CFM, Floodplain Administrator for the City of Miami Gardens. This Report has been released to the media through the City’s Event and Media Coordinator, and will be presented to the City Council in October 2014. This Report will also be submitted to the Chairperson of the LMS group 2    for inclusion in the LMS plan made available to the public through the County’s web site, www.miamidade.gov/fire/mitigation.asp. The LMS quarterly meetings are announced to the public. The Report which includes the area analyses is also available to the public through the Floodplain Administrator’s office at the above address and contact information. The public may obtain the original LMS plan at the above web address, or through the County’s Office of Emergency Management at 305.468.5400. Review of LMS List of Drainage Improvement Projects A review of the drainage improvement projects planned and completed for Miami Gardens is listed at the end of this Attachment. The list shows projects that have been completed within the year to include the time Public Works began improvements in the City. New projects are added as they are developed. The City completed one drainage improvement project during the past year. Repetitive Loss (RL) Area Analysis At the inception of Miami Gardens’ participation in the CRS, the City had one property listed as a repetitive loss. A repetitive loss is defined by the Federal Emergency Management Agency as a property where two or more flood insurance claims of $1,000.00 or more have been made within a ten-year period. The RL list for Miami Gardens now stands at 22 properties. Preliminary data on each property has been collected and an analysis of these properties was drafted. The City will continue to pursue inspecting these properties during the rainy season to ascertain whether chronic flooding occurs in these areas. A letter is being sent to all RL areas disclosing the potential for flooding, making Residents aware of funding opportunities, the benefits of flood insurance, and how they may protect themselves from major flooding in the future. A list of all RL area homeowners may be provided upon request. Discussion of Progress in Reaching Capital Improvement Objectives Funding is limited in the City for capital improvements due to extensive debt repayment to Miami-Dade County, the slow economy, and other negative financial factors. Therefore, most of the funding for these types of projects is derived from grants. 3    Progress of 2013 Recommendations During 2013, the following progress has been made regarding recommendations from the 2012 progress report:  Finding additional funding sources: The City has been concentrating on completing drainage projects that have been ongoing for the past year. The City is working to secure funds from the South Florida Water Management District and the state delegation for smaller improvements that would improve drainage conditions in the City.  Work with Residents on their private roads drainage issues: The city was able to complete new roads and drainage in the Vista Verde Phases I-A and I-B areas of the city. This project will mitigate flooding in this private neighborhood. The Vista Verde area is large and the city has divided the area into several phases and is seeking to secure funding for each additional phase. The City continues discussions with other area Residents in regards to improving their private roads and drainage.  Total project completion: For this fiscal year, the City has completed one drainage improvement project.  Inspect chronically flooded areas: The Floodplain Administrator and the Public Works crews continue to document flooded areas, and respond to complaints. Recommendations for 2015 Recommendations to be considered by the Floodplain Administrator and the Public Works Department include:  Identifying additional funding sources to complete projects  Continue investigation of chronically flooded areas throughout the City and to prioritize and implement future drainage improvements.  Further investigate new RL’s assigned to the City. List of Drainage Improvements Tracked Through the Local Mitigation Strategy Project Three: Drainage Improvements The following areas have been identified as having severe flooding problems. The stated improvements will reduce property damage and repetitive losses from future rain events. These projects also improve water quality of stormwater runoff as a requirement of County and Federal permits. All projects will consist of French Drain systems with emergency overflow outfalls, where needed. French Drains capture the first inch of 4    stormwater runoff on the property site and allow treatment for pollution followed by percolation into the ground. NW 170th Street west of 22nd Avenue Estimated Cost: $1.4 million The site will need retention area and/or pumped system to Marco Canal. Timeline to completion is greater than one year C8 Drainage Basin 1311 NW 195th Street Estimated cost: $100,000 Time to completion is greater than one year. C9 Drainage Basin NW 205th -207th Streets between NW 28th-33rd Avenues Estimated Cost: $300,000 Timeline to complete is greater than one year. C9 Drainage Basin NW 25th Ave and 167th Street North Road, drainage and streetlight construction Cost: $400,000 Timeline to complete is greater than one year Design 100% complete, awaiting funding C8 Drainage Basin Vista Verde, Remaining Phases Area from Snake Creek Canal to NW 41st Ave Road Estimated cost: $5,229,264.30 Design is 90% complete Project estimated to be complete is greater than one year. C9 Drainage Basin NW 191st -195th Street from NW 2nd Ave (441) to NW 7th Avenue Estimated cost of improvements: $960,000 Project estimated to be complete is greater than one year C9 Drainage Basin 5    NW 9th Ave along NW 183rd -185th Dr to NW 7th Ave Estimated cost: $147,000.00 Design complete Time to completion is less than one year C8 Drainage Basin 3857 NW 213th Street Still under investigation for scope of drainage improvements Estimated time of completion is less than one year C9 Drainage Basin 20060 NW 29th Court Minor drainage improvement Estimated time of completion is less than one year C9 Drainage Basin 20041 NW 13th Avenue Replace sidewalk and re-grade swales Estimated Cost: $50,000 Estimated time of completion is greater than one year Drainage basin C9. NW 17th-18th-19th Aves and 170th Terr to 175th Street Rip rap replacement and culvert repairs Estimated cost: $100,000 Estimated time of completion is greater one year Drainage Basin C8 NW 177th -178th Terr and 24th -25th Avenues Drainage project Estimated Cost: $21,000 Estimated time of completion is greater one year Drainage basin C9 6    Drainage and other mitigation projects completed by the City: East Andover drainage pipe replacement 931st -960th NW 203rd Street Final Cost: $67,000 Completed November 2013 Drainage basin C9 NW 178th Drive and 42nd -47th Avenues Outfall repairs and restoration Final Cost: $82,000 Completed October 2013 C8 Drainage Basin Vista Verde Phase I-B Area along NW 39th Ave. from 207th -209th Street Final Cost: $223,000.00 Completed November 2012 C9 Drainage Basin NW 7th Ave Improvements New roads, drainage and median Final Cost: $3million Completed in September 2012 C8 Drainage Basin NW 191st -193rd Streets, 9th Ave-10th Place Final Cost: $233, 752 Completed August 2012 C9 Drainage Basin Vista Verde Phase I-A Area from NW 38th -39th Ave and NW 40th Ave Rd to NW 207th Street Final Cost: $670,885.70 Completed June 2012 C9 Drainage Basin 7    Secondary Canal Bank Stabilization and Sediment Removal Carol City Canals A and B, Real Site Canal, and NW 17th Avenue Canal Project was included in drainage improvements for ease of reference. Scope of work included sediment removal and canal stabilization, and headwall and culvert repairs Final cost: $519,658 Funds were secured through NCRS. City contributed 25% from Stormwater Funds. Completed May 2012. C9 Drainage Basin NW 158th -159th Street and NW 28th Place-29th Court Final Cost: $145,329 Completed on April 30, 2012 C8 Drainage Basin NW 38th Court between 210th Street to 210thTerrace Final Cost: $121,000.00 Completed in January 2012 C9 Drainage Basin NW 194th Street and 21st Ave Final Cost: $350,000 Completed in 2011 C9 Drainage Basin NW 175th Street and 12th Ave Final Cost: $113,200 Completed 2011 C8 Drainage Basin NW 38th Place and NW 208th -209th Streets Final Cost: $150,977.00 Cost share funded through grant from South Florida Water Management District Completed in 2010 C9 Drainage Basin 8    Bunche Park Neighborhood Revitalization Project Final Cost: $325,000.00. Funded with a CDBG Grant. Project expanded to include south Palmetto Access Road, NW 167th St. from 17th-27th Avenues, and from NW 151st -167th Streets Completed in 2009 C8 Drainage Basin King’s Garden Phases I and II: This also includes road renovations Final Cost: $480,000 Completed in 2010 C9 Drainage Basin NW 171st Terrace from NW 44th Avenue to 45th Court Final Cost: $225,000.00. Completed August 2009 C8 Drainage Basin Golden Glades Elementary School Swale Restoration Cost: $32,098.60 Completed in 2010. C8 Drainage Basin NW 17th Avenue and 194th Street Swale restoration Cost: $3,500 Completed in 2010 C9 Drainage Basin NW 159th Drive and 12th Avenue East swale restoration Cost: $2,758 Completed 2010 C8 Drainage Basin 441 from County Line south 100 feet Cost $68,700 Completed 2008 C9 Drainage Basin 9    NW 211st St and 29th Court/30th Avenue Inlets and swale restoration Cost: $30,000 Completed in 2011 C9 Drainage Basin NW 38th Court and 185th St Inlets and swale restoration Cost: $20,000 Completed in 2009. C9 Drainage Basin NW 167th and Palmetto East Ramp Road at NW 12th Avenue Constructed right turn lane, drainage improvements, sidewalk and signage Final Cost: $366,070 Completed 2013 C8 Drainage Basin NW 27th Avenue and 207th Street Cost: $634,885 Construction completed in 2010 C9 Drainage Basin Venetian Gardens Drainage and Road Improvement NW 191st -194th St and 37th -38th Place Cost: $315,800 Completed in October 2011 C9 Drainage Basin                 Drafted:  091714  Drafted by: M Gambino, CFM