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2017-201-3306 - Invitation to Bid No 16-17-048RESOLUTION NO. 2017-201-3306 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS. FLORIDA, REJECTING ALL PROPOSALS RECEIVED IN RESPONSE TO INVITATION TO BID NUMBER 16- 17-048 WESTSIDE BLUEWAY TRAIL; AUTHORIZING THE CITY MANAGER TO RE-SOLICIT THE BID FOR THE CONSTRUCTION OF THE BLUEWAY TRAIL; PROVIDING FOR INSTRUCTIONS TO THE CITY CLERK; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, on October 5, 2017, Invitation to Bid (ITB) No. 16-17-048 Westside Blueway Trail was solicited via BidSync, and WHEREAS, the City of Miami Gardens - Public Works Department requested sealed bids from Florida Department of Transportation (FDOT) Pre-qualified general contractor(s) for Local Agency Program (LAP) site preparation, earthwork, construction of pedestrian asphalt pathway, lighting, outdoor exercise equipment, sign installation and pavement markings per construction drawings within City of Miami Gardens, Florida, and WHEREAS, the ITB closed on November 15, 2017, and Bids from Metro Express, Inc.; E.H. Paschen, S.N. Nielsen, LLC.; Acosta Tractors, Inc.; and General Asphalt Co., Inc. were received and publicly read, and WHEREAS, the lowest bidder Metro Express, Inc., failed to submit mandatory documents and was deemed non-responsive to the requirements in the ITB, and WHEREAS, the second lowest bidder; E.H. Paschen, S.N. Nielsen, LLC. exceeded the independent cost estimate to a significant degree, and WHEREAS, the third lowest bidder, Acosta Tractors, Inc., exceeded the independent cost estimate to a significant degree, and Resolution No. 2017-201-3306 Page 1 WHEREAS, the fourth lowest bidder, General Asphalt Co., exceeded the independent cost estimate to a significant degree, and WHEREAS, in accordance with Section 2-752(4) of the Code of Ordinances of the City of Miami Gardens, the City Council may instruct the City Manager to reject all bids and re-advertise for bids, and WHEREAS, City Staff recommends the City Council authorize the City Manager to reject all bids in response to Invitation to Bid No. 16-17-048 Westside Blueway Trail, and resolicit a bid for the construction of the Blueway Trial, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA AS FOLLOWS; Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas paragraphs are hereby ratified and confirmed as being true, and the same are hereby made a specific part of this Resolution. Section 2: REJECTION OF BIDS: The City Council of the City of Miami Gardens hereby rejects all proposals received in response to Invitation to Bid No. 16- 17-048 Westside Blueway Trail, and authorizes the City Manager to resolicit a bid for the construction of the Blueway Trial. Section 3: INSTRUCTIONS TO THE CITY CLERK: The City Clerk is hereby directed to record the Second Amendment to Declaration of Restrictions upon execution. Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately upon its final passage. Resolution No. 2017-201-3306 Page 2 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS AT ITS REGULAR MEETING HELD ONDECEMBER 13, 2017. OLIVER GILBERT, III, MAYOR ATTEST: Moved Seconded RONETTA TAYLOR,4^MC, CITY CLERK PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY SPONSORED BY: CAMERON D. BENSON, CITY MANAGER by: VicgUaucv lahvAgm ,led bv: d hi )(Y LVu^MYlj^n rnoryy((Y\\/\S VOTE: ^ -O Mayor Oliver Gilbert, 111 \/ (Yes) (No) Vice Mayor Erhabor Ighodaro, Ph.D. (Yes) (No) Councilwoman Lisa C. Davis (Yes) (No) Councilman Rodney Harris V" (Yes) (No) Councilwoman Lillie Q. Odom v/,(Yes) (No) Councilwoman Felicia Robinson JYes) (No) Councilman David Williams Jr t»^Yes) (No Resolution No. 2017-201-3306 Page 3 AGENDA ITEM K-26 INVITATION TO BID NO 16-17-048 WESTSIDE BLUEWAY TRAIL City of Miami Gardens Agenda Cover Memo Council Meeting Date: December 13, 2017 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No X X Funding Source: NA Advertising Requirement: (Enter X in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: RFP No. 16-17-048 Westside Blueway Trail X Sponsor Name Cameron Benson, City Manager Department: Building Department and Public Works Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, REJECTING ALL PROPOSALS RECEIVED IN RESPONSE TO INVITATION TO BID NUMBER 16-17-048 WESTSIDE BLUEWAY TRAIL; AUTHORIZING THE CITY MANAGER TO RE-SOLICIT THE BID FOR THE CONSTRUCTION OF THE BLUEWAY TRAIL; PROVIDING FOR INSTRUCTIONS TO THE CITY CLERK; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. Staff Summary: BACKGROUND The City of Miami Gardens – Public Works Department requested sealed bids from Florida Department of Transportation (FDOT) Pre-qualified general contractor(s) for Local Agency Program (LAP) site preparation, earthwork, construction of pedestrian asphalt pathway, lighting, outdoor exercise equipment, sign installation and pavement markings per construction drawings within City of Miami Gardens, Florida. This is a Florida Department of Transportation (FDOT), Federal Project, Federal Standards apply. 18605 NW 27th Avenue Miami Gardens, Florida 33056 This project is federally assisted and bidders must comply with the Davis Bacon Act of 1968, as amended; and all other applicable federal, state and local ordinance. Submittals are required to be in compliance with the solicitation requirements. CURRENT SITUATION On October 5, 2017, Invitation to Bid (ITB) No. 16-17-048 Westside Blueway Trail was solicited via BidSync. The ITB closed on November 15, 2017. Bids from Metro Express, Inc., E.H. Paschen, S.N. Nielsen, LLC Acosta Tractors, Inc. and General Asphalt Co., Inc. were received and publicly read on November 15, 2017. The low bidder Metro Express, Inc., failed to submit mandatory documents and deemed non-responsive to the requirements in the Invitation to Bid. The second lowest bidder; E.H. Paschen, S.N. Nielsen exceeded the Independent cost estimate to a significant degree. The third lowest bidder; LLC Acosta Tractors, Inc., exceeded the Independent cost estimate to a significant degree. The fourth lowest bidder; General Asphalt Co., exceeded the Independent cost estimate to a significant degree. It is recommended that all bids be rejected and resolicitation for Westside Blueway Trail project in bidsync. Proposed Action: The City Council approves the attached resolution authorizing the City Manager to reject all bids and to resolicit bid for the Westside Blueway Trail project. Attachment: Bid Tabulation. RESOLUTION NO.___________ 1 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, REJECTING ALL PROPOSALS 4 RECEIVED IN RESPONSE TO INVITATION TO BID NUMBER 16-5 17-048 WESTSIDE BLUEWAY TRAIL; AUTHORIZING THE CITY 6 MANAGER TO RE-SOLICIT THE BID FOR THE CONSTRUCTION 7 OF THE BLUEWAY TRAIL; PROVIDING FOR INSTRUCTIONS TO 8 THE CITY CLERK; PROVIDING FOR THE ADOPTION OF 9 REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. 10 11 WHEREAS, on October 5, 2017, Invitation to Bid (ITB) No. 16-17-048 Westside 12 Blueway Trail was solicited via BidSync, and 13 WHEREAS, the City of Miami Gardens – Public Works Department requested 14 sealed bids from Florida Department of Transportation (FDOT) Pre-qualified general 15 contractor(s) for Local Agency Program (LAP) site preparation, earthwork, construction 16 of pedestrian asphalt pathway, lighting, outdoor exercise equipment, sign installation 17 and pavement markings per construction drawings within City of Miami Gardens, 18 Florida, and 19 WHEREAS, the ITB closed on November 15, 2017, and Bids from Metro 20 Express, Inc.; E.H. Paschen, S.N. Nielsen, LLC.; Acosta Tractors, Inc.; and General 21 Asphalt Co., Inc. were received and publicly read, and 22 WHEREAS, the lowest bidder Metro Express, Inc., failed to submit mandatory 23 documents and was deemed non-responsive to the requirements in the ITB, and 24 WHEREAS, the second lowest bidder; E.H. Paschen, S.N. Nielsen, LLC. 25 exceeded the independent cost estimate to a significant degree, and 26 WHEREAS, the third lowest bidder, Acosta Tractors, Inc., exceeded the 27 independent cost estimate to a significant degree, and 28 WHEREAS, the fourth lowest bidder, General Asphalt Co., exceeded the 29 independent cost estimate to a significant degree, and 30 WHEREAS, in accordance with Section 2-752(4) of the Code of Ordinances of 31 the City of Miami Gardens, the City Council may instruct the City Manager to reject all 32 bids and re-advertise for bids, and 33 WHEREAS, City Staff recommends the City Council authorize the City Manager 34 to reject all bids in response to Invitation to Bid No. 16-17-048 Westside Blueway Trail, 35 and resolicit a bid for the construction of the Blueway Trial, 36 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 37 OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 38 Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 39 paragraphs are hereby ratified and confirmed as being true, and the same are hereby 40 made a specific part of this Resolution. 41 Section 2: REJECTION OF BIDS: The City Council of the City of Miami 42 Gardens hereby rejects all proposals received in response to Invitation to Bid No. 16-43 17-048 Westside Blueway Trail, and authorizes the City Manager to resolicit a bid for 44 the construction of the Blueway Trial. 45 Section 3: INSTRUCTIONS TO THE CITY CLERK: The City Clerk is hereby 46 directed to record the Second Amendment to Declaration of Restrictions upon 47 execution. 48 Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 49 upon its final passage. 50 PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 51 GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2017. 52 53 ___________________________________ 54 OLIVER GILBERT, III, MAYOR 55 56 57 58 ATTEST: 59 60 __________________________________ 61 RONETTA TAYLOR, MMC, CITY CLERK 62 63 PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 64 65 SPONSORED BY: CAMERON D. BENSON, CITY MANAGER 66 67 Moved by: __________________ 68 69 VOTE: _________ 70 Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 71 Vice Mayor Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 72 Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 73 Councilman Rodney Harris ____ (Yes) ____ (No) 74 Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 75 Councilwoman Felicia Robinson ____ (Yes) ____ (No) 76 Councilman David Williams Jr ____ (Yes) ____ (No 77 Westside Blueway Trail Project Purchasing Staff: Yves Fontaine Metro Express, Inc E.H. Paschen, S.N. Nielsen, LLC Acosta Tractors, Inc.General Asphalt Co., Inc. Medley, FL Fort Lauderdale, FL Hialeah Gardens, FL Miami, FL Item No. FDOT Item No.Price per UOM Estimated Quantity Total Item No. FDOT Item No.Price per UOM Estimated Quantity Total Item No. FDOT Item No.Price per UOM Estimated Quantity Total Item No. FDOT Item No.Price per UOM Estimated Quantity Total 1 Mobil/Demobilization $3,000.00 1 LS $3,000.00 1 Mobil/Demobilization $22,076.00 1 LS $22,076.00 1 Mobil/Demobilization $20,560.61 1 LS $20,560.61 Mobil/Demobilization $30,000.00 1 LS $30,000.00 2 MOT (include temporary striping)$5,000.00 1 LS $5,000.00 2 MOT (include temporary striping)$29,048.00 1 LS $29,048.00 2 MOT (include temporary striping)$57,842.53 1 LS $57,842.53 MOT (include temporary striping)$25,000.00 1 LS $25,000.00 3 Removal of Existing Pavement $10.00 80 SY $800.00 3 Removal of Existing Pavement $19.48 80 SY $1,558.40 3 Removal of Existing Pavement $32.07 80 SY $2,565.60 Removal of Existing Pavement $11.00 80 SY $880.00 4 Asphalt $25.00 5000 SY $125,000.00 4 Asphalt $17.04 5000 SY $85,200.00 4 Asphalt $12.95 5000 SY $64,750.00 Asphalt $11.00 5000 SY $55,000.00 5 Optional Base, Base Group 06 $22.00 5000 SY $110,000.00 5 Optional Base, Base Group 06 $25.92 5000 SY $129,600.00 5 Optional Base, Base Group 06 $19.15 5000 SY $95,750.00 Optional Base, Base Group 06 $23.00 5000 SY $115,000.00 6 Stabilizing Subgrade $8.00 5000 SY $40,000.00 6 Stabilizing Subgrade $1.74 5000 SY $8,700.00 6 Stabilizing Subgrade $17.97 5000 SY $89,850.00 Stabilizing Subgrade $27.50 5000 SY $137,500.00 7 327705 Milling and Resurfacing (2.0" Avg. Deph)$6.00 210 SY $1,260.00 7 327705 Milling and Resurfacing (2.0" Avg. Deph)$48.75 210 SY $10,237.50 7 327705 Milling and Resurfacing (2.0" Avg. Deph)$57.65 210 SY $12,106.50 7 327705 Milling and Resurfacing (2.0" Avg. Deph)$24.00 210 SY $5,040.00 8 5202-4 Type "D"$22.00 920 LF $20,240.00 8 5202-4 Type "D"$45.50 920 LF $41,860.00 8 5202-4 Type "D"$22.50 920 LF $20,700.00 8 5202-4 Type "D"$18.00 920 LF $16,560.00 9 5201-7 Type 'F' curb & gutter $27.00 220 LF $5,940.00 9 5201-7 Type 'F' curb & gutter $58.50 220 LF $12,870.00 9 5201-7 Type 'F' curb & gutter $29.78 220 LF $10,551.60 9 5201-7 Type 'F' curb & gutter $26.00 220 LF $5,720.00 10 5222 6" Concrete Sidewalk $62.00 185 SY $11,470.00 10 5222 6" Concrete Sidewalk $97.50 185 SY $18,037.50 10 5222 6" Concrete Sidewalk $62.21 185 SY $11,508.85 10 5222 6" Concrete Sidewalk $50.00 185 SY $9,250.00 11 Detectable Warnings $300.00 6 EA $1,800.00 11 Detectable Warnings $422.50 6 EA $2,535.00 11 Detectable Warnings $264.71 6 EA $1,588.26 Detectable Warnings $22.00 6 EA $132.00 12 ADA Ramps (single)$1,500.00 2 EA $3,000.00 12 ADA Ramps (single)$1,235.00 2 EA $2,470.00 12 ADA Ramps (single)$1,016.76 2 EA $2,033.52 ADA Ramps (single)$2,200.00 2 EA $4,400.00 13 N/A Sodding $10.00 40 SY $400.00 13 N/A Sodding $6.20 40 SY $248.OO 13 N/A Sodding $11.39 40 SY $455.60 13 N/A Sodding $18.00 40 SY $720.00 14 N/A Pavement Marking and Signage $8,000.00 1 LS $8,000.00 14 N/A Pavement Marking and Signage $76,074.00 1 LS $76,074.00 14 N/A Pavement Marking and Signage $66,850.30 1 LS $66,850.30 14 N/A Pavement Marking and Signage $100,000.00 1 LS $100,000.00 15 0110-1 Clearing and Grubbing (<5% of total bid)$15,000.00 1 LS $15,000.00 15 0110-1 Clearing and Grubbing (<5% of total bid)$23,100.00 1 LS $23,100.00 15 0110-1 Clearing and Grubbing (<5% of total bid)$23,807.29 1 LS $23,807.29 15 0110-1 Clearing and Grubbing (<5% of total bid)$25,000.00 1 LS $25,000.00 SUB-TOTAL $350,910.00 SUB-TOTAL $463,366.40 $480,920.60 SUB-TOTAL $480,920.60 SUB-TOTAL $530,202.00 TOTAL PROJECT $350,910.00 TOTAL PROJECT $463,366.40 TOTAL PROJECT $480,920.60 TOTAL PROJECT $530,202.00 Note: Total posted in bid: $463,614.40. Discrepancy: +$248.00 Note: Total posted in bid: $476,920.60. Discrepancy: +$4000.00 Yes AIA Document A310-2010, no raised seal Yes Yes Yes #1224592 Yes #1516273 Yes #1504883 Yes #1522723 Yes Must Addenda No Yes Yes Yes Financials Yes In a separate envelope Yes Confidential Yes Yes NOTE: ALL QUANTITIES LISTED ARE FOR INFORMATION ONLY AND NOT TO BE UTILIZED FOR ARITHMETICAL CALCULATIONS CONDITIONS SHALL NOT BE ATTACHED TO THE BID PRICE PROPOSAL ANY ITEMS NOT LISTED ARE INCIDENTAL TO THE WORK THE OWNER, AT ITS SOLE DISCRETION, MAY MODIFY QUANITIES OR ELIMINATE LINE ITEMS IN THEIR ENTIRETY DURING CONTRACT NEGOTIATIONS. THE OWNER, AT ITS SOLE DISCRETION, MAY MODIFY QUANITIES OR ELIMINATE LINE ITEMS IN THEIR ENTIRETY DURING CONTRACT NEGOTIATIONS. N/A 285706 N/A 5271 N/A Description N/A N/A 1104 5 6 11 12 N/A 285706 N/A 5271 N/A 1 2 3 4 ITB No. 16-17-048 Agency: Capital Improvements Description N/A N/A 1104 285706 Description N/A N/A 1104 N/A N/A 5271 N/A 10% Bid Bond Licensing ALL AREAS OF THE PRICING WORKSHEET SHOULD BE FILLED IN WITH A DOLLAR FIGURE. IF IT IS THE INTENT OF THE VENDOR TO PERFORM OR PROVIDE ANY SERVICES OR COMMODITIES REFERENCED AT NO COST TO THE CITY, THEN $0.00 (ZERO) DOLLARS SHOULD BE REFERENCED IN THE APPROPRIATE FIELD. DO NOT USE "N/A", "---" OR ANY OTHER SYMBOLS OR ATTACHED CONDITIONS TO THE BID PRICE PROPROSAL. FAILURE TO USE THE CITY'S PRICING SHEET PAGE AND PROVIDE COSTS AS REQUESTED IN THIS RFP MAY DEEM YOUR PROPOSAL NON-RESPONSIVE. THE POINTS AWARDED FOR PRICE WILL BE CALCULATED BASED ON THE TOTAL DESIGN BUILD BASE BID PRICE ACCORDING TO THE FORMULA LISTED IN THE EVALUATION CRITERIA SECTION. N/A N/A Description 1104 N/A 285706 Notes N/A N/A 5271