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2017-114-3219 Greater Miami Service Corp 18605 NW 27 Avenue Miami Gardens, Florida 33056 City of Miami Gardens Agenda Cover Memo Council Meeting Date: June 28, 2017 Item Type: Resolution Ordinance Other X Fiscal Impact: Yes No Ordinance Reading: 1st Reading 2nd Reading X Public Hearing: Yes No Yes No X Funding Source: General Fund - Park Maintenance Advertising Requirement: Yes No X Contract/P.O. Required: Yes No RFP/RFQ/Bid #: N/A X Sponsor Name Cameron D. Benson, City Manager Department: Public Works Department-Park Maintenance Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA AUTHORIZING CITY MANAGER TO AMEND THE ORIGINAL SCOPE OF SERVICES WITH GREATER MIAMI SERVICE CORP, NUNC PRO TUNC TO JULY 2016, FOR JANITORIAL AND LANDSCAPING MAINTENANCE; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. Staff Summary: Background On December 11 , 2014, Council approved Resolution No. 2014-213-2192 which authorized Parks and Recreation to enter into a contract with the Greater Miami Service Corp (GMSC) in the amount of $45,000 to provide landscaping maintenance activities and services to include mowing, weeding/edging, pruning/trimming, and pest control/herbicide application at twelve (12) specific park locations. The initial term of the contract between City and GMSC was for one (1) year from the date of execution and provided a renewal period not exceed (3) years or the term of the original contract, whichever period is longer. Renewals shall be contingent upon satisfactory performance and subject to the availability of funds. 18605 NW 27 Avenue Miami Gardens, Florida 33056 Current Situation In July 2016, Parks and Recreation asked GMSC to expand the original scope of services to include pick sticking, cleaning of restrooms, emptying of trash containers and landscaping at five (5) additional park facilities within the City. The change in scope increased the original contract amount from from $45,000 per year to $80,000.00. As a result of this administrative oversight, a shortfall occurred within the FY2016 amount budgeted to cover the increase in services leaving an outstanding balance due to GMSC. In accordance with the contract, the City, based on need may increase or decrease the budgetary ceiling by amendment to the agreement. The reason for this request is due to the decrease of Park Maintenance staff primarily respnsponsible for grounds maintainance and and janitorial services. Staff is requesting to ammend the original scope of services and to increase the total amount of the contract by change order to the Greater Miami Service Corp, nunc pro tunc to July 2016. However, this contract will terminated as of June 30, 2017. Fiscal Impact Funds are available in the salary line item to cover this increase in cost directly attributed to vacancies in the Park Maintenance Division. Proposed Action: Staff recommends the approval of the change order to he Greater Miami Service Corp from $45,000 to $80,000, for park maintenance landscaping/janitorial services. Attachment: Exhibit A: Memorandum of Understanding Resolution / Original Contract