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2017-117-3222 Orange Bowl Committee Family Fun and Fit Day18605 N.W. 27th Avenue Miami Gardens, Florida 33056 Add On Item City of Miami Gardens Agenda Cover Memo Council Meeting Date: July 12, 2017 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No Funding Source: Mayor’s special event account for staffing Advertising Requirement: (Enter X in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: N/A X Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Area: Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image Communcation Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address) X Sponsor Name Mayor Oliver Gilbert Department: Mayor and City Council Staff Summary: Mayor Oliver Gilbert would like to sponsor the use of the City of Miami Gardens showmobile as well as the use of the Betty T. Ferguson Recreational Complex’s auditorium, track and field area, amphitheater, Hibiscus room, and studio in support of the Orange Bowl Committee’s Annual Family Fun and Fit Day. The event is scheduled for Saturday, August 12, 2017, from 10 a.m. to 2 p.m. at the Betty T. Ferguson Recreational Complex. The purpose of the event is to address the health and medical needs of the community and encourage healthy eating habits and a physically active lifestyle. There will be a variety of services and products available to the public including free health screenings, CPR and fitness instruction, and interactive demonstrations. The event will also feature live performances, activities for the entire family, music, games, raffle giveaways and several contests throughout the day. Short Title: Fiscal Impact The rental rate for the use of the above requests are calculated as below. Although the event is 4 hours, it is calculated for 5 hours for the patron to set up for the preparation of the event. Rental Costs Hrly Rate Total Cost Showmobile 150 750 Multipurpose Field 52 260 Track 52 260 Auditorium 179 895 Amphitheatre (2 hr minimum) 208 416 Studio B 35 175 Hibiscus Room 52 260 $3,016.00 Further, employees from the Public Services will be required to transport the showmobile and to attend during the event for use of sound system, generator etc. The projected costs for the staff is approximately $388.00. Recreation Department is to have a Recreation Aide to come in early and to assists in any needs that may arise during the event. The cost is estimated to be $84.00 The total staff costs is $472 which will be derived from the Mayor’s special event account 001-11- 01-511-490-01, currently has $1,500 available. Proposed Action: Recommend City Council to approve this resolution. Attachment: N/A