Loading...
06.12.2013 CITY COUNCIL MINUTES, JUNE 12, [2013] CITY OF MIAMI GARDENS REGULAR CITY COUNCIL MINUTES JUNE 129 2013 (A) CALL TO ORDER/ROLL CALL The City Council for the City of Miami Gardens, Florida, met in regular session, Wednesday, June 12, 2013, beginning at 7:03 p.m., in the City Council Chambers, 1515 NW 167th Street, Building 5, suite 200, Miami Gardens, Florida. The following members of the City Council were present: Mayor Oliver Gilbert, Vice Mayor Lisa C. Davis and Council members: Lillie Q. Odom, Rodney Harris, Felicia Robinson, David Williams Jr., and Dr. Erhabor Ighodaro. Also in attendance were: City Manager Dr. Danny O. Crew, City Attorney Sonja K. Dickens and Deputy City Clerk Mario Bataille, sitting in for City Clerk Ronetta Taylor. (B) INVOCATION Delivered by Mayor Gilbert (C) PLEDGE OF ALLEGIANCE Recited in unison. (D) APPROVAL OF MINUTES Regular City Council Minutes—May 22, 2013 Motion offered by Councilman Ighodaro and seconded by Vice Mayor Davis to adopt the minutes,with necessary corrections, if any. There being no discussion, the motion passed and carried by a unanimous vote of the members present. (E) ORDER OF BUSINESS (Items to be pulled from Consent Agenda at this time) Mayor Gilbert added a presentation on The Kids and Power of Work (KAPOW) to the Agenda as Item F-2. Motion offered by Councilman Williams, seconded by Councilman Harris to approve the official agenda as presented. There being no discussion, the motion to approve passed and carried by a unanimous voice vote. Regular City Council Agenda June 12, 2013 Page 1 CITY COUNCIL MINUTES, JUNE 12, [2013] (F) SPECIAL PRESENTATIONS (5 minutes each) F-1) Caribbean Affairs Committee Quarterly Report—Miguel Murray,Chairperson Miguel Murphy, Chairperson of the Caribbean Affairs Committee, provided a report regarding the recent activities of the Committee and requested a Proclamation regarding Caribbean-American Heritage Month. F-2) The Kids and Power of Work(KAPOW) program John Casbarro, President of Learning for Success, Inc., appeared before the City Council. He provided a brief synopsis on the KAPOW program and presented the City Council and City Staff with certificates of appreciation for the City's continued support with the KAPOW program. (G) PUBLIC COMMENTS Flora Johnson, 1910 NW 163`d Street Road, Miami Gardens, Florida 33054, appeared before the City Council to announce that the Elderly Affairs Advisory Committee's would be hosting an Elder Financial Exploitation Event, Thursday, June 13, 2013 at Miami Gardens City Council Chambers from 10:00am to 12:00pm. She thanked the sponsors of this free which is free and open to the public. Ron Book, 18851 NE 29th Avenue, Suite 1010, Aventura, Florida, appeared before the City Council representing Ashbritt Inc., the City's vendor for disaster management. He stated this company has over 20 years of experience. It is a Florida based company and nationally recognized disaster Management entity. He stated that he was aware that the City has recently put out a bid for disaster management. He expressed concern regarding city's staff recommendation associated with Item L-2 on this City Council Agenda. He opined city staff recommendation of Ceres Environmental Service Inc. is actually the high bidder. Wendall James, 18820 NW 29th Place, Miami Gardens, Florida, appeared before the City Council in support of Item L-1 of the City Council Agenda, which co-designates a portion of NW 7th Avenue from NW 183`d Street to NW 187th Street, as Marcus Garvey Boulevard. Miguel Murphy, 3413 NW 181St Street, Miami Gardens, Florida, appeared before the City Council and gave his support to Item L-1, regarding the co-designation of a portion of NW 7th Avenue from NW 183`d Street to NW 187th Street, as Marcus Garvey Boulevard. (H) ORDINANCE(S) FOR FIRST READING: H-1) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AMENDING CHAPTER 24, ARTICLE II, "DANGEROUS INTERSECTIONS" OF THE CITY'S CODE OF ORDINANCES; PROVIDING FOR ADOPTION OF REPRESENTATIONS; REPEALING ALL ORDINANCES IN Regular City Council Agenda June 12, 2013 Page 2 CITY COUNCIL MINUTES, JUNE 12, [2013] CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR INCLUSION IN CODE; PROVIDING AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER) Manager Crew, stated the Florida Legislature recently passed a revision to their Dangerous Intersections Law, which provides that cities participating in this program hold the hearings rather than the County Courts. This ordinance will re-establish the special master process the City original had with regards to appeal hearings requested by the violators. A motion to adopt was made by Councilman Williams and properly seconded by Vice Mayor Davis. There being no further discussion on the item, the motion to adopt on first reading passed and carried by a 7-0 vote. Vice Mayor Davis: Yes Councilman Harris: Yes Councilman Ighodaro: Yes Councilwoman Odom: Yes Councilwoman Robinson: Yes Councilman Williams: Yes Mayor Gilbert: Yes H-2) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, IMPOSING A FIVE (5) YEAR PAVEMENT CUTTING AND EXCAVATION MORATORIUM, AS OUTLINED IN EXHIBIT "A" HERETO; PROVIDING FOR EXEMPTIONS; PROVIDING FOR ADOPTION OF REPRESENTATIONS; REPEALING ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER) Manager Crew explained this ordinance addresses those issues the City has regarding roads being damaged by contractors. This moratorium will require the contractors to repair the roads to its original state. A motion to adopt was made by Vice Mayor Davis and properly seconded by Councilwoman Robinson. There being no further discussion on the item, the motion to adopt on first reading passed and carried by a 7-0 vote. Councilman Harris: Yes Councilman Ighodaro: Yes Regular City Council Agenda June 12, 2013 Page 3 CITY COUNCIL MINUTES, JUNE 12, 1 [20131_ Councilwoman Odom: Yes Councilwoman Robinson: Yes Councilman Williams: Yes Vice Mayor Davis: Yes Mayor Gilbert: Yes (I) ORDINANCE(S) FOR SECOND READING/PUBLIC HEARING(S) None (.n RESOLUTION(S)/PUBLIC HEARING(S) None (I) CONSENT AGENDA: RESOLUTION NO. 2013-146-1942 K-1) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER AND THE CITY CLERK TO EXECUTE AND ATTEST RESPECTIVELY THAT CERTAIN INTERLOCAL AGREEMENT WITH THE CITY OF WINTER PARK FOR INFORMATION TECHNOLOGY SERVICES, AS ATTACHED HERETO AS EXHIBIT "A"; PROVIDING FOR INSTRUCTIONS TO THE CITY CLERK; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER) RESOLUTION NO. 2013-147-1943 K-2) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING A CHANGE ORDER TO ISSUED TO B.E.A. ARCHITECTS, INC., IN THE AMOUNT OF TWENTY-TWO THOUSAND, FOUR HUNDRED FIFTEEN DOLLARS ($22,415.00) FOR RE-DESIGN SERVICES RELATING TO THE NORTH DADE OPTIMIST PARK PROJECT, AS ATTACHED HERETO AS EXHIBIT "A"; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER) RESOLUTION NO. 2013-148-1944 K-3) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER AND THE CITY CLERK TO EXECUTE AND ATTEST RESPECTIVELY THAT CERTAIN MAINTENANCE MEMORANDUM OF AGREEMENT WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION FOR PIGMENTED COLORED CONCRETE SIDEWALKS, AS ATTACHED HERETO Regular City Council Agenda June 12, 2013 Page 4 CITY COUNCIL MINUTES, JUNE 12, [2013] AS EXHIBIT "A"; PROVIDING FOR INSTRUCTIONS TO THE CITY CLERK; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER) RESOLUTION NO. 2013-149-1945 K-4) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NIIAMI GARDENS, FLORIDA, AUTHORIZING THE ACCEPTANCE OF A GRANT FROM THE FLORIDA DEPARTMENT OF JUVENILE JUSTICE IN THE AMOUNT OF ONE HUNDRED NINE THOUSAND, FIVE HUNDRED TWENTY- TWO DOLLARS ($109,522.00), FOR THE "BRIDGES" SUMMER CAMP PROGRAM; AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH THE FLORIDA DEPARTMENT OF JUVENILE JUSTICE FOR THIS PURPOSE; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER) RESOLUTION NO. 2013-150-1946 K-5) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, APPOINTING DAWN GRACE JONES, TO SERVE AS A SPECIAL MASTER FOR A TWO (2) YEAR TERM; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. (SPONSORED BY THE CITY ATTORNEY) RESOLUTION NO. 2013-151-1947 K-6) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, ACKNOWLEDGING COUNCILMAN ERHABOR IGHODARO'S, APPOINTMENT OF JESSIE C. WILLIAMS TO THE COMMISSION FOR WOMEN ADVISORY COMMITTEE FOR A THREE (3) YEAR TERM; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY COUNCILMAN ERHABOR IGHODARO) RESOLUTION NO. 2013-152-1948 K-7) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, DESIGNATING N.W. 185th TERRACE, MORE PARTICULARLY DESCRIBED ON EXHIBIT "A" ATTACHED HERETO, AS A PUBLIC RIGHT OF WAY; PROVIDING FOR INSTRUCTIONS TO THE CITY CLERK PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE Regular City Council Agenda June 12, 2013 Page 5 CITY COUNCIL MINUTES, JUNE 12, [2013] CITY MANAGER) RESOLUTION NO. 2013-153-1949 K-8) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, ACKNOWLEDGING MAYOR OLIVER GILBERT'S APPOINTMENT OF MARIE K. CONYERS TO THE ELDERLY AFFAIRS ADVISORY COMMITTEE FOR A TWO (2) YEAR TERM; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY MAYOR OLIVER GILBERT) RESOLUTION NO. 2013-154-1950 K-9) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, ACKNOWLEDGING COUNCILMAN RODNEY HARRIS' APPOINTMENT OF CHESTER LIGHTBURN TO THE ELDERLY AFFAIRS ADVISORY COMMITTEE FOR A TWO (2) YEAR TERM; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY COUNCILMAN RODNEY HARRIS) RESOLUTION NO. 2013-155-1951 K-10) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN AGREEMENT WITH THE CHILDREN VILLAGE INC., D/B/A THE RESOURCE ROOM FOR THE PURPOSE OF IMPLEMENTING PARK PROGRAMING ON AN AS NEEDED BASIS; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER) RESOLUTION NO. 2013-156-1952 K-11) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, RECOGNIZING THE MONTH OF JUNE, AS AFRICAN-AMERICAN MUSIC APPRECIATION MONTH; URGING LOCAL RADIO STATIONS TO KEEP BLACK MUSIC ALIVE BY CREATING AWARENESS CAMPAIGNS; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY VICE MAYOR LISA C. DAVIS) RESOLUTION NO. 2013-157-1953 K-12) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, ESTABLISHING A PRE-ARREST DIVERSION PROGRAM; AUTHORIZING THE CITY Regular City Council Agenda June 12, 2013 Page 6 CITY COUNCIL MINUTES, JUNE 12, [2013] MANAGER TO RETAIN CONSULTANTS AS MAY BE NECESSARY AND APPROPRIATE FOR THE ESTABLISHMENT OF THE PRE-ARREST DIVERSION PROGRAM; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY MAYOR OLIVER GILBERT) RESOLUTION NO. 2013-158-1954 K-13) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NIIAMI GARDENS, FLORIDA, ESTABLISHING A "FOR THE CHILDREN SAKE": CAMPAIGN IN THE CITY OF MIAMI GARDENS; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY COUNCILWOMAN FELICIA ROBINSON) Motion offered by Vice Mayor Davis, seconded by Councilwoman Odom to adopt the Consent Agenda. There being no discussion, the motion to adopt passed and carried by unanimous voice vote. (L) RESOLUTION(S): L-1) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, CO-DESIGNATING 7TH AVENUE NORTH FROM 187th STREET TO THE 183rd STREET AS MARCUS GARVEY BLVD.; PROVIDING FOR DIRECTIONS TO THE CITY MANAGER; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE.(SPONSORED BY COUNCILMAN ERHABOR IGHODARO) Councilman Ighodaro provided the history and legacy of Marcus Garvey and the merit behind co-designating a portion of 7th Avenue as Marcus Garvey Boulevard. He further shared this item garnered additional support from the city's Caribbean Community through a recent Town Hall Meeting. Motion offered to adopt was made by Councilman Ighodaro and properly second by Vice Mayor Davis. Councilwoman Odom questioned what specific impact has Marcus Garvey had on the City of Miami Gardens. Councilman Ighodaro, in response to Councilwoman Odom stated the legacy of Marcus Garvey is far reaching with his teachings of respect, education, and mind development to the Regular City Council Agenda June 12, 2013 Page 7 CITY COUNCIL MINUTES, JUNE 12, [2013] Jamaican and Caribbean Community. Councilman Ighodaro drew a comparison between Marcus Garvey and Dr. Martin Luther King Jr. Mayor Gilbert stated he has had many conversation regarding this item and has heard this argument of comparing the legacy of Marcus Garvey to that of Dr. Martin Luther King Jr. However he finds their legacy and impact on the community to be very different. It is always better to make the argument for Marcus Garvey without adding comparisons to individuals such as Dr. King and President Obama, because Marcus Garvey was great in his own right. This is not saying he is not worthy of this co-designation. Mayor Gilbert added he is not in favor of co-designating a lot of streets within the City however he will support this item. There being no further discussion the motion to adopt failed by a 5-2 vote. Councilwoman Odom: No Councilwoman Robinson: Yes Councilman Williams: No Vice Mayor Davis: Yes Councilman Harris: Yes Councilman Ighodaro: Yes Mayor Gilbert: Yes Mayor Gilbert clarified that the Street Co-Designation Ordinance provides an item of this nature would need a unanimous vote in order to be adopted. L-2) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AWARDING A BID TO CERES ENVIRONMENTAL SERVICES, INC., FOR EMERGENCY DEBRIS REMOVAL AND DISPOSAL SERVICES; AUTHORIZING THE CITY MANAGER AND THE CITY CLERK TO EXECUTE AND ATTEST, RESPECTIVELY THAT CERTAIN AGREEMENT FOR THIS PURPOSE, A COPY OF WHICH IS ATTACHED HERETO AS EXHIBIT "A"; PROVIDING FOR INSTRUCTIONS TO THE CITY CLERK; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER) Manager Crew provided a brief history with regards to emergency debris removal in the city and the recommendation made by staff to award Ceres Environmental Service Inc. That particular company is based out of Sarasota, FL. Motion to adopt was offered by Councilman Williams and second by Vice Mayor Davis. Mayor Gilbert questioned whether Ceres Environmental Service Inc. was a Florida Regular City Council Agenda June 12, 2013 Page 8 CITY COUNCIL MINUTES, JUNE 12, [2013] Corporation because their website indicates that they are a Minnesota Corporation. Pam Thompson, Procurement Manager, appeared before the Council and in response to Mayor Gilbert's inquiry replied they are a Minnesota Corporation. The proposal was submitted through their Florida Office. Mayor Gilbert requested for an explanation on the calculation in which Mr. Book has commented on during public comment. Ms. Thompson provided an explanation on the calculation based on the proposals submitted by Ceres. Mayor Gilbert shared his discomfort with this item and asked if there is any extension available under the existing contract. He suggested extending the current contract to allow the Council to workshop this item. A motion to table this item was made by Councilwoman Robinson and second by Councilman Williams. There being no further discussion the motion to table this item was approved by a 7-0 voice vote. QUASI-JUDICIAL ZONING HEARINGS: Deputy City Clerk administered the oath to those individuals participating in this Quasi- Judicial proceeding. Cyril Saiphoo, Zoning Administrator read into the record the process used for this Quasi- Judicial Proceeding. (M) ORDINANCES ON FOR FIRST READING/PUBLIC HEARING (S): None (N) ORDINANCES ON FOR SECOND READING/PUBLIC HEARING(S) ORDINANCE NO. 2013-14-302 N-1) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, ADOPTING AN AMENDMENT TO THE CITY OF MIAMI GARDENS COMPREHENSIVE DEVELOPMENT MASTER PLAN TO PROVIDE FOR THE NECESSARY ANNUAL UPDATES TO THE CAPITAL IMPROVEMENTS SCHEDULE, THE CAPITAL IMPROVEMENTS ELEMENT, AND THE PUBLIC SCHOOL FACILITIES ELEMENT, AS ATTACHED HERETO AS EXHIBIT A; PROVIDING FOR ADOPTION OF REPRESENTATIONS; REPEALING ALL ORDINANCES IN CONFLICT; PROVIDING A Regular City Council Agenda June 12, 2013 Page 9 CITY COUNCIL MINUTES, JUNE 12, [2013] SEVERABILITY CLAUSE; PROVIDING FOR INCLUSION IN CODE; PROVIDING AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER) (1st Reading—May 22, 2013) Manager Crew,provided a brief synopsis on this item. Mayor Gilbert opened the floor for this public hearing. After there were no interested parties to speak on this item,the public hearing closed. A motion to adopt was made by Councilman Williams and properly second by Vice Mayor Davis. There being no discussion the motion to adopt on second reading passed and carried by a 7-0 vote. Councilwoman Robinson: Yes Councilman Williams: Yes Vice Mayor Davis: Yes Councilman Harris: Yes Councilman Ighodaro: Yes Councilwoman Odom: Yes Mayor Gilbert: Yes (0) RESOLUTION(S)MUBLIC HEARING(S) RESOLUTION NO. 2013-159-1955-Z-133 0-1) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, DESIGNATING A GEOGRAPHIC AREA WITHIN THE CITY OF MIAMI GARDENS AS A BROWNFIELD AREA, WHICH SHALL HEREAFTER BE KNOWN AS THE "NW 27' AVENUE CORRIDOR GREENPOWERMENT ZONE BROWNFIELD AREA," FOR THE PURPOSES OF ENVIRONMENTAL REHABILITATION AND ECONOMIC DEVELOPMENT; DIRECTING THE CITY MANAGER TO NOTIFY THE FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION OF SAID DESIGNATION; AND PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER) (1ST HEARING—MAY 22, 2013) Manager Crew,provided a brief synopsis on this item. Mayor Gilbert opened the floor for this public hearing. After there were no interested parties to speak on this item,the public hearing closed. Regular City Council Agenda June 12, 2013 Page 10 CITY COUNCIL MINUTES, JUNE 12, [2013] A motion to adopt was made by Councilman Williams and properly second by Councilwoman Odom. Mayor Gilbert questioned whether this item could be done with the recent changes made by the State Legislature regarding brownfield areas. Michael Goldstein, Goldstein Environmental Law Firm, appeared before the City Council to address Mayor Gilbert's inquiry. He acknowledged the changes made by the State Legislature and opined the changes would not affect the brownfield designation. The recent brownfield legislation changes only relate to an economic incentive that is available when a designation is in place. There being no discussion, the motion to adopt passed and carried by unanimous voice vote. (P) REPORTS OF CITY MANAGERXITY ATTORNEY/CITY CLERK Attorney Dickens announced the Kiwanis Club of Miami Gardens will hold their annual Taste in the Gardens on Thursday Evening, June 13, 2013 at El Dorado Furniture in Miami Gardens from 7:00pm to 10:00pm. Attorney Dickens reminded the City Council the Emergency Disaster Debris Removal is still under the Cone of Silence. Mayor Gilbert clarified his understanding that the Cone of Silence expired on items once the meeting started. He said he is doubtful that the Cone of Silence for that item was extended because the item was tabled. Additionally, he would like to have the ability to do his on research on the item as it related to disaster debris removal therefore, if tabling the item would prohibit him from doing that then he would consider killing the item. Attorney Dickens confirmed Mayor Gilbert's understanding of the Cone of Silence. However she added by tabling the item the Cone has been extended to the next meeting when the item will be heard. She also suggested a workshop on this item. Nonetheless, the Cone of Silence does not prohibit any Councilmembers from doing their own research. Mayor Gilbert requested to be provided with a copy of the Cone of Silence Ordinance. Councilwoman Odom offered a motion to have a workshop on this item. This motion was properly second by Vice Mayor Davis. Deputy City Clerk Bataille announced the City Clerk's Office changed its hours of operation to receive passport application from 8:30 a.m. — 3:30 p.m., 9:00 a.m. -3:00 p.m. Monday thru Friday. Manager Crew stated the draft budget for Fiscal Year 2013-2014 will be delivered to the Regular City Council Agenda June 12, 2013 Page 11 CITY COUNCIL MINUTES, JUNE 12, 1 [2013] City Council on July 8t`. Additionally, it would be appropriate for the Council to hold a budget workshop anywhere between July 8h to July 24h; with the July 24h meeting being the meeting where the City Council will set the maximum tentative millage rate. Mayor Gilbert suggested that each Council member touch based with the City Manager regarding any request they may have regarding the budget. (Q) REPORTS OF MAYOR AND COUNCIL MEMBERS Councilman Williams thanked Public Works Director Tom Ruiz and the Public Works Department for their support on the Rose Garden. Councilwoman Robinson announced her Meet Mondays Event and read the pledge associated with "For the Children's Sake Campaign". She encouraged the City residents to take part in this pledge in an effort to make the community safer. Councilman Harris reported on the recent College Fair he hosted and thanked Vice Mayor Davis and Councilwoman Odom for their support. Vice Mayor Davis congratulated Mr. James and the Crestview/Rolling Oaks Ambassadors on the occasion of their annual banquet, which was well attended, as well as a really nice affair. Mayor Gilbert brought back the Emergency Disaster Debris Removal Item. He suggested the City Council either move forward to have a workshop on the item or reject all bids and extend the contract with the current vendor. Nonetheless, the Council needs to take action on this item because of the uncertainty of this item because there is no current contract in place. Mayor Gilbert asked if bidding requirements can be waived on this item. Attorney Dickens in response to Mayor Gilbert's inquiry replied, yes. Mayor Gilbert requested that staff look into whether Ashbritt would be willing to cover the City until the bid has been awarded. At this point the meeting went into a brief recess. The meeting was called back to order. Mayor Gilbert stated the original contract with Ashbritt for emergency debris removal would have allowed for an extension to August, however the original contract was amended to extend only till this past April. Therefore,there is an opportunity to have service until August. Mayor Gilbert offered a motion to extend the original contract with Ashbritt to August under the same terms. This motion was second by Vice Mayor Davis. Regular City Council Agenda June 12, 2013 Page 12 CITY COUNCIL MINUTES, JUNE 12, [2013] There being no discussion, the motion to extend the contract with Ashbritt passed and carried by unanimous voice vote. Mayor Gilbert requested for staff to research how a City in Palm Beach County was able to extend their disaster debris removal contract to the end of Hurricane Season. Mayor Gilbert wished all the fathers a Happy Father's Day. Mayor Gilbert reported on the proposed General Obligation Bond Election. He suggested the best option would be a mail in ballot election. Therefore he requested the Council provide for authority to do some type of informational campaign to the voters. His suggestion would be to hold the election after the summer. Mayor Gilbert reiterated for Council Members to have individual discussions with City Manager regarding any request they may have for the budget. Mayor Gilbert reported the City Manager is currently in the D.R.O.P., and schedule to leave the City in July 2014. Therefore he would like the authority to engage a search firm to gain a candidate for City Manager. It was the consent of the City Council to give authority to the Mayor to engage a search firm for a candidate for City Manager. (R) WRITTEN REQUESTS, PETITIONS & OTHER WRITTEN COMMUNICATIONS FROM THE PUBLIC None (S) ADJOURNMENT There being no further business to come before this Body, and upon a motion being duly made, the meeting adjourned at 8:20 p.m. Attest: '�� �i Oliver Gilbert, Mayor 4,kC�iL(v �J Ronetta Taylor,0MC, City Clerk Regular City Council Agenda June 12, 2013 Page 13