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2017-200-3305 - Teaching Hearts FoundationRESOLUTION NO.2017-200-3305 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO TERMINATE THE SERVICE PROVIDER AGREEMENT WITH THE TEACHING HEART FOUNDATION, INC., FOR CAUSE, EFFECTIVE DECEMBER 13, 2017; AUTHORIZING THE CITY MANAGER TO TERMINATE ALL FUTURE AGREEMENTS FOR SERVICES BENEFITING THE CITY'S PARKS AND RECREATION DEPARTMENT THAT HAVE NO FISCAL IMPACT, SUBJECT TO THE REVIEW AND APPROVAL OF THE CITY ATTORNEY; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, on September 11, 2013, the City Council of the City of Miami Gardens adopted Resolution Number 2013-220-1916, authorizing the City Manager to execute agreements for services benefiting the City's Parks and Recreation Department that have no fiscal impact, and WHEREAS, on June 7, 2017, the Teaching Heart Foundation, Inc., (Teaching Heart) entered into a Service Provider Agreement with the City of Miami Gardens' Parks and Recreation Department to provide summer camp, afterschool programming and various educational programming, and WHEREAS, Teaching Heart primarily provided transportation services, and afternoon snacks for participants, and WHEREAS, since the commencement of the Agreement, Teaching Heart has failed to comply with the terms of the Agreement, and WHEREAS, Teaching Heart received notification of their non-compliance and breach of the Agreement, and WHEREAS, City Staff recommends the City Council authorize the City Manager to terminate the Agreement with Teaching Heart, effective December 13, 2017, and Resolution No. 2017-200-3305 Page 1 WHEREAS, the Parks and Recreation Department will transition the students of Teaching Heart to the City operated Shining Stars After-School Program, and WHEREAS, Staff also recommends the City Council authorize the City Manager to terminate all future Parks and Recreations Service Agreements, subject to the review and approval of the City Attorney, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA AS FOLLOWS; Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas paragraphs are hereby ratified and confirmed as being true, and the same are hereby made a specific part of this Resolution. Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens hereby authorizes the City Manager to terminate the Service Provider Agreement with the Teaching Heart Foundation, Inc., for cause, effective December 13, 2017. Council further authorizes the City Manager to terminate all future agreements for services benefiting the City's Parks and Recreation Department that have no fiscal impact, subject to the review and approval of the City Attorney. Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately upon its final passage. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS AT ITS REGULAR MEETING HELD ON DECEMBER 13, 2017. jT^ OLIVER-GHrBERTrill, MAYOR Resolution No. 2017-200-3305 Page 2 r ATTEST: RONETTA TAYLOR/MMC, CITY CLERK PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY SPONSORED BY: CAMERON D. BENSON, CITY MANAGER Moved by: V/WUgUij/ \(\ViCl\Qm Seconded by: VOTE: ^ ^ Mayor Oliver Gilbert, III _v/ (Yes) (No) Vice Mayor Erhabor Ighodaro, Ph.D. (Yes) (No) Councilwoman Lisa C. Davis ^ (Yes) (No) Councilman Rodney Harris (Yes) (No) Councilwoman Lillie Q. Odom y/ (Yes) (No) Councilwoman Felicia Robinson \/ (Yes) (No) Councilman David Williams Jr t<^ (Yes) (No Resolution No. 2017-200-3305 Page 3 AGENDA ITEM K-25 TEACHING HEARTS FOUNDATION City of Miami Gardens Agenda Cover Memo Council Meeting Date: December 13, 2017 Item Type: (Enter X in box) Resolution Ordinance Other X Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No X Funding Source: General Fund Advertising Requirement: (Enter X in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: NA X Sponsor Name Cameron Benson, City Manager Department: Parks and Recreation Department Short Title: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO TERMINATE THE SERVICE PROVIDER AGREEMENT WITH THE TEACHING HEART FOUNDATION, INC., FOR CAUSE, EFFECTIVE DECEMBER 13, 2017; AUTHORIZING THE CITY MANAGER TO TERMINATE ALL FUTURE AGREEMENTS FOR SERVICES BENEFITING THE CITY’S PARKS AND RECREATION DEPARTMENT THAT HAVE NO FISCAL IMPACT, SUBJECT TO THE REVIEW AND APPROVAL OF THE CITY ATTORNEY; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. Staff Summary: Background: On June 7, 2017, The Teaching Heart Foundation, Inc. entered into a Service Provider Agreement with the Parks and Recreation Department to provide Summer Camp, Afterschool programming and various educational programming as noted in the Service Provider’s Scope of Service (Attachment A). Since the commencing of the program the Provider has failed to comply with the terms of agreement related to late and or no remittance of program registrations, attendance logs, weekly payments, as well as defacement of the Cloverleaf Park facility and conducting unauthorized business endeavors outside of said scope of services. Current Situation: Service Provider received notification of non-compliance breach of agreement via correspondence, e-mail communication, and on-site visits. The Parks and Recreation Department has an action plan to transition the students of the Teaching Heart Foundation Program to the City operated Shining Stars After-School Program. Analysis: The following impact to the City of Miami Gardens Parks and Recreation Department is to reallocate personnel to the Cloverleaf Park After-School Program. The Teaching Heart Foundation, Inc. provided transportation services and afternoon snacks for participants. Therefore, additional fleet usage will be needed to provide transportation services from schools to Cloverleaf Park. It is anticipated that, Recreation Division’s operating supplies budget will be impacted by approximately three thousand dollars ($3,000.00). Moreover, due to damages of the building infrastructure, Parks Maintenance will need to conduct renovations and repairs. Staff recommends the City Council authorize the City Manager to terminate the Services Agreement with Teaching Heart. On September 11, 2013, the City Council adopted Resolution Number 2013-220-1916, authorizing the City Manager to execute agreements for services benefiting the City’s Parks and Recreation Department that have no fiscal impact. Staff also recommends the City Council authorize the City Manager to terminate all future Parks and Recreations Service Agreements, subject to the review and approval of the City Attorney. Proposed Action: It is proposed that City Council terminate the Service Agreement between the City of Miami Gardens and the Teaching Heart Foundation, Inc. effective as of December 13, 2017. Correspondingly, authorizing the City Manager to terminate similar Parks and Recreation Service Agreement for cause or convenience. Attachments: Attachment A – City of Miami Gardens Service Provider Agreement and Scope of Service Attachment B – Memorandum packet to city management requesting review of Teaching Heart Foundation agreement termination City of Miami Gardens 18605 NW 27th Avenue Miami Gardens, Florida 33056 Mayor Oliver Gilbert Vice Mayor Erhabor Ighodaro, Ph. D Councilwoman Lisa C. Davis Councilman Rodney Harris Councilwoman Felicia Robinson Councilwoman Lillie Q. Odom Councilman David Williams Jr. MEMORANDUM TO: Vernita Nelson, Assistant City Manager FROM: Parks and Recreation DATE: November 20, 2017 RE: Teaching Hearts Foundation request to Terminate Service Provider Agreement PURPOSE: To provide an overview of events that transpired with the Service Agreement between the City of Miami Gardens and the Teaching Hearts Foundation. Staff is providing a chronology of conditions that are in violation of the service agreement and supporting information to terminate agreement. BACKGROUND: Teaching Hearts Foundation established a service provider agreement with the City of Miami Gardens in June, 2017 to establish a for-profit Summer Camp, After School Camp and various other educational programming as described in their scope of services (Attachment A). RECOMMENDATION: Staff recommends termination as described in Section 9 of the Service Agreement and provides a transition plan for the City to provide continuation of services to the affected participants of the current afterschool program. _____ Director’s Initials Approved by: _________________________________________ _________________________________________ Date CHRONOLOGY OF CONDITIONS AND CONTACT WITH SERVICE PROVIDER: (May-June) Teaching Hearts Foundation Service Provider Agreement (Attachment B)  For profit summer camp/afterschool program Director, Ms. Linda Desilma entered into formal Parks and Recreation Service Agreement (60%-40% compensation terms plus $10.00 reg.) on June 7th; in an effort to start program at Cloverleaf Park on June 12th from 7:30 a.m. – 6:00 p.m. (June-July) Service Provider Required Documentation  Director, Ms. Linda Desilma was advised of the requirement to submit all activity release waivers for participants. However, only 45 activity waivers were remitted. Our office was informed that the organization was awaiting 60 activity waivers from parents. • Money orders were delivered for the 1st week registration of 110 child participants is received in the amount of $7,150.00. • Request made by Parks Administration to proffer sign in/out logs, and attendance rosters for last 2 weeks. (July-August) Service Provider Financial Discovery and Documentation  Director, Ms. Linda Desilma has returned the remaining 60 child participant waivers, but has yet to remit the last 8 weeks of registration payments.  Sign In/Out logs have not been produce as of yet, although several inquiries were made to produce. 1. During these summer sessions, several facility weekend renters complained of service provider affiliates soliciting on property 2. Property damage to the internal meeting spaces was noted by parks personnel (Attachment C) 3. Storage space over stacked and cluttered, which presented several health concerns (Attachment C) 4. Director, Ms. Linda Desilma requests internet and cable usage to facilitate program. Ms. Desilma drafts independent contract through Comcast Business to resolve her issue (Attachment D) – The City of Miami Gardens initiated service with AT&T for internet/wifi at Cloverleaf Park 5. Park Rangers noted that the facility is often used after stated hours for the Service Provider (Attachment E) 6. Communications (via e-mail and telephone calls) were submitted to service provider to rectify compliance issues, and to submit financial discovery. (Aug. – Oct.) Service Provider Financial Discovery and Documentation Two site visits conducted within Cloverleaf Park which revealed that the service provider was not in compliance with service agreement. 1. Several damages to the wall area (west facing section) of the meeting rooms were observed – September site visit (Attachment E) 2. Sign in/out logs were not completed for approx. 2-3 weeks during September site visit 3. Over stocking of supply cabinets near exit doors, which present several safety violations/fire hazards. (Attachment C) 4. Notifications were posted on the front door to parents for additional monies needed for field trips. This information was not provided on the agreement scope of services. 5. An October site visit to Cloverleaf Park was conducted with the Operations Manager, Park District Supervisor, and Administrative Analyst. The purpose of the visit was to collect all past due balances owed for summer camp and afterschool fall session. o The service provider stated they could not provide any payments unless they were granted a BTR and grant funding could be awarded from DCF, they advised that due to their operating costs, additional funding would be needed if they were to make regular payments. o Sign in/out logs submitted were not completed, and thus a proper analysis of program attendance/fees could not gathered; Staff requested that the Service Provider provide a monthly Profit and Loss statement from their accountant, these documents have not been received; o Service provider admitted to lack of program sustainability if 60% of enrollment fees are given to the City as per the agreement. RECOMMENDATION: Staff recommends that the Service Provider Agreement be terminated for failing to meet several of the terms of the Agreement. Further, it is recommended that the City establish a date to take over services with City staff, a letter to the current participants of the program is attached for review and use (Attachment F). At t a c h m e n t A Proposal The Teaching Heart Foundation Parks & Recreation Facility 2016 The Teaching Heart Foundation 8/26/2016 Parks & Recreation Facility Page 2 The Teaching Heart Foundation 16 Proposal The Teaching Heart Foundation OVERVIEW Parks & Recreation Facility Page 3 The proposal below is for a nonprofit organization seeking the use of a facility through the Parks & Recreation Department of the City of Miami Gardens for a community literacy and aftercare tutoring program. AGENCY INFORMATION MISSION: The Teaching Heart Foundation, Inc. Mission is to become a vital part of the community by equipping and empowering children and families through mentorship, literacy, and reading. Our goal is to strengthen families and develop a cohesive community, by offering activities, parenting workshops and community awareness programs. The Teaching Heart Foundation is dedicated to promote literacy, educational attainment, academic achievement, and opportunities for youth, adults, and families. OVERALL GOALS 1. To provide educational, recreational, cultural, health, and lifelong learning opportunities for youth and adults. 2. To offer educational advancement opportunities for youth and adults. 3. To promote literacy in the City of Miami Gardens. OVERALL OBJECTIVES 1. To provide regular weekly academic and afterschool tutoring to the youth, encompassing youth from elementary school, grade school, middle school, and high school ages. 2. To provide college preparation workshops and enrichment activities for graduating high school students and beyond. 3. To increase the literacy of adults in Miami Gardens to achieve by making available English as a Second Language (ESL), G.E.D., and writing classes. . . Parks & Recreation Facility Page 4 PROGRAMS, ACTIVITIES AND ACCOMPLISHMENTS The Community Awareness programs will focus on assisting parents with the necessary tools needed to help their children with literacy. We will provide heartfelt programs in the community that will focus on education to reinvigorate the minds of our youth. ADULT EDUCATION AND WRITING CLASSES: The Teaching Heart Foundation programs helps families build strong literacy skills, expands their parenting skills, and provides them with positive community and cultural activities. Students and Parents will take monthly classes for GED, and English and Spanish as a Second Language. FOOD & CLOTHING: Throughout the year, The Teaching Heart Foundation, Inc. will engage in activities to aide our community and parents. The Teaching Heart Foundation, Inc. will host a Community Awareness Food Distribution, program for our parents during the holidays and summer time to help take the pressure off of the parents. South Florida has become one of the number one food deprived areas for children, with over 60% of our children go to bed hungry. Our biggest focus will be during the summer months, when the children are at home. Food is purchased and donated from the Food Banks and Sponsors, and distributed to up to families each month. Bakery goods, clothing, and household items are also available. Food is purchased and donated from the Food Banks and Sponsors, and distributed to up to families each month. Bakery goods, clothing, and household items are also available. Our Community Awareness Back Pack program will be in partnership with other businesses and organizations in an effort to make sure that every child in the community receives a back pack filled with all of the necessary items needed to have a successful beginning school year. Our Community Awareness Toy Giveaway will also be in partnership with local businesses, aiding deprived children who parents may not be able to afford a gift for their child/rens. This holiday festive event will be bringing cohesiveness for the family for the holiday. Our programs will focus on children in the local community and surrounding areas. YOUTH PROGRAMS: The Teaching Heart Foundation also provides youth education, ceramics, dance, art programs, athletic activities, a homework help program, youth summer jobs, and a leadership program. It is also home to the Boy & Girl Scouts America youth leadership program, which serves the youth between the ages of 5 and above. Parks & Recreation Facility Page 5 AFFILIATIONS WITH SIMILAR ORGANIZATIONS The Teaching Heart Foundation has worked closely with several other organizations. Please refer to "Other organizations participating in the project" and "Other providers of this service" later in this proposal. Follow-up/Outreach The Organization will create a database of the attendees of each event. The database complied will be used to survey the participants of each program to attain community feedback. Attendees and Program Participants will complete questionnaires pertaining to the program. The data complied will thereafter be complied and analyzed for periodic strategies and purpose. Educational Measurement Tools Diagnostic Assessments will be administered before, during, and after all educational programs to measure success and progress. The purpose of these diagnostic assessments is to gage instruction and purpose. AFFILIATED REGULATORY AGENCIES Several agencies in Florida are concerned about literacy. Teaching Heart will work with the groups listed below to provide educational materials, mobilize residents to participate, and assess the program's success. Staff will participate in the planning process, and identify residents interested in helping develop the program. Community Churches will publicize the initiative in their Sunday bulletins, make announcements, and tell parishioners directly about the project. Clergy will be invited to participate in the planning process. Children’s Trust, Quality Counts, Department of Health, Department of Children’s & Families, Freedom Schools: Each of these groups to participate in monitoring and licensing for programs, both in planning and throughout the scheduled days. LONG-TERM SOURCES/STRATEGIES FOR FUNDING The Teaching Heart Foundation plans to generate funding of in-kind donations for its program, and has sustained program services over its 8 year history. The organization will utilize professional fund-raising services to identify and raises funds. Individual donors support 60% of the organization's operating costs, and consistently support the organizations. Corporate sponsors and grants will support initiatives and programs throughout the year. Parks & Recreation Facility Page 6 EVALUATION: Additional Interview Surveys will be conducted at the closing of each program. Community surveys will also be administered at the beginning of the project and at the end to measure the impact of the program on community literacy. Parks & Recreation Facility Page 7 STAFF Parks & Recreation Facility Page 8 SALARY SCHEDULE 2016-2017 BASE SALARIES A. HOURLY POSITIONS: 1. After school Teacher $10.70 . . . . . . $10.90 2. Afterschool Lead Teacher $11.20 . . . . . . $11.40 3. Afterschool Program Aides $8.05……$8.25 B. SALARIED POSITIONS: 1. Aftercare Program Director $13.13 . . . . . . $13.33 2. Afterschool Program Assistant $11.05 C. OTHER HOURLY POSITIONS 1.Camp School Year Teacher $ 10.33 . . . . . . $10.53 3. Camp Assistant Teacher $ 10.00 . . . . . . $10.20 4. Substitute $ 9.40 Parks & Recreation Facility Page 9 Afterschool/Camp Program Director An afterschool program director manages programs outside of school hours for children. The program may be sponsored by the school district, a church, or a nonprofit organization, but program directors generally work closely with day schools to provide an enriching and educationally sound experience. Directors develop the structure of the program based on the needs and interests of the students and their parents, manage the program staff and operations, and maintain relationships with the community. In some cases, the director is the spokesperson for the program, representing it to the community and the media. Job Duties Afterschool programs vary widely according to their sponsoring organizations, budgets, and the participant interests. Whether a program is educational, arts-focused, sports- focused, or religion-centered, the program director works with the program staff to develop an appropriate curriculum and plan activities that are consistent with the mission of the program. After school programs could teach children literacy skills, assist them with developing interpersonal skills or help them improve their academic performances. In conjunction with developing the curriculum, the director also manages evaluation and assessment procedures for the program. Through both formal and informal assessments, the director tracks the progress of the program and individual students and provides progress reports to parents, schools, and the sponsoring organization. Staff Management The director of the afterschool program is responsible for the recruitment, hiring, and training of all staff. In some cases, the director is the immediate supervisor of the staff. Program directors also perform performance evaluations and develop professional development plans for the staff to ensure the program maintains a high level of quality. Operations Management Directors manage the operations of the afterschool center or program, from ensuring that the staff has the tools and equipment they need to do their jobs, to monitoring the environment for health and safety hazards. In some cases, the director may also be involved with the financial management of the organization, in terms of budgeting, purchasing, and accounts payable. Community Relations Because the success of any afterschool program depends on its ability to attract students and provide them with meaningful and enriching experiences, afterschool program directors need to build relationships with schools, parents, and community groups to spread the world about the program and build support for it. The director may meet with parents, church groups, community groups, and school representatives to discuss the program and its benefits and seek feedback on how it can better serve children. Parks & Recreation Facility Page 10 After School/Camp Teacher Qualifications 1. Must be at least eighteen (18) years of age and meet the requirements of the licensing agency. 2. Must have a warm and friendly personality, be sensitive to the feelings and needs of others, be able to relate well to children, and be willing to fulfill responsibilities in accordance with the School’s program and philosophy. Responsibilities 1. Supervises the classroom. 2. Helps with the general housekeeping tasks. 3. Maintains a professional attitude and loyalty to the School at all times. 4. Treats all children with dignity and respect. 5. Attends all staff meetings and recommended training programs and conferences. 6. Helps to maintain a neat and organized classroom. 7. Helps children establish good habits of personal hygiene; change diapers and assists with toilet training. 8. Attends School functions. 9. Supervises all activities to ensure safety at all times. 10. Reports the Director any problem which may occur with the children. 11. Performs additional program duties as assigned by the Director according to the School’s needs. 12. Participates in dismissal procedures at the end of after care, ensuring that each child leaves with the appropriate adult (either Lead Teacher or Authorized Adult) 13. Greets parents and children with salutations and smiles. 14. Maintains a professional attitude and loyalty to the School at all times. 15. Works with other staff members to form a positive, supportive team atmosphere. 16. Participates in Parent Open House prior to school. 17. Participates in recommended training programs, conferences, courses, and other aspects of professional growth, maintaining current knowledge of early childhood practice. Parks & Recreation Facility Page 11 After School/Camp Program Assistant Under direct supervision, plan, organize, facilitate, and monitor the activities of children enrolled in the Lynwood Unified School District Enrichment After School Program (LEAP). Monitor and interact with students to keep students engaged in intellectual, creative, artistic, and physical activities. Participate and assist with the activities of children enrolled in the after school program, as needed. Representative Duties: Assist in the planning and implementation of a daily program which will meet the needs of the children in attendance; set up program, project, and activity areas as needed. Collaborate and assist staff in designing and implementing activities and assignments to encourage attendee's intellectual, creative, artistic, and athletic enrichment and abilities; assist students in working on and completing after school program assignments, projects, and activities. Monitor individuals or small groups of students assigned to an after school program; assure student understanding of program rules and procedures; maintain appropriate order and student conduct. Monitor children to ensure their health, safety and physical well-being; perform routine First Aid and CPR; perform first aid in emergency situations according to established procedures; enforce and ensure health and safety rules and procedures are observed. Interact with children in an effort to build self-esteem and form a comfort level with their peers; answer student questions, provide proper examples, emotional support, a friendly attitude, and general guidance. Assist with planning and conducting an orientation program for parents and students regarding the program's policies and procedures. Assist with the development and coordination of a calendar for program activities and events designed to complement student learning and enrichment. Demonstrate and assist students with art projects. Oversee students in physical activities, including but not limited to, basketball, kickball, softball, dodgeball, running, etc. Assist in maintaining program standards of student behavior needed to achieve effective participation in activities without interfering with the natural, informal atmosphere of the After School Program; assist in resolving student disputes; refer serious discipline problems to program supervisors. Parks & Recreation Facility Page 12 Maintain a clean and organized environment for students; demonstrate and involve students in cleaning and organizing the program activities areas before, during, and after use. Perform a variety of low level clerical duties in support of program activities such as preparing, typing, duplicating and filing materials; log and record information; create and maintain records and files as assigned; answer telephones and schedule activities as assigned. Operate a variety of after school program supplies and equipment including athletic equipment, arts and crafts equipment, and office equipment as assigned. Act as a liaison between parents, staff, and school personnel; assist in conferring with parents regarding student performance and behavior as necessary. Assist in the maintenance of accounting procedures for budgeting and expenditures and inventory of equipment and supplies. Assist with enrolling students. Work with others in the program to develop and implement a public relations agenda to promote student enrollment and communicate the objectives and activities of the after school program. Participate in regular staff meetings and assist with in-service training as needed. Perform related duties as assigned. Afterschool/Camp Program Aides We are looking for college students with a background in special education, social services and/or psychology, who also have two or more years’ experience working with children in schools, afterschool programs, and camps. Must be available (M-F 2:00pm -6:30pm during school) and (8am – 6pm on full days during the school year and in the summer). Full days include school holidays such as spring recess winter recess, MLK Day etc. Job includes interacting with children, some with severe emotional and behavioral difficulties, and being responsible for: 1. Supervising children in groups and individually. 2. Working with children in a wide range of recreational and educational activities (i.e., homework help, tutoring, sports, table games, arts and crafts, computer room activities, etc.). 3. Escorting children to various activity locations within the program. Parks & Recreation Facility Page 13 4. Picking up children from nearby schools, as needed. 5. Helping children to cope with daily social interaction. 6. Helping children to learn appropriate social behaviors. 7. Mediating conflicts presented by children. 8. Maintaining daily attendance. 9. Dismissing children from the program, ensuring they leave with requested caregivers. 10. Assisting in serving meals to the program participants. 11. Assisting the program coordinator with office tasks related to running the program. Parks & Recreation Facility Page 14 FEE SCHEDULE Parks & Recreation Facility Page 15 CHILD AFTER CARE (Weekly) DAILY FEE WEEKLY CAMP FEE DAILY CAMP FEE First CHILD $65.00 $20.00 $65.00 $20.00 Second CHILD $55.00 $20.00 $55.00 $20.00 Add’l Child $50.00 $20.00 $50.00 .$20.00 Summer (Weekly – Per Child) $65.00 $20.00 $65.00 . .$20.00 Nonrefundable REGISTRATION FEE $25.00 LATE PICK UP FEE $35.00 per child Return Check Fee Return Check Fee in accordance with Section 68.065(2), Florida Statutes ($25.00 or an amount of up to 5 percent of the face amount of the check). FREE VACATION A vacation credit equal to the normal weekly tuition (two week maximum) Parks & Recreation Facility Page 16 PROGRAM SCHEDULE Parks & Recreation Facility Page 17 MIAMI-DADE COUNTY PUBLIC SCHOOLS 2016-2017 SCHOOL CALENDAR ELEMENTARY AND SECONDARY August 18, 19, Teacher planning days; no students in school August 22 First Day of School; begin first semester August 30 Teacher planning day DAY CAMP September 5 Labor Day; holiday for students and employees September 29 Secondary early release day October 3 Teacher planning day; DAY CAMP October 12 Teacher planning day DAY CAMP October 27 Secondary early release day October 28 Begin second grading period; first semester November 8 Teacher planning day DAY CAMP November 11 Observation of Veterans’ Day November 23 Teacher planning day; DAY CAMP November 24 Thanksgiving; November 25 Recess Day December 26 Winter Recess for students WINTER BREAK DAY CAMP January 6, 2017 Police Employees; January 16 Observance of Dr. Martin Luther King, Jr.’s Birthday; January 20 End first semester and second grading period January 23 Teacher planning day; DAY CAMP January 24 Begin second semester; third grading period February 16 Secondary early release day February 20 All Presidents Day; holiday for students and employees March 16 Secondary early release day March 23 End third grading period; second semester March 24 Teacher planning day; DAY CAMP March 27 Begin fourth grading period; second semester April 10-14 Spring recess for students and all employees DAY CAMP May 18 Secondary early release day May 29 Observance of Memorial Day; June 8 Last Day of School; June 9 Teacher planning day; DAY CAMP *** SATURDAY TUTORING /GED/ESOL/SAT/ACT Classes 9am- 5pm*** JUNE 10 –AUGUST 22ND SUMMER /TUTORING CAMP Parks & Recreation Facility Page 18 COMMUNITY OUTREACH Parks & Recreation Facility Page 19 Outreach Mission: The goal of the outreach plan is to increase literacy and build cohesive families throughout the City of Miami Gardens. Use of Parks & Recreational Department services, resources, and, most importantly, staff expertise will help support these initiatives of the Foundation. In a time of strong competition for resources, we must continue to offer to the community of our valuable role as educational experts and providers. This foundation also strives to be a leader in the community, and as such it is important that we share our activities with the City and the world. Outreach Priorities for 2016-2017 include the following:  Coordinate communication and social media  Organize marketing of ongoing events such as research Saturday classes, talks, and special events  Produce an Annual Report  Coordinate the Fall 2017 “Book Fest”  Work with other functional groups within the State to capitalize on outreach opportunities  Promote literacy and participation of activities within Schools, and Recreation  Brand outreach materials for the foundation for future efforts  Evaluate possibilities for future endeavors Priority Number Communication and Social Media is one of the most important efforts. In the near term, the foundation will produce informative brochures. Social media is becoming an increasingly important method of communication between Organizations and their Communities. The opportunities that social media presents to expand our brand and name recognition can benefit the organization and all of its partners. In addition to more popular social media tools like Facebook and Twitter, we should also continue to communicate through more traditional means, including print materials. We should also monitor continuing social media developments to consider for future use in Parks & Recreation and outreach. Additionally, we will create a program newsletter to distribute on a regular basis.. This will give us a direct channel to communicate with students about our services and programming. We should also consider whether to create a short, monthly literacy newsletter to distribute in both print and electronic form. Marketing of ongoing and one-time events such as G.E.D classes, talks, and special events will support our literacy objectives. Parks & Recreation Facility Page 20 COMMUNITY OUTREACH EVENTS CHILD FOOD DRIVE (MONTHLY) TOY DRIVE (DECEMBER 2016) PUMPKIN PATCH (OCTOBER 2016) SATURDAY CLASS (MONTHLY) Adult FREE FREE $3.00 Parking FREE CHILD FREE FREE FREE FREE CHILD BACKPACK GIVEWAY (AUGUST 2016) BOOK DRIVE BOOKFAIR (MAY 2016) LOVEFEST (FEBRUARY 2017 ) TURKEY GIVE-A-WAY (NOVEMBER 2016) Adult FREE FREE $3.00 Parking FREE CHILD FREE FREE FREE FREE At t a c h m e n t B At t a c h m e n t C At t a c h m e n t D At t a c h m e n t E