HomeMy WebLinkAbout2017-114-3219 Greater Miami Service Corp 18605 NW 27 Avenue
Miami Gardens, Florida 33056
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date:
June 28, 2017
Item Type:
Resolution Ordinance Other
X
Fiscal Impact:
Yes
No Ordinance Reading:
1st Reading 2nd Reading
X Public Hearing:
Yes No Yes No
X
Funding Source:
General Fund -
Park Maintenance
Advertising Requirement:
Yes No
X
Contract/P.O. Required:
Yes No RFP/RFQ/Bid #: N/A
X
Sponsor Name
Cameron D. Benson,
City Manager
Department: Public Works Department-Park
Maintenance
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI
GARDENS, FLORIDA AUTHORIZING CITY MANAGER TO AMEND THE
ORIGINAL SCOPE OF SERVICES WITH GREATER MIAMI SERVICE
CORP, NUNC PRO TUNC TO JULY 2016, FOR JANITORIAL AND
LANDSCAPING MAINTENANCE; PROVIDING FOR THE ADOPTION OF
REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE.
Staff Summary:
Background
On December 11 , 2014, Council approved Resolution No. 2014-213-2192 which authorized
Parks and Recreation to enter into a contract with the Greater Miami Service Corp (GMSC) in
the amount of $45,000 to provide landscaping maintenance activities and services to include
mowing, weeding/edging, pruning/trimming, and pest control/herbicide application at twelve
(12) specific park locations.
The initial term of the contract between City and GMSC was for one (1) year from the date of
execution and provided a renewal period not exceed (3) years or the term of the original
contract, whichever period is longer. Renewals shall be contingent upon satisfactory
performance and subject to the availability of funds.
18605 NW 27 Avenue
Miami Gardens, Florida 33056
Current Situation
In July 2016, Parks and Recreation asked GMSC to expand the original scope of services to
include pick sticking, cleaning of restrooms, emptying of trash containers and landscaping at
five (5) additional park facilities within the City. The change in scope increased the original
contract amount from from $45,000 per year to $80,000.00. As a result of this administrative
oversight, a shortfall occurred within the FY2016 amount budgeted to cover the increase in
services leaving an outstanding balance due to GMSC.
In accordance with the contract, the City, based on need may increase or decrease the
budgetary ceiling by amendment to the agreement. The reason for this request is due to the
decrease of Park Maintenance staff primarily respnsponsible for grounds maintainance and and
janitorial services. Staff is requesting to ammend the original scope of services and to increase
the total amount of the contract by change order to the Greater Miami Service Corp, nunc pro
tunc to July 2016. However, this contract will terminated as of June 30, 2017.
Fiscal Impact
Funds are available in the salary line item to cover this increase in cost directly attributed to
vacancies in the Park Maintenance Division.
Proposed Action:
Staff recommends the approval of the change order to he Greater Miami Service Corp from
$45,000 to $80,000, for park maintenance landscaping/janitorial services.
Attachment:
Exhibit A: Memorandum of Understanding Resolution / Original Contract