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HomeMy WebLinkAbout2019-116-3245 Urban Tree Canopy Program RESOLUTION NO. 2019-116-3245 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER AND THE CITY CLERK TO EXECUTE AND ATTEST RESPECTIVELY, THAT CERTAIN AGREEMENT WITH MIAMI-DADE COUNTY FOR THE ACCEPTANCE OF THE 2019 STREET TREE MATCHING GRANT PROGRAM IN THE AMOUNT OF SEVEN THOUSAND FIVE HUNDRED AND SEVENTY FIVE DOLLARS ($7,575.00) TO SUPPORT THE CITY'S "URBAN TREE CANOPY PROGRAM;" A COPY OF WHICH IS ATTACHED HERETO AS EXHIBIT "A"; AUTHORIZING A MATCH OF FUNDS IN THE AMOUNT OF SEVEN THOUSAND FIVE HUNDRED AND SEVENTY FIVE DOLLARS ($7,575.00); PROVIDING INSTRUCTIONS TO THE CITY CLERK, FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Miami Gardens has proposed a tree project to Miami-Dade County through the Street Tree Matching Grant Program, and WHEREAS, this grant will provide canopy natives and Florida Friendly trees for the City, and WHEREAS, in addition to the commitment of achieving a thirty percent (30%) tree canopy in the City of Miami Gardens, and WHEREAS, these programs help to improve the quality of life for our residents by establishing tree-lined streets and corridors, and WHEREAS, Keep Miami Gardens Beautiful will provide hands-on learning and promote citizen led action in the planting and proper maintenance of these trees, and WHEREAS, a proposed tree planting project was submitted to the Miami-Dade County Streets Tree Planting Grant and the City of Miami Gardens was approved to receive Seven Thousand Five Hundred and Seventy-Five Dollars ($7,575.00) from Miami-Dade County for the tree planting project in the City, and WHEREAS, the area for the planting will be in the Leslie Estates area of NW 19411 Street to NW 191St Street and NW 29th Avenue to NW 2911 Place, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA AS FOLLOWS: Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas paragraphs are hereby ratified and confirmed as being true, and the same are hereby made a specific part of this Resolution. Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens hereby authorizes the City Manager and the City Clerk to execute and attest respectively, that certain agreement with Miami-Dade County for the acceptance of the 2019 Street Tree Matching Grant Program in the amount of Seven Thousand Five Hundred and Seventy-Five Dollars ($7,575.00) to support the City's "Urban Tree Canopy Program;" a copy of which is attached hereto as Exhibit "A", The City Council further authorizes a match of funds in the amount of Seven Thousand Five Hundred and Seventy-Five Dollars ($7,575.00). Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately upon its final passage. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS AT ITS REGULAR MEETING HELD ON APRIL 24, 2019. OLIVER GILBERT, III, MAYOR ATTEST: _V - (►J � MARIO ATAILLE, CMC, CITY CLERK 2 Resolution No.2019-116-3245 PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY SPONSORED BY: CAMERON D. BENSON, CITY MANAGER Moved by: Councilman Williams Seconded by: Councilwoman Odom VOTE: 6-0 Mayor Oliver Gilbert, III (Yes) (No) (absent) Vice Mayor Rodney Harris X (Yes) (No) Councilwoman Katrina Wilson X (Yes) (No) Councilman Erhabor Ighodaro, Ph.D. X (Yes) (No) Councilwoman Lillie Q. Odom X (Yes) (No) Councilman Reggie Leon X (Yes) (No) Councilman David Williams Jr X (Yes) (No) 3 Resolution No.2019-116-3245 . � ea (,,Miami illion s�'ree s MIAMI-DiADE EES '® 11VIA/A Miami- Dade County Parks, Recreation, and Open Spaces Department STREET TREE MATCHING GRANT PROGRAM TREE PLANTING AGREEMENT Grantee: City of Miami Gardens Amount: $7,575.00 Grant Description: To plant trees with municipalities and organizations on Miami-Dade's corridors as part of our efforts to reach the Million Trees Miami goal of achieving a 30%tree canopy. This Agreement(the "Agreement"), made and entered into this day of , 20_ by and between City of Miami Gardens (the "Grantee") and Miami-Dade County (the "County"), hereinafter called the "County" through its Parks, Recreation, Open Spaces Department(the "Department"). The County and Grantee have agreed to partner on the implementation of Leslie Estates Tree Planting Project (project name) to be completed by July 26,2019 RECITALS WHEREAS, the County desires to increase the tree canopy in Miami-Dade County and to reach the Million Trees Miami goal of achieving a 30%tree canopy; and WHEREAS, the County has provided a subaccount to the tree trust fund for the procurement of street trees along county and local roads and of this amount $ 7,575.00 (the "Grant Funds") will be provided to the Grantee on the terms and conditions set forth in this Agreement; and WHEREAS, the Grantee wishes to undertake such activities provided in the scope of work in Exhibit A of this Agreement;and WHEREAS,the Grantee is responsible for the maintenance of the street trees after completion of the project; and NOW,THEREFORE, the County and Grantee agree as follows: 1 TERMS AND CONDITIONS OF AGREEMENT A. Requirements for approval of Grant Award Agreement:As a prerequisite to its receipt of the Grant Funds,the Grantee shall meet the requirements set forth below to the County's satisfaction. Requirements for this grant are listed below. 1. Timeline:The following grant project start date, end date and reporting dates must be adhered to. Start date: Contract Execution Date End date: July 26,2019 Final report date: August 16,2019 2. Scope of Work: It is mutually agreed and understood that the scope of work shall be as provided in Exhibit A (Grant Application Package). Scope of Work must adhere to: - All trees must be canopy natives or Florida Friendly trees. - Trees shall have a minimum overall height of 12 feet and 2-inch caliper at time of installation, unless under overhead power lines. - When installed in roadways,trees shall have a maximum average spacing of 35' on center and be placed within 7' of the edge of the roadway pavement and/or where present,within 7' of the sidewalk. - If trees are proposed under overhead power lines, these shall have a minimum overall height of 8 feet and a minimum caliper of 1%:-inch at time of planting. The maximum average spacing in this case shall be 25 feet. - Ensure that trees are installed in a way that complies with site triangle regulations and are not planted within no planting zones. - All trees shall have and be maintained with a trunk clearance of 4 feet. - All trees must conform to the standards for a Florida No. 1 or better, as provided in the most current edition of the "Florida Grades and Standards for Nursery Plants". - Each Grantee is encouraged to review the Miami Dade County Landscape Ordinance, Chapter 18 A,to ensure that the tree installation will be in full compliance with the County's requirements 3. Budget: It is mutually agreed and understood that the project costs shall be as provided in Exhibit (Grant Application Package). The match amount has to equal or exceed the grant amount. If matching requirement will be met through the provision of in-kind service,the County shall approve the value or cost or the in-kind services to be provided to fulfill the matching requirements. Match must remain the same or exceed the percent referenced in the original application. 4. Promotions: All promotions must adhere to the Neat Streets Miami Media Release Guidelines. The grantee will agree to prepare a draft of a Press Release which describes its project and acknowledges Neat Streets Miami and Million Trees Miami, which shall be subject to the County's approval in advance of publication.The County shall also be acknowledged in any subsequent media releases or in any printed, website, social media or other communication materials related to the project. Copies of any other publicity as well as copies of any major work products generated in connection with this grant 2 shall be forwarded to the County for review. Miami-Dade County, Million Trees Miami and Neat Streets Miami logos should be included in all printed materials. 5. Miami-Dade County Tree Trust Fund: Funds allocated to projects by the Street Tree Matching Grant come from mitigation funds collected by the Division of Environmental Resources Management, i.e. the Tree Trust Fund, and as such are encumbered for the planting of trees on public property.These funds shall not be used to satisfy tree mitigation per permitting or enforcement requirements. 6. Conditions and Contingencies:The Grantee agrees that the Grant Funds will be used only for the purpose as stated in this Agreement, as described in the Scope of Work and with no substantial variance to the approved Budget(See Exhibit A) unless prior approval in writing is obtained from the County. The Grantee certifies that the grantee organization operates under a tax-exempt status. If grantee determines that Grant Funds cannot be expended by July 26,2019 (end date), the grantee must notify liaison immediately and no later than June 1,2016 B. Additional Requirements due throughout the funding period: 1. Reporting: Final Report must be submitted electronically by August 16,2019 Refer to Exhibit B for reporting guidelines. 2. Data Tracking: All trees planted must be mapped according to County specifications. 3. Organizational Status Changes:The Grantee must notify the County liaison within two weeks of changes in organizational status, including but not limited to: key personnel such as senior or project staff, organizational name, tax status, and organizational address. 4. Other Organizational Changes:The Grantee will notify the County's liaison of any organizational changes, such as new address or contact information C. Indemnification of County Subject to the limitations on liability set forth in Section 768.28, Florida Statues(to the extent the entity is a State or local government),the Grantee agrees to indemnify,save,and hold the County harmless from all liability, loss, cost, and expense, including attorneys'fees and court costs at all trial and appellate levels, which may be sustained by the County, to any person, natural or artificial, by reason of the death of or injury to any person or damage to any property,whether or not due to or caused by the negligence of the Grantee, arising from or in connection with the Grantee's (or its employees, agents, contractors, subcontractors, licensees, or invitees) installation and/or maintenance of trees on County property or in the County right-of-way. The Grantee agrees to defend, at its sole cost and expense, but at no cost and expense to the County, any and all suits or actions instituted against the County for the imposition of such liability, loss, cost, and expense arising from or in connection with the Grantee's (or its employees, agents, contractors, subcontractors, licensees, or invitees) installation and/or maintenance of trees on County property or in the County right-of-way. 3 Primary Grant Contract: Provide the information below for the primary contact person for this grant. This is the person to whom all correspondence will be directed. Name: Claudelle Rose Title: KMGB Manager Mailing Address:18605 NW 27th Avenue Miami Gardens, FL 33056 Phone: (786) 279-1268 Email:crose@miamigardens-fl.gov Website:www.miamiggardens-fl.gov IN WITNESS WHEREOF,the parties hereto have caused these present to be executed on the day and year first written above. NAME OF GRANTEE: ADDRESS: BY: DATE: Grantee Representatives'Signature PRINT NAME TITLE: MIAMI-DADE COUNTY, FLORIDA BY: DATE: Director Parks, Recreation, and Open Spaces LEGAL SUFFICIENCY: DATE: County Attorney 4 �p of • ea MIAMI-ao►nE Million stree s 1100* Miami MIAMI EXHIBIT A: GRANT APPLICATION PACKAGE SCOPE OF WORK [INSERT GRANT APPLICATION PACKAGE HERE] 5 2/18/2019 The Easiest Online Form Builder JotForm Submission Date 2019-02-13 12:54:21 Name of Organization City of Miami Gardens Address Street Address: 18605 NW 27th Avenue City:Miami Gardens State/Province:Florida Postal/Zip Code:33056 Country:United States Municipality,Non-Profit or Municipality Community Group Contact Name(Person filling_ out Claudelle Rose application) Job Title Keep Miami Gardens Beautiful Manager F-mail crose@miamigardens-fl.gov Phone Number (786)279-1268 Project Manager(If awarded) John James E-mail jjames2@miamigardens-fl.gov Phone.Number (786)279-1260 Project"Title Leslie Estates Tree Planting Project Location of Planting Between NW 191st Street and NW 194th Street from 29th Avenue to 29th Place Nliami-Dade Count-* Commission 1 District(project location) County or Local Road? Local Road Please confirm you have received permission from governing jurisdiction of project location? Please state the local jurisdiction Miami Gardens Description of Trees All trees planted will be a minimum of 12 feet and 2-inch caliper as required.All trees are canopy natives or Florida friendly.We will be planting the following:(6)Live Oak(8)Tabebuia(10)Japanese Fem(7)Gumbo Limbo Target area's existing tree canopy 10-15% Is the project area low-to- Yes moderate income? Goals of Project The beneficiaries of this project are the residents and staff of the City of Miami Gardens.For the last few years we have been busy working towards our goal of increasing the tree canopy to 301/6.We were at 14%in 2013.We plan on conducting another study in 2020 to determine how far we have come in our efforts.We have faced a measure of setbacks.2017 was detrimental to our efforts as we sustained a storm that destroyed many of the trees in our City. Project Impact and Enhancements In our plan we have selected two species(LiveOak and Gumbo Limbo)which are native to South Florida.We have also included two species that are Florida friendly(Pink Tabebuia and Japanese Fern). This area does not have any bus stops as it is mostly residential,however these trees will provide shade https//www.jotform.com/myforms/ 1/4 2/18/2019 The Easiest Online Form Builder I JotForm to the residents who walk in the area.These trees will be replacing trees that were damaged by both a tornado and hurricane. Community Engagement Plan For all of our planting projects,we distribute information to the residents in the area.We provide a door hanger with the following information:A tree care brochure that educates the residents on the benefits of trees as well as how to assist in caring for them and a post card that gives them details on the type of trees that will be planted.We also engage the community by inviting them to come out and volunteer to participate in the project We hold tree care seminars and provide demonstrations when appropriate.We will partner with our Public Affairs Department to send out a press release and eblast announcing the project. Maintenance Plan Tree Maintenance Schedule for Leslie Estate Street Planting Tree Maintenance Personnel-The City of Miami Gardens;Public Works Department will utilize the Arborist and tree crew to take care and maintenance of all trees from the date of planting.Tree Watering Process-The initial watering will be performed by the contractor.The trees will be watered twice a week utilizing a water truck,for the first 6 months after planting(after the initial watering)and thereafter they will be watered on a weekly basis for remainder of the first year.Watering will continue for the 2nd and 3rd years but on a reduced scale or as required.Mulching Trees-The tree crew will install 4"inches of mulch in a 4-6'circle around each new planting,making sure not to completely inundate the root ball will mulch.The Landscaping Division of Public Works Department will refresh mulch as needed from their supply.Staking and Tying Trees-Staking and tying will be done at the time of planting as required.As part of the inspection process,staff will regularly inspect the tightness of the lines and loosen them as needed to prevent girdling.Tying will include a hose sheath to prevent girdling,as well.Checking Tree Health-The Arborist and the Landscaping Division will provide inspection from the date of planting until the end of year one.Thereafter the Arborist will perform hazardous tree inspections of the entire site,twice per year and these inspections will include the previously established trees and the new trees for diseases and nutrient deficiencies.Any observance of diseases and deficiencies will be remedied as soon as possible.Pruning-Newly planted trees should need little pruning.In the first year after planting,only dead or broken branches will be removed.In later years,weakly attached limbs will be removed,and corrective pruning will be done if needed.Directional pruning will not be done unless it is determined that weakly attached limbs are deemed to be a potential hazard by our Arborist. Three Anticipated Measurable 1.Residents will receive more information about the benefits of trees.2.31 trees will be planted Outcomes throughout this location.3.The tree canopy in this area will increase. Does the municipality/ No organization agree to enter into an Interlocal Agreement for periodic reporting for tree plantings by .January 31,2019? Project Timeline 2/15/2019-Submit grant application.3/18/2019-Finalize procurement procedures and order trees. 4/15/2019-Public Outreach 5/10/2019-5/15/2019-Tree Planting 6/20/2019-Final Report Amount of Grant Funds 7575 Requested in S Amount of Matched Funds in S 7575 In-kind/Grant/Donations in S 0 Please describe in-kind,grants or donations,if any Total Budget 15150 Additional comments? Landscape Rendering: Leslie Estates Tree Location Map.pdf Before Photos https://www.jotform.com/myforms/ 2/4 DETAILED BUDGET PROPOSED BUDGET CITY OF MIAMI GARDENS LESLIE ESTATES TREE PLANTING PROJECT Cost Estimate Per Number of Total Estimated Grant Funds Match Funds Tree Trees Budget DIRECT COSTS: Live Oak $ 650.00 6 $ 1,950.00 $ 1,950.00 $ 3,900.00 Pink Tabebuia $ 450.00 8 $ 1,800.00 $ 1,800.00 $ 3,600.00 Japanese Fern $ 450.00 10 $ 2,250.00 $ 2,250.00 $ 4,500.00 Gumbo Limbo $450.00 7 $ 1,575.00 $ 1,575.00 3150 Total number of trees 31 INDIRECT COSTS Inkind Labor $ - $ _ $ _ TOTAL ESTIMATED COSTS: I $ 7,575.00 $ 7,575.00 $ 15,150.00 ZQ �' * �:� � � ' - / •:�'twr of .' � � y - - �+\ f:�'�" A. � 1 kN t!h7 j w Iii _ice. �' d �G ,■ - �,. tom., - _ , '_ ^� -� � {,• _ r.: � �; it At 44 400 ft F' - 0� ' I MIAMI•QADE Million Streets Exhibit B: GRANTEE FINAL REPORT a TREES 11AA1111I Miami 20_ Matching Street Trees Grants Program Organization's name: Person completing report and title: Phone: Email: Submit Final Report by Narrative: In no more than two pages, please share the information below about the program supported by Miami-Dade County and Neat Streets Miami. 1. Summarize in a few sentences what you have accomplished to date: What you have done; for whom and how many; how they have benefitted? How many trees planted using grant funds and matched funds? 2. Have you accomplished to date what you expected to in terms of implementing the project? If not, why not? Did you encounter any unexpected challenges and if so what adjustments did you need to make? 3. Has this project had an impact on the broader community issue or systems you seek to improve? If so, how? Do you plan to sustain this program when our grant ends, and if so, what are your plans for doing so? Has our grant helped you secure other dollars or resources you need to sustain it? If so, please explain. Optional:Tell us a story about the program's impact-one that reflects how this program is making a difference in people's lives or an accomplishment that makes you particularly proud. Outcomes: Refer to Three Anticipated Outcomes,as described in awardee's grant application. What were the top three outcomes you wanted to achieve for those you reached and served that would show how participants were better off as a result of the program?What results did you achieve? What was the desired outcome? What were your results? Did this project shade a bus or trolley stop? If so, please provide the location(s). Did this project shade a gateway or transit corridor? If so, please provide the location(s). 6 Did this project shade a street leading to a park or a school? Did this project shade a park or school? If so, please provide the location and name of the park and/or school. Did the organization enter into an interlocal agreement to report tree planting with Miami-Dade County?If so, provide a copy of the executed agreement. If not, please explain. Outreach and Activities: List the main activities listed in your outreach plan in the grant application and provide information related to each What was the activity? How many did you reach? (Include where,when and how often activities took place.) Financial Reporting: List invoice, invoice date, description of services,check number and check date associated with this project. Invoice Invoice Description of Check Check Check Number Date Services Number Date Amount Required Attachments: Final Approved Budget - Invoices Proof of Payment Final Approved Landscape Plan - "After" photos illustrating how corridor was transformed. Data Tracking Report: include DBH and latitude/longitude coordinates for each tree planted with grant and match funds Outreach Efforts: Press Release, educational materials and photos of outreach efforts or other materials that reflect your work, its impact and any references to Miami-Dade County and Neat Streets Miami support. Please submit this Exhibit B Grantee Final Report and related attachments by email in one PDF document to: Jennifer.Llorente@miamidade.Rov 7