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HomeMy WebLinkAbout2019-233-3362 AIP US LLC RESOLUTION NO. 2019-233-3362 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE A PURCHASE ORDER IN THE AMOUNT OF FIFTY-SEVEN THOUSAND SEVENTY-FIVE DOLLARS AND TWENTY CENTS ($57,075.20) TO AIP US, LLC FOR NETWORK SECURITY SOLUTIONS AND SERVICES; PROVIDING FOR A WAIVER OF FORMAL COMPETITIVE BIDDING PROCEDURES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, on November 9, 2009, City staff prepared specifications and issued Invitation To Bid (ITB) Number 09-10-023 for the purchase and delivery of Cisco Network equipment, computer hardware and servers for the City of Miami Gardens Community Center, and WHEREAS, four (4) bids were received, which included three (3) complete bids and one (1) "no bid" proposal, and submittals from AIP US, LLC; CDW GOV; and En Pointe Tech were publicly read, and WHEREAS, City staff evaluated the bids for compliance with the specifications and deemed AIP US, LLC, the lowest, responsive, responsible bidder, and WHEREAS, on December 9, 2009, City Council approved Resolution Number 2009-235-1181, authorizing the City Manager to issue a purchase order, for the purchase and delivery of Cisco Network equipment, to AIP US, LLC, in the amount of eighty seven thousand one hundred forty seven dollars and ninety six cents ($87,147.96), and WHEREAS, on March 11, 2013, City staff prepared specifications and issued ITB Number 12-13-032, for the purchase of Cisco brand switch and routing equipment, WHEREAS, three (3) bids were received from AIP US, LLC, Waveguide Communications Inc., and Ronco Communication and were publicly read, and WHEREAS, City Staff evaluated the bids for compliance with the specifications and deemed AIP US, LLC, the lowest, responsive, responsible bidder, and WHEREAS, on April 24, 2013, City Council approved Resolution Number 2013- 108-1904, authorizing the City Manager to issue a purchase order for the purchase of switch and routing equipment to AIP US, LLC, in the amount of four hundred thirty seven thousand five hundred eighty dollars ($437,580.00), and WHEREAS, AIP US, LLC, designed, installed and provided support services for the City of Miami Gardens Police Department's and City Hall's Network Solutions and Cisco telephone voice Internet Protocol (IP) System, and WHEREAS, AIP US, LLC, posesses Criminal Justice clearance permitting it access to the police network and enabling it to assist the Police Department in passing the Florida Department of Law Enforcement (FDLE) Audit, and WHEREAS, AIP US, LLC, implemented network security by installing firewall security for both City Hall and the Police Department and segmented the network between both locations as required by FDLE, and WHEREAS, the City of Miami Gardens Office of Information Technology requires AIP US, LLC, to provide ongoing project management, network operations, security operations, voice operations, network security and voice architecture and engineering, on an as needed basis, to the City, for an annual amount of Fifty Seven Thousand, Seventy-Five Dollars and Twenty Cents ($57,075.20), and WHEREAS, the Agreement shall commence upon acceptance by the seller and shall continue for a period of one (1) year and be automatically renewable for an additional one (1) year term, subject to City Council budgeting and appropriation of funds for that purpose, and Page 2 of 4 Resolution No 2019-233-3362 WHEREAS, because AIP US, LLC, initially installed the City's Cisco Network equipment, computer hardware and servers, Cisco brand switch and routing equipment, upgraded the Cisco phone voice over Internet Protocol (IP) System in the City Hall location, while servicing the City's Network Security Solutions, it is the only reasonable source to provide ongoing professional services Network Security Solutions for the maintenance of the City's currently installed Network and telephone data services, and WHEREAS, City Staff requests a waiver of formal competitive bidding procedures pursuant to Section 2-757, Exceptions/waivers to bid and quotation procedures, of the City's Code of Ordinances asserting that contracts for professional services, which include data systems and design services, are exempt, and WHEREAS, City Staff recommends that the City Council authorize the City Manager to issue a purchase order to AIP US, LLC, to provide Network Security Solutions and Services in the amount of fifty seven thousand, seventy-five dollars and twenty cents ($57,075.20), NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA AS FOLLOWS: Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas paragraphs are hereby ratified and confirmed as being true, and the same are hereby made a specific part of this Resolution. Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens hereby authorizes the City Manger to issue a purchase order in the amount of Fifty- Seven Thousand Seventy-Five Dollars and Twenty Cents ($57,075.20) to AIP US, LLC for Network Security Solutions and Services and authorizes a waiver of formal competitive bidding procedures. Page 3 of 4 Resolution No. 2019-233-3362 Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately upon its final passage. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS AT ITS REGULAR MEETING HELD ON NOVEMBER 13, 2019. OLIVER GILBERT, III, MAYOR ATTEST: MARIO BATAI LE, CMC, CITY CLERK PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY SPONSORED BY: CAMERON D. BENSON, CITY MANAGER Moved by: Councilman Williams Jr. Seconded by: Councilwoman Odom VOTE: 6-0 Mayor Oliver Gilbert, III X (Yes) (No) Vice Mayor Rodney Harris X (Yes) (No) Councilwoman Katrina Wilson (Yes) (No) (Absent) Councilman Erhabor Ighodaro, Ph.D. X (Yes) (No) Councilwoman Lillie Q. Odom X (Yes) (No) Councilman Reggie Leon X (Yes) (No) Councilman David Williams, Jr. X (Yes) (No) Page 4 of 4 Resolution No. 2019-233-3362