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2017-107-3212 OSSI SungardRESOLUTION NO. 2017 - 107 -3212 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE A PURCHASE ORDER TO SUPERION, LLC., FOR SOFTWARE FOR THE POLICE DEPARTMENT IN THE AMOUNT OF TWO HUNDRED THOUSAND NINE HUNDRED TWENTY -ONE DOLLARS AND FORTY -FOUR CENTS ($200,921.44), FOR THIS PURPOSE; PROVIDING FOR THE ADOPTION OF REPRESENTATION; PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Miami Gardens Police Department utilizes Open Software Solutions, Inc. (OSSI) software, from Superion, LLC ( Superion), formerly known as Sungard HTE, Inc., as their main operational software package, and WHEREAS, the initial contract was for support maintenance for thirteen (13) months from the delivery date, and the license program support agreement renews on a continuous contract year -to- Contract year basis without interruption, and WHEREAS, the OSSI software contains modules for the Records Management System, Computer Aided Dispatch System, as well as various other modules which assist with officer reporting and efficiency, and WHEREAS, the City's contract with Superion states that each year's renewal price cannot exceed a five percent (5 %) increase from the previous year's cost, and WHEREAS, this year the cost for the renewal of the software license is Two Hundred Thousand Nine Hundred Twenty -One Dollars and Forty -Four Cents ($200,921.44), which represents a three percent (3 %) increase from the previous year's software costs, and WHEREAS, City Staff recommends renewal of the Agreement with Superion for an additional one (1) year term, and WHEREAS, Staff also recommends the City Council authorize the City Manager to issue a purchase order in the amount of Two Hundred Thousand Nine Hundred Twenty -One Dollars and Forty -Four Cents ($200,921.44) for that purpose, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA AS FOLLOWS: Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas paragraphs are hereby ratified and confirmed as being true, and the same are hereby made a specific part of this Resolution. Section 2- AUTHORIZATION: The City Council of the City of Miami Gardens hereby authorizes the City Manager and the City Clerk to execute and attest, respectively to that certain Agreement with Superion, LLC, for computer -aided dispatch system, a records management system and a mobile data computing system for the Police Department. The City Manager is further authorized to issue a purchase order in the amount of Two Hundred Thousand Nine Hundred Twenty -One Dollars and Forty - Four Cents ($200,921.44) for these services. Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately upon its final passage. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS AT ITS REGULAR MEETING HELD ON JUNE 14, 2017. OLIVER GILB , III, MAYOR ATTEST: Resolution No. 2017 - 107 -3212 RONETTA TAYLOR, Mpt, CITY CLERK PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY SPONSORED BY: CAMERON D. BENSON, CITY MANAGER Moved by: go P, '-, S o'D Seconded by: G�-Af)-t, VOTE: '-0 Mayor Oliver Gilbert, III Vice Mayor Erhabor Ighodaro, Ph.D. Councilwoman Lisa C. Davis Councilman Rodney Harris Councilwoman Lillie Q. Odom Councilwoman Felicia Robinson Councilman David Williams Jr Resolution No. 2017 - 107 -3212 (Yes) (No) ✓ (Yes) (No) ✓ (Yes) (No) ✓ (Yes) (No) (Yes) (No) (Yes) (No) (Yes) (No) .IAAffr City of Miami Gardens Agenda Cover Memo 18605 NW 27th Ave Miami Gardens, Florida 33056 Council Meeting Date: June 14, 2017 Item Type: EnterX in box Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No _ Ordinance Reading: (Enter X in box) 1st Reading god Reading X Public Hearing: (Enter X in box) Yes No Yes No X X Funding Source: General Fund- Information Technolo Advertising Requirement: (Enter Xin box) Yes No X Contract /P.O. Required: (Enter X in box) Yes No RFP /RFQ /Bid #: N/A X Sponsor Name: Cameron D. Benson, City Manager Department: Information Technology/ Police Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE A PURCHASE ORDER TO SUPERION, LLC., FOR SOFTWARE FOR THE POLICE DEPARTMENT IN THE AMOUNT OF TWO HUNDRED THOUSAND NINE HUNDRED TWENTY - ONE DOLLARS AND FORTY -FOUR CENTS ($200,921.44), FOR THIS PURPOSE; PROVIDING FOR THE ADOPTION OF REPRESENTATION; PROVIDING AN EFFECTIVE DATE. Staff Summary: Background The Miami Gardens Police Department utilizes OSSI software from Superion LLC (formly known as Sungard Public Sector LLC) as their main operational software package. The original contract requires the City to renew the software on an annual basis. The OSSI software contains modules for the Records Management System, Computer Aided Dispatch System, as well as various other modules which assist with officer reporting and efficiency. The City's contract with Superion LLC states that each year's renewal price cannot exceed a 5% increase from the previous year's cost. Last year the cost to the City was $195,067.97. This year the cost for annual renewal of the licenses is $200,921.44. This is an increase of $5853.47, which is a 3% increase. 18605 NW 27`h Ave Miami Gardens, Florida 33056 Fiscal Impact The FY 2018 budget provided a funding of $198,070, short by $1,952 of the renewal amount. However, there is surplus in other operating line items that can address this deficit. Proposed Action: It is recommended that City Council approve the attached resolution authorizing the City Manager to issue a purchase order in the amount of $200,921.44 to Superion LLC for OSSI software use in the Miami Gardens Police Department. Attachment: Attachment A — 2017 Invoice ASSUMPTION AGREEMENT SunGard Public Sector LLC / Superion, LLC Supplement to the SunGard H.T.E. Inc., Agreement THIS ASSUMPTION AGREEMENT ( "Assumption Agreement ") is made and entered into this day of , 2017, by and between City of Miami Garden, FL ( "City "), and Superion, LLC ( "Assignee ") (each a "Party" and collectively, the "Parties "), and is made with reference to the following facts: RECITALS A. On March 14, 2007, City and SunGard Public Sector LLC. formerly known as SunGard H.T.E. Inc., ( "SunGard ") entered into a certain Agreement and Services and any and all supplements thereto (together herein referred to as "agreement "). B. SunGard Public Sector, LLC. was acquired by Assignee on February 1, 2017 and no longer exists as a corporate entity. C. Assignee desires to assume SunGard's inter:�st in the Agreement and City consents to the assumption of the interest in the Agreement by Assignee. NOW THEREFORE, incorporating the above recitals and in consideration of the covenants and obligations set forth herein, the Parties agree as follows: 1. Assumption. Assignee assumes all of SunGard's rights and obligations as set forth in the Agreement. 2. City Consent. County hereby, agrees and consents to the Assignee's assumption of all of SunGard's rights and obligations as set forth in the Agreement. 3. General Terms and Conditions. The following general terms and conditions shall apply to this Assumption Agreement. The Parties expressly agree that this section shall survive the expiration or early termination of this Assumption Agreement. 3.1. Counterparts. This Assumption Agreement may be executed in counterparts, each of which shall be deemed an original, but all of which, together, shall constitute one and the same instrument. 3.2. Successors and Assiqns. It is mutually understood and agreed that this Assumption Agreememt shall be binding upon City and Assignee and their respective successors. Neither this Assumption Agreement nor any part hereof nor any monies due or to become due hereunder may be a:;signed by Assignee without the prior consent of City. 3.3. Governing Law. This Assumption Agreement shall be governed by, interpreted under, and construed and enforced in accordance with, the laws of the State of Florida. -1 - 3.4. Venue. Any action at law or in equity brought by either of the Parties hereto for the purpose of enforcing a right or rights provided for by this Assumption Agreement shall be tried in a court of competent jurisdiction in the State of Florida, and the Parties hereby waive all provisions of law providing for a change of venue in such proceedings to any other county. 3.5. Notices. Service of any notices, bills, invoices or other documents required or permitted under this Assumption Agreement shall be sufficient if sent by one Party to the other by United States mail, postage prepaid and addressed as follows: City: City of Miami Gardens 18605 NW 27' Ave, MS -235 Miami Gardens, FL 33056 Assignee: Superion, LLC Lisa Neumann, Controller 1000 Business Center Drive Lake Mary, FL 32746 3.6. Nondiscrimination. During the term of this Assumption Agreement, the Pates shall comply with the state and federal laws regarding non - discrimination. 3.7. Authofty. The Parties executing this Assumption Agreement on behalf of City and Assignee each represent and warrant that they have the legal power, right and actual authority to bind the County and Assignee, respectively, to the term, and ;onditions hereof. 3.8. Severability. Each provision, term, condition, covenant, and /or restriction, in whole and in part, in this Assumption Agreement shall be considered sevE;r2ble. In the event any provision, term, condition, covenant, and /or restriction, in whole and in part, in this Assumption Agreement is declared invalid, unconstitutional, or void for any reason, such provision or part thereof shall be severed from this Assumption Agreement and shall not affect any other provision, term, condition, covenant, and /or restriction, of this Assumption Agreement and the remainder of this Assumption Agreement shall continue in full force and effect. 3.9. Effective Date. This Assumption Agreement shall be effective February 1, 2017. ASSIGNEE: CITY: By: r�i1tC /tCCC,������ By: -2- SUNCARD' PUBLIC SECTOR 1000 Business Center Drive Lake Mary, FL 32746 800 - 727 -8088 www.sungardps.com Bill To: Miami Gardens Police 18611 NW 27th Avenue MIAMI GARDENS, FL 33056 United States Attn: Tristan Lattibeaudiere 305 -622 -8000 Invoice Company Document No Date LG 135433 30/Mar/2017 Ship To: Miami Gardens Police 18611 NW 27th Avenue MIAMI GARDENS, FL 33056 United States Attn: Tristan Lattibeaudiere 305 - 622 -8000 Page 1 of 5 Customer Grp/No. Customer Name Customer PO Number Currency Terms Due Date 1 5775LG Miami Gardens Police LSD NET30 29/Apr/2017 No SKU Code /Description /Comment Units Rate Extended Contract No. 070186 1 OSSI Base Computer Aided Dispatch System 1.00 14,372.04 14,372.04 Maintenance Start: 01/May/2017, End: 30/Apr/2018 2 ONESolution CAD Map Display and Map Maintenance Software License 1.00 1,136.53 1,136.53 Maintenance Start: 01/May/2017, End: 30/Apr/2018 3 ONESolutionAddtional CAD Map Display & Map Maintenance Client License 3.00 413.30 1,239.90 Maintenance Start: 01/May/2017, End: 30 /Apr /2018 4 OSSI Client Base Records Management System 1.00 19,929.61 19,929.61 Maintenance Start: 01/May/2017, End: 30/Apr/2018 5 OSSI Notification Module 1.00 1,506.20 1,506.20 Maintenance Start: 01/May/2017, End: 30/Apr/2018 6 OSSI Basic Accident Module 1.00 1,010.27 1,010.27 Maintenance Start: 01/May/2017, End: 30/Apr12018 7 OSSI Property and Evidence Module 1.00 1,010.27 1,010.27 Maintenance Start: 01/May/2017, End: 30/Apr/2018 8 OSSI Bar Coding Server License 1.00 1,561.30 1,561.30 Maintenance Start: 01/May/2017, End: 30 /Apr /2018 9 OSSI Bar Coding Hand -Held Client License (Each) 1.00 292.96 292.96 Maintenance Start: 01/May/2017, End: 30/Apr/2018 10 OSSI RMS Map Display and Pin Mapping License 1.00 2,755.24 2,75514 Maintenance Start: 01/May/2017, End: 30/Apr/2018 11 OSSI - QuarterMaster Module 1.00 1,010.27 1,010.27 Maintenance Start: 01/May/2017, End: 30/Apr/2018 12 OSSI Fleet Vehicle Maintenance Module 1.00 275.51 275.51 Maintenance Start: 01/May/2017, End: 30/Apr/2018 13 OSSI Training Module 1.00 642.90 642.90 Maintenance Start: 01/May/2017, End: 30/Apr/2018 14 OSSI Accident Wizard Base Server License 1.00 918.41 918.41 Page Total 47,661.41 t SUNGARU PUBLIC SECTOR 1000 Business Center Drive Lake Mary, FL 32746 800 - 727 -8088 www.sungardps.com Bill To: Miami Gardens Police 18611 NW 27th Avenue MIAMI GARDENS, FL 33056 United States Attn: Tristan Lattibeaudiere 305 -622 -8000 Customer Grp/No. Customer Name 1 5775LG Miami Gardens Police No SKU Code /Description/Comment Maintenance Start: 01/May/2017, End: 30 /Apr /2018 15 OSSI Accident Wizard Workstation License Client Maintenance Start: 01/May/2017, End: 30/Apr/2018 16 OSSI Crime Analysis Module - Client License Maintenance Start: 01/May/2017, End: 30/Apr/2018 17 OSSI - Crime Analysis Plus Module Maintenance Start: 01/May/2017, End: 30/Apr/2018 18 OSSI Professional Standards (Internal Affairs) Module Client Maintenance Start: 01/May/2017, End: 30/Apr/2018 19 Gang Profile Module Maintenance Start: 01/May/2017, End: 30/Apr/2018 20 OSSI Sex Offender Module Maintenance Start: 01/May/2017, End: 30/Apr/2018 21 OSSI Integrated CAD Messaging Software Switch Maintenance Start: 01/May/2017, End: 30 /Apr /2018 22 OSSI Base Mobile Server Software Client Maintenance Start: 01/May/2017, End: 30 /Apr /2018 23 OSSI Review Module for Field Reporting Maintenance Start: 01/May/2017, End: 30/Apr/2018 24 OSSI Client License for Message Switch Maintenance Start: 01/May/2017, End: 30 /Apr /2018 25 OSSI MCT Client for Digital Dispatch Maintenance Start: 01/May/2017, End: 30/Apr/2018 26 OSSI Mobile Client Maps Maintenance Start: 01/May/2017, End: 30/Apr/2018 27 OSSI License of IncidenUOffense Field Reporting Module Client Maintenance Start: 01/May/2017, End: 30/Apr/2018 28 OSSI - MFR Client - Accident Reporting Invoice Company Document No Date Page LG 135433 30/Mar/2017 2 of 5 Ship To: Miami Gardens Police 18611 NW 27th Avenue MIAMI GARDENS, FL 33056 United States Attn: Tristan Lattibeaudiere 305 - 622 -8000 Customer PO Number Currency Terns Due Date LSD NET30 29/Apr/2017 Units 122.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 5.00 122.00 122.00 122.00 122.00 Rate Extended 27.55 3,361.10 2,296.05 2,296.05 1,377.63 1,377.63 2,755.24 2,755.24 1,377.63 1,377.63 2,755.24 2,755.24 4,132.86 4,132.86 8,679.03 8,679.03 6,428.91 6,428.91 61.99 309.95 182.76 22,296.72 36.74 4,482.28 182.76 22,296.72 91.85 11,205.70 Page Total 93,755.06