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2017-169-3274 - Agreement with Safeware UASIRESOLUTION NO. 2017-169-3274 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS. FLORIDA, AUTHORIZING THE CITY MANAGER AND THE CITY CLERK TO EXECUTE AND ATTEST, RESPECTIVELY, THAT CERTAIN AGREEMENT WITH SAFEWARE, INC., FOR THE PURCHASE OF TWO (2) VIDEO SURVEILLANCE TRAILERS, IN AN AMOUNT NOT TO EXCEED ONE HUNDRED THIRTEEN THOUSAND ONE HUNDRED NINETY-SEVEN DOLLARS ($113,197.00), BY RELYING UPON U.S. COMMUNITIES GOVERNMENT PURCHASING ALLIANCE RFP NUMBER 11-205753-10 (4400001839), ATTACHED HERETO AS EXHIBIT "A"; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS: PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Miami Gardens Police Department (CMGPD) is tasked with the identification and mitigation of threats in a timely fashion, and WHEREAS, during times of natural or manmade disaster, fixed infrastructure is often damaged and/or not accessible, creating a barrier to carry out this task, and WHEREAS, in order to carry out this duty, CMGPD is proposing the purchase of two (2) video surveillance trailers, and WHEREAS, the two (2) trailers will come fully equipped with the technology to monitor remote locations through closed circuit television (CCTV) cameras mounted on a mast, and WHEREAS, these CCTV cameras will be viewed from the Real Time Crime Center during times of public safety need, and WHEREAS, the total cost for this purchase is One Hundred Thirteen Thousand One Hundred Ninety-Seven Dollars ($113,197.00), and WHEREAS, this purchase will be procured by relying upon RFP Number 11- 205753-10 (4400001839), which was competitively bid by the U.S. Communities Government Purchasing Alliance, and WHEREAS, City Staff recommends City Council authorize the City Manager to execute the attached Agreement with Safeware, Inc., for the purchase of two (2) video surveillance trailers, in an amount not to exceed One Hundred Thirteen Thousand One Hundred Ninety-Seven Dollars ($113,197.00), NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA AS FOLLOWS: Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas paragraphs are hereby ratified and confirmed as being true, and the same are hereby made a specific part of this Resolution. Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens hereby authorizes the City Manager and the City Clerk to execute and attest, respectively, that certain agreement with Safeware, Inc., for the purchase of two (2) video surveillance trailers, in an amount not to exceed One Hundred Thirteen Thousand One Hundred Ninety-Seven Dollars ($113,197.00), by relying upon U.S. Communities Government Purchasing Alliance RFP Number 11-205753-10 (4400001839), attached hereto as Exhibit "A". Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately upon its final passage. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS AT ITS REGULAR MEETING HELD ON NOVEMBER 8, 2017. ERHABOR IGHODARO, VICE MAYOR RESOLUTION NO. 2017-169-3274 ATTEST: RONETTA TAYLOR^MC, (RONETTA TAYLOR^MC, CITY CLERK PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY SPONSORED BY: CAMERON D. BENSON, CITY MANAGER MOVED BY COUNCILWOMAN DAVIS SECONDED BY COUNCILWOMAN ROBINSON VOTE: 6-0 Mayor Oliver Gilbert, III (Yes) (No) Not present Vice Mayor Erhabor Ighodaro, Ph.D. x (Yes) (No) Counciiwoman Lisa C. Davis x (Yes) (No) Councilman Rodney Harris x (Yes) (No) Counciiwoman Lillie Q. Odom _x_ (Yes) (No) Counciiwoman Felicia Robinson _x_ (Yes) (No) Councilman David Williams Jr _x_ (Yes) (No) RESOLUTION NO. 2017-169-3274 18605 NW 27th Avenue Miami Gardens, Florida 33056 City of Miami Gardens Agenda Cover Memo Council Meeting Date: November 8, 2017 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No X Funding Source: Urban Area Security Initiative Funding Advertising Requirement: (Enter X in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: X Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Area: Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image Communication Strategic Plan Obj./Strategy: Sponsor Name Cameron D. Benson, City Manager Department: Police Department Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER AND THE CITY CLERK TO EXECUTE AND ATTEST, RESPECTIVELY, THAT CERTAIN AGREEMENT WITH SAFEWARE, INC., FOR THE PURCHASE OF TWO (2) VIDEO SURVEILLANCE TRAILERS, IN AN AMOUNT NOT TO EXCEED ONE HUNDRED THIRTEEN THOUSAND ONE HUNDRED NINETY-SEVEN DOLLARS ($113,197.00), BY RELYING UPON U.S. COMMUNITIES GOVERNMENT PURCHASING ALLIANCE RFP NUMBER 11-205753-10 (4400001839), ATTACHED HERETO AS EXHIBIT “A”; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. Staff Summary: AGENDA ITEM K-7 AGREEMENT WITH SAFEWARE FOR PURCHASE OF VIDEO SURVELLANCE TRAILERS 18605 NW 27th Avenue Miami Gardens, Florida 33056 The Miami Gardens Police Department is tasked with the identification and mitigation of threats in a timely fashion. During times of natural or manmade disaster, fixed infrastructure is often damaged and/or not accessible. This creates a barrier to carry out such tasks in an efficient and effective manner. To overcome this barrier the Miami Gardens Police Department is proposing the purchase of two video surveillance trailers. The two trailers will come fully equipped with the technology to monitor remote locations through closed circuit television (CCTV) cameras mounted on a mast. These CCTV cameras will be viewed from the Real Time Crime Center during times of public safety need. The purchase of the trailers will be procured by piggybacking off RFP Number 11-205753-10 (4400001839), which was competitively established by the U.S. Communities Government Purchasing Alliance (U.S. Communities) lead agency, The County of Fairfax, Virginia. Council approved the use of said contract in the May 11, 2016 meeting. Funding for the trailers will be provided through the Urban Area Security Initiative disbursement. Video Surveillance Trailers: $113,197.00 Total: $113,197.00 Fiscal Impact This is a reimbursable grant and matching of City’s fund is not required, therefore there is no fiscal impact to the City’s budget. Proposed Action: That the City Council approves the attached resolution authorizing the City Manager to execute the attached contract with Safeware, Inc., in an amount not to exceed one hundred thirteen thousand one hundred ninety-seven dollars ($113,197.00). Attachment: Attachment A: Safeware Quote QUOTATION 1519395 Order Date Order Number 8/16/2017 08:22:36 Page 1 of 2 Quote Expires On 8/30/2017www.safewareinc.com 4403 Forbes Blvd. Lanham, MD 20706-4328 USA 301-683-1234 City of Miami Gardens 18605 NW 27th Avenue Miami Gardens, FL 33056 Requested By: Sgt Erik Gleason Customer ID: Miami Gardens, FL 33056 18605 NW 27th Avenue Bill To:Ship To: City of Miami Gardens 305-622-8000 89703 TakerPO Number Surveillance Trailers - CIN02222 lorantes@safewareinc.comLori Orantes Email Freight Terms 301-683-1200 Fax 301-683-1212 Phone Freight Paid Item ID Item DescriptionRemaining Quantities UOM Di s p . Unit Size Pricing UOM Unit PriceUnit Size Price Extended AllocatedOrdered Assumptions: *Customer to provide Cellular Airtime contracts/ Aircards as required *Customer to provide any Genetec Camera Licensing as needed. * All Provided Pricing is Safeware Contract Pricing. Scope: * Provide number of portable surveillance trailers * All cameras to be HD and support ONVIF Standards * Provide Extended 5 Yr Warranty on all parts and Labor. Order Note: PVANKIRK1.000.00 EAEA 0.000.001.00 1.0 1.0For questions regarding this proposal please contact: Peter Van Kirk Safeware-Mallory Director-Government Security Solutions (M) 561-262-8343 (O) 561-400-1029 (F) 804-236-0429 (E) pvankirk@safewareinc.com SFW CIN-TRL-CCTV-GENERATOR1.000.00 EAEA 72,545.0072,545.001.00 List Price:USC Discount:41%Your Discount: 57.17% 169,371.71 1.0 1.0CCTV Surveillance Diesel Generator Trail Hybrid system, battery/engine. 30' Mast Trailer, twin HD Dome PTZ Cameras w/Cellular Modem and RF Network Connection option. QUOTATION 1519395 Order Date Order Number 8/16/2017 08:22:36 Page 2 of 2 Quote Expires On 8/30/2017www.safewareinc.com 4403 Forbes Blvd. Lanham, MD 20706-4328 USA 301-683-1234 Item ID Item DescriptionRemaining Quantities UOM Di s p . Unit Size Pricing UOM Unit PriceUnit Size Price Extended AllocatedOrdered SFW CIN-TRL-CCTV-SOLAR-MINI1.000.00 EAEA 40,652.0040,652.001.00 List Price:USC Discount:41%Your Discount: 52.19% 85,035.84 1.0 1.0CCTV Surveillance SOLAR Trailer 20' Mast Trailer, 12VDC, 45A Batt Charger; Primary Mini Dome w/1TB NVR; 4G/3G, Wifi; Secondary Mini Dome; Network Junction Box US COM1.000.00 EAEA 0.000.001.00 1.0 1.0US Communities Contract Information Contract number: 4400001839 Standard freight charges for shipments within the continental US are paid. Any Hazardous material charges or expedited freight will be billed. *Agency must be registered with US Communities at www.uscommunities.org SUB-TOTAL:Total Lines:4 113,197.00 0.00TAX: 113,197.00AMOUNT DUE: Actual freight added per freight terms