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2017-187-3292 - Safeware Inc for Buccaneer ParkRESOLUTION NO. 2017-187-3292 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER AND THE CITY CLERK TO EXECUTE AND ATTEST, RESPECTIVELY, THAT CERTAIN AGREEMENT WITH SAFEWARE, INC., FOR THE PURCHASE OF THE CCTV SOLUTION, IN AN AMOUNT NOT TO EXCEED SEVENTY-FOUR THOUSAND FOUR HUNDRED EIGHTY- SEVEN DOLLARS AND SIX CENTS ($74,487.06), BY RELYING UPON U.S. COMMUNITIES GOVERNMENT PURCHASING ALLIANCE RFP NUMBER 11-205753-10 (4400001839), ATTACHED HERETO AS EXHIBIT "A": PROVIDING FOR THE ADOPTION OF REPRESENTATIONS: PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, as part of the Buccaneer Park bond project, a closed circuit television camera (CCTV) solution was planned to prevent and investigate criminal activity that is occurring or has occurred at the location, and WHEREAS, the CCTV camera feeds will be streamed live to the City of Miami Gardens Police Department Real Time Crime Center, and WHEREAS, the video streams will be stored on the data center in accordance with the data retention policies, and WHEREAS, a scope of work was defined specific to the Buccaneer Park project, and WHEREAS, the Safeware/Cintel Surveillance Practioner Partnership proposed the security camera layout, and WHEREAS, City Staff determined Cintel is both highly qualified and is the least costly integrator to implement the CCTV component of the overall Buccaneer Park project, and WHEREAS, the total cost of this purchase is Seventy-Four Thousand Four Hundred Eighty-Seven Dollars and Six Cents ($74,487.06), and will be procured by Resolution No. 2017-187-3292 Page 1 relying upon Request For Proposal (RPR) Number 11-205753-10 (4400001839), which was competitively established by U.S. Communities Government Purchasing Alliance (U.S. Communities), lead agency, the County of Fairfax, Virginia, and WHEREAS, City Staff recommends the City Council authorize the reliance on U.S. Communities Government Purchasing Alliance RFP Number 11-205753-10, and authorize the City Manager to execute the attached contract with Safeware, Inc., for a purchase of the CCTV solution, not to exceed Seventy-Four Thousand Four Hundred Eighty-Seven Dollars and Six Cents ($74,487.06), NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA AS FOLLOWS: Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas paragraphs are hereby ratified and confirmed as being true, and the same are hereby made a specific part of this Resolution. Section 2: AUTHORIZATION; The City Council of the City of Miami Gardens hereby authorizes the City Manager and the City Clerk to execute and attest, respectively, that certain agreement with Safeware, Inc., for the purchase of the CCTV solution, in an amount not to exceed Seventy-Four Thousand Four Hundred Eighty- Seven Dollars and Six Cents ($74,487.06), by relying upon U.S. Communities Government Purchasing Alliance RFP Number 11-205753-10 (4400001839), attached hereto as Exhibit "A". Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately upon its final passage. Resolution No. 2017-187-3292 Page 2 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS AT ITS REGULAR MEETING HELD ON DECEMBER 13, 2017. OLIVER GILBERT, III, MAYOR ATTEST: RONETTA TAYLOR Ac, CITY CLERK PREPARED BY; SONJA KNIGHTON DICKENS, CITY ATTORNEY SPONSORED BY: CAMERON D. BENSON, CITY MANAGER Moved by: Vi(-^Mau(V \n^or\m . Seconded by: VOTE: lO Mayor Oliver Gilbert, III (Yes) (No) Vice Mayor Erhabor Ighodaro, Ph.D. (Yes) (No) Councilwoman Lisa C. Davis (Yes) (No) Councilman Rodney Harris i/' (Yes) (No) Councilwoman Lillie 0. Odom i/ (Yes) (No) Councilwoman Felicia Robinson t/^ TYes) (No) Councilman David Williams Jr /x (Yes) (No Resolution No. 2017-187-3292 Page 3 18605 NW 27th Avenue Miami Gardens, Florida 33056 AGENDA ITEM K-12 SAFEWARE INC FOR BUCCANEER PARK City of Miami Gardens Agenda Cover Memo Council Meeting Date: December 13, 2017 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No X Funding Source: General Obligation Bond Advertising Requirement: (Enter X in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: X Sponsor Name Cameron D. Benson, City Manager Department: Police Department Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER AND THE CITY CLERK TO EXECUTE AND ATTEST, RESPECTIVELY, THAT CERTAIN AGREEMENT WITH SAFEWARE, INC., FOR THE PURCHASE OF THE CCTV SOLUTION, IN AN AMOUNT NOT TO EXCEED SEVENTY-FOUR THOUSAND FOUR HUNDRED EIGHTY-SEVEN DOLLARS AND SIX CENTS ($74,487.06), BY RELYING UPON U.S. COMMUNITIES GOVERNMENT PURCHASING ALLIANCE RFP NUMBER 11-205753-10 (4400001839), ATTACHED HERETO AS EXHIBIT “A”; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. Staff Summary: As part of the Buccaneer Park bond project, a closed circuit television camera (CCTV) deployment was planned to prevent and investigate criminal activity that is occurring or has occurred at the location. This requires a complex deployment of fixed networked cameras throughout the Buccaneer Park location. The CCTV camera feeds will be streamed live to the Real Time Crime Center for real time, law enforcement responses. The video streams will be stored on the data center in accordance with the data retention policies. 18605 NW 27th Avenue Miami Gardens, Florida 33056 AGENDA ITEM K-12 SAFEWARE INC FOR BUCCANEER PARK A scope of work was defined specific to the Buccaneer Park project. The Safeware/Cintel Surveillance Practioner partnership proposed the security camera layout. Cintel was chosen on the previous projects and is both highly qualified as well as the least costly integrator to implement the CCTV component of the overall Buccaneer Park project. Over the years, Cintel has deployed many systems across the United States of like complexity. The purchase of the CCTV solution will be procured by piggybacking off of RFP Number 11- 205753-10 (4400001839), which was competitively established by the U.S. Communities Government Purchasing Alliance (U.S. Communities) lead agency, The County of Fairfax, Virginia. The use of said contract was approved by Council in the May 11, 2016 meeting. Funding for the software will be provided through the General Obligation Bond. Closed Circuit Television Camera Solution: $74,487.06 Total: $74,487.06 Proposed Action: That the City Council approves the attached resolution authorizing the City Manager to execute the attached contract with Safeware, Inc., in an amount not to exceed seventy-four thousand four hundred eighty-seven dollars and six cents. Attachment: Attachment A: Safeware Inc., Purchase Quote QUOTATION 1519199 Order Date Order Number 8/15/2017 08:19:30 Page 1 of 2 Quote Expires On 8/29/2017www.safewareinc.com 4403 Forbes Blvd. Lanham, MD 20706-4328 USA 301-683-1234 City of Miami Gardens 18605 NW 27th Avenue Miami Gardens, FL 33056 Customer ID: Miami Gardens, FL 33056 18605 NW 27th Avenue Bill To:Ship To: City of Miami Gardens 305-622-8000 89703 TakerPO Number Buccaneer Park CCTV lorantes@safewareinc.comLori Orantes Email Freight Terms 301-683-1200 Fax 301-683-1212 Phone Freight Paid Item ID Item DescriptionRemaining Quantities UOM Di s p . Unit Size Pricing UOM Unit PriceUnit Size Price Extended AllocatedOrdered CCTV Implementation Proposal – Buccaneer Park, City of Miami Gardens A requirement to implement CCTV Coverage of the new design for the Park at Buccaneer Park has been identified. Any Security system design proposed should take into consideration industry best practice guidelines with the need to maintain a delicate balance between the required level of physical security and aesthetics within a public sporting venue. CCTV Equipment Specifications This Proposal calls for a total of Nine (Qty.9) Cameras deployed around the Park Location: • Five (5) Pan Tilt Zoom (PTZ) – 4K Ultra High Definition - Day/Night External Pendant Dome Cameras with 20x Optical Zoom. • Five (4) Fixed – 4K UHD - Day/Night External Varifocal Fixed Mount Dome Cameras The PTZ Cameras will be mounted on lighting Poles and Buildings to monitor the Park entrances. The Fixed units shall be surface mounted to the building fabric to provide the required views. All the cameras shall have a minimum Vandal Resistant Rating of IK10, With fully outdoor rated IP66 Enclosures and UL Certifications. Each of the Cameras Shall have inbuilt IR LED Light sources suitable to provide full illumination of the coverage area during hours of darkness, the cameras shall also have a minimum Lux sensitivity of 0.3 with a F-Stop rating of 1.6. Order Note: Proposed Payment Plan • Mobilization 10% • Delivery of materials on site 40% • Infrastructure completion 15% • Installation of edge devices 15% • Energizing of system and programing (substantial completion) 10% • Completion of final punch list items and customer acceptance 10% Order Note: PVANKIRK1.000.00 EAEA 0.000.001.00 1.0 1.0For questions regarding this proposal QUOTATION 1519199 Order Date Order Number 8/15/2017 08:19:30 Page 2 of 2 Quote Expires On 8/29/2017www.safewareinc.com 4403 Forbes Blvd. Lanham, MD 20706-4328 USA 301-683-1234 Item ID Item DescriptionRemaining Quantities UOM Di s p . Unit Size Pricing UOM Unit PriceUnit Size Price Extended AllocatedOrdered please contact: Peter Van Kirk Safeware-Mallory Director-Government Security Solutions (M) 561-262-8343 (O) 561-400-1029 (F) 804-236-0429 (E) pvankirk@safewareinc.com CIN BUCCANEER PARK CAMERAS1.000.00 EAEA 31,702.0631,702.061.00 List Price:USC Discount:41%Your Discount: 75.29% 128,285.77 1.0 1.04K UHD 12MP Cameras for Buccaneer Park (5) PNV-9080R Varifocal Cameras, (6) PNP-9200RH PTZ Cameras SFW ACCESS/COMP1.000.00 EAEA 21,185.0021,185.001.00 List Price:USC Discount:41%Your Discount: 67.24% 64,660.89 1.0 1.0Accessories & Components SFW INSTALL/STARTUP/COMM1.000.00 EAEA 21,600.0021,600.001.00 List Price:USC Discount:41%Your Discount: 72.96% 79,884.96 1.0 1.0Install, Startup and Commissioning Equipment staging, preconfig, burn in testing, man lift rental, cabling fist and wall mounts, installation commissioning and testing, Project Management - Administration & Documentation SFW 5YEAR ESP1.000.00 EAEA 0.000.001.00 1.0 1.0Five Year Extended Service Plan US COM1.000.00 EAEA 0.000.001.00 1.0 1.0US Communities Contract Information Contract number: 4400001839 Standard freight charges for shipments within the continental US are paid. Any Hazardous material charges or expedited freight will be billed. *Agency must be registered with US Communities at www.uscommunities.org SUB-TOTAL:Total Lines:6 74,487.06 0.00TAX: 74,487.06AMOUNT DUE: Actual freight added per freight terms