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2017-170-3275 - Imperial Electric - BID 16-17-029 Parks LightingRESOLUTION NO. 2017-170-3275 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AWARDING INVITATION TO BID NO. 16-17-029 PARKS LIGHTING ELECTRICAL MAINTENANCE CONTRACT TO IMPERIAL ELECTRIC INC., AS PRIMARY VENDOR, AND ELECTRICAL CONTRACTING SERVICE, INC., AS SECONDARY VENDOR; AUTHORIZING THE CITY MANAGER TO ISSUE PURCHASE ORDERS, ON AN AS NEEDED BASIS, NOT TO EXCEED THE ALLOCATED BUDGET AMOUNT; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Miami Gardens, Parks and Recreation Department aims to continue to create and maintain unparalleled recreational opportunities, unique high quality parks, trails and public spaces, by providing safe, inclusive, environmentally friendly parks, trails and recreation facilities at its sixteen (16) City Parks, and WHEREAS, in order to take advantage of economies of scale, the City has acted as the lead agent for the Southeast Florida Governmental Cooperative Group, and prepared specifications for a contract with an initial term of two (2) years and the option to renew annually (subject to the appropriation of funds), not to exceed a maximum of three (3) one (1) year periods, and WHEREAS, co-op Cities participating include the City of Hallandale Beach, the City of Tamarac, the City of Sunrise, and the City of Fort Lauderdale, and WHEREAS, on May 31, 2017, Invitation to Bid (ITB) Number 16-17-029, Parks Lighting Electrical Maintenance, was solicited, and WHEREAS, the Invitation to Bid closed on June 21, 2017, and WHEREAS, two (2) bids were received and publicly read, from Electrical Contracting Service, Inc., and Imperial Electric Inc., and WHEREAS, City staff evaluated the bids for compliance with the specifications and determined all vendors were deemed responsible and responsive to the requirements of the ITB, and WHEREAS, inasmuch as several Cities are participating in this contract, the specifications allow for award to a primary and secondary contractor to ensure sufficient coverage, and WHEREAS, Staff ranked the primary bidder as Imperial Electric Inc., located in Plantation, FL, and the secondary bidder as Electrical Contracting Service, Inc., located in Hialeah, FL, and WHEREAS, Staff recommends that the City Council award ITB No. 16-17-029 Parks Lighting Electrical Maintenance contract to Imperial Electric Inc., as primary vendor, and Electrical Contracting Service, Inc., as secondary vendor, and WHEREAS, Staff also recommends Council authorize the City Manager to issue purchase orders, on an as needed basis, not to exceed the allocated budget amount for Park Lighting Electrical Maintenance, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA AS FOLLOWS: Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas paragraphs are hereby ratified and confirmed as being true, and the same are hereby made a specific part of this Resolution. Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens hereby awards Invitation to Bid No. 16-17-029 Parks Lighting Electrical Maintenance contract to Imperial Electric Inc., as primary vendor, and Electrical Contracting Service, Inc., as secondary vendor; and further authorizes the City Manager to issue purchase RESOLUTION NO. 2017-170-3275 orders, on an as needed basis, not to exceed the allocated amount budget for Park Lighting Electrical Maintenance. Section 3; EFFECTIVE DATE: This Resolution shall take effect immediately upon its final passage. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS AT ITS REGULAR MEETING HELD ON NOVEMBER 8, 2017. ATTEST: V, ERHABOR iGHODARp, VICE MAYOR , l\^, CITYRONETTA TAYLOR, l\^, CITY CLERK PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY SPONSORED BY: CAMERON D. BENSON, CITY MANAGER MOVED BY COUNCILWOMAN DAVIS SECONDED BY COUNCILWOMAN ROBINSON VOTE: 6-0 Mayor Oliver Gilbert, III (Yes) (No) Not present Vice Mayor Erhabor Ighodaro, Ph.D. (Yes) (No) Councilwoman Lisa C. Davis x (Yes) (No) Councilman Rodney Harris x (Yes) (No) Councilwoman Lillie Q. Odom x (Yes) (No) Councilwoman Felicia Robinson _x_ (Yes) (No) Councilman David Williams Jr _x_ (Yes) (No) RESOLUTION NO. 2017-170-3275 18605 NW 27 Avenue Miami Gardens, Florida 33056 Page 1 of 2 City of Miami Gardens Agenda Cover Memo Council Meeting Date: November 8, 2017 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No X Funding Source: General Fund, Parks Division Advertising Requirement: (Enter X in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: Invitation to Bid Number 16-17- 029 Parks Lighting Electrical Maintenance X Sponsor Name: Cameron Benson, City Manager Department: Public Works / Parks Maintenance Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AWARDING INVITATION TO BID NO. 16-17-029 PARKS LIGHTING ELECTRICAL MAINTENANCE CONTRACT TO IMPERIAL ELECTRIC INC., AS PRIMARY VENDOR, AND ELECTRICAL CONTRACTING SERVICE, INC., AS SECONDARY VENDOR; AUTHORIZING THE CITY MANAGER TO ISSUE PURCHASE ORDERS, ON AN AS NEEDED BASIS, NOT TO EXCEED THE ALLOCATED BUDGET AMOUNT; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. Staff Summary: BACKGROUND The City of Miami Gardens, Parks and Recreation Department aims to continue to create and maintain unparalleled recreational opportunities, unique high quality parks, trails and public spaces, by providing safe, inclusive, environmentally friendly parks, trails and recreation facilities at its 16 City Parks. AGENDA ITEM K-8 PARKS LIGHTING ELECTRICAL MAINTENANCE CONTRACT WITH PRIMARY VENDOR IMPERIAL ELECTRIC INC. AND SECONDARY VENDOR ELECTRICAL CONTRACTING 18605 NW 27 Avenue Miami Gardens, Florida 33056 Page 2 of 2 CURRENT SITUATION In order to take advantage of economies of scale, the City has acted as the lead agent for the Southeast Florida Governmental Cooperative Group and prepared specifications for a contract with an initial term of two (2) years and the option to renew annually (subject to the appropriation of funds), not to exceed a maximum of three (3) one (1) year periods. Co-op Cities participating are: City of Hallandale Beach, City of Tamarac, City of Sunrise, and City of Fort Lauderdale. On May 31, 2017, Invitation to Bid (ITB) Number 16-17-029, Parks Lighting Electrical Maintenance, was solicited via BidSync. The Invitation to Bid closed on June 21, 2017. Two (2) bids were received. Bid submittals from Electrical Contracting Service, Inc. and Imperial Electric Inc., were received and publicly read. The City staff evaluated the bids for compliance with the specifications. All vendors were deemed responsible and responsive to the requirements of the Invitation to Bid. Inasmuch as several Cities are participating in this contract, the specifications allow for award to a primary and secondary contractor to ensure sufficient coverage. The apparent low bidders are Imperial Electric Inc. and Electrical Contracting Service, Inc. The primary bidder – Imperial Electric Inc., is located in Plantation, FL and the secondary bidder – Electrical Contracting Service, Inc., is located in Hialeah, FL. A copy of the proposal document and submittals are available at the Assistants to the Mayor and Council’s Office for review. FISCAL IMPACT This service is performed only on an as needed basis. Prior to required service, staff will ensure there is enough funding in the budget. Proposed Action: It is recommended that the City Council approve the City staff’s Recommendation For Award of Invitation to Bid (ITB) No. 16-17-029 Parks Lighting Electrical Maintenance contract to Imperial Electric Inc. (primary vendor) and Electrical Contracting Service, Inc. (secondary vendor), authorizing the City Manager to issue purchase orders on an as needed basis not to exceed the allocated budget for Park Lighting Electrical Maintenance. Attachment: Exhibit 1 – Bid Tabulation Item No.Description Est. Hours Cost Per Hour Estimated Cost (Est. Hours X Cost Per Hour) Est. Hours Cost Per Hour Estimated Cost (Est. Hours X Cost Per Hour) 1 Master Electrician/Supervisor/Foreman 150 $34.00 $5,100.00 150 $30.00 $4,500.00 2 Journeyman Electrician 2500 $53.00 $132,500.00 2500 $35.00 $87,500.00 3 Apprentice/Helper 2500 $44.00 $110,000.00 2500 $18.00 $45,000.00 $247,600.00 $137,000.00 Item No.Description Est. Hours Cost Per Hour Estimated Cost (Est. Hours X Cost Per Hour) Est. Hours Cost Per Hour Estimated Cost (Est. Hours X Cost Per Hour) 4 Aerial Lift Truck 65' w/operator 300 $72.00 $21,600.00 300 $65.00 $19,500.00 5 Aerial Lift Truck 110' w/operator 650 $77.00 $50,050.00 650 $60.00 $39,000.00 6 Aerial Lift Truck 135' w/operator 20 $112.00 $2,240.00 20 $65.00 $1,300.00 7 30' 2-Man Platform Lift 50 $37.00 $1,850.00 50 $10.00 $500.00 8 Auger w/pole setter 9' digging depth w/up to 24" diameter 50 $93.00 $4,650.00 50 $45.00 $2,250.00 (A) 9 Auger w/pole setter 15' digging depth w/up to 60" diameter 50 $98.00 $4,900.00 50 $45.00 $2,250.00 (A) 10 Trencher w/line layer 100 $63.00 $6,300.00 100 $25.00 $2,500.00 11 Trench w/5' digging depth & rock chain 100 $63.00 $6,300.00 100 $25.00 $2,500.00 12 Crane Truck w/operator 200 $72.00 $14,400.00 200 $50.00 $10,000.00 $112,290.00 $79,800.00 (A) Award Based on Total Cost (Items 1-12)Total Cost TOTAL $359,890.00 (A)TOTAL $216,800.00 (A) (A) Adjusted * This is only a tabulation of prices submitted and is not an indication of award or responsiveness. Total Equipment Cost TOTAL Total Maintenance Cost TOTAL TOTAL Electrical Contracting Service, Inc. Imperial Electric Inc. TOTAL CONTRACTOR OWNED-LEASED OR RENTED EQUIPMENT WITH OPERATORS, per hour, for all of the following transportation to the sites, as required for projects and specifications: ITB No. 16-17-029 Purchasing Assistant: Cindy Betty Dept.: Public Works Bid Title: Parks Lighting Electrical Maintenance Musco Approved & General Lighting Installs and General Lighting Maintenance & Repairs Company Name Company Name Page 1 of 4 ITB No. 16-17-029 Purchasing Assistant: Cindy Betty Dept.: Public Works Bid Title: Parks Lighting Electrical Maintenance OVERTIME: Company Name Company Name Electrical Contracting Service, Inc.Imperial Electric Inc. Item Description Cost Per Hour Cost Per Hour 13 Master Electrician/Supervisor/Foreman $49.00 $60.00 14 Journeyman Electrician $68.00 $55.00 15 Apprentice/Helper $57.00 $35.00 Weekend rates will apply all day on Saturdays and Sundays only WEEKEND: Company Name Company Name Electrical Contracting Service, Inc.Imperial Electric Inc. Item Description Cost Per Hour Cost Per Hour 16 Master Electrician/Supervisor/Foreman $49.00 $60.00 17 Journeyman Electrician $68.00 $55.00 18 Apprentice/Helper $57.00 $35.00 HOLIDAY*: Company Name Company Name Electrical Contracting Service, Inc.Imperial Electric Inc. Item Description Cost Per Hour Cost Per Hour 19 Master Electrician/Supervisor/Foreman $49.00 $60.00 20 Journeyman Electrician $68.00 $55.00 21 Apprentice/Helper $57.00 $35.00 *Bidder must attach a list of holidays observed that qualify for holiday labor rates Page 2 of 4 ITB No. 16-17-029 Purchasing Assistant: Cindy Betty Dept.: Public Works Bid Title: Parks Lighting Electrical Maintenance EMERGENCY CALL BACK: Company Name Company Name Electrical Contracting Service, Inc.Imperial Electric Inc. Item Description Cost Per Hour Cost Per Hour 22 Master Electrician/Supervisor/Foreman $49.00 $60.00 23 Journeyman Electrician $68.00 $55.00 24 Apprentice/Helper $57.00 $35.00 Electrical Contracting Service, Inc.Imperial Electric Inc. Item 25 Bidder must state the minimum number of hours necessary for compensation for emergency call back purposes only (may not exceed 4 hours for any period on the clock, any day, any time)3 hrs.2 hrs. Item 26 Emergency Repairs response time Total # of hours to response 3 hrs.1 hr. Item 27 Administrative cost, per hour, for the application and preparation of permitting documentation $ 48.00 per hr.$ 45.00 per hr. Item 28 Administrative cost, per hour, for the preparation of drawings, when requested $ 48.00 per hr.$ 65.00 per hr. Page 3 of 4 ITB No. 16-17-029 Purchasing Assistant: Cindy Betty Dept.: Public Works Bid Title: Parks Lighting Electrical Maintenance Contractor shall provide quality equipment, experienced operators, transport capabilities and all other appropriate items to ensure maximum performance of quipment. Payment of the rental due to equipment failure will be prorated to the timeframe when the equipment rented was used prior to failure, dependent upon the total equipment cost of item rented for the original timeframe requested. ADDITIONAL REQUIRED INFORMATION: Bidder to state the HOURLY RATES for additional equipment available for projects available under this bid (including operators and transportation) above and beyond the requirements stated on Bid Form above. If you need to use additional sheets, please include the bid number and the name of your company on each sheet. Water Truck w/ operator Mini Excavator w/ operator Arrow Board w/ operator ADDITIONAL INFORMATION SHEET: Electrical Contracting Service, Inc.Imperial Electric Inc. Electrical supplies MAY be pruchased under this contract on a strictly COST-PLUS arrangement only, under the terms indicated in General Bid Specification 22. Documentation of awardee's cost must be provided with written estimates if the PPO Department elects to have the awardee replace any type of electrical materials necessary to complete a scheduled work project in a timely manner. The cost-plus mark-up for these materials cannot exceed the percentage indicated. 12%15% Installation of one 2" HDPE conduit underground/under foot pavement by directional bore method.$ 12 / LF $ 10 / LF Installation of one 3" HDPE conduit underground/under foot pavement by directional bore method.$ 14 / LF $ 15 / LF Installation of one 4" HDPE conduit underground/under foot pavement by directional bore method. $ 16 / LF $ 20 / LF $ 65.00 / hr $ 65.00 / hr $ 60.00 / hr Electrical Contracting Service, Inc. HOURLY RATEEQUIPMENT Imperial Electrical Inc. EQUIPMENT HOURLY RATE Page 4 of 4