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12.11.2014 City Council AgendaCITY OF MIAMI GARDENS REGULAR CITY COUNCIL MINUTES DECEMBER 11, 2014 (A) CALL TO ORDER/ROLL CALL: The City Council for the City of Miami Gardens, Florida, met in regular session, Thursday, December 11, 2014, beginning at 7:00 p.m., in the City Council Chambers, 18605 NW 27ffi Avenue, Miami Gardens, Florida. The Following members of the City Council were present: Council Members: Lisa C. Davis, Rodney Harris, Lillie Q. Odom, and David Williams Jr. Councilman Erhabor Ighodaro arrived at 7:04 p.m.; Mayor Oliver Gilbert arrived at 7:06 p.m. After roll call, a motion was offered by Councilman Harris, seconded by Councilman Williams to excuse Vice Mayor Robinson's absence. This motion was passed and adopted by a unanimous voice vote of the Council members present. Vice Mayor Felicia Robinson arrived for the Council Meeting at 7:29 p.m. Also in attendance were: City Manager Cameron Benson, City Attorney Sonja K. Dickens and City Clerk Ronetta Taylor. (B) INVOCATION; Delivered by Councilman Harris. (C) PLEDGE OF ALLEGIANCE: Recited in unison. (D) APPROVAL OF MINUTES: Regular City Council Minutes - November 12, 2014 Motion offered by Councilman Williams, seconded by Councilman to approve the minutes, with necessary corrections, if any. There being no discussion the motion to approve passed and carried by a unanimous voice vote of the members present. (E) ORDER OF BUSINESS (Items to be pulled from Consent Agenda at this time) Councilman David Williams added two presentations as Items F-2 and F-3. Councilwoman Davis added a resolution to the official agenda as Item K-9, as follows: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, SUPPORTING COUNCILWOMAN LISA C. DAVIS' FOURTH ANNUAL "GIFTS OF LOVE" EVENT TO BE HELD SATURDAY, DECEMBER 3, 2014; AUTHORIZING THE CITY MANAGER TO EXPEND THE SUM OF FIFTEEN HUNDRED DOLLARS ($1,500) FOR THIS PURPOSE; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE." Item K-7 was withdrawn from the official agenda. REGULAR CITY COUNCIL MINUTES - DECEMBER11, 2014 Page 1 Motion offered by Councilman Williams, seconded by Councilman Harris to approve the official agenda with the additions/deletions. This motion passed and carried with a unanimous voice vote of the members present. (F) SPECIAL PRESENTATIONS (5 minutes each) F-1) City Manager Cameron Benson —Jazz in the Gardens This item was moved to be heard under the City Manager's Report. F-2) Councilman David Williams Jr. Councilman Williams acknowledged the outstanding contributions made by City of Miami Gardens' employee Maria Albino during the FAMU Tailgate event, September 2014. He presented Ms. Albino with a gift card as a token of appreciation. F-3) Councilman David Williams Jr. Councilman Williams acknowledged Sonia Romero, Principal of Carol City Middle School for her commitment to science. He further presented the school with a check in the amount of $300.00 for its science initiative. He explained the school's administration, faculty and students are committed to bringing Carol City Middle School to the forefront as it relates to science. (G) PUBLIC COMMENTS: Karen Tynes, Chair of the City of Miami Gardens' Commission For Women Advisory, Committee appeared before the City Council to solicit support of the Committee's calendar of events for 2015. The previous projects sponsored by the Commission have been beneficial to the City; as well as providing positive impact to women and children who live in the City. She stated that she has reached out the each council member individually to ascertain whether Council sponsored items, which are similar in nature to those items being sponsored by the Commission For Women be combined. This would eliminate overlapping or duplicating projects. The next scheduled project is the Girls and Women's Summit. Mayor Gilbert expressed concern with two similar events taking place in the same place, at the same time. He emphasized the importance of having City of Miami Gardens' events and not have the events individualized. She explained that the Commission For Women host three big events: Health Awareness, which includes Breast Cancer Awareness; the Legal Forum and the Financial Literacy Workshop. State Senator Oscar Braynon II, appeared before the City Council to commend the Council on the Shotspotter Program. He stated that he looked forward to working with the city to ensure that the state is a willing partner in this agreement. REGULAR CITY COUNCIL MINUTES - DECEMBER11, 2014 Page 2 H) ORDINANCE(S) FOR FIRST READING: H-1) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, CREATING SECTION 2-790 OF THE CITY'S CODE OF ORDINANCES TO PROVIDE FOR THIRD PARTY SPONSORSHIPS OF CITY SERVICES, PROJECTS, EVENTS, FACILITIES AND ACTIVITIES; CREATING SECTION 34-670(3) OF THE CITY'S SIGN CODE TO PROVIDE FOR EXEMPTIONS FOR SPONSORSHIPS; CREATING SECTION 34- 672 TO PROVIDE FOR ADVERTISING REGULATIONS ON CITY -OWNED PROPERTY; PROVIDING FOR ADOPTION OF REPRESENTATIONS; REPEALING ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR INCLUSION IN THE CODE; PROVIDING AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER) Motion offered by Councilman Williams, seconded by Councilman Harris and Councilman Harris to adopt this item on first reading. Craig Clay, Assistant City Manager appeared before the City Council and explained this ordinance will allow staff to accept sponsorships or in-kind considerations. 0 vote. There being no discussion, the motion to adopt on first reading passed and carried by a 6- Councilwoman Davis: Yes Councilman Harris: Yes Councilman Ighodaro: Yes Councilwoman Odom: Yes Vice Mayor Robinson: Not present Councilman Williams: Yes Mayor Gilbert: Yes (H) ORDINANCE(S) FOR SECOND READING/PUBLIC HEARING(S) None (J) RESOLUTION(S)/PUBLIC HEARING(S) None (K) CONSENT AGENDA: RESOLUTION NO. 2014-209-2188 K-1) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, APPROVING THE FINAL PLAT FOR "WALDEN TOWNHOMES" SUBMITTED BY D.R. REGULAR CITY COUNCIL MINUTES - DECEMBERII, 2014 Page 3 HORTON, INC., FOR THE PROPERTY GENERALLY LOCATED AT 21403 NW 13TH COURT, MORE PARTICULARLY DESCRIBED ON EXHIBIT "A" ATTACHED HERETO; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER) RESOLUTION NO. 2014-210-2189 K-2) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER AND THE CITY CLERK, TO EXECUTE AND ATTEST RESPECTIVELY, THAT CERTAIN AMENDMENT NO.5 TO THE AGREEMENT WITH SHOTSPOTTER, INC., FOR GUNSHOT DETECTION AND LOCATION SERVICE SENSORS; AUTHORIZING THE CITY MANAGER TO ISSUE PURCHASE ORDERS IN AN AMOUNT NOT TO EXCEED ONE HUNDRED EIGHTY THOUSAND DOLLARS ($180,000.00), A COPY OF WHICH IS ATTACHED HERETO AS EXHIBIT "A"; PROVIDING FOR INSTRUCTIONS TO THE CITY CLERK; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER) RESOLUTION NO. 2014-211-2190 K-3) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE AND ATTEST RESPECTIVELY, THAT CERTAIN TURF AND LANDSCAPE MAINTENANCE AGREEMENT WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT); A COPY OF WHICH IS ATTACHED HERETO AS EXHIBIT "A"; PROVIDING FOR INSTRUCTIONS TO THE CITY CLERK; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER) RESOLUTION NO. 2014-212-2191 K-4) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER AND THE CITY CLERK TO EXECUTE AND ATTEST, RESPECTIVELY THAT CERTAIN MEMORANDUM OF AGREEMENT WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) FOR LANDSCAPE, IRRIGATION AND DECORATIVE PAVER TRAFFIC SEPARATORS MAINTENANCE, A COPY OF WHICH IS ATTACHED HERETO AS EXHIBIT "A"; PROVIDING FOR INSTRUCTIONS TO THE CITY CLERK; PROVIDING FOR THE ADOPTION OF REGULAR CITY COUNCIL MINUTES - DECEMBERII, 2014 Page 4 REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER) RESOLUTION NO. 2014-213-2192 K-5) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER AND THE CITY CLERK TO EXECUTE AND ATTEST, RESPECTIVELY THAT CERTAIN MEMORANDUM OF UNDERSTANDING WITH THE GREATER MIAMI SERVICE CORP. (GMSC) FOR LANDSCAPING SERVICES, IN THE AMOUNT OF FORTY-FIVE THOUSAND DOLLARS ($45,000.00), A COPY OF WHICH IS ATTACHED HERETO AS EXHIBIT "A"; AUTHORIZING THE CITY MANAGER TO ISSUE PURCHASE ORDERS FOR THIS PURPOSE; PROVIDING FOR INSTRUCTIONS TO THE CITY CLERK; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER) RESOLUTION NO. 2014-214-2193 K-6) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER AND THE CITY CLERK TO EXECUTE AND ATTEST, RESPECTIVELY, THAT CERTAIN LEASE AGREEMENT WITH PETERSON'S HARLEY-DAVIDSON OF MIAMI, L.L.C. FOR CERTIFIED TRAFFIC LAW ENFORCEMENT MOTORCYCLES, IN RELIANCE UPON CITY OF MIAMI BID NO. 437315, FOR A PERIOD OF TWO (2) YEARS, WITH THE OPTION TO RENEW FOR AN ADDITIONAL TWO (2) YEAR TERM; A COPY OF WHICH IS ATTACHED HERETO AS EXHIBIT "A"; AUTHORIZING THE CITY MANAGER TO ISSUE PURCHASE ORDERS, IN AN AMOUNT NOT TO EXCEED THE ANNUAL ALLOCATED BUDGETED AMOUNT OF THIRTY THOUSAND DOLLARS ($30,000.00); PROVIDING FOR INSTRUCTIONS TO THE CITY CLERK; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER) oral . • • . . • . • • i• • . • . • . • .rwm M ILFA � , REGULAR CITY COUNCIL MINUTES DECEMBER11, 2014 RESOLUTION NO. 2014-216-2195 K-8) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AWARDING A CONDITIONAL BID FOR PHOTOVOLTAIC MODULES TO ADVANCED ROOFING INC.; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A CONTRACT FOR THIS PURPOSE; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER) RESOLUTION NO. 2014-217-2196 K-9) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, SUPPORTING COUNCILWOMAN LISA C. DAVIS' FOURTH ANNUAL "GIFTS OF LOVE" EVENT TO BE HELD SATURDAY, DECEMBER 3, 2014; AUTHORIZING THE CITY MANAGER TO EXPEND THE SUM OF FIFTEEN HUNDRED DOLLARS ($1,500) FOR THIS PURPOSE; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY COUNCILWOMAN LISA C. DAVIS) Motion offered by Councilman Ighodaro, seconded by Councilwoman Davis to adopt the Consent Agenda. There being no discussion, the motion to adopt passed and carried by a unanimous voice vote of the members present. Vice Mayor Robinson was not present. (L) RESOLUTION(S) RESOLUTION NO. 2014-218-2197 L-1) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, APPROVING THE 2015 CALENDAR OF EVENTS FOR THE COMMISSION FOR WOMEN; APPROVING THE EXPENDITURE OF FUNDS FOR THIS PURPOSE; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY CLERK) Motion offered by Mayor Gilbert, seconded by Councilman Williams to adopt this item. There being no discussion, the motion to adopt passed and carried by a unanimous voice vote. Vice Mayor Robinson was not present. REGULAR CITY COUNCIL MINUTES - DECEMBERII, 2014 Page 6 L-2) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AWARDING A BID TO FOR PLANNING AND ZONING SERVICES; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN AGREEMENT FOR THIS PURPOSE; PROVIDING FOR AN EFFECTIVE DATE (SPONSORED BY THE CITY MANAGER) Manager Benson stated presentations relating to this item were done prior to the previous City Council meeting. Staff is recommending Calvin Giordano & Associates, Inc. Motion offered by Councilwoman Davis, seconded by Councilman Ighodaro to adopt the item. Mayor Gilbert stated he was in agreement with staff's recommendation but was open to discussion. Councilwoman Davis said she was present for the oral presentations and was very comfortable with the other presenters, as well. Mayor Gilbert said one of the groups presenting appeared to be individual providers who were coming together as a group for this purpose. He said that is the way the group was introduced. Shellie Ransom -Jackson, Director of Development Services and Code Compliance appeared before the City Council to expound on this item. She stated that Mayor Gilbert was correct. This particular company is working as a team as it relates to this proposal. Councilwoman Davis asked if this group was one company. Mayor Gilbert opined this group is one team as opposed to one company. Ms. Ransom -Jackson clarified E.L. Waters is the company. Councilman Williams asked how is this different when other companies include other people as part of their team. Ms. Ransom -Jackson in response to Councilman Williams stated in this particular case, Calvin Giordano & Associates and the Corradino Group have in-house staffing to provide these services. Therefore, they are not subcontracting out to others. Councilman Williams asked what is the disadvantage of subcontracting out the services. REGULAR CITY COUNCIL MINUTES - DECEMBERII, 2014 Page 7 Ms. Ransom -Jackson in response to Councilman Williams said not having sufficient staffing could be an issue in getting the job done. She said there are a lot of items in the pipeline therefore staffing needs to already be in place. Councilwoman Odom asked whether Ms. Ransom -Jackson was saying that having in- house staffing as opposed to subbing out would make a difference in services. Ms. Ransom -Jackson in response to Councilwoman Odom's question replied. "Yes it would improve services and operation." Mayor Gilbert stated there are a lot of projects pending reviews. Councilman Williams commented we have these other big companies so what staff is saying that those companies are going to drop all their other numerous projects to service Miami Gardens. Ms. Ransom -Jackson in response to Councilman Williams' comment stated. "What I am saying is that those companies have the availability that if the City needs three people as oppose to two, these companies can provide the three people." Mayor Gilbert shared that Calvin Giordano & Associates, Inc., is actually providing the service now. Ms. Ransom -Jackson shared that Calvin Giordano & Associates, Inc., has been very effective in moving things along. Councilman Harris recommended deferring the item for more clarity. Mayor Gilbert stated that he was comfortable with deferring the item. Councilwoman Davis expressed opposition to deferring the item. Councilman Harris stated he was recommending a deferral to provide an opportunity for his colleagues to get more information. Mayor Gilbert shared that he likes Calvin Giordano & Associates, Inc., for the continuity. Motion offered by Councilman Harris, seconded by Mayor Gilbert to defer this item until the January 14, 2015 City Council meeting. There being no further discussion the motion deferred by a majority voice vote. Councilwoman Davis cast the dissenting vote. QUASI-JUDICIAL ZONING HEARINGS: Shellie Ransom -Jackson, Director of Development Services and Code Compliance appeared before the City Council to share the process used for this Quasi -Judicial Process. REGULAR CITY COUNCIL MINUTES - DECEMBER11, 2014 Page 8 Clerk Taylor administered the oath to those participating in this Quasi -Judicial Process. (M) ORDINANCES ON FOR FIRST READING(S): None (N) ORDINANCES ON FOR SECOND READING/PUBLIC HEARING(S) ORDINANCE NO. 2014-19-330 N-1) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, APPROVING THE APPLICATION SUBMITTED BY MT. HERMON A.M.E. CHURCH OF OPA- LOCKA, FOR REZONING OF PROPERTY GENERALLY LOCATED AT N.W. 178 STREET AND N.W. 25 AVENUE, MIAMI GARDENS, FLORIDA, MORE PARTICULARLY DESCRIBED ON EXHIBIT "A", ATTACHED HERETO, FROM R-1, SINGLE FAMILY RESIDENTIAL TO NC, NEIGHBORHOOD COMMERCIAL; PROVIDING FOR ADOPTION OF REPRESENTATIONS; REPEALING ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER) (1St Reading November 12, 2014) Mayor Gilbert opened the floor for this public hearing. After there were no interested parties to speak on this item, the public hearing closed. Motion offered by Councilman Williams, seconded by Councilman Harris and Councilwoman Odom to adopt this item. There being no discussion, the motion to adopt passed and carried by a 7-0 vote. Vice Mayor Robinson: Yes Councilman Williams: Yes Councilwoman Davis: Yes Councilman Harris: Yes Councilman Ighodaro: Yes Councilwoman Odom: Yes Mayor Gilbert: Yes (0) RESOLUTION(S)/PUBLIC HEARING(S) None (P) REPORTS OF CITY MANAGER/CITY ATTORNEY/CITY CLERK P-1) City Manger's Monthly Report Assistant City Manager Vernita Nelson appeared before the City Council to provide an REGULAR CITY COUNCIL MINUTES - DECEMBERII, 2014 Page 9 update on the Jazz in the Gardens event scheduled for March 21-22, 2015. Two hosts have been secured: DL Hughley and Rickey Smiley. Confirmed artists: R. Kelly, Toni Braxton, Brian Covington, Maxwell and Men of Soul (Jeffrey Osborne, Pebo Bryson and Freddie Jackson). Negotiations are still going on as it relates to other artists. As soon as those names are known, the information will be provided. There are also slots on both days for local artists to perform. The deadline to sign up local artists is January 15, 2015. The information can be found on Jazzinthegardens.com. The Women's Impact Luncheon will take place, Friday, March 20, 2015, at the Miramar Art Center. Those tickets will go on sale January 2015. The press conference will take place, Friday afternoon, March 20, 2015, at Sun Life Stadium. The opening night party location and time will be announced at a later date. The City is looking for groups of folks to volunteer at the various events scheduled for Friday, Saturday and Sunday. The volunteer information can also be found on the website. The cutoff date for volunteers is February 27, 2015. There is also a Jazz In The Gardens app that can be downloaded. The City of Miami Gardens also has an app (digital gardens). As of today, 11,700 tickets have been sold. Last year at this time, 7,500 tickets were sold. Councilman Williams asked about the food vendor process. Assistant City Manager Nelson said there is an application process. (Q) REPORTS OF MAYOR AND COUNCIL MEMBERS Councilman Williams thanked everyone for another successful science and engineering fair. There was an increase from 75 to 93 science projects submitted this year. It also appears the science and engineering fair has outgrown its current location. Councilwoman Davis thanked everyone for coming in support of her 3`d Annual Diabetes event. Over 500 people attended this year's event. She further announced that the Toy -Give - Away event will take place, Saturday, December 13, 2014 from 1:00 a.m. — 1:00 p.m. Toys will be distributed on a first come, first serve basis. The entire family is invited to come out for this fun event, which includes face painting. She further wished everyone Happy Holiday! Councilwoman Odom thanked everyone for attending the 2nd Annual AIDS Awareness event at St. Thomas University. Nova University also participated. She further thanked Mayor Gilbert for his participation. She shared that she had sponsored a Flu Shot event at Betty T. Ferguson Recreation Center, which was well attended. She shared that she partnered with the North Dade Youth Collation for a toy drive. Last year children in Kings Gardens received toys. This year toys will be provided to the children of Vista Verde. She further wished everyone Happy Holidays. Councilman Harris wished everyone Happy Holidays. Vice Mayor Robinson reminded everyone of her Meet Me On Monday Meetings, which takes place the second Monday of each month at Carol City Park. She further recognized her Ladies of Virtue (LOV) Mentors and participants present in the audience. The LOV meetings are scheduled for every second Thursday of the month at City Hall. REGULAR CITY COUNCIL MINUTES - DECEMBER11, 2014 Page 10 Mayor Gilbert shared that on last evening Council members as well as staff were present at Broward Community College to witness the graduation of the first class of Miami Gardens Police Officer Cadets, who are also Miami Gardens' residents. He commended the City Manager and Chief of Police for their due diligence in the recruitment process. He further wished everyone Happy Holidays. (R) WRITTEN REQUESTS, PETITIONS & OTHER WRITTEN COMMUNICATIONS FROM THE PUBLIC None (S) ADJOURNMENT There being no further business to come before the Body, and upon a motion being duly made the meeting adjourned at 7:54 p.m. Attest: Oliver Gilbert, Mayor Ronetta Taylor, MMC, Pfy Clerk REGULAR CITY COUNCIL MINUTES - DECEMBER11, 2014 Page 11