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09.13.2016 - Special City Council MeetingCITY OF MIAMI GARDENS SPECIAL CITY COUNCIL MINUTES SEPTEMBER 139 2016 (A) CALL TO ORDER/ROLL CALL The City Council for the City of Miami Gardens, Florida, met in Special Session, Tuesday, September 13, 2016, beginning at 6:00 PM, in the City Council Chambers, 18605 NW 27th Avenue, Miami Gardens, Florida. The following members of the City Council members were present: Vice Mayor Felicia Robinson, and Council members: Lillie Q. Odom, Lisa C. Davis, Rodney Harris, David Williams Jr., and Dr. Erhabor Ighodaro. Mayor Oliver Gilbert arrived at 7:10 PM. Also in attendance were: City Manager Cameron D, Benson, City Attorney Sonja K. Dickens and City Clerk Ronetta Taylor. (B) INVOCATION Invocation delivered by Councilman Ighodaro. (C) PLEDGE OF ALLEGIANCE Recited in unison Vice Mayor Robinson announced "This is the first of two public hearings for the adoption of the operating millage rate, the voted Debt Service Millage Rate and Budget for the City of Miami Gardens for Fiscal Year 2016/2017." (D) RESOLUTION(S)/PUBLIC HEARING RESOLUTION NO. 2016-142-3041 D-1) A RESOLUTION OF THE CITY OF MIAMI GARDENS, FLORIDA, ADOPTING A PROPOSED MILLAGE RATE AT A PUBLIC HEARING TO BE LEVIED FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2016, THROUGH SEPTEMBER 30, 2017 FOR OPERATING PURPOSES; ESTABLISHING THE ROLLBACK RATE; ESTABLISHING THE DEBT MILLAGE RATE APPROVED BY THE ELECTORATE; SETTING A DATE AND TIME FOR A FINAL PUBLIC HEARING TO ADOPT THE FINAL MILLAGE RATE; PROVIDING FOR DIRECTIONS TO THE CITY CLERK; AND PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER) After the City Clerk read the title into the record Vice Mayor Robinson stated "The proposed Millage Rate for the City for Fiscal Year 2016/2017 is 6.9363, which is 8.44% over the Roll -Back Rate, and the voted Debt Service Millage Rate is 1.1571. The Aggregate Millage Rate for Fiscal Year 2016/2017 is 8.0934." Manager Benson stated the proposed millage rate for FY 22016-2017 is 6.9363. Special City Council Minutes - September 13, 2016 Page 1 Vice Mayor Robinson opened the floor for the public hearing. After there were no interested parties to speak on this item, the public hearing closed. Motion offered by Councilman Ighodaro, seconded by Councilman Harris to adopt the proposed millage rate. There being no discussion on the proposed millage rate, a motion was offered by Councilman Williams, seconded by Councilman Harris to defer the adoption of the proposed Millage Rate and voted Debt Service Millage Rate until after the discussion on the budget. The Motion to defer the adoption of the millage rate until after discussion on the budget passed and carried by a 6-0 voice vote. At the conclusion of the budget ordinance discussion, and the recall of the millage resolution, there was no further discussion on this item. vote. The motion to adopt the proposed millage rate of 6.9363, passed and carried by a 7-0 Councilwoman Davis: Yes Councilman Harris: Yes Councilman Ighodaro: Yes Councilwoman Odom: Yes Vice Mayor Robinson: Yes Councilman Williams: Yes Mayor Gilbert: Yes After the Millage Rate and voted Debt Service Millage Rate was voted on, a motion was offered by Councilman Williams, seconded by Vice Mayor Robinson to recall the Budget Ordinance. There being no discussion, the motion to recall the budget ordinance passed and carried by a unanimous vote of the City Council. (E) ORDINANCE(S) FOR FIRST READING/PUBLIC HEARING: E-1) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, APPROVING AND ADOPTING THE CITY'S BUDGET FOR THE 2016-2017 FISCAL YEAR; PROVIDING FOR THE EXPENDITURE OF FUNDS; AUTHORIZING THE CITY MANAGER TO TAKE CERTAIN ACTIONS; PROVIDING FOR CARRYOVER OF FUNDS; PROVIDING FOR INTERFUND TRANSFERS; PROVIDING FOR AUTOMATIC AMENDMENT; PROVIDING FOR ADOPTION OF REPRESENTATIONS; REPEALING ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER) Special City Council Minutes - September 13, 2016 Page 2 Manager Benson acknowledged Assistant City Managers Craig Clay and Vernita Nelson as well as Finance Director Patricia Varney for their invaluable assistance in putting this budget together. He explained the General Fund Balance is approximately eighteen (18%) percent, which is very positive because fifteen (15%) percent is the norm. He said there are several issues discussed during the previous three meetings. One of the issues that need to be resolved involves staffing. Assistants to the Council Staffing Options - 1) Add one (1) Floating position for a total cost of $75,945; 2) Add three (3) part-time 30 hours for a total cost of $146,441; 3) Three (3) additional full-time staff positions for a total of $227,837. This scenario is currently included in the FY 2017 Budget. Another recommendation was made to rewrite the job descriptions to better capture Council needs; maintain current three (3) positions for a total of $13,238. Manager Benson stated there is a two (2%) percent COLA for employees not covered by union contracts. There are three (3) Real Time Crime Center Analyst positions being funded. This budget also addresses legal expenses and pending litigations, which has increased. Manager Benson highlighted the Special Revenue Funds: 1) Development Services Fund: $2,060,470; Transportation Fund: $8,722,103; Stormwater Fund: $4,548,190. Manager Benson highlighted the Special Events Categories: Legacy Events: $300,000, which includes: Food & Wine; Science Fair; Paint the City Pink/Cancer Awareness; Black History; July 4t' Celebration; Food Truck/Open Mic and Heritage Bowl. Other City Events: $92,500, which includes: Martin Luther King Celebration, Mentoring/Reading Initiative; Christmas Tree Lighting; Easter; and Memorial Day. These events are paid for by the City of Miami Gardens. Community & Awareness Events: $49,000, which includes: Diabetes Event; Toy Drive, Turkey giveaway(s); Cancer Awareness; Thanksgiving; Inclusion Concert; Art Basel; Haitian Flag Day; International Music Festival; Hispanic Heritage Event; Senior Events; Toys/community Outreach; Yard sale; Red Dress; Kwanza. These events will be funded by individual council members from their monthly allocation, funds in the budget for special events for each council member, city manager's budget through special events, as well as sponsorships. Manager Benson stated the Operating AD Valorem tax revenue Proposed Millage rate is 6.9363 Mills, the Roll -back rate is 6.3064 Mills. Based on the average homestead taxable value for FY of $39,477 as opposed to FY 2016 of $40,930, there is a decrease of $10.08 annually. As it relates to the Debt Service Millage Rate of 1.1571 Mills, based on FY 2017 the average homestead taxable value of $39,477, the impact is $45.68, which is $5.06, less than FY 2016. Manager Benson said he would like to get final direction from the Council as it relates to staffing and special events. Allocations for the Summer Employment For Youth is also included in this budget. Special City Council Minutes - September 13, 2016 Page 3 Mayor Gilbert opened the floor for this public hearing. Tanya James, Chair of the Elderly Affairs Advisory Committee, 18721 NW 11 h Place, Miami Gardens, Florida, appeared before the City Council to solicit $5,000.00, in funding for the Elderly Affairs Advisory Committee's community events. After there were no other individuals to speak on this item, the public hearing was closed. Motion offered by Vice Mayor Robinson, seconded by Councilman Williams to adopt the Budget. Councilwoman Odom asked for clarification purposed as it relates to the additional staffing for the City Council and the leadership to be provided for that staffing. Mayor Gilbert in response to Councilwoman Odom's inquiry said it was decided by the Council that the staff would report to the Office of the City Clerk. Mayor Gilbert in response to Ms. James' funding request stated that he did not know whether he would be making a change to the budget at this time but he would raise the requested $5,000.00 funding for the Elderly Affairs Advisory Committee. Mayor Gilbert shared that he did not think there was a need to add three additional assistants. This is a big step up. He opined the positions should be re -advertised so that the Council can get individuals they can work with. Positions are being added because the skill set of the position has changed since it was created. He opined maybe the people that are there still fills that need or maybe they don't. That will be for the Council members to decide. He opined that the Council should go without adding the additional staff person and re -advertise and if the present staff qualifies they get the position and if they do not, those individuals should be accommodated by being placed in other city departments. He said he did not think three full-time positions should be added because the people who are currently in those positions are not working out well. Motion offered by Councilman Ighodaro, seconded by Councilman Harris to defer the adoption of the budget on first reading until after the adoption of the Millage Rate. There being no discussion, the motion to defer the adoption of the budget on first reading passed by a unanimous voice vote. Motion offered by Councilman Williams, seconded by Councilman Harris to recall the Millage Rate resolution. There being no further discussion on this item, the motion to recall the Millage Resolution passed and carried by a unanimous vote. After the Millage Rate and voted Debt Service Millage Rate Resolution was adopted and the Budget Ordinance was recalled, the motion to adopt the budget ordinance on first reading passed and carried by a 7-0 vote. Councilman Harris: Yes Special City Council Minutes - September 13, 2016 Page 4 Councilman Ighodaro: Yes Councilwoman Odom: Yes Vice Mayor Robinson: Yes Councilman Williams: Yes Councilwoman Davis: Yes Mayor Gilbert: Yes Mayor Gilbert announced "the next public hearing will be held on September 28, 2016, at 6:00 PM, in City Council Chambers, at that time, we will consider the final millage rate and budget for fiscal year 2016/2017. (F) ADJOURNMENT. There being no further business to come before this Body, and upon a motion being duly made and seconded this meeting adjourned at 6:30 PM. Attest: Ronetta Taylor, IIYC, City Clerk Oliver Gilbert, Mayor Special City Council Minutes - September 13, 2016 Page 5