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05.24.2017 - City Council MinutesCITY OF MIAMI GARDENS REGULAR CITY COUNCIL MINUTES MAY 249 2017 (A) CALL TO ORDER/ROLL CALL The City Council for the City of Miami Gardens, Florida, met in regular session, Wednesday, May 24, 2017, beginning at 7:00 PM, in the City Council Chambers, 18605 NW 27`h Avenue, Miami Gardens, Florida. The following members of the City Council were present: Mayor Oliver Gilbert, Vice Mayor Ighodaro and Council members: Lillie Q. Odom, Rodney Harris, Felicia Robinson and David D. Williams Jr. Councilwoman Lisa C. Davis was not present due to bereavement. Motion offered by Mayor Gilbert, seconded by Councilwoman Robinson to excuse the absence of Councilwoman Davis. There being no discussion, this motion passed and carried by a unanimous vote of the members present. Also in attendance were: City Manager Cameron D. Benson, City Attorney Sonja K. Dickens and City Clerk Ronetta Taylor. (B) INVOCATION Before delivering the Invocation Mayor Gilbert asked for a moment of silence for Eddie Jordan, husband of Miami -Dade County Commissioner Barbara Jordan, and Kavin Davis, brother of City of Miami Gardens Councilwoman Lisa C. Davis. (C) PLEDGE OF ALLEGIANCE The Sierra Girl Scout Troop No. 347, lead the Pledge of Allegiance, which was recited in unison. (D) APPROVAL OF MINUTES D-1) Regular City Council Minutes —April 26, 2017 Motion offered by Councilman Williams, seconded by Councilman Harris to approve the minutes, with the necessary corrections, if any. (E) ORDER OF BUSINESS (Items to be pulled from Consent Agenda at this time) Councilwoman Davis' Mother's Day Presentation was cancelled until further notice. Councilman Harris added a presentation as F-2 Motion offered by Vice Mayor Ighodaro, seconded by Councilman Harris to approve the Official Agenda, with the necessary changes. There being no discussion the motion to approve the Official Agenda passed and carried by a unanimous vote. May 24, 2017, City Council Minutes Page 1 (F) SPECIAL PRESENTATIONS (5 minutes each) F-1) Vice Mayor Ighodaro — Special Presentation Vice Mayor Ighodaro presented music legend and resident Timmy Thomas with a Commendation for his outstanding musical contributions to South Florida and this community. Mr. Thomas was afforded an opportunity for comments. F-2) Councilman Harris — Girl Scout Troop Councilman Harris shared that fourteen young ladies received the Gold Award the highest and most prestigious award to be given to Girl Scouts. Out of that group of fourteen (14) four (4) of those young ladies are Miami Gardens residents. He presented plaques to: Timaya Everett, A'Rawni McPhee, Dionne Mapp and Ma'kia Moulton for successfully executing projects to help improve quality of life to citizens of Miami Gardens. The winners are members of Girl Scout Troop No. 347. Janice Coakley was afforded an opportunity for comments, (G) PUBLIC COMMENTS Brenda Providence, 2021 NW 154h Street, Miami Gardens, Florida, representing the North Dade's 60th Anniversary, appeared before the City Council. North Dade was a high school from 1957 to 1966. During the Home Coming Ceremony twenty individuals were honored in the Hall of Fame. Councilwoman Lillie Q. Odom was one of North Dade Hall of Fame honorees. She further thanked Councilman Harris and Vice Mayor Ighodaro for their contribution. She also thanked Mayor Gilbert for his Greetings Letter. Janice Coakley, 19681 NW 33`d Avenue, Miami Gardens, Florida, appeared before the City Council to thank Mayor Gilbert and Councilman Harris for assisting the Girl Scouts. She related an incident that took place after a Girl Scout meeting at one of the local schools. She said after the meeting the participants were standing in the school's parking lot when a car approached. At the time it appeared the occupants in the vehicle were shooting into the crowd. Everyone hit the ground. Fortunately the sounds were not gun shots. She asked whether police presence could be available in the areas where meetings or activities are taking place during the evening hours. Robert L. Brown, 20394 NW 14`h Place, Miami Gardens, Florida, appeared before the City Council to express his support of a ten foot pool at Bunche Park Pool. Sylvia Perkins, 2301 NW 186`h Street, Miami Gardens, Florida, and Thomas Jones, 1723 NW 187"' Street, Miami Gardens, Florida, representing the Rolling Crest Lakes Association appeared before the City Council to present a check in the amount of $40,266.00, to fund the 2017 Summer Youth Employment Initiative. Any questions, updates and the final report should be submitted to Rolling Crest Lakes no later than October 31, 2017. May 24, 2017, City Council Minutes Page 2 Charles McCoy, 16200 NW 180' Place, Miami Gardens, Florida, appeared before the City Council to convey appreciation to the Miami Gardens Police Department and officers for doing an outstanding job in the community neighborhoods. (I� ORDINANCE(S) FOR FIRST READING: None (I) ORDINANCES) FOR SECOND READING/PUBLIC HEARING(S) ORDINANCE NO. 2017-07-371 I) AN ORDINANCE OF THE CITY OF MIAMI GARDENS, FLORIDA, AMENDING THE CITY'S BUDGET FOR THE 2016- 2017 FISCAL YEAR; AUTHORIZING THE CITY MANAGER TO TAKE CERTAIN ACTIONS; PROVIDING FOR ADOPTION OF REPRESENTATIONS; REPEALING ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR INCLUSION IN CODE; PROVIDING AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER) (13' Reading — May 10, 2017) Manager Benson stated nothing has changed from first reading. This item relates to providing funding for additional trolley service more particularly in the Rainbow Park area. Mayor Gilbert opened the floor for this public hearing. After there were no interested parties to speak on this item, the public hearing closed. Motion offered by Councilman Williams, seconded by Councilwoman Odom to adopt this item There being no discussion, the motion to adopt passed and carried by a 6-0 vote. Councilwoman Davis: Not present Councilman Harris: Yes Vice Mayor Ighodaro: Yes Councilwoman Odom: Yes Councilwoman Robinson: Yes Councilman Williams: Yes Mayor Gilbert: Yes (,n RESOLUTION(S)/PUBLIC HEARING(S) None N CONSENT AGENDA: RESOLUTION NO. 2017-97-3202 K-1) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF May 24, 2017, City Council Minutes Page 3 MIAMI GARDENS, FLORIDA, RECOGNIZING MAY AS OLDER AMERICANS MONTH IN THE CITY OF MIAMI GARDENS; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY COUNCILWOMAN LISA C. DAVIS) RESOLUTION NO. 2017-98-3203 K-2) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AWARDING A BID FOR BUS SHELTER MAINTENANCE TO SANCHEZ ARANGO CONSTRUCTION CO.; AUTHORIZING THE CITY MANAGER TO ISSUE PURCHASE ORDERS NOT TO EXCEED TWO HUNDRED TWENTY ONE THOUSAND EIGHT HUNDRED NINETY ONE DOLLARS ($221,891.00) FOR THIS PURPOSE; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER) RESOLUTION NO. 2017-99-3204 K-3) (A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A COVENANT AGREEMENT WITH MIAMI-DADE COUNTY FOR THE PROPERTY LOCATED AT 18330 & 18450 NORTHWEST 12TH AVENUE (THE PROPOSED SENIOR FAMILY CENTER), ATTACHED HERETO AS EXHIBIT "A"; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. SPONSORED BY THE CITY MANAGER) RESOLUTION NO. 2017-100-3205 K4) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH CRY WOLF FALSE ALARMS SOLUTIONS, FOR ALARM MONITORING SERVICES BY RELYING UPON RFP NUMBER 061314, FIRE ALARM BILLING AND COLLECTION SERVICES, ISSUED BY THE CITY OF OAKLAND PARK, ATTACHED HERETO AS "EXHIBIT A"; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER) Motion offered by Councilman Harris, seconded by Councilman Williams to adopt the Consent Agenda. There being no discussion, the motion to adopt passed and carried by a unanimous vote of the members present. May 24, 2017, City Council Minutes Page 4 (L) RESOLUTION(S) L-1) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, DIRECTING THAT BUNCHE PARK POOL BE CONSTRUCTED AT A MAXIMUM DEPTH OF TEN (10) FEET INSTEAD OF FIVE (5) FEET AND THAT FUNDS FOR THIS PURPOSE BE ALLOCATED FROM THE CONTINGENCY FUND; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY VICE MAYOR ERHABOR IGHODARO) Vice Mayor Ighodaro recounted this item originally came before the Council, April 26, 2017. The item was tabled to look for a funding source to address the issue. Manager Benson stated at the last City Council meeting, the manager and assistant city manager were asked to go back and meet with Vice Mayor Ighodaro to identify potential opportunities within the GOB program to find funds to be used for increasing the depth of the pool. Craig Clay, Assistant City Manager appeared before the City Council to provide a brief overview of the documentation provided to Council. The cost to redo the pool is approximately 1.6 million dollars. Currently the Unrestricted Fund Balance for the City is approximately 18%. He said if 1.6 million dollars was taken from the Unrestricted Fund Balance it would cause a significant reduction. Best Practices require the Unrestricted Fund Balance to be between 16 — 25 percent of the General Fund. He stated a contingency is included in every one of the projects. Many of the projects have already gone through the RFP process, contracts awarded and work started. Fifteen of the proposed projects in the Bond Plan are in some form of development. The total amount of the contingency on the bond projects that have not advanced as far as the other ones is approximately 1.9 million dollars. If you were to subtract the estimated 1.6 million dollars from the 1.9, the contingency would be reduced to a little over $300,000.00. Vice Mayor Ighodaro conveyed appreciation of staff's fact finding and problem solving. He said his intent was to look at the Contingency fund for eight of the bond projects. There is another option where four projects are identified that contingency would yield approximately 1.6 million dollars. The third option would be to look at the General Contingency for all of the projects. He referenced pages 87 and 89 of the agenda and asked that those options be considered. Motion offered by Vice Mayor Ighodaro, seconded by Councilman Williams to adopt this item. Mayor Gilbert emphasized the importance of not taking away the contingency fund from other projects. He said contingencies are not attached to projects by mistake. The contingency May 24, 2017, City Council Minutes Page 5 is attached to the projects to ensure there is enough money to complete the project. The proposal is to take away the contingency for those projects slated to be built. That would probably enable the city from completing those projects. He conveyed appreciation of what Vice Mayor Ighodaro was doing but stated this is not good policy. He shared the City just received an excellent bond rating because it makes sound decisions. The city does what it says it is going to do. Vice Mayor Ighodaro stated that his philosophy is if he makes a mistake he owns up to that mistake. He said this is about trying to remedy what he perceives as a mistake. If there is money to fix this problem, fix it. He said what he did not want taken away from this meeting is the perception that this matter wasn't considered. He stated that Change Orders have been used and abused. He said this item is before the Council to be voted up or down. Mayor Gilbert clarified the reason why there are contingency funds is because of the Change Orders. The contingency fund addresses those areas that might need to be fixed or redone. He conveyed appreciation of Vice Mayor Ighodaro's comments. He stated that the city cannot afford to make the change in the depth of the pool. At the conclusion of the discussion, the motion to adopt failed by a 1-5 vote. Vice Mayor Ighodaro: Yes Councilwoman Odom: No Councilwoman Robinson: No Councilman Williams: No Councilwoman Davis: Not present Councilman Harris: No Mayor Gilbert: No QUASI-JUDICIAL ZONING HEARINGS/JENNINGS DISCLOSURE: (M) ORDINANCES ON FOR FIRST READING/PUBLIC HEARING(S): None (1) ORDINANCES ON FOR SECOND READING/PUBLIC HEARING(S) None (0) RESOLUTION(S)/PUBLIC HEARINGS) None (P) REPORTS OF CITY MANAGER/CITY ATTORNEY/CITY CLERK P-1) MGPD MONTHLY REPORT — APRIL 2017 May 24, 2017, City Council Minutes Page 6 (Q) REPORTS OF MAYOR AND COUNCIL MEMBERS Councilman Williams announced that he was hosting a Prayer in the Gardens event, Saturday, June P, at the Botanical Garden. This is an opportunity to visit the Botanical Garden, learn about healthy eating as well as fellowshipping. Councilman Harris announced that a Memorial Day Breakfast will be held on that holiday at the Betty T. Ferguson Recreation Complex. He invited everyone to attend. Mayor Gilbert announced that Resources in the Gardens will take place Saturday, starting at 11:00 AM, at the Betty T. Ferguson Recreation Center. The summer youth employment program has been funded. Applications are now being accepted for that program. He further shared that he provided over one hundred high school graduate students with laptop computers. He told the Miami Herald reporter that it would be great if that story got into the papers. (R) WRITTEN REQUESTS, PETITIONS & OTHER WRITTEN COMMUNICATIONS FROM THE PUBLIC None (S) ADJOURNMENT There being no further business to come before this Body, and upon a motion being duly made the meeting adjourned at 7:50 PM Attest: Ronetta Taylor, MMC,ty lerk Oliver Gilbert, Mayor May 24, 2017, City Council Minutes Page 7