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10.11.2017 City Council Minutes CITY OF MIAMI GARDENS REGULAR CITY COUNCIL MINUTES OCTOBER 11, 2017 (A) CALL TO ORDER/ROLL CALL The City Council for the City of Miami Gardens, Florida, met in regular session, Wednesday, October 11, 2017, beginning at 7:00 PM, in the City Council Chambers, 18605 NW 27'hAvenue, Miami Gardens, Florida. The following members of the City Council were present: Vice Mayor Erhabor Ighodaro and Council members: Lillie Q. Odom Lisa C. Davis, Rodney Harris, Felicia Robinson and Councilman David Williams Jr. Mayor Oliver Gilbert arrived at 7:07 PM. Also in attendance were: City Manager Cameron D. Benson, City Attorney Sonja K. Dickens and City Clerk Ronetta Taylor. (B) INVOCATION Delivered by Vice Mayor Ighodaro (C) PLEDGE OF ALLEGIANCE Recited in unison (D) APPROVAL OF MINUTES D-1) Regular City Council Minutes—September 27,2017 D-2) Special City Council Minutes—September 27,2017 Motion offered by Councilman Williams, seconded by Councilwoman Davis to adopt the minutes,with the necessary corrections if any. There being no discussion the motion to adopt the minutes passed and carried by a unanimous vote of the Council members present. (E) ORDER OF BUSINESS (Items to be pulled from Consent Agenda at this time) The following items were added to the official agenda: Item K-4 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, NAMING THE CITY'S 2018 MEMORIAL DAY BREAKFAST IN HONOR OF SERGEANT LA DAVID T. JOHNSON; PROVIDING FOR INSTRUCTIONS TO THE CITY CLERK; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY MAYOR OLIVER GILBERT) Item K-5 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, APPROVING THE 2018 JAZZ IN October 11, 2017, City Council Minutes Page 1 THE GARDENS EVENT; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL CONTRACTS AND TO RETAIN CONSULTANTS, AS MAY BE NECESSARY AND APPROPRIATE FOR THE PRODUCTION OF THE THIRTEENTH ANNUAL JAZZ IN THE GARDENS EVENT TO BE HELD IN MARCH 2018; PROVIDING FOR A WAIVER OF BID PROCEDURES FOR PURCHASES MADE IN CONNECTION WITH THE EVENT; AUTHORIZING THE CITY MANAGER TO EXCEED HIS PURCHASING AUTHORITY AS MAY BE NECESSARY FOR THE EVENT; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY MAYOR OLIVER GILBERT) Item L-1 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, APPROVING THE CITY OF MIAMI GARDENS HURRICANE RESTORATION PLAN ATTACHED HERETO AS "EXHIBIT I"; AUTHORIZING THE EXPENDITURE OF UP TO ONE MILLION DOLLARS ($1,000,000.00) IN RESERVE FUNDS FOR THIS PURPOSE; AUTHORIZING A WAIVER OF COMPETITIVE BIDDING REQUIREMENTS; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER) Item L-2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO RENEW THE CITY'S WORKERS' COMPENSATION, GENERAL LIABILITY, PROPERTY AND CASUALTY, AND AUTOMOBILE INSURANCE WITH PREFERRED GOVERNMENTAL INSURANCE TRUST (PGIT) FOR FISCAL YEAR 2017-2018; AUTHORIZING THE CITY MANAGER TO ISSUE PURCHASE ORDERS IN THE AMOUNT OF TWO MILLION THIRTY-THREE THOUSAND SIX HUNDRED SIX DOLLARS AND THIRTY CENTS ($2,033,606.30), FOR THIS PURPOSE; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER) Councilwomen Odom pulled Item K-1 from the consent agenda. After there being no other changes to the Official Agenda, motion offered by Councilwoman Davis, seconded by Councilman Williams to approve the official agenda with the necessary changes. This motion passed and carried by a unanimous vote of the members present. (F) SPECIAL PRESENTATIONS (5 minutes each) Vice Mayor Ighodaro and Councilwoman Robinson presented Administrative Assistant Shantelle Smith with a recognition plaque for her outstanding and selfless dedication to the October 11, 2017, City Council Minutes Page 2 residents and city during her tenure with the City of Miami Gardens. (G) PUBLIC COMMENTS (2 minutes each) Dorothy Smith, 20484 NW 14'h Avenue, Miami Gardens, Florida, appeared before City Council to congratulate Mayor Gilbert on his nuptials and a successful the State of the City Address. In addition, Ms. Smith recommended hurricane debris pickup be completed by individuals with no jobs. She also requested an appreciation dinner for city volunteers. Francis Ragoo, 889 NW 14th Street, Unit 102, Miami Gardens, FL, appeared before City Council to announce there will be a job fair for construction jobs involving the 1.8 Million Dollar Hospital Improvement of Jackson North. (H) ORDINANCE(S) FOR FIRST READING: None (I) ORDINANCES) FOR SECOND READING/PUBLIC HEARING(S) ORDINANCE NO.2017-13-377 I-1) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, DECLARING ZONING IN PROGRESS AND IMPOSING A MORATORIUM ON THE SUBMISSION, PROCESSING AND ISSUANCE OF DEVELOPMENT PERMITS, AND ALL OTHER APPLICATIONS AND PERMITS FOR THE COLLOCATION OF SMALL WIRELESS FACILITIES IN THE PUBLIC RIGHTS-OF-WAY FOR A NINE MONTH PERIOD; PROVIDING FOR EXCEPTIONS; PROVIDING FOR A STUDY AND DIRECTIONS TO THE CITY MANAGER; PROVIDING FOR PENALTIES; PROVIDING FOR ADOPTION OF REPRESENTATIONS; REPEALING ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR INCLUSION IN CODE; PROVIDING AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER)(First Reading—September 27,2017) Mayor Gilbert opened the floor for this public hearing. There being no interested parties to speak during public comments,the Public hearing closed. City Manager Benson said there are no changes to this ordinance from the first reading. Motion offered by Councilman Harris, seconded by Councilwoman Davis, to adopt this item on second reading. There being no discussion, the motion to adopt on second reading passed and carried by a 7-0 vote. October 11, 2017, City Council Minutes Page 3 Councilwoman Davis: Yes Councilman Harris: Yes Vice Mayor Ighodaro: Yes Councilwoman Robinson: Yes Councilwoman Odom: Yes Councilman Williams: Yes Mayor Gilbert: Yes (J) RESOLUTION(S)/PUBLIC HEARING(S) None (I) CONSENT AGENDA: RESOLUTION NO.2017-145-3250 K-2) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS,FLORIDA, CANCELING THE NOVEMBER 22, 2017, AND DECEMBER 27, 2017, CITY COUNCIL MEETINGS; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY CLERK) RESOLUTION NO. 2017-146-3251, K-3) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH SAFEWARE, INC., FOR THE PURCHASE OF A CLOSED CIRCUIT TELEVISION CAMERA SOLUTION, IN AN AMOUNT NOT TO EXCEED SEVENTY-NINE THOUSAND TWO HUNDRED AND FIFTY-SEVEN DOLLARS ($79,275.00), BY RELYING UPON U.S. COMMUNITIES GOVERNMENT PURCHASING ALLIANCE RFP NUMBER 11-205753-10; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSOED BY THE CITY MANAGER) RESOLUTION NO. 2017-147-3252 K-4) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, NAMING THE CITY'S 2018 MEMORIAL DAY BREAKFAST IN HONOR OF SERGEANT LA DAVID T. JOHNSON; PROVIDING FOR INSTRUCTIONS TO THE CITY CLERK; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. RESOLUTION NO. 2017-148-3253 K-5) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, APPROVING THE 2018 JAZZ IN October 11, 2017, City Council Minutes Page 4 THE GARDENS EVENT; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL CONTRACTS AND TO RETAIN CONSULTANTS, AS MAY BE NECESSARY AND APPROPRIATE FOR THE PRODUCTION OF THE THIRTEENTH ANNUAL JAZZ IN THE GARDENS EVENT TO BE HELD IN MARCH 2018; PROVIDING FOR A WAIVER OF BID PROCEDURES FOR PURCHASES MADE IN CONNECTION WITH THE EVENT; AUTHORIZING THE CITY MANAGER TO EXCEED HIS PURCHASING AUTHORITY AS MAY BE NECESSARY FOR THE EVENT; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. Motion offered by Vice Mayor Ighodaro, seconded by Councilman Harris to adopt the Consent Agenda as presented. There being no discussion, the motion to adopt the Consent Agenda passed and carried by a unanimous vote of the City Council members present. (L) RESOLUTION(S) RESOLUTION NO.2017-144-3249 K-1) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER AND CITY ATTORNEY TO ACCEPT A DEED OF DEDICATION FROM CONTINENTAL EQUITIES, INC., RELATING TO "THE ARCH OF INDUSTRY" LOCATED ON NORTHWEST 167TH STREET AND NORTHWEST 13TH AVENUE; PROVIDING FOR DIRECTIONS TO THE CITY ATTORNEY AND CITY MANAGER; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY MAYOR OLIVER GILBERT) Councilwoman Odom expressed concerns about the annual maintenance fee for the arch and if there is a possibility for revenues from advertisement fees. City Attorney Dickens responded to Councilwoman Odom's concern by stating the cost of maintenance is not known at this time, however this item will allow the Manager to conduct further research. Mayor Gilbert in response to Councilwoman Odom's inquiry said the Arch was donated to the City;there is no advertisement fee at this time. Councilwoman Robinson commented that the business use of the arch will only further advertise the City popularity. October 11, 2017, City Council Minutes Page 5 At the conclusion of this discussion, motion offered by Mayor Gilbert, seconded by Councilwoman Robinson,to adopt this item. There being no further discussion, the motion to adopt passed and carried by unanimous vote of the city Council Members. RESOLUTION NO.2017-149-3254 L-1) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, APPROVING THE CITY OF MIAMI GARDENS HURRICANE RESTORATION PLAN ATTACHED HERETO AS "EXHIBIT 1"; AUTHORIZING THE EXPENDITURE OF UP TO ONE MILLION DOLLARS ($1,000,000.00) IN RESERVE FUNDS FOR THIS PURPOSE; AUTHORIZING A WAIVER OF COMPETITIVE BIDDING REQUIREMENTS; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. Councilman Williams requested clarification on the hurricane restoration process. He questioned if there was Federal Emergency Management Agency(FEMA)reimbursement for the cost associated with debris pick up. He also inquired as to whether there was an open bid for this contract. Manager Benson explained FEMA will reimburse the city at seventy five percent and will potentially increase the reimbursement to ninety percent. As to the bidding process, Manager Benson explained the bidding process was completed and Ashbritt was selected as the contractor who will provide the services. In addition, Manager Benson indicated in the future he wants the city to conduct hurricane restoration cleanup through city vendors and not through Miami-Dade County. Mayor Gilbert added the City is only responsible for half of the difference between FEMA reimbursement and balance as the State pays for the other half. Motion offered by Councilman Williams, seconded by Councilwoman Davis to adopt this item. There being no further discussion,the motion to adopt passed and carried by a unanimous vote of the City Council members present. RESOLUTION NO.2017-150-3255 L-2) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO RENEW THE CITY'S WORKERS' COMPENSATION, GENERAL LIABILITY, PROPERTY AND CASUALTY, AND AUTOMOBILE INSURANCE WITH PREFERRED GOVERNMENTAL INSURANCE TRUST (PGIT) October 11, 2017, City Council Minutes Page 6 FOR FISCAL YEAR 2017-2018; AUTHORIZING THE CITY MANAGER TO ISSUE PURCHASE ORDERS IN THE AMOUNT OF TWO MILLION THIRTY-THREE THOUSAND SIX HUNDRED SIX DOLLARS AND THIRTY CENTS ($2,033,606.30), FOR THIS PURPOSE; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. Councilman Williams indicated page two stated the premium jumped excessively from thousands to millions. In addition, Councilman Williams questioned the amount listed as a claim on the document and the twenty-five percent increase in worker's compensation. Manager Benson explained there was a misprint on the document. The document should say 1.9M not thousands. Linda Bass, Risk Manager for the City of Miami Gardens appeared before Council and explained there was a claim the City lost and the twenty-five percent listed was due to an increase in payroll. Motion offered by Councilman Williams, seconded by Councilwoman Davis to adopt this item. There being no further discussion,the motion to adopt passed and carried by a unanimous vote of the City Council members present. QUASI-JUDICIAL ZONING HEARINGSMENNINGS DISCLOSURE: (m) ORDINANCES ON FOR FIRST READING/PUBLIC HEARING(S): None (1� ORDINANCES ON FOR SECOND READING/PUBLIC HEARING(S) None (0) RESOLUTION(S)/PUBLIC HEARING(S) None (P) REPORTS OF CITY MANAGER/CITY ATTORNEY/CITY CLERK Manager Benson commended and gave farewell to Administrative Assistant Shantelle Smith. City Attorney Dickens commended and gave farewell to Administrative Assistant Shantelle Smith. October 11, 2017, City Council Minutes Page 7 City Clerk Taylor commended and gave farewell to Administrative Assistant Shantelle Smith. (Q) REPORTS OF MAYOR AND COUNCIL MEMBERS Vice Mayor Ighodaro commended Mayor Gilbert on a successful State of the City Address and invited everyone for farewell cake after the meeting for Shantelle Smith.. Councilwomen Robinson reminded everyone about Breast Cancer Month and all the events related to Painting the City Pink. She announced the upcoming Healthy Happy Hour on October 12, 2017, the Survivor Retreat on October 22, 2017 and the Pink Tea Event on October 29,2017. Councilman Harris congratulated Administrative Assistant Shantelle Smith. Councilwomen Odom congratulated Administrative Assistant Shantelle Smith and welcome back to the audience Reverend Netti Davis. Councilwoman Davis congratulated Mayor Gilbert on recent nuptials and a successful State of the City Address. She also congratulated Administrative Assistant Shantelle Smith. She announced the upcoming Food and Wine Festival and the Food Network participation live during the event. Councilman Williams congratulated Mayor Gilbert on recent nuptials and commended Public Works Director Tom Ruiz for his staff support during debris pick up along with the replanting of trees in the City's Garden. Mayor Gilbert congratulated Administrative Assistant Shantelle Smith on her new endeavor and expressed gratefulness for her tenure with the City. In addition, Mayor Gilbert thanked former employee Petula Burks for her service and her participation in all city events. Mayor Gilbert also announced the retirement of the City's first employee, City Clerk Ronetta Taylor. He emphasized on the importance of her institutional knowledge as the City's first and only City Clerk. He asked everyone to be an ambassador for the City of Miami Gardens to promote a positive image of the city's growth. (R) WRITTEN REQUESTS, PETITIONS & OTHER WRITTEN COMMUNICATIONS FROM THE PUBLIC None October 11, 2017, City Council Minutes Page 8 (S) ADJOURNMENT There being no further business to come before this Body, and upon a motion being duly made and seconded,the meeting adjourned at 8:00 PM. Attest: -Itz� Oliver Gilbert, Mayor Ronetta Taylor, MMV, City Clerk October 11, 2017, City Council Minutes Page 9