HomeMy WebLinkAboutOctober 28, 2015 City Council AgendaRegular City Council Agenda October 28, 2015 Page 1
CITY OF MIAMI GARDENS
CITY COUNCIL MEETING AGENDA
Meeting Date: October 28, 2015 18605 NW 27th Avenue Miami Gardens, Florida 33056 Next Regular Meeting Date: November 10, 2015 Phone: (305) 622-8000 Fax: (305) 622-8001
Website: www.miamigardens-fl.gov Time: 7:00 p.m.
Mayor Oliver Gilbert Vice Mayor Felicia Robinson Councilman Rodney Harris Councilwoman Lisa C. Davis Councilman David Williams Jr. Councilwoman Lillie Q. Odom Councilman Erhabor Ighodaro, Ph.D. City Manager Cameron Benson
City Attorney Sonja K. Dickens, Esq. City Clerk Ronetta Taylor, MMC
Article VII of the Miami Gardens Code entitled, “Lobbyist” requires that all
lobbyists before engaging in any lobbying activities to register with the City
Clerk and pay a one-time annual fee of $250.00. This applies to all persons
who are retained (whether paid or not) to represent a business entity or
organization to influence “City” action. “City” action is broadly described to
include the ranking and selection of professional consultants, and virtually all-
legislative, quasi-judicial and administrative action. All not-for-profit
organizations, local chamber and merchant groups, homeowner associations, or trade associations and unions must also register however an annual fee is not required.
(A) CALL TO ORDER/ROLL CALL
(B) INVOCATION
(C) PLEDGE OF ALLEGIANCE
(D) APPROVAL OF MINUTES
D-1) Regular City Council Minutes – October 14, 2015
(E) ORDER OF BUSINESS (Items to be pulled from Consent Agenda at this time)
(F) SPECIAL PRESENTATIONS (5 minutes each)
F-1) Councilwoman Lisa C. Davis – MG Wine & Food Experience Event F-2) Councilwoman Lisa C. Davis – Career Source South Florida F-3) Councilman Erhabor Ighodaro – Proclamation Panamanian Independence
Day
Page 1 of 147
Regular City Council Agenda October 28, 2015 Page 2
(G) PUBLIC COMMENTS (2 minutes each)
(H) ORDINANCE(S) FOR FIRST READING:
None
(I) ORDINANCE(S) FOR SECOND READING/PUBLIC HEARING(S)
None
(J) RESOLUTION(S)/PUBLIC HEARING(S)
J-1) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, RENAMING NORTHWEST 17TH AVENUE FROM 167TH STREET TO 183RD STREET, TO
“BISHOP BILLY BASKIN BOULEVARD”; PROVIDING FOR
THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR INSTRUCTIONS TO THE CITY CLERK; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY MAYOR OLIVER GILBERT)
(K) CONSENT AGENDA:
K-1) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE AGREEMENTS THAT HAVE NO
FISCAL IMPACT, SUBJECT TO THE REVIEW AND APPROVAL
BY THE CITY ATTORNEY; PROVIDING FOR THE ADOPTION
OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY MAYOR OLIVER GILBERT)
K-2) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MIAMI GARDENS, FLORIDA, SUPPORTING COUNCILWOMAN
ODOM’S ANNUAL TOY GIVE-A-WAY FOR UNDERPRIVILEGED CHILDREN IN THE CITY OF MIAMI GARDENS; AUTHORIZING THE USE OF A PARK FACILITY
AND POLICE SERVICES FOR THE EVENT; PROVIDING FOR
THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY COUNCILWOMAN LILLIE Q. ODOM)
K-3) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MIAMI GARDENS, FLORIDA, SUPPORTING THE ROSS INITIATIVE IN SPORTS FOR EQUALITY (RISE); PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE (SPONSORED BY
COUNCILWOMAN LISA C. DAVIS)
Page 2 of 147
Regular City Council Agenda October 28, 2015 Page 3
K-4) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MIAMI GARDENS, FLORIDA, AUTHORIZING THE
EXPENDITURE IN AN AMOUNT NOT TO EXCEED TWENTY THOUSAND DOLLARS ($20,000.00) FROM THE LAW ENFORCEMENT TRUST FUND (“LETF”) FOR CRIME PREVENTION EDUCATION AND TRAINING; PROVIDING FOR
THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN
EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER) K-5) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY
MANAGER TO ISSUE A PURCHASE ORDER, IN THE AMOUNT
OF ONE HUNDRED EIGHTY EIGHT THOUSAND, THREE HUNDRED FIFTY SIX DOLLARS AND FORTY-SIX CENTS ($188,356.46), TO SUNGARD PUBLIC SECTOR FOR OSSI SOFTWARE LICENSE; AUTHORIZING A WAIVER OF
COMPETITIVE BIDDING; PROVIDING FOR THE ADOPTION
OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER) K-6) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY
MANAGER TO EXECUTE AND ATTEST THAT CERTAIN AMENDMENT TO SPECIAL WARRANTY DEED RESTRICTIONS WITH WAL-MART, ATTACHED HERETO AS EXHIBIT “A”; ACCEPTING THAT CERTAIN WAIVER
ATTACHED HERETO AS EXHIBIT “B;” AUTHORIZING THE
PAYMENT OF A CONSIDERATION FEE FOR THIS PURPOSE; PROVIDING FOR INSTRUCTIONS TO THE CITY CLERK; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE
CITY MANAGER)
K-7) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING A RENEWAL OF THAT CERTAIN HEALTH INSURANCE AGREEMENT WITH
AVMED, INC; PROVIDING FOR THE ADOPTION OF
REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER)
Page 3 of 147
Regular City Council Agenda October 28, 2015 Page 4
K-8) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MIAMI GARDENS, FLORIDA, AMENDING THE APPROVED
OUTSIDE COUNSEL LIST TO INCLUDE THE FIRM OF WEISS SEROTA HELFMAN, ET. AL., ALVEREZ BARBARA, LLP AND JOHNSON ANSELMO, ET AL.; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN
EFFECTIVE DATE. (SPONSORED BY THE CITY ATTORNEY)
(L) RESOLUTION(S)
QUASI-JUDICIAL ZONING HEARINGS:
(M) ORDINANCES ON FOR FIRST READING(S):
None
(N) ORDINANCES ON FOR SECOND READING/PUBLIC
HEARING(S)
None
(O) RESOLUTION(S)/PUBLIC HEARING(S)
O-1) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, APPROVING THE APPLICATION SUBMITTED BY GREENSPOON MARDER, P.A. ON BEHALF OF
TOPGOLF, INTERNATIONAL INC., FOR THAT CERTAIN
PROPERTY GENERALLY LOCATED AT STATE ROAD 7 AND
N.W. 7TH STREET, MORE PARTICULARLY DESCRIBED ON EXHIBIT “A” ATTACHED HERETO, FOR A NON-USE VARIANCE OF SECTION 34-342 OF THE CITY’S LAND
DEVELOPMENT CODE TO ALLOW A MAXIMUM HEIGHT OF
170 FEET (17 STORIES) WHERE 4 STORIES IS PERMITTED;
FOR A NON-USE VARIANCE OF SECTION 34-657(2) TO ALLOW A MONUMENT SIGN OF 13’-4” WIDE WHERE 10 FEET IS THE MAXIMUM WIDTH PERMITTED; FOR A NON-USE VARIANCE
OF SECTION 34-657(3) TO ALLOW A WALL SIGN AREA OF 923
SQUARE FEET WHERE 695 SQUARE FEET IS THE MAXIMUM
WALL SIGN AREA PERMITTED; FOR A NON USE VARIANCE OF SECTION 34-657(3) TO ALLOW A WALL SIGN AREA OF 377 SQUARE FEET WHERE 157 SQUARE FEET IS THE MAXIMUM
SIGN WALL AREA IS PERMITTED; PROVIDING FOR THE
ADOPTION OF REPRESENTATIONS; PROVIDING AN
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Regular City Council Agenda October 28, 2015 Page 5
EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER)
(P) REPORTS OF CITY MANAGER/CITY ATTORNEY/CITY CLERK
(Q) REPORTS OF MAYOR AND COUNCIL MEMBERS
(R) WRITTEN REQUESTS, PETITIONS & OTHER WRITTEN
COMMUNICATIONS FROM THE PUBLIC
(S) ADJOURNMENT
IN ACCORDANCE WITH THE AMERICAN WITH DISABILITIES ACT OF 1990, ALL PERSONS WHO ARE DISABLED AND WHO NEED SPECIAL ACCOMMODATIONS TO PARTICIPATE IN THIS MEETING BECAUSE OF THAT DISABILITY SHOULD CONTACT RONETTA TAYLOR, MMC, CITY CLERK (305) 622-8000 EXT. 2830, NO LATER
THAN 48 HOURS PRIOR TO SUCH PROCEEDINGS. TDD NUMBER 1-800-955-8771. ANYONE WISHING TO OBTAIN A COPY OF ANY AGENDA ITEM MAY CONTACT RONETTA TAYLOR, MMC, CITY CLERK (305) 914-9010 EXT. 2830. THE ENTIRE AGENDA PACKET CAN ALSO BE FOUND ON THE CITY’S WEBSITE AT www.miamigardens-fl.gov.
ANYONE WISHING TO APPEAL ANY DECISION MADE BY THE CITY OF MIAMI GARDENS WITH RESPECT TO ANY MATTER CONSIDERED AT SUCH MEETING OR HEARING WILL NEED A RECORD OF THE PROCEEDINGS AND, FOR SUCH PURPOSE, MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED.
Page 5 of 147
18605 NW 27th Avenue
Miami Gardens, Florida 33056
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: October 28, 2015 Item Type: (Enter X in box)
Resolution Ordinance Other
X
Fiscal Impact:
(Enter X in box)
Yes No Ordinance Reading:
(Enter X in box)
1st Reading 2nd Reading
X Public Hearing:
(Enter X in box)
Yes No Yes No
Funding Source:
To be remitted by
the Requestor
Advertising Requirement:
(Enter X in box)
Yes No
X
Contract/P.O. Required:
(Enter X in box)
Yes No RFP/RFQ/Bid #: NA X
Strategic Plan Related
(Enter X in box)
Yes No Strategic Plan Priority Area:
Enhance Organizational Bus. & Economic Dev Public Safety
Quality of Education Qual. of Life & City Image Communications
Strategic Plan Obj./Strategy: (list the
specific objective/strategy this item will address) X
Sponsor Name Oliver Gilbert III, Mayor Department: Office of the Mayor & City Council
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, RENAMING A PORTION OF NORTHWEST 17 AVENUE, 167 STREET TO 183 STREET, TO
“BISHOP BILLY BASKIN BOULEVARD”; PROVIDNG FOR DIRECTION TO THE CITY
MANAGER; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE.
Staff Summary:
Background of Bishop Billy Baskin
Growing up in the midst of segregation and the Jim Crow era, Billy Baskin had a burning desire to serve
his people in whatever capacity God would have him serve. He recognized during his teenage years that
he had “a charge to keep, and a God to glorify.” That “charge” translated into a call to become both a
preacher and a teacher, to the people of God, as well as to the people of the nations.
Item J-1) Public Hearing
Resolution
Bishop Billy Baskin Blvd
Page 6 of 147
18605 NW 27th Avenue
Miami Gardens, Florida 33056
After a short pastorate in Tampa, Florida, Bishop Billy Baskin, came to Miami, Florida in 1971. He
pastored First Baptist Church of Bunche Park, where he served for nearly five years. After leaving the
First Baptist Church of Bunche Park, he led the organizing of New Way Fellowship in November of 1975
in what is now known as Miami Gardens, Florida, where he has faithfully pastored for 40 years. In
November 2015, the congregation and community will celebrate this milestone.
Whether serving locally or aboard, Bishop Baskin has always has been about “his Father’s business.”
Aboard, he has represented God, his church, and the community by:
• Preaching and teaching throughout the West Indies, in St. Thomas, USVI; Tortola, BVI; Dominica,
Barbados Gospelfest, Keswick and May Pen, Jamaica and
• Preaching and teaching in Zimbabwe and Johannesburg, South Africa.
State-side and local notable achievements and contributions of Bishop Billy Baskin are:
• Adjunct professor of Biblical Studies at Florida Memorial College, Miami Gardens, FL
• Instructor at the Seminar Extension of Southern Baptist Seminaries in Miami, FL
• President of Minister and Deacons Union of the Florida East Coast Association
• Bible Instructor at Ridge Crest Conference Center, in North Carolina.
• Preached at Grand Ole Opry Center in Nashville, Tennessee, for Southern Baptist Evangelism
Conference.
• Member of Board of Trustees of Florida Memorial University, Miami Gardens, FL
• Member of Board of Riverside House, Miami, FL
• Member of Executive Team of Mission, Miami, FL
• Present - Ministers Counselor of Miami Gardens, FL
• 1995 – Billy Graham Crusade, Host
• 1997-2004 – Promise Keepers
• 2015 - Mission Miami and Pastors of Miami Gardens, City of Jeremiah Tour
• Co-Hosted for City Miami Gardens National Day of Prayer
• Hosts monthly meetings for Miami Dade Branch NAACP
• Hosts weekly meetings for Celebrate Recovery: Hurts, Habits and Hang-ups
• Years of free Vacation Bible School sessions and free lunches for youth during the summer
months.
Current Situation
Through his actions, Bishop Billy Baskin has proven to be a man of great faith, integrity, community and
commitment; hence, in November 2015 the entire congregation of New Fellowship Praise and Worship
Church urges the City Council to join in honoring Bishop Billy Baskin’s 40th Pastoral Anniversary by
renaming 17th Avenue, 167 Street to 183 Street, as Bishop Billy Baskin Boulevard. Bishop Baskin has
been and continues to be an integral part of this community.
Fiscal Impact
Page 7 of 147
18605 NW 27th Avenue
Miami Gardens, Florida 33056
The requestor will cover all costs associated with this effort.
Proposed Action:
It is recommended that the City Council approve the attached resolution for the renaming of NW 17th
Avenue, 167 Street and 183 Street, to “Bishop Billy Baskin Boulevard”.
Attachment:
Attachment A – Biographical Sketch of Bishop Billy Baskin
Page 8 of 147
RESOLUTION NO. 2015____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, RENAMING NORTHWEST 17TH 4 AVENUE FROM 167TH STREET TO 183RD STREET, TO 5
“BISHOP BILLY BASKIN BOULEVARD”; PROVIDING FOR THE 6
ADOPTION OF REPRESENTATIONS; PROVIDING FOR 7
INSTRUCTIONS TO THE CITY CLERK; PROVIDING FOR AN 8 EFFECTIVE DATE. 9 10
WHEREAS, Bishop Billy Baskin led the organizing of New Way Fellowship 11
Praise and Worship Church in 1975, in what is now known as Miami Gardens, Florida, 12
and 13
WHEREAS, Bishop Baskin has pastored at New Way Fellowship Praise and 14
Worship Church for nearly 40 years, and 15
WHEREAS, Bishop Baskin has been and continues to be an integral part of the 16
Miami Gardens community, and 17
WHEREAS, in November 2015, the congregation and community will celebrate 18
the Pastor Baskin’s 40th Pastoral Anniversary, and 19
WHEREAS, Mayor Oliver Gilbert recommends that the City Council honor the 20
anniversary of Bishop Baskin by renaming 17th Avenue from 167th Street to 183rd Street, 21
as “Bishop Billy Baskin Boulevard”, 22
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 23
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 24
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 25
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 26
made a specific part of this Resolution. 27
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 28
hereby renames Northwest 17th Avenue from 167th Street to 183rd Street, to “Bishop 29
Billy Baskin Boulevard”. 30
Page 9 of 147
2
Section 3: INSTRUCTIONS TO THE CITY CLERK: The City Clerk is hereby 31
directed to transmit a certified copy of this Resolution to the Traffic Engineer Division 32
and to the Department of Public Works of Miami-Dade County for fabrication and 33
installation; and the City Clerk is further directed to publish notice of the street name 34
change in a newspaper of general circulation within the City of Miami Gardens. 35
Section 4: EFFECTIVE DATE: This Resolution shall take effect immediately 36
upon its final passage. 37
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 38
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2015. 39
40
___________________________________ 41
OLIVER GILBERT, III, MAYOR 42
43 44 ATTEST: 45
46
47
__________________________________ 48 RONETTA TAYLOR, MMC, CITY CLERK 49 50
51
PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 52
53 54 SPONSORED BY: MAYOR OLIVER GILBERT 55
56
Moved by: __________________ 57
58 VOTE: _________ 59 60
Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 61
Vice Mayor Felicia Robinson ____ (Yes) ____ (No) 62
Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 63 Councilman David Williams Jr ____ (Yes) ____ (No) 64 Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 65
Councilman Rodney Harris ____ (Yes) ____ (No) 66
Councilman Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 67
Page 10 of 147
BIOGRAPHICAL SKETCH OF
BISHOP BILLY BASKIN
Bishop Billy Baskin was born the last of four children to Rev. C.L. Baskin, Jr. and
Mrs. Gertrude Baskin (both deceased), in the city of Perry, Florida. His early years
of secondary education were achieved at Jerkins High School there in Perry.
Growing up in the midst of segregation and the Jim Crow era, he had a burning
desire to serve his people in whatever capacity God would have him serve. He
recognized during his teenage years that he had “a charge to keep, and a God to
glorify.” That “charge” translated into a call to become both a Preacher and a
teacher, to the people of God, as well as to the people of the nations.
Understanding the power of education, upon his high school graduation, he
enrolled at Florida Memorial College, then located in St. Augustine, Florida where,
after a brief stint in the US Army, he returned to complete his degree in Religious
Studies in Miami, Florida. He later completed studies for a Masters Degree in
Education at Florida Atlantic University in Boca Raton, Florida, and the Master of
Divinity and Doctorate of Ministry at The South Florida Center for Theological
Studies.
After a short pastorate in Tampa, Florida, Bishop Billy Baskin, came to Miami,
Florida in 1971. He pastored First Baptist Church of Bunche Park, where he
served for nearly five years. After leaving the First Baptist Church of Bunche,
Park, he led the organizing of New Way Fellowship in November of 1975 in Miami
Gardens Florida, where he has faithfully pastored for 40 years and counting. His
wife, Bishop Catherine P. Baskin and their four children, Wendell, Jeffrey, Cynthia
and Ayanna, served in the early years until the present time.
Bishop Baskin has a great heart for anyone who is willing to answer the call of
God upon their lives. Making himself available, both professionally and
personally, to be of any assistance that he can, to make that Preacher, Pastor,
Minister, Layperson, or pew member, the best they can be for the Kingdom’s
Page 11 of 147
sake. Whether locally or abroad, he is, and always has been, about “his Father’s
business.”
Among the notable achievements of Bishop Billy Baskin are:
• Adjunct professor of Biblical Studies at Florida Memorial College.
• Instructor at the Seminar Extension of Southern Baptist Seminaries in
Miami, Florida.
• President of Minister and Deacons Union of the Florida East Coast
Association.
• Bible Instructor at Ridge Crest Conference Center, in North Carolina.
• Preached at Grand Ole Opry Center in Nashville, Tennessee, for Southern
Baptist Evangelism Conference.
• Traveled throughout the West Indies, preaching and teaching, in St.
Thomas, USVI; Tortola, BVI; Dominica, Barbados Gospelfest, Keswick and
May Pen, Jamaica.
• Traveled to Zimbabwe and Johannesburg, South Africa
• Member of Board of Trustees of Florida Memorial University.
• Member of Board of Riverside House, Miami Fl.
• Member of Executive Team of Mission Miami.
• Present - Ministers Counselor of Miami Gardens
• 1995 – Billy Graham Crusade, Host
• 1997-2004 – Promise Keepers
• 2015 - Mission Miami and Pastors of Miami Garden, City of Jeremiah Tour
• March for Jesus
• National Day of Prayer
• Prayer Quake with Apostle Mosy Magduba
• Provide monthly meeting space for Miami Dade Branch NAACP
• Celebrate Recovery weekly meetings for hurts, habits and hang-ups
• Yearly contribution to Florida Memorial University, Miami Gardens, Florida
• Yearly contribution to Riverside House, Miami, Florida
Page 12 of 147
Bishop Billy Baskin, son of a Baptist preacher and Pastor, has served in the
ministry for some 57 years, forty-eight of them as a Pastor, all by faith and the
grace of God. Always willing to do whatever he can for his God and Community.
Bishop Billy, a man of great Faith, Integrity, Community and Commitment.
Page 13 of 147
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: October 28, 2015 Item Type: (Enter X in box)
Resolution Ordinance Other
X
Fiscal Impact:
(Enter X in box)
Yes No Ordinance Reading:
(Enter X in box)
1st Reading 2nd Reading
X Public Hearing:
(Enter X in box)
Yes No Yes No
X X
Funding Source:
Advertising Requirement:
(Enter X in box)
Yes No
X
Contract/P.O. Required:
(Enter X in box)
Yes No RFP/RFQ/Bid #: X
Strategic Plan Related
(Enter X in box)
Yes No Strategic Plan Priority Area:
Enhance Organizational Bus. & Economic Dev Public Safety
Quality of Education Qual. of Life & City Image Communcation
Strategic Plan Obj./Strategy: (list the
specific objective/strategy this item will address) X
Sponsor Name Oliver Gilbert III, Mayor
Department: Office of the Mayor & City Council
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE
AGREEMENTS THAT HAVE NO FISCAL IMPACT, SUBJECT TO THE
REVIEW AND APPROVAL BY THE CITY ATTORNEY; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE.
Staff Summary:
The City Manager is occasionally presented with time sensitive agreements, which require nunc pro tunc
approval from the City Council. Mayor Oliver Gilbert is recommending that the City Council authorizes
the City Manager to execute agreements that have no fiscal impact, subject to the review and approval
of the City Attorney. By adopting this Resolution, the City Manager will be authorized to execute all
future agreements that have no fiscal impact, in a timely manner thereby increasing effectiveness.
Item K-1) Consent Agenda
Resolution
Authorizing City Manager to Execute Agreements
Page 14 of 147
Proposed Action:
That the City Council approves the attached Resolution.
Attachment:
None.
Page 15 of 147
RESOLUTION NO. 2015____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY 4 MANAGER TO EXECUTE AGREEMENTS THAT HAVE NO 5
FISCAL IMPACT, SUBJECT TO THE REVIEW AND APPROVAL 6
BY THE CITY ATTORNEY; PROVIDING FOR THE ADOPTION OF 7
REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. 8 9 WHEREAS, the City Manager is occasionally presented with time sensitive 10
agreements, which require nunc pro tunc approval from the City Council, and 11
WHEREAS, Mayor Oliver Gilbert is recommending that the City Council 12
authorizes the City Manager to execute agreements that have no fiscal impact, and 13
WHEREAS, granting this request will ensure that agreements are executed in a 14
timely manner thereby increasing effectiveness, 15
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 16
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 17
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 18
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 19
made a specific part of this Resolution. 20
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 21
hereby authorizes the City Manager to execute agreements that have no fiscal impact, 22
subject to the review and approval by the City Attorney. 23
Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 24
upon its final passage. 25
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 26
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2015. 27
28
___________________________________ 29 OLIVER GILBERT, III, MAYOR 30
Page 16 of 147
31
32
ATTEST: 33 34 35
__________________________________ 36
RONETTA TAYLOR, MMC, CITY CLERK 37
38 39 PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 40
41
42
SPONSORED BY: MAYOR OLIVER GILBERT, III 43 44 Moved by: __________________ 45
46
VOTE: _________ 47
48 Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 49 Vice Mayor Felicia Robinson ____ (Yes) ____ (No) 50
Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 51
Councilman David Williams Jr ____ (Yes) ____ (No) 52
Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 53 Councilman Rodney Harris ____ (Yes) ____ (No) 54 Councilman Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 55
56
Page 17 of 147
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: October 28, 2015 Item Type: (Enter X in box)
Resolution Ordinance Other
X
Fiscal Impact:
(Enter X in box)
Yes No Ordinance Reading:
(Enter X in box)
1st Reading 2nd Reading
X Public Hearing:
(Enter X in box)
Yes No Yes No
Funding Source:
Special Events
Acct and
Sponsorships
Advertising Requirement:
(Enter X in box)
Yes No
Contract/P.O. Required:
(Enter X in box)
Yes No RFP/RFQ/Bid #:
NA X
Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Area:
Enhance Organizational
Bus. & Economic Dev Public Safety Quality of Education
Qual. of Life & City Image Communication
Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address) X
Sponsor Name Lillie Q. Odom, Councilwoman
Department: Office of the Mayor & City Council
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, SUPPORTING COUNCILWOMAN ODOM’S ANNUAL TOY GIVE-A-WAY FOR UNDERPRIVILEGED CHILDREN IN
THE CITY OF MIAMI GARDENS; AUTHORIZING THE USE OF A PARK
FACILITY AND POLICE SERVICES FOR THE EVENT; PROVIDING FOR
THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE.
Staff Summary:
Background
Since 2012 Councilwoman Odom has hosted Annual Toy Give-A-Ways for the underprivileged children in
neighborhoods located in Council Seat 1. The neighborhoods located within this district have some of
the highest poverty rates and lowest academic performance rates in the City; hence families need
assistance during the holiday season.
Item K-2) Consent Agenda
Resolution
Councilwoman Odom's Annual Toy Drive
Page 18 of 147
2015 Annual Toy Drive efforts are underway to secure monetary donations as well as donation of toys in
support of this effort. Special events funds will be used to close and gap realized to reach the number of
toys needed for distribution and to facilitate a Holiday party that will take place in December.
Fiscal Impact
Currently for FY 2016, Councilwoman Odom has an available balance of $5,000 to be spent under her
Special Event Account.
Proposed Action:
It is being recommended to provide use of a city park located within Seat 1, to provide Miami Gardens
Police assiatnce during the Holiday event, and to allow for the collection of donations and expenditures
in order to ensure the success of this event.
Attachment:
Attachment – Information and Sponsorship Package
Page 19 of 147
RESOLUTION NO. 2015____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, SUPPORTING COUNCILWOMAN 4 ODOM’S ANNUAL TOY GIVE-A-WAY FOR UNDERPRIVILEGED 5
CHILDREN IN THE CITY OF MIAMI GARDENS; AUTHORIZING 6
THE USE OF A PARK FACILITY AND POLICE SERVICES FOR 7
THE EVENT; PROVIDING FOR THE ADOPTION OF 8 REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. 9 10
WHEREAS, since 2012, Councilwoman Odom has hosted an Annual Toy Give-11
A-Way for the underprivileged children in the City of Miami Gardens, and 12
WHEREAS, the neighborhoods located within Councilwoman Odom’s district 13
have some of the highest poverty rates and lowest academic performance rates in the 14
City; and 15
WHEREAS, families need assistance during the Holiday season, and 16
WHEREAS, the 2015 Annual Toy Drive efforts are underway to secure monetary 17
donations as well as donation of toys in support of this effort, and 18
WHEREAS, in support of the event, Special Events Funds will be needed to 19
reach the goal of toys for distribution and to facilitate a holiday party that will take place 20
in December 2015, and 21
WHEREAS, for Fiscal Year 2016, Councilwoman Odom has an available balance 22
of Five Thousand Dollars ($5,000.00), and 23
WHEREAS, it is being recommended that the City provide use of a City Park 24
located within Seat 1 District and to provide Miami Gardens Police assistance during the 25
Holiday event and to allow for the collection of donations and expenditures in order to 26
ensure the success of this event, 27
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 28
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 29
Page 20 of 147
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 30
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 31
made a specific part of this Resolution. 32
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 33
hereby supports Councilwoman Odom’s Annual Toy Give-A-Way for underprivileged 34
children in the City of Miami Gardens and authorizes the use of a park facility and police 35
services for the event. 36
Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 37
upon its final passage. 38
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 39
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2015. 40
41
___________________________________ 42
OLIVER GILBERT, III, MAYOR 43
44
45 ATTEST: 46 47
48
__________________________________ 49
RONETTA TAYLOR, MMC, CITY CLERK 50 51 PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 52
53
SPONSORED BY: COUNCILWOMAN LILLIE Q. ODOM 54
55 Moved by: __________________ 56 57
VOTE: _________ 58
59
Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 60 Vice Mayor Felicia Robinson ____ (Yes) ____ (No) 61 Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 62
Councilman David Williams Jr ____ (Yes) ____ (No) 63
Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 64
Councilman Rodney Harris ____ (Yes) ____ (No) 65
Page 21 of 147
Councilman Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 66
67
Page 22 of 147
Annual Toy Drive
LILLIE Q. ODOM
City Councilwoman – Seat 1
CITY OF MIAMI GARDENS
Page 23 of 147
September 2015
Greetings Supporter!
Every year Lillie Q. Odom, Councilwoman for the City of Miami Gardens, hosts an
Annual Toy Drive focusing on selected neighborhoods in her representative Seat 1.
Neighborhoods within Ms. Odom’s district have the highest poverty, crime and poor
academic performance rates within the City.
Since 2012, Councilwoman Odom has held a Toy Give-Away in neighborhoods like
Vista Verde and Kings Gardens to underprivileged children. She has scrambled
together as many toys as she could in order to provide as many gifts as possible to
those that need them the most. Sporadic donations leave many children without the
joy of Christmas.
This year, Councilwoman Odom wants to ensure all children within her represented
District and selected neighborhoods are able to receive at least one Christmas toy or
gift. Your generous donation can help! We ask for your support. A donation from
you and/or your company can make a difference in the lives of children struggling in
families and living in communities with limited resources.
Neighborhoods represented by Lillie Q. Odom have the highest number of Section 8
public housing facilities, highest poverty rates hovering 24%, the highest
unemployment rate -- approximately 10%, and 77% of the school age children living
in the District receive free and reduced lunch. You can see by these statistics that
children residing in this community could use some help. You can create a caring
atmosphere and begin to help children develop a sense of belonging.
Look within your heart and your budget to support The 2015 Annual Toy Drive.
Enclosed is a detailed sponsorship package. Check donations can be made out to:
the City of Miami Gardens c/o Lillie Q. Odom.
For more information, please do not hesitate to reach out the Councilwoman Odom
at (305) 622-8000 x 2793.
Thanking you for your kind hearts and support,
Lillie Q. Odom
Councilwoman Seat 1
City of Miami Gardens
Page 24 of 147
To get started,
Follow these steps….
Select the sponsorship package that bests
suits your needs
Complete the Sponsorship Form
Return package to the City of Miami Gardens
Page 25 of 147
Lillie Q. Odom gets involved! She can be
described as a leader as well as a team player,
offering her expertise without reservation. Lillie
Q or the Queen as her friends like to call her is
very resourceful with an innate skill to share her
knowledge, life experiences and leadership
abilities. She is also a burst of energy and
possesses a ray of sunshine which shows in her
smile. She has a positive word for everyone in
every situation.
She demonstrates creativity, fairness, sensitivity
and firmness as it relates to her Seat 1 job
responsibilities throughout her life time careers, ranging from the Banking
Industries, College Arena, and a member of the North Dade Municipal Advisory
Committee (NDMAC) as well as servings as the Secretary of the Committee to
Incorporate the City of Miami Gardens. She was the first contracted employee
of the city and the First Assistant to the Mayor of Miami Gardens.
Councilwoman Odom retired from the City of Miami Gardens as the
Community Outreach Specialist, and presently serves as Council member
representing area Seat one (1).
For the past three years, Lillie Q. Odom has held Christmas Toy Give-a-ways
within her district giving underprivileged children toys – who otherwise may not
have one.
Step 1: Meet Lillie Q. Odom
Page 26 of 147
Seat #1
Page 27 of 147
Level Amount Description
Donation in the form of gift, gift card, cash or check.
Name will be included on gift and during City
Council Meeting with plague
Donation of gift, cash or check. Acknowledgement at
City Council Meeting.
Donation of gift, cash or check. Name on gift with
personal thank you sent from Lillie Q. Odom, City
Councilwoman
Donation of gift, cash or check payable to the City of
Miami Gardens with a personal thank you sent from
Lillie Q. Odom, City Councilwoman.
Donation of gift, cash or check.
Step 2: Select Sponsorship Package
December
2015
Page 28 of 147
SPONSOR FORM
We are pleased to support Councilwoman Lillie Q. Odom of the City of Miami
Gardens 2015 Toy Give-a-way by a sponsorship at the level indicated below.
Contact Name
__________________________________________________________
Sponsoring company (if applicable) __________________________________
Address _____________________________________________________
City _________________________________ State ______ Zip _________
Phone _________________________ Fax _________________________
Email _______________________________________________________
Please indicate the sponsorship level:
[ ] PLATINUM $2,500
[ ] Partner $1,000
[ ] Friend $ 500
[ ] Supporter $ 250
[ ] Benefactor $ 100
[ ] Contributor $ 50
Please choose the form of payment:
[ ] Sending donations via truck [ ] Check [ ] Cash [ ] Gift Card
Step 3: Complete Sponsor Form
Page 29 of 147
If donations are being sent via truck, please use the following address for
delivery:
C/o North Dade Youth & Family Coalition,
761 NW 167th Street
Miami Gardens, FL 33169
All cash, gift card or check donations send to:
City of Miami Gardens
c/o Lillie Q. Odom,
City Councilwoman - Seat 1
18605 NW 27th Avenue Miami Gardens FL 33056
For any additional information Contact: Hilary Marshall,
hmarshall@miamigardens-fl.gov or telephone @ (305) 622-8000 x 2793
Step 4: Send in your donation
Page 30 of 147
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date:
October 28, 2015 Item Type: (Enter X in box)
Resolution Ordinance Other
Fiscal Impact:
(Enter X in box)
Yes No Ordinance Reading:
(Enter X in box)
1st Reading 2nd Reading
X Public Hearing:
(Enter X in box)
Yes No Yes No
X X
Funding Source:
Advertising Requirement:
(Enter X in box)
Yes No
X
Contract/P.O. Required:
(Enter X in box)
Yes No RFP/RFQ/Bid #: X
Strategic Plan Related
(Enter X in box)
Yes No Strategic Plan Priority Area:
Enhance Organizational Bus. & Economic Dev Public Safety
Quality of Education Qual. of Life & City Image Communcation
Strategic Plan Obj./Strategy: (list the
specific objective/strategy this item will address) X
Sponsor Name Lisa C. Davis, Councilwoman
Department: Office of the Mayor & City Council
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, SUPPORTING THE ROSS INITIATIVE IN
SPORTS FOR EQUALITY (RISE); PROVIDING FOR THE ADOPTION OF
REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE.
Staff Summary:
The Ross Initiative in Sports for Equality (RISE) is a nonprofit organization dedicated to promoting
respect and racial equality on and off the field. RISE was founded in 2015 by Stephen Ross, the owner of
the Miami Dolphins franchise. RISE is developing strategic partnerships with sports leagues and
associations, organizations, athletes, coaches, universities, high schools and policymakers to reach the
entire the sports community. It is the mission of the organization mission to develop tools, resources
and other educational material aimed to help athletes, coaches, parents and professionals identify,
resolve and prevent racially insensitive behaviors and situations. Councilwoman Lisa C. Davis
recommends that the City Council support RISE and its efforts to promote racial equality in sports.
Item K-3) Consent Agenda
Resolution
Support for RISE
Page 31 of 147
Proposed Action:
That the City Council approves the Resolution.
Attachment:
None
Page 32 of 147
RESOLUTION NO. 2015____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, SUPPORTING THE ROSS 4 INITIATIVE IN SPORTS FOR EQUALITY (RISE); PROVIDING 5
FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING 6
FOR AN EFFECTIVE DATE. 7
8 WHEREAS, the Ross Initiative in Sports for Equality (RISE) is a nonprofit 9
organization dedicated to promoting respect and racial equality on and off the field, and 10
WHEREAS, RISE was founded in 2015 by Stephen Ross, the owner of the 11
Miami Dolphins franchise, and 12
WHEREAS, RISE is developing strategic partnerships with sports leagues and 13
associations, athletes, coaches, universities, high schools and policymakers to reach 14
the entire the sports community, and 15
WHEREAS, Councilwoman Lisa C. Davis recommends that the City Council 16
support RISE and its efforts to promote racial equality in sports, 17
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 18
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 19
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 20
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 21
made a specific part of this Resolution. 22
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 23
hereby supports the Ross Initiative in Sports for Equality (RISE). 24
Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 25
upon its final passage. 26
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 27
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2015. 28
___________________________________ 29
Page 33 of 147
OLIVER GILBERT, III, MAYOR 30
31
32 ATTEST: 33 34
35
__________________________________ 36
RONETTA TAYLOR, MMC, CITY CLERK 37 38 39
PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 40
41
42 SPONSORED BY: COUNCILWOMAN LISA C. DAVIS 43 44
Moved by: __________________ 45
46
VOTE: _________ 47 48 Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 49
Vice Mayor Felicia Robinson ____ (Yes) ____ (No) 50
Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 51
Councilman David Williams Jr ____ (Yes) ____ (No) 52 Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 53 Councilman Rodney Harris ____ (Yes) ____ (No) 54
Councilman Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 55
56
Page 34 of 147
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date:
October 28, 2015 Item Type:
(Enter X in box)
Resolution Ordinance Other
X
Fiscal Impact:
(Enter X in box)
Yes No Ordinance Reading:
(Enter X in box)
1st Reading 2nd Reading
X Public Hearing: (Enter X in box) Yes No Yes No
X
Funding Source: Law Enforcement Trust Fund Advertising Requirement: (Enter X in box) Yes No
X
Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: X
Strategic Plan Related
(Enter X in box)
Yes No Strategic Plan Priority Area:
Enhance Organizational Bus. & Economic Dev
Public Safety X Quality of Education Qual. of Life & City Image Communication
Strategic Plan Obj./Strategy:
X
Sponsor Name
Cameron Benson,
City Manager
Department: Police Department
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI
GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO
EXPEND TWENTY THOUSAND DOLLARS ($20,000.00) FROM THE
LAW ENFORCEMENT TRUST FUND (“LETF”) FOR THE LAW ENFORCEMENT PURPOSES DESCRIBED HEREIN; PROVIDING FOR INSTRUCTIONS TO THE CITY CLERK; PROVIDING FOR THE
ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE
DATE.
Staff Summary:
Upon implementation of the Miami Gardens Police Department, the City Council created by ordinance
the Law Enforcement Trust Fund (LETF). This Fund is authorized by Florida State Statute as an account to
process seized and forfeited funds received by the Police Department. The funds may be used for law
enforcement purposes to include in part “crime prevention, and purchasing additional equipment or
Item K-4) Consent Agenda
Resolution
Law Enforcement Trust Fund
Page 35 of 147
expertise”. The Statute provides that the funds may be expended by authorization of the governing
body.
To support the Miami Gardens Police Department’s Crime Prevention and grant funded Gang Resistance
Education and Training (GREAT) programs, the Department would like to earmark $10,000.00 in funds to
obtain literature and supporting items to further the mission of these crime prevention units.
Additionally, the Police Department is committed to furthering the education of its personnel, and
therefore request funding for training programs. These funds will be used to allow police employees to
develop expertise in specific areas related to their job duties. Therefore, the Police Department is
requesting that an additional $10,000.00 in funds be designated for employees to obtain additional
expertise and training, to include executive leadership, crime prevention, safe neighborhoods or other
administrative or law enforcement purposes. This is an allowable expenditure for state/local law
enforcement trust fund monies.
Fiscal Impact
As of September 30, 2015, the Law Enforcement Trust Fund has a balance of $26,687.55 available for
appropriation.
Proposed Action:
That the City Council approves the attached resolution authorizing the City Manager to expend
$20,000.00 in LETF funds for the law enforcement purposes described above.
Attachment:
None.
Page 36 of 147
RESOLUTION NO. 2015____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, AUTHORIZING THE 4 EXPENDITURE IN AN AMOUNT NOT TO EXCEED TWENTY 5
THOUSAND DOLLARS ($20,000.00) FROM THE LAW 6
ENFORCEMENT TRUST FUND (“LETF”) FOR CRIME 7
PREVENTION EDUCATION AND TRAINING; PROVIDING FOR 8 THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN 9 EFFECTIVE DATE. 10
11
WHEREAS, in accordance with Section 2.845, of the City’s Code of Ordinance, 12
and the Florida Contraband Act, the City is authorized to expend funds from the Law 13
Enforcement Trust Fund (“LETF”) for crime prevention and other law enforcement 14
purposes, and 15
WHEREAS, the Miami Gardens Police Department desires to utilize Twenty 16
Thousand Dollars ($20,000.00) from the LETF for crime prevention education, and 17
WHEREAS, the funds will be utilized to fund the Department’s Gang Resistance 18
Education and Training (GREAT) programs, and 19
WHEREAS, the funds will also be utilized for employee training on executive 20
leadership, crime prevention, and safe neighborhoods, 21
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 22
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 23
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 24
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 25
made a specific part of this Resolution. 26
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 27
hereby authorizes the expenditure in an amount not to exceed Twenty Thousand 28
Dollars ($20,000.00) from the Law Enforcement Trust Fund (“LETF”) for crime 29
prevention education and training. 30
Page 37 of 147
Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 31
upon its final passage. 32
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 33
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2015. 34
35
___________________________________ 36
OLIVER GILBERT, III, MAYOR 37
38 39 40
ATTEST: 41
42
43 __________________________________ 44 RONETTA TAYLOR, MMC, CITY CLERK 45
46
47
PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 48 49 50
SPONSORED BY: CAMERON D. BENSON, CITY MANAGER 51
52
Moved by: __________________ 53 54 VOTE: _________ 55
56
Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 57
Vice Mayor Felicia Robinson ____ (Yes) ____ (No) 58 Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 59 Councilman David Williams Jr ____ (Yes) ____ (No) 60
Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 61
Councilman Rodney Harris ____ (Yes) ____ (No) 62
Councilman Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 63
64
Page 38 of 147
Page 39 of 147
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: October 28,2015 Item Type: (Enter X in box)
Resolution Ordinance Other
X
Fiscal Impact:
(Enter X in box)
Yes No Ordinance Reading:
(Enter X in box)
1st Reading 2nd Reading
X Public Hearing:
(Enter X in box)
Yes No Yes No
X X
Funding Source:
General Fund - IT Advertising Requirement:
(Enter X in box)
Yes No
X
Contract/P.O. Required:
(Enter X in box)
Yes No RFP/RFQ/Bid #: (Enter #) X
Strategic Plan Related
(Enter X in box)
Yes No Strategic Plan Priority Area:
Enhance Organizational Bus. & Economic Dev Public Safety
Quality of Education Qual. of Life & City Image Communication
Strategic Plan Obj./Strategy: (list the
specific objective/strategy this item will address) N/A
X
Sponsor Name Cameron Benson, City Manager Department: Information Technology/Police
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE
A PURCHASE ORDER, IN THE AMOUNT OF ONE HUNDRED EIGHTY
EIGHT THOUSAND, THREE HUNDRED FIFTY SIX DOLLARS AND FORTY-SIX CENTS ($188,356.46), TO SUNGARD PUBLIC SECTOR FOR OSSI SOFTWARE LICENSE; AUTHORIZING A WAIVER OF COMPETITIVE BIDDING; PROVIDING FOR THE ADOPTION OF
REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE.
Staff Summary:
The Miami Gardens Police Department utilizes OSSI software from Sungard Public Sector as their main
operational software package for the department. The original contract requires the city to renew the
software on an annual basis. The OSSI software contains modules for the Records Management System,
Item K-5) Consent Agenda
Resolution
OSSI License Agreement
Page 40 of 147
Computer Aided Dispatch System, as well as various other modules which assist with officer reporting
and efficiency. The City’s contract with Sungard states that each year’s renewal price cannot exceed a
5% increase from the previous year’s cost. Last year the cost to the City was $182,170.83. This year the
cost for annual renewal of the licenses is $188,356.46. This is an increase of $6,185.63, which is a 3%
increase.
Fiscal Impact
FY 2016 budget has a budget of $189,000 for this service.
Proposed Action:
Staff proposes that the City Council approve the attached resolution authorizing the City Manager to issue a
purchase order in accordance in the amount of $188,356.46 to Sungard Public Sector for OSSI software for the
Miami Gardens Police Department.
Attachment:
Attachment A - Itemized List and cost of software
Page 41 of 147
RESOLUTION NO. 2015____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY 4 MANAGER TO ISSUE A PURCHASE ORDER, IN THE AMOUNT 5
OF ONE HUNDRED EIGHTY EIGHT THOUSAND, THREE 6
HUNDRED FIFTY SIX DOLLARS AND FORTY-SIX CENTS 7
($188,356.46), TO SUNGARD PUBLIC SECTOR FOR OSSI 8 SOFTWARE LICENSE; AUTHORIZING A WAIVER OF 9 COMPETITIVE BIDDING; PROVIDING FOR THE ADOPTION OF 10
REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. 11
12
WHEREAS, the Miami Gardens Police Department utilizes OSSI software from 13
Sungard Public Sector (“Sungard”) as the main operational software package, and 14
WHEREAS, the original contract with Sungard requires the City to renew the 15
software on an annual basis, and 16
WHEREAS, the OSSI software contains modules for the Records Management 17
System, Computer Aided Dispatch System, as well as various other modules which help 18
with officer reporting and efficiency, and 19
WHEREAS, the City’s contract with Sungard states that each year’s renewal 20
price cannot exceed a 5% increase from the previous year’s cost, and 21
WHEREAS, this year the cost for the renewal of the software license is One 22
Hundred Eighty Eight Thousand, Three Hundred Fifty Six Dollars and Forty-Six Cents 23
($188,356.46), which represents a 3% increase from the previous year’s software costs, 24
and 25
WHEREAS, in accordance with Section 2-757(a) of the City’s Code of 26
Ordinances, City staff is requesting a waiver of competitive bidding due to insufficient 27
time, 28
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 29
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 30
Page 42 of 147
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 31
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 32
made a specific part of this Resolution. 33
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 34
hereby authorizes the City Manager to issue a purchase order, in the amount of One 35
Hundred Eighty Eight Thousand, Three Hundred Fifty Six Dollars and Forty-Six Cents 36
($188,356.46), to Sungard Public Sector for OSSI software license; and further 37
authorizes a waiver of competitive bidding. 38
Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 39
upon its final passage. 40
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 41
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2015. 42
43
___________________________________ 44
OLIVER GILBERT, III, MAYOR 45 46 47
48
ATTEST: 49
50 51 __________________________________ 52
RONETTA TAYLOR, MMC, CITY CLERK 53
54
55 PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 56 57
58
SPONSORED BY: CAMERON D. BENSON, CITY MANAGER 59
60 Moved by: __________________ 61 62
VOTE: _________ 63
64
Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 65
Page 43 of 147
Vice Mayor Felicia Robinson ____ (Yes) ____ (No) 66
Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 67
Councilman David Williams Jr ____ (Yes) ____ (No) 68 Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 69 Councilman Rodney Harris ____ (Yes) ____ (No) 70
Councilman Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 71
72
Page 44 of 147
Document NoDate Page
9788831/Mar/2015 1 of 4
Ship To:Bill To:
Customer Grp/No.Currency Terms Due Date
5775LG 30/Apr/2015USD
SKU Code/Description/Comments Units Rate Extended
Miami Gardens Police
1515 NW 167th Street
Bldg 7 Suite 403
MIAMI GARDENS, FL 33169
United States
Attn: Natalya Thompson
Miami Gardens Police
1515 NW 167th Street
Bldg 7 Suite 403
MIAMI GARDENS, FL 33169
United States
Attn: Natalya Thompson
Company
LG
1
Customer Name
Miami Gardens Police
Invoice
No
Customer PO Number
NET30
1000 Business Center Drive
Lake Mary, FL 32746
800-727-8088
www.sungardps.com
Contract No.070186
1 1.00 13,547.03 13,547.03 OSSI Base Computer Aided Dispatch System
Maintenance Start: 01/May/2015, End: 30/Apr/2016
2 1.00 1,071.29 1,071.29 OSSI First CAD Map Display and Map Maintenance Software License
Maintenance Start: 01/May/2015, End: 30/Apr/2016
3 3.00 389.57 1,168.71 OSSI Additional CAD Map Display Client License
Maintenance Start: 01/May/2015, End: 30/Apr/2016
4 1.00 18,785.57 18,785.57 OSSI Client Base Records Management System
Maintenance Start: 01/May/2015, End: 30/Apr/2016
5 1.00 1,419.74 1,419.74 OSSI Notification Module
Maintenance Start: 01/May/2015, End: 30/Apr/2016
6 1.00 952.27 952.27 OSSI Basic Accident Module
Maintenance Start: 01/May/2015, End: 30/Apr/2016
7 1.00 952.27 952.27 OSSI Property and Evidence Module
Maintenance Start: 01/May/2015, End: 30/Apr/2016
8 1.00 1,471.68 1,471.68 OSSI Bar Coding Server License
Maintenance Start: 01/May/2015, End: 30/Apr/2016
9 1.00 276.15 276.15 OSSI Bar Coding Hand-Held Client License (Each)
Maintenance Start: 01/May/2015, End: 30/Apr/2016
10 1.00 2,597.08 2,597.08 OSSI RMS Map Display and Pin Mapping License
Maintenance Start: 01/May/2015, End: 30/Apr/2016
11 1.00 952.27 952.27 OSSI - QuarterMaster Module
Maintenance Start: 01/May/2015, End: 30/Apr/2016
12 1.00 259.70 259.70 OSSI Fleet Vehicle Maintenance Module
Maintenance Start: 01/May/2015, End: 30/Apr/2016
13 1.00 605.99 605.99 OSSI Training Module
Maintenance Start: 01/May/2015, End: 30/Apr/2016
14 1.00 865.69 865.69 OSSI Accident Wizard Base Server License
Page Total 44,925.44
Page 45 of 147
Document NoDate Page
9788831/Mar/2015 2 of 4
Ship To:Bill To:
Customer Grp/No.Currency Terms Due Date
5775LG 30/Apr/2015USD
SKU Code/Description/Comments Units Rate Extended
Miami Gardens Police
1515 NW 167th Street
Bldg 7 Suite 403
MIAMI GARDENS, FL 33169
United States
Attn: Natalya Thompson
Miami Gardens Police
1515 NW 167th Street
Bldg 7 Suite 403
MIAMI GARDENS, FL 33169
United States
Attn: Natalya Thompson
Company
LG
1
Customer Name
Miami Gardens Police
Invoice
No
Customer PO Number
NET30
1000 Business Center Drive
Lake Mary, FL 32746
800-727-8088
www.sungardps.com
Maintenance Start: 01/May/2015, End: 30/Apr/2016
15 122.00 25.97 3,168.34 OSSI Accident Wizard Workstation License Client
Maintenance Start: 01/May/2015, End: 30/Apr/2016
16 1.00 2,164.24 2,164.24 OSSI Crime Analysis Module - Client License
Maintenance Start: 01/May/2015, End: 30/Apr/2016
17 1.00 1,298.54 1,298.54 OSSI - Crime Analysis Plus Module
Maintenance Start: 01/May/2015, End: 30/Apr/2016
18 1.00 2,597.08 2,597.08 OSSI Professional Standards (Internal Affairs) Module Client
Maintenance Start: 01/May/2015, End: 30/Apr/2016
19 1.00 1,298.54 1,298.54 Gang Profile Module
Maintenance Start: 01/May/2015, End: 30/Apr/2016
20 1.00 2,597.08 2,597.08 OSSI Sex Offender Module
Maintenance Start: 01/May/2015, End: 30/Apr/2016
21 1.00 3,895.62 3,895.62 OSSI Integrated CAD Messaging Software Switch
Maintenance Start: 01/May/2015, End: 30/Apr/2016
22 1.00 8,180.82 8,180.82 OSSI Base Mobile Server Software Client
Maintenance Start: 01/May/2015, End: 30/Apr/2016
23 1.00 6,059.86 6,059.86 OSSI Review Module for Field Reporting
Maintenance Start: 01/May/2015, End: 30/Apr/2016
24 5.00 58.43 292.15 OSSI Client License for Message Switch
Maintenance Start: 01/May/2015, End: 30/Apr/2016
25 122.00 172.27 21,016.94 OSSI MCT Client for Digital Dispatch
Maintenance Start: 01/May/2015, End: 30/Apr/2016
26 122.00 34.63 4,224.86 OSSI Mobile Client Maps
Maintenance Start: 01/May/2015, End: 30/Apr/2016
27 122.00 172.27 21,016.94 OSSI License of Incident/Offense Field Reporting Module Client
Maintenance Start: 01/May/2015, End: 30/Apr/2016
28 122.00 86.57 10,561.54 OSSI - MFR Client - Accident Reporting
Page Total 88,372.55
Page 46 of 147
Document NoDate Page
9788831/Mar/2015 3 of 4
Ship To:Bill To:
Customer Grp/No.Currency Terms Due Date
5775LG 30/Apr/2015USD
SKU Code/Description/Comments Units Rate Extended
Miami Gardens Police
1515 NW 167th Street
Bldg 7 Suite 403
MIAMI GARDENS, FL 33169
United States
Attn: Natalya Thompson
Miami Gardens Police
1515 NW 167th Street
Bldg 7 Suite 403
MIAMI GARDENS, FL 33169
United States
Attn: Natalya Thompson
Company
LG
1
Customer Name
Miami Gardens Police
Invoice
No
Customer PO Number
NET30
1000 Business Center Drive
Lake Mary, FL 32746
800-727-8088
www.sungardps.com
Maintenance Start: 01/May/2015, End: 30/Apr/2016
29 122.00 51.94 6,336.68 OSSI Mobile Arrest Module
Maintenance Start: 01/May/2015, End: 30/Apr/2016
30 122.00 86.57 10,561.54 OSSI Mobile Citation Module
Maintenance Start: 01/May/2015, End: 30/Apr/2016
31 10.00 86.57 865.70 OSSI - MFR Client - MOBLAN Version
Maintenance Start: 01/May/2015, End: 30/Apr/2016
Contract No.080388
32 1.00 2,164.24 2,164.24 OSSI Police to Citizen
Maintenance Start: 01/May/2015, End: 30/Apr/2016
Contract No.080763
33 1.00 1,285.55 1,285.55 OSSI Base Mobile Server Software Upgrade
Maintenance Start: 01/May/2015, End: 30/Apr/2016
34 1.00 943.60 943.60 OSSI Review Module for Field Reporting
Maintenance Start: 01/May/2015, End: 30/Apr/2016
35 38.00 172.27 6,546.26 OSSI MCT Client for Digital Dispatch
Maintenance Start: 01/May/2015, End: 30/Apr/2016
36 38.00 34.63 1,315.94 OSSI Mobile Client Maps
Maintenance Start: 01/May/2015, End: 30/Apr/2016
37 38.00 172.27 6,546.26 OSSI - MFR Client- Base Incident/Offense
Maintenance Start: 01/May/2015, End: 30/Apr/2016
38 38.00 51.94 1,973.72 OSSI Mobile Arrest Module
Maintenance Start: 01/May/2015, End: 30/Apr/2016
39 38.00 86.57 3,289.66 OSSI - MFR Client Citation
Maintenance Start: 01/May/2015, End: 30/Apr/2016
40 38.00 86.57 3,289.66 OSSI - MFR Client - Accident Reporting
Maintenance Start: 01/May/2015, End: 30/Apr/2016
41 38.00 25.97 986.86 OSSI Accident Wizard Workstation License Client
Maintenance Start: 01/May/2015, End: 30/Apr/2016
Page Total 46,105.67
Page 47 of 147
Document NoDate Page
9788831/Mar/2015 4 of 4
Ship To:Bill To:
Customer Grp/No.Currency Terms Due Date
5775LG 30/Apr/2015USD
SKU Code/Description/Comments Units Rate Extended
Miami Gardens Police
1515 NW 167th Street
Bldg 7 Suite 403
MIAMI GARDENS, FL 33169
United States
Attn: Natalya Thompson
Miami Gardens Police
1515 NW 167th Street
Bldg 7 Suite 403
MIAMI GARDENS, FL 33169
United States
Attn: Natalya Thompson
Company
LG
1
Customer Name
Miami Gardens Police
Invoice
No
Customer PO Number
NET30
1000 Business Center Drive
Lake Mary, FL 32746
800-727-8088
www.sungardps.com
42 70.00 86.57 6,059.90 OSSI - MFR Client - MOBLAN Version
Maintenance Start: 01/May/2015, End: 30/Apr/2016
Contract No.091152
43 1.00 952.27 952.27 OSSI RMS Canine Tracking Module
Maintenance Start: 01/May/2015, End: 30/Apr/2016
44 6.00 51.94 311.64 OSSI Canine Module in MFR
Maintenance Start: 01/May/2015, End: 30/Apr/2016
Contract No.110472
45 1.00 389.57 389.57 OSSI - CAD Interface to CryWolf Lite
Maintenance Start: 01/May/2015, End: 30/Apr/2016
Contract No.110615
46 3.00 86.57 259.71 OSSI MCT Client PDA
Maintenance Start: 01/May/2015, End: 30/Apr/2016
47 3.00 86.57 259.71 OSSI Handheld Citation Module
Maintenance Start: 01/May/2015, End: 30/Apr/2016
Page Total 8,232.80
187,636.46
0.00
Subtotal
Invoice Total 187,636.46
0.00
187,636.46
Payment Received
Sales Tax
Balance Due
Remit Payment To: SunGard Public Sector Inc.
Bank of America
12709 Collection Center Drive
Chicago, IL 60693
Page 48 of 147
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: October 28, 2015 Item Type: (Enter X in box) Resolution Ordinance Other X
Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading
X Public Hearing:
(Enter X in box) Yes No Yes No
Funding Source: Escrow Advertising Requirement: Yes No
Contract/P.O. Required: Yes No RFP/RFQ/Bid #: (Enter #)
Strategic Plan Related: Yes No Strategic Plan Priority Area: Enhance Organizational
Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image Communication
Strategic Plan Obj./Strategy: N/A
Sponsor Name: Cameron Benson,
City Manager Department: Office of the City Manager
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE AND ATTEST
THAT CERTAIN AMENDMENT TO SPECIAL WARRANTY DEED
RESTRICTIONS WITH WAL-MART, ATTACHED HERETO AS EXHIBIT “A”; ACCEPTING THAT CERTAIN WAIVER ATTACHED HERETO AS EXHIBIT “B;” AUTHORIZING THE PAYMENT OF A CONSIDERATION FEE FOR THIS PURPOSE; PROVIDING FOR INSTRUCTIONS TO THE CITY CLERK;
PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR
AN EFFECTIVE DATE.
Staff Summary:
Background
Item K-6) Consent Agenda
Resolution
Special Warranty Deed Restriction w/ Walmart
Page 49 of 147
In 2009, the City purchased three parcels totaling 15+-acres, formerly known as the “Warren Henry”
property, located on 441 and 7th Avenue. Prior to Warren Henry, the parcels were owned by Walmart,
Inc. During the transfer of ownership to Warren Henry, Walmart imposed several development
restrictions through a Special Warranty Deed (Exhibit A).
Current
The City-owned 15+ acres is currently under contract for purchase. The proposed development is Top
Golf, a national sports-entertainment venue. Top Golf will have a significant impact on the local
economy in addition to creating a substantial number of jobs. In support of this development, Walmart
has amended the Special Warranty Deed to allow the construction of the venue (Exhibit B). In addition
to the amendments, Walmart has agreed to execute a Use Restriction Waiver, specifically for Top Golf,
to allow a height increase to accommodate the 170-foot net poles needed for the success of Top Golf’s
development. In consideration for these amendments, Walmart originally assessed a $350,000
consideration fee to lift restrictions and allow for development of the site. Staff has successfully
negotiated a reduced fee of $200,000 with Walmart. A portion of the consideration fee will fund
community-based initiatives to be sponsored by Walmart in the City of Miami Gardens. In accordance,
the contract with Quillen Properties is scheduled for Closing on November 20, 2015.
Fiscal Impact
The consideration fee will be paid by the City of Miami Gardens from escrow upon closing and disbursed
as follows:
• $75,000 set aside in a separate account for community-based initiatives to be sponsored by
Walmart. The City will provide community related programs for consideration and final approval
by Walmart.
• $125,000 paid to Walmart within 30 days of the escrow disbursement.
Proposed Action:
It is recommended the City Council approve the attached resolution authorizing the City Manager to
execute the Amendment to Special Warranty Deed, Use Restriction Waiver and pay the Consideration
Fee.
Attachment:
Exhibit “A” – Amendment to Special Warranty Deed Restrictions
Exhibit “B” – Use Restriction Waiver
Exhibit “C” – Special Warranty Deed
Page 50 of 147
RESOLUTION NO. 2015____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI 3 GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO 4 EXECUTE AND ATTEST THAT CERTAIN AMENDMENT TO SPECIAL 5
WARRANTY DEED RESTRICTIONS WITH WAL-MART, ATTACHED 6
HERETO AS EXHIBIT “A”; ACCEPTING THAT CERTAIN WAIVER 7
ATTACHED HERETO AS EXHIBIT “B;” AUTHORIZING THE PAYMENT 8 OF A CONSIDERATION FEE FOR THIS PURPOSE; PROVIDING FOR 9 INSTRUCTIONS TO THE CITY CLERK; PROVIDING FOR THE 10
ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN 11
EFFECTIVE DATE. 12
13 WHEREAS, the City owns three parcels totaling 15+-acres, formerly known as 14
the “Warren Henry” property, located on 441 and 7th Avenue, and 15
WHEREAS, prior to Warren Henry owning the parcels, they were owned by Wal-16
Mart, Inc., and when the property was transferred to Warren Henry, Wal-Mart imposed 17
several development restrictions on the property, through a Special Warranty Deed, and 18
WHEREAS, the property is currently under contract and will be developed by 19
Top Golf, a national sports-entertainment venue, and 20
WHEREAS, it is anticipated that Top Golf will have a significant impact on the 21
City of Miami Gardens economy, in addition to creating a substantial number of jobs, 22
and 23
WHEREAS, in support of this development, Wal-Mart has amended the Special 24
Warranty Deed to allow the construction of the venue, and has agreed to execute a 25
Use Restriction Waiver, to allow a height increase to accommodate the 170-foot net 26
poles needed for the success of Top Golf’s development, and 27
WHEREAS, in consideration of these amendments, Wal-Mart has assessed a 28
fee of $200,000, which will be paid out of the escrow funds that the City, will receive at 29
closing, and 30
Page 51 of 147
WHEREAS, a portion of the consideration fee will fund community-based 31
initiatives to be sponsored by Wal-Mart in the City of Miami Gardens, and 32
WHEREAS, the contract with Quillen Properties is scheduled for Closing on 33
November 20, 2015, 34
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 35
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 36
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 37
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 38
made a specific part of this Resolution. 39
Section 2: AUTHORIZATION: The City Council hereby authorizes the City 40
Manager to execute and attest that certain Amendment to Special Warranty Deed 41
Restrictions with Wal-Mart, attached hereto as Exhibit “A.” The City Council further 42
authorizes the City Manager to accepting that certain Waiver attached hereto as Exhibit 43
“B;” and authorizes the payment of a consideration fee in the amount of $200,000.00 for 44
this purpose, with the understanding that a portion of the consideration fee will fund 45
community-based initiatives to be sponsored by Wal-Mart in the City of Miami Gardens. 46
Section 3: INSTRUCTIONS TO THE CITY CLERK: The City Clerk is hereby 47
authorized to obtain two (2) fully executed copies of the subject Agreement with one to 48
be maintained by the City, and one to be delivered to Wal-Mart. 49
Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 50
upon its final passage. 51
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 52
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2015. 53
54
Page 52 of 147
___________________________________ 55
OLIVER GILBERT, III, MAYOR 56
57 58 59
ATTEST: 60
61
62 __________________________________ 63 RONETTA TAYLOR, MMC, CITY CLERK 64
65
66
PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 67 68 69
SPONSORED BY: 70
71
Moved by: __________________ 72 73 VOTE: _________ 74
75
Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 76
Vice Mayor Felicia Robinson ____ (Yes) ____ (No) 77 Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 78 Councilman David Williams Jr ____ (Yes) ____ (No) 79
Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 80
Councilman Rodney Harris ____ (Yes) ____ (No) 81
Councilman Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 82
83
Page 53 of 147
This document prepared by:
Wal-Mart Real Estate Business Trust
Sam M. Walton Development Complex 2001 S.E. 10th Street Bentonville, AR 72716-5535
Attn: Eneida Boniche Silcott - Associate General Counsel
AMENDMENT TO SPECIAL WARRANTY DEED RESTRICTIONS
THIS FIRST AMENDMENT TO SPECIAL WARRANTY DEED RESTRICTIONS (this
“Amendment”) is made effective as of the ___ day of _____________, 2015, by and between WAL-
MART STORES EAST, LP, , a Delaware limited partnership, having an office at 2001 S.E. Tenth
Street, Bentonville, Arkansas 72716-0550 (hereinafter “Walmart”) and
_______________________________________, a ____________________, with a mailing address of
_____________________________________________(hereinafter the “______________________”).
WITNESSETH:
WHEREAS, Walmart, or its predecessor-in-interest, and Warren Henry Acquisitions, LLC, or its
predecessor-in-interest, (referred to collectively as the “Parties”) entered into that certain Special
Warranty Deed dated December 20, 2007, recorded in Deed Book 26322, Page 2238, in the Clerk and
Recorder’s Office of Miami-Dade County, Florida, which is attached hereto as Exhibit A (“Deed”);
WHEREAS, the Parties desire to amend certain restrictions in the Deed.
NOW THEREFORE, in consideration of the mutual promises and covenants contained herein,
the sum of Ten and 00/100ths Dollars ($10.00) and other good and valuable consideration, the receipt and
sufficiency of which are hereby acknowledged, the Parties hereby agree as follows:
1. Capitalized Terms. The Recitals above are hereby incorporated into and made a part of this
Amendment. Any capitalized terms not specifically defined herein shall have the same meaning as set
forth in the Deed.
2. Recreational Uses. Section (a) of the Deed is hereby amended to specifically allow
recreational and entertainment uses not otherwise restricted. Moreover, Section (b) of the Deed is hereby
amended to delete the words “any place of recreation/amusement.”
3. Removal of Section (b)(iv). Section (b) of the Deed is hereby amended to delete both
sub-sections identified as “(iv)” in their entirety.
4. Alcohol. Section (b) of the Deed is hereby amended to add the following language
at the end of the existing paragraph: “Notwithstanding the foregoing, the sale of alcoholic beverages
incidental to food services is specifically allowed, so long as not more than forty percent (40%) of
revenue is derived from the sale of alcohol.
Page 54 of 147
5. Square Feet of Floor. Section (c) of the Deed is hereby amended to change the
allowable aggregate square feet of floor size from 153,700 to 350,000.
6. Walmart reserves the right to waive any restrictions contained in the Deed in writing.
7. Miscellaneous.
(a) If any term, covenant or condition of this Amendment, or the application thereof
to any person or circumstance shall, to any extent, be invalid or unenforceable, the remainder of this Amendment shall not be affected, and each and every remaining term, covenant or condition of this
Amendment shall be valid and enforced to the fullest extent permitted by law.
(b) This Amendment shall be construed in accordance with the laws of the State of
Florida.
(c) All terms and conditions of the Deed not amended pursuant to this Amendment are hereby ratified and confirmed and shall remain in full force and effect. In the event of any
inconsistency between this Amendment and the Deed, the terms of this Amendment shall control.
(d) This Amendment shall be binding upon and inure to the benefit of the successors
and assigns of the Parties.
(e) This Amendment may be executed in several counterparts, each of which shall
be deemed an original, and all of which together shall constitute one and the same Amendment.
Facsimile and email signatures shall be deemed valid on all documents related to this Amendment.
(f) The Parties represent and warrant that each has the authority and right to
enter into this Amendment without the consent, approval or joinder of any party, and, if such
consent is required, such consent has been obtained. Each person executing this Amendment is fully authorized and empowered to do so.
{signature pages to follow…}
Page 55 of 147
IN WITNESS WHEREOF, the Parties have caused this Amendment to be executed and
delivered under seal as of the date first above written.
_________________, WAL-MART STORES EAST, LP
___________________ , a Delaware limited partnership
By: __________________________ By: ______________________________
Printed Name:__________________ Printed Name:______________________
Title:_________________________ Title:_____________________________
****************************************************************************
STATE OF ARKANSAS )
) ACKNOWLEDGMENT
COUNTY OF BENTON )
I, the undersigned Notary Public, do hereby certify that _________________________
the ___________________________ of Wal-Mart Stores East, LP, a Delaware limited
partnership, appeared before me this day and acknowledged the due execution of the foregoing
instrument.
WITNESS my hand and seal this ______ day of ________________, 201__.
Notary Public for the State of Arkansas
My Commission expires:
[SEAL]
Page 56 of 147
STATE OF ___________ )
) ACKNOWLEDGMENT COUNTY OF _________ )
I, the undersigned Notary Public, do hereby certify that _________________________
the ___________________________ of __________________________, a ____________________, appeared before me this day and acknowledged the due execution of
the foregoing instrument.
WITNESS my hand and seal this ______ day of ________________, 201__.
Notary Public for the State of ___________
My Commission expires:
[SEAL]
Page 57 of 147
Page 58 of 147
Page 59 of 147
Page 60 of 147
Page 61 of 147
Page 62 of 147
Page 63 of 147
DATE
XXPERSON
XXCOMPANY
XXADDRESS XXCITY/STATE/ZIP
Re: Use Restriction Waiver
Walmart Store #3397-Miami Gardens, FL
Dear ______________:
Wal-Mart Stores East, LP (“Walmart”) hereby waives the restriction against ”gaming activities (including but not limited to gambling, electronic gaming machines, slot machines and other
devices similar to the aforementioned, billiard parlor” found in the Special Warranty Deed dated December 20, 2007, as amended and assigned from time to time (the “Controlling Document”). Please note that this waiver is limited to ______________ for the operation of a Top Golf facility.
Walmart agrees it will waive the restriction against “buildings no greater than fifty-five (55) feet in
height” once it has satisfactorily reviewed and approved all development and construction plans.
Walmart affirmatively states it will require any part of such building in excess of fifty-five (55) feet to be under 180 feet. Additionally, Walmart affirmatively states that the approvals and waivers will not be given if any part of such building obstructs visibility to Walmart’s store or signage.
Please note that this waiver is limited to the operation of a Top Golf, or similar facility.
This approval shall not be construed as a waiver of any of Walmart’s rights or of any other
obligation or restriction found in the Controlling Document.
If you have any questions, please do not hesitate to contact me.
Sincerely,
Tiffany Burnett Senior Manager I
Realty Management
2001 SE 10th Street
Bentonville, AR 72716-0550
Page 64 of 147
EXHIBIT 'A'Page 65 of 147
Page 66 of 147
Page 67 of 147
Page 68 of 147
Page 69 of 147
Page 70 of 147
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: October 28, 2015 Item Type: (Enter X in box)
Resolution Ordinance Other
X
Fiscal Impact:
(Enter X in box)
Yes No Ordinance Reading:
(Enter X in box)
1st Reading 2nd Reading
X Public Hearing:
(Enter X in box)
Yes No Yes No
X
Funding Source:
General Fund Advertising Requirement:
(Enter X in box)
Yes No
X
Contract/P.O. Required:
(Enter X in box)
Yes No RFP/RFQ/Bid #: Renewal of CY 2015 service contract X
Strategic Plan Related
(Enter X in box)
Yes No Strategic Plan Priority Area:
Enhance Organizational Bus. & Economic Dev Public Safety
Quality of Education Qual. of Life & City Image Communications
Strategic Plan Obj./Strategy: (list the
specific objective/strategy this item will address) X
Sponsor Name Cameron Benson, City Manager Department: Human Resources
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING A RENEWAL OF THAT CERTAIN
HEALTH INSURANCE AGREEMENT WITH AVMED, INC; PROVIDING
FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE.
Staff Summary:
Background
In 2013, the City conducted a formal bid to obtain Employee Health Insurance Plan services for
Calendar Year 2014. At the time staff recommended the City accept AvMed’s bid proposal at a
1.5% rate increase for HMO Plan Coverage and 8.5% rate increase for POS Plan coverage, with
the option of renewing annually.
Item K-7) Consent Agenda
Resolution
Renewal Agreement w/ Avmed
Page 71 of 147
When the City’s Group Health Insurance coverage expired on 12/31/2014 AvMed initially
proposed a 4.5% overall cost increase to renew the City’s Group Employee Health Insurance for
Calendar Year 2015. In an effort to reduce renewal cost for employees health insurance for
Calendar Year 2015 staff explored the viability of modifying the insurance plan design to realize
cost savings. As a result, staff identified a plan modification which reduced the current overall
cost by 2.9%, a 7.4% savings compared to the initial proposal. Accordingly, the HMO Plan
Coverage and the POS Plan coverage were renewed.
Current Situation
The City’s current Group Health Insurance coverage expires 12/31/2015. AvMed proposed a 5%
rate concession to our current 2015 in-force rates and current benefits to renew the City’s Group
Employee Health Insurance for Calendar Year 2016.
Analysis
Of the 423 employees and retirees currently enrolled under the City’s Group Health Insurance
Plans – HMO, POS and POS Choice combined; 95% (401) are covered under the HMO Plan, 4%
(19) are covered under the POS Plan, and 1% (3) are covered under the POS Choice Plan.
The City currently contributes 100% of the cost of the employee premium for the HMO Plan and
a portion of the cost of the employee premium for HMO dependent coverage.
The table below provides an analysis of the AvMed proposal to renew the City’s Group Employee
Health Insurance Coverage for Calendar Year 2016.
HMO Current Cost Proposal % Increase % Savings
Employee
Only $517.75 $491.75 -5% 5%
Employee and
Spouse $983.73 $934.33 -5% 5%
Employee
plus Family $1,397.88 $1,327.69 -5% 5%
POS Current Cost Proposal % Increase % Savings
Employee
Only $667.98 $634.25 -5% 5%
Employee and
Spouse $1,269.16 $1,205.08 -5% 5%
Employee
plus Family $1,803.47 $1,712.42 -5% 5%
POS CHOICE Current Cost Proposal % Increase % Savings
Employee Only $633.76 $601.55 -5% 5%
Employee and Spouse $1,204.14 $1,142.94 -5% 5%
Page 72 of 147
Employee plus Family $1,711.08 $1,642.11 -5% 5%
Proposed Action:
For the City Council to renew AvMed as the City’s carrier for Group Employee Health Insurance
for Calendar Year 2016 at an overall savings of 5%. This presents a total projected overall
savings of $16,909.32 monthly/$202,911.84 annually.
Attachment:
None.
Page 73 of 147
RESOLUTION NO. 2015____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, AUTHORIZING A RENEWAL OF 4 THAT CERTAIN HEALTH INSURANCE AGREEMENT WITH 5
AVMED, INC; PROVIDING FOR THE ADOPTION OF 6
REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. 7
8 WHEREAS, in 2013, the City issued a formal RFP for employee health 9
insurance, and 10
WHEREAS, the City Council awarded the bid to Avmed, Inc., and 11
WHEREAS, the Agreement with Avmed, Inc. had an option that authorizes the 12
renewal of the Agreement, and 13
WHEREAS, the City's current group insurance coverage with Avmed, Inc., 14
expires on December 31, 2015, and 15
WHEREAS, City staff identified plan modifications which reduced the current 16
overall coverage by 5% with a total projected savings of Two Hundred Two Thousand, 17
Nine Hundred Eleven Dollars and Eighty Four Cents ($202,911.84) for the year, 18
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 19
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 20
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 21
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 22
made a specific part of this Resolution. 23
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 24
hereby authorizes a renewal of that certain Health Insurance Agreement with Avmed, 25
Inc. 26
Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 27
upon its final passage. 28
Page 74 of 147
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 29
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2015. 30
31
___________________________________ 32
OLIVER GILBERT, III, MAYOR 33 34 35
ATTEST: 36
37
38 __________________________________ 39 RONETTA TAYLOR, MMC, CITY CLERK 40
41
42
PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 43 44 45
SPONSORED BY: CAMERON D. BENSON, CITY MANAGER 46
47
Moved by: __________________ 48 49 VOTE: _________ 50
51
Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 52
Vice Mayor Felicia Robinson ____ (Yes) ____ (No) 53 Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 54 Councilman David Williams Jr ____ (Yes) ____ (No) 55
Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 56
Councilman Rodney Harris ____ (Yes) ____ (No) 57
Councilman Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 58
59
Page 75 of 147
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: October 28, 2015 Item Type: (Enter X in box)
Resolution Ordinance Other
X
Fiscal Impact: (Enter X in box)
Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading
X Public Hearing:
(Enter X in box)
Yes No Yes No
X
Funding Source:
N/A Advertising
Requirement:
(Enter X in box)
Yes No
X
Contract/P.O. Required:
(Enter X in box)
Yes No RFP/RFQ/Bid #:
N/A X
Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Area:
Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image Communication
Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address) X
Sponsor Name Sonja K. Dickens, City Attorney Department: Office of the City Attorney
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI
GARDENS, FLORIDA, AMENDING THE APPROVED OUTSIDE
COUNSEL LIST TO INCLUDE THE FIRM OF WEISS SEROTA
HELFMAN, ET. AL., ALVEREZ BARBARA, LLP AND JOHNSON
ANSELMO, ET AL.; PROVIDING FOR THE ADOPTION OF
REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE.
Staff Summary:
On November 14, 2012, the City Council adopted Resolution No. 2012-173-1768, which approved a list
of attorneys and law firms to represent the City in various legal matters. The Resolution also authorized
amendments to the list to include additional attorneys and law firms, subject to the approval of the City
Council. City Attorney, Sonja Dickens recommends amending the list to include the firms of Weiss
Serota Helfman, et. al and Johnson Anselmo, et. al, for general legal matters, and Alverez Barbara, LLP
for real estate matters.
Item K-8) Consent Agenda
Resolution
Amendment to Approved Outside Counsel List
Page 76 of 147
Proposed Action:
That the City Council approve the Resolution.
Attachment:
None.
Page 77 of 147
RESOLUTION NO. 2015____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3
MIAMI GARDENS, FLORIDA, AMENDING THE APPROVED 4
OUTSIDE COUNSEL LIST TO INCLUDE THE FIRM OF WEISS 5
SEROTA HELFMAN, ET. AL., ALVEREZ BARBARA, LLP, AND 6
JOHNSON ANSELMO, ET. AL.; PROVIDING FOR THE 7
ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN 8
EFFECTIVE DATE. 9
10
WHEREAS, on November 14, 2012, the City Council adopted Resolution No. 11
2012-173-1768, which approved a list of attorneys and law firms to represent the City in 12
various legal matters, and 13
WHEREAS, the Resolution also authorized amendments to the list to include 14
additional attorneys and law firms, subject to the approval of the City Council, and 15
WHEREAS, the City Attorney recommends amending the list to include Weiss 16
Serota Helfman Cole Bierman & Popok, P.L., and Johnson Anselmo, et. al. for general 17
legal matters and Alvarez Barbara, LLP for real estate matters, 18
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 19
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 20
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 21
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 22
made a specific part of this Resolution. 23
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 24
hereby amends the approved outside counsel list in accordance with this Resolution. 25
Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 26
upon its final passage. 27
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 28
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2015. 29
Page 78 of 147
30
___________________________________ 31 OLIVER GILBERT, III, MAYOR 32 33
34
35
ATTEST: 36 37 38
__________________________________ 39
RONETTA TAYLOR, MMC, CITY CLERK 40
41 42 PREPARED BY: SONJA KNIGHTON DICKENS, ESQ., CITY ATTORNEY 43
44
45
SPONSORED BY: SONJA KNIGHTON DICKENS, ESQ., CITY ATTORNEY 46 47 Moved by: __________________ 48
49
VOTE: _________ 50
51 Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 52 Vice Mayor Felicia Robinson ____ (Yes) ____ (No) 53
Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 54
Councilman David Williams Jr ____ (Yes) ____ (No) 55
Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 56 Councilman Rodney Harris ____ (Yes) ____ (No) 57 Councilman Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 58
59
60
61 62
Page 79 of 147
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: October 28, 2015 Item Type: (Enter X in box) Resolution Ordinance Other
X
Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading
X Public Hearing: (Enter X in box) Yes No Yes No
X
Funding Source: (Enter Fund & Dept) Advertising Requirement: Yes No
X
Contract/P.O. Required: Yes No RFP/RFQ/Bid #: (Enter #) X
Strategic Plan Related: Yes No Strategic Plan Priority Area: Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education
Qual. of Life & City Image
Communication
Strategic Plan Obj./Strategy: X
Sponsor Name: Cameron Benson, City Manager Department: Development Services & Code Compliance
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, APPROVING THE APPLICATION SUBMITTED
BY GREENSPOON MARDER, P.A. ON BEHALF OF TOPGOLF,
INTERNATIONAL INC., FOR THAT CERTAIN PROPERTY GENERALLY
LOCATED AT STATE ROAD 7 AND N.W. 7TH STREET, MORE PARTICULARLY DESCRIBED ON EXHIBIT “A” ATTACHED HERETO, FOR A NON-USE VARIANCE OF SECTION 34-342 OF THE CITY’S
LAND DEVELOPMENT CODE TO ALLOW A MAXIMUM HEIGHT OF 170
FEET (17 STORIES) WHERE 4 STORIES IS PERMITTED; FOR A NON-
Item O-1) Quasi-Judicial
Resolution
TopGolf International Inc.
Page 80 of 147
USE VARIANCE OF SECTION 34-657(2) TO ALLOW A MONUMENT SIGN OF 13’-4” WIDE WHERE 10 FEET IS THE MAXIMUM WIDTH
PERMITTED; FOR A NON-USE VARIANCE OF SECTION 34-657(3) TO
ALLOW A WALL SIGN AREA OF 923 SQUARE FEET WHERE 695
SQUARE FEET IS THE MAXIMUM WALL SIGN AREA PERMITTED; FOR A NON USE VARIANCE OF SECTION 34-657(3) TO ALLOW A WALL SIGN AREA OF 377 SQUARE FEET WHERE 157 SQUARE FEET IS THE
MAXIMUM SIGN WALL AREA IS PERMITTED; PROVIDING FOR THE
ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE
DATE.
Staff Summary:
Background
•The 15.34 acre property located at the intersection of State Road 7 and NW 7th Avenue is
currently vacant. The applicant is proposing to construct a state of the art sports entertainment
facility that will offer a new type of golf experience combining competition with entertainment.
•The development includes 28,500 SF of restaurant use with 603 seats and a 33,000 SF driving
range. According to the applicant, the golf experience incorporates five patented technology
platform gaming systems. The gaming systems allow players to hit golf balls embedded with
radio frequency identification microchips into an outfield featuring targets at various distances
and the players are scored based on their ability to hit certain targets. The applicant further
describes the use as a multi-story facility with climate controlled hitting bays, an outfield
enclosed netting, a full service restaurant, bar/lounge and upscale corporate/event meeting
space and family entertainment area with games.
•The outfield of the proposed development features illuminated round targets and it is completely
enclosed by a transparent stainless steel mesh net secured by 27 high-grade galvanized steel poles.
The poles range in height from 90 feet (9 stories), near the building and crest, to 170 feet (17
stories) at the end of the outfield. The poles will be painted gray/blue hue to blend in with the
color of the sky, and secured by guy wires at the corners of outfield.
•Pursuant to Section 34-342 of the Land Development Regulations (LDR), the maximum height
permitted by right for buildings and structures within the PCD zoning district is 4 stories (40 feet).
The applicant is requesting a variance to allow a maximum pole height of 170 feet (17 stories).
•The applicant is requesting a non-use variance of Section 34-657 (3) to allow a wall sign area of
923 SF where 695 SF is the maximum wall sign area permitted; non-use variance of Section 34-
657 (3) to allow a wall sign area of 377 SF where 157 SF is the maximum wall sign area permitted;
and non-use variance of Section 34-657 (2) to allow a monument sign 13’-4” wide where 10’ is
the maximum width permitted.
Page 81 of 147
Conclusion
The core concept of the City’s Future Land Use Plan is that major development will occur along the City’s
major transportation corridors. The requested actions do not impact or change the proposed
development on the property in a manner inconsistent with the Commerce designation of the property
in the Future Land Use Element of the City of Miami Gardens CDMP.
Proposed Action:
Recommend adoption of the Resolution.
Attachments: Exhibit “A” – Legal Description
Exhibit “B” – Staff Recommendation
Page 82 of 147
RESOLUTION NO. 2015____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, APPROVING THE APPLICATION 4 SUBMITTED BY GREENSPOON MARDER, P.A. ON BEHALF OF 5
TOPGOLF, INTERNATIONAL INC., FOR THAT CERTAIN 6
PROPERTY GENERALLY LOCATED AT STATE ROAD 7 AND 7
N.W. 7TH STREET, MORE PARTICULARLY DESCRIBED ON 8 EXHIBIT “A” ATTACHED HERETO, FOR A NON-USE VARIANCE 9 OF SECTION 34-342 OF THE CITY’S LAND DEVELOPMENT 10
CODE TO ALLOW A MAXIMUM HEIGHT OF 170 FEET (17 11
STORIES) WHERE 4 STORIES IS PERMITTED; FOR A NON-12
USE VARIANCE OF SECTION 34-657(2) TO ALLOW A 13 MONUMENT SIGN OF 13’-4” WIDE WHERE 10 FEET IS THE 14 MAXIMUM WIDTH PERMITTED; FOR A NON-USE VARIANCE 15
OF SECTION 34-657(3) TO ALLOW A WALL SIGN AREA OF 923 16
SQUARE FEET WHERE 695 SQUARE FEET IS THE MAXIMUM 17
WALL SIGN AREA PERMITTED; FOR A NON USE VARIANCE 18 OF SECTION 34-657(3) TO ALLOW A WALL SIGN AREA OF 377 19 SQUARE FEET WHERE 157 SQUARE FEET IS THE MAXIMUM 20
SIGN WALL AREA IS PERMITTED; PROVIDING FOR THE 21
ADOPTION OF REPRESENTATIONS; PROVIDING AN 22
EFFECTIVE DATE. 23 24 WHEREAS, TopGolf International, Inc. ("Applicant"), owns that certain real 25
property generally located at State Road 7 and N.W. 7th Street ("Property"), more 26
particularly described on Exhibit "A," attached hereto, and 27
WHEREAS, Greenspoon Marder, P.A., on behalf of the Applicant is seeking the 28
following variances: 29
a. For a non-use variance of section 34-342 of the city’s land development code 30
to allow a maximum height of 170 feet (17 stories) where 4 stories is 31
permitted; 32
33 b. For a non-use variance of section 34-657(2) to allow a monument sign of 13’-34 4” wide where 10 feet is the maximum width permitted; 35
36
c. For a non-use variance of section 34-657(3) to allow a wall sign area of 923 37
square feet where 695 square feet is the maximum wall sign area is 38 permitted; and 39 40
d. For a non-use variance of section 34-657(3) to allow a wall sign area of 377 41
square feet where 157 square feet is the maximum sign wall area is 42
permitted, and 43
Page 83 of 147
WHEREAS, the requested variance will allow for the construction of a golf 44
entertainment facility, and 45
WHEREAS, the City’s Planning and Zoning Staff recommends approval of the 46
Application, and 47
WHEREAS, the City Council considered the testimony of the Applicant, if any, 48
and 49
WHEREAS, the City Council also considered the testimony of the City’s Planning 50
and Zoning Staff, and the Staff Report is attached hereto as Exhibit “B” incorporated 51
herein by reference, 52
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 53
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 54
Section 1. ADOPTION OF REPRESENTATIONS: The foregoing Whereas 55
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 56
made a specific part of this Resolution. 57
Section 2. APPROVAL: The City Council of the City of Miami Gardens 58
hereby approves the Application submitted by Housing Development LLC, for the 59
following variances: 60
a. For a non-use variance of section 34-342 of the City’s Land Development Code 61
to allow a maximum height of 170 feet (17 stories) where 4 stories is permitted; 62
63
b. For a non-use variance of section 34-657(2) to allow a monument sign of 13’-4” 64 wide where 10 feet is the maximum width permitted; 65 66
c. For a non-use variance of section 34-657(3) to allow a wall sign area of 923 67
square feet where 695 square feet is the maximum wall sign area is permitted; 68
and 69 70 d. For a non-use variance of section 34-657(3) to allow a wall sign area of 377 71
square feet where 157 square feet is the maximum sign wall area is permitted. 72
73
Subject to the conditions outlined in Exhibit “B” attached hereto. 74
Page 84 of 147
75
76
Section 3. EFFECTIVE DATE: This Resolution shall take effect 77
immediately upon its final passage. 78
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 79
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2015. 80
81
___________________________________ 82 OLIVER GILBERT, III, MAYOR 83 84
85
86
ATTEST: 87 88 89
__________________________________ 90
RONETTA TAYLOR, MMC, CITY CLERK 91
92 93 PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 94
95
96
SPONSORED BY: CAMERON BENSON, CITY MANAGER 97 98 Moved by: __________________ 99
100
VOTE: _________ 101
102 Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 103 Vice Mayor Felicia Robinson ____ (Yes) ____ (No) 104
Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 105
Councilman David Williams Jr ____ (Yes) ____ (No) 106
Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 107 Councilman Rodney Harris ____ (Yes) ____ (No) 108 Councilman Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 109
110
Page 85 of 147
STAFF RECOMMENDATION
PZ-2015-000605
APPLICATION INFORMATION
Applicant: Greenspoon Marder, P.A. on behalf of TopGolf International, Inc.
Property Location: SR 7 and NW 7th Street
Property Size: 15.34 acres
Future Land Use: Commerce
Existing Zoning: PCD – Planned Corridor Development
Requested Action(s):
1. Non-use variance of Section 34-342 to allow a maximum pole
height of 170 feet (17 stories) where 4 stories is the maximum
height permitted.
2. Non-use variance of Section 34-657 (3) to allow a wall sign
area of 923 SF where 695 SF is the maximum wall sign area
permitted.
3. Non-use variance of Section 34-657 (3) to allow a wall sign
area of 377 SF where 157 SF is the maximum wall sign area
permitted.
4. Non-use variance of Section 34-657 (2) to allow a monument
sign 13’-4” wide where 10 feet is the maximum width
permitted.
RECOMMENDATION:
1. Granting of Non-use variance of Section 34-342 to allow a maximum pole height of 170 feet
(17 stories) where 4 stories is the maximum height permitted.
2. Granting of Non-use variance of Section 34-657 (3) to allow a wall sign area of 923 SF where
695 SF is the maximum wall sign area permitted; Non-use variance of Section 34-657 (3) to
allow a wall sign area of 377 SF where 157 SF is the maximum wall sign area permitted; and
Non-use variance of Section 34-657 (2) to allow a monument sign 13’-4” wide where 10’ is
the maximum width permitted.
3. The sign variance requests shall become null and void if a building permit for the approved
sign is not applied for within 180 days of the written ruling from the city council. The
administrative official may issue an extension for up to an additional 180 days providing
written request with just cause and reason is provided prior to the expiration of the original
180-day period.
4. All signs approved by this variance process must be constructed and installed as
substantially in compliance with the information and plans presented to the City Council
both in writing and verbally.
Page 86 of 147
REVIEW AND ANALYSIS:
Neighborhood Land Use Characteristics
Property Future Land Use
Designation Zoning Classification Existing Use
Subject Site Commerce PCD Vacant
North Commerce PCD and R-50 Retail and multi-family residential
South Commerce PCD and I-1 Retail and Warehouse
East Commerce PCD Educational
West Commerce PCD and R-50 Commercial (Automotive)
Project Summary/Background
• The 15.34 acre property located at the intersection of State Road 7 and NW 7th Avenue
is currently vacant. The applicant is proposing to construct a state of the art sports
entertainment facility that will offer a new type of golf experience that combines
competition with entertainment.
• The development includes 28,500 SF of restaurant use with 603 seats and a 33,000 SF
driving range. According to the applicant, the golf experience incorporates five
patented technology platform gaming systems. The gaming systems allow players to hit
golf balls embedded with radio frequency identification microchips into an outfield
featuring targets at various distances and the players are scored based on their ability to
hit certain targets. The applicant further describes the use as a multi-story facility with
climate controlled hitting bays, an outfield enclosed netting, a full service restaurant,
bar, lounge, and upscale corporate/event meeting space and family entertainment area
with games.
• The outfield of the proposed development features illuminated round targets and it is
completely enclosed by a transparent stainless steel mesh net secured by 27 high-grade
galvanized steel poles. The poles range in height from 90 feet (9 stories), near the building
and crest, to 170 feet (17 stories) at the end of the outfield. The poles will be painted
gray/blue hue to blend in with the color of the sky, and secured by guy wires at the
corners of outfield.
• Pursuant to Section 34-342 of the Land Development Regulations (LDR), the maximum
height permitted by right for buildings and structures within the PCD zoning district is 4
stories (40 feet). The applicant is requesting a variance to allow a maximum pole height
of 170 feet (17 stories).
Page 87 of 147
• The applicant is requesting a non-use variance of Section 34-657 (3) to allow a wall sign
area of 923 SF where 695 SF is the maximum wall sign area permitted; non-use variance
of Section 34-657 (3) to allow a wall sign area of 377 SF where 157 SF is the maximum
wall sign area permitted; and non-use variance of Section 34-657 (2) to allow a
monument sign 13’-4” wide where 10’ is the maximum width permitted.
Non-use variance of Section 34-342 to allow a maximum pole height of 170 feet (17 stories)
where 4 stories is the maximum height permitted.
The City Council may grant variances and waivers subject to the property meeting the criteria set
forth in Section 34-47 of the City’s Land Development Regulations (LDR):
Sec. 34-47. - Granting of variances and waivers.
(a) Purpose and intent. A variance or waiver of the code is a departure from the dimensional
or numerical requirements of this chapter where such variance or waiver will not be
contrary to the public interest and where, owing to conditions peculiar to the property
and not as a the result of the action of the applicant, a literal enforcement of the
requirement would result in unnecessary and undue hardship. Establishment or expansion
of a use otherwise prohibited shall not be allowed by variance, nor shall a variance be
granted due to the presence of nonconformities in the zoning district or adjoining zoning
districts.
Criteria for granting variances. Upon appeal or direct application in specific cases to hear and
grant applications for non-use variances and waivers of this chapter, when authorized, the
zoning appeals board may grant approval, approval with conditions of the application upon
showing by the applicant that the non-use variance or waiver that all the following have been
met:
(1) The particular physical surroundings, shape, topographical condition, or other physical
or environmental condition of the specific property involved would result in a
particular hardship upon the owner, as distinguished from a mere inconvenience, if
the regulations were carried out literally.
(2) The conditions upon which the request for a variance is based are unique to the parcel
and would not be generally applicable to other property within the vicinity.
(3) The alleged difficulty or hardship was not deliberately created to establish a use or
structure which is not otherwise consistent with this Code.
(4) The granting of the variance will not be detrimental to the public welfare or injurious
to other property or improvements in the vicinity.
(5) The proposed variance will not substantially increase the congestion in the public
streets, or increase the danger of fire, or endanger the public safety, or substantially
diminish or impair property values within the vicinity.
(6) The variance request is the minimum variance that will make possible the reasonable
use of the land, building, or structure;
Page 88 of 147
(7) The granting of the variance request will be in harmony with the general intent and
purpose of these regulations and the comprehensive plan;
(8) Nonconforming use of neighboring lands, structures, or buildings in the same zoning
district, and the permitted use of lands, structures, or buildings in other zoning
districts, shall not be considered grounds for the authorization of a variance; and
(9) Financial hardship is not the only evidence of a hardship considered in the
authorization of a variance.
Staff Comment
While evaluating the variance requests from standards set forth in Section 34-342 of the LDR,
the following was considered:
• The purpose of the variance is to prevent potential safety issues for the surrounding
properties ensuring that golf balls stay within the property. The increased pole height
will allow the applicant to install protective netting supported by poles which will
decrease the likelihood of golf balls being ejected from the property into the roadway
and surrounding properties.
• The proposed development appears to be compatible with the surrounding area and
uses. The 15.34 acre property is located at the intersection of SR 7 and NW 7th Avenue
at the center of the Golden Glades Interchange, adjacent to Walmart Supercenter, other
commercial uses, and residential. The unique location of the property creates the need
for more expansive protective barrier.
• The requested variance will not be detrimental to the public welfare or injurious to
other property or improvements in the vicinity. The applicant has created a successful
model at other locations by using uniform poles around the golf range, in terms of size,
area, height and materials. The design and materials of the poles and protective netting
appear to provide an inconspicuous look that would not greatly impact the aesthetics of
the property and the surrounding area. The poles are made of high grade steel, and
painted gray/blue hue to blend with the color of the sky, and proposed net is 93%
transparent.
• The requested variance is the minimum variance necessary to allow the applicant to
build the facility ensuring the safety of the community will be maintained.
Consistency with City of Miami Gardens Comprehensive Development Master Plan (CDMP)
The application is specifically consistent with the following policies of the CDMP:
Policy 1.3.1: Commerce areas shall provide a wide variety of uses that range from
major…major retail services as well as single purpose industrial areas.
Page 89 of 147
Policy 1.3.2: Commercial and office generally means retail sales and services whereby goods
and services are provided. Offices and other activities including but not limited to
restaurants…are also included.
Policy 1.3.5: Future development and redevelopment in commerce areas shall be designed to
provide attractive urban places to live, work and shop.
Policy 1.5.1 The City shall encourage redevelopment in the SR 7 corridor with urban
commercial and mixed-use urban projects.
Conclusion: The core concept of the City’s Future Land Use Plan is that major development
will occur along the City’s major transportation corridors. The Golden Glades area is
appropriate for high intensity development providing opportunities for revitalization and
redevelopment of commercial centers. The proposed variance is generally consistent with the
policies, goals and objectives of the City’s Comprehensive Development Master Plan (CDMP),
and satisfies Section 34-47 of the City’s Land Development Regulations (LDR) for granting of
variances and waivers.
Granting this variance will ensure the safety of visitors and the surrounding community, and will
not create any additional impact upon public services and facilities.
Non-use variance of Section 34-657 (3) to allow a wall sign area of 923 SF where 695 SF is the
maximum wall sign area permitted; Non-use variance of Section 34-657 (3) to allow a wall sign area
of 377 SF where 157 SF is the maximum wall sign area permitted; and Non-use variance of Section
34-657 (2) to allow a monument sign 13’-4” wide where 10’ is the maximum width permitted.
The purpose of the City’s sign regulations is to reduce the proliferation of the number, size and types
of signs. The minimum requirements provided on the ordinance are intended to promote the public
general welfare, to protect the character of residential, business and industrial areas throughout the
city, and to conserve the taxable value of land and buildings.
Pursuant to Section 34-656 no sign shall be permitted to be installed, altered, erected, constructed,
posted, painted, maintained, or relocated, contrary to the provisions of this article unless a variance or
waiver is approved by a majority vote in favor of granting such a variance and waiver by the members
of the city council.
(1) A decision to grant a variance or waiver must be in conformance with the following criteria and
procedure:
a. There is something unique about the building or site configuration that would cause the signage
permitted by this article to be ineffective in identifying a use or structure that would otherwise be
entitled to a sign.
b. The grant of a variance or waiver is not contrary to the plan and intent of the sign code or any
adopted redevelopment plan or policies, the aesthetics of the area, and does not create a nuisance or
adversely affect any neighboring properties.
Page 90 of 147
c. The sign provides certain aesthetics, landmark recognition, or public benefit that is in the best
interest and general welfare of the city, without detrimental impacts to the surrounding area.
Staff Comment
While evaluating the variance request from standards set forth in Section 34-657 of the LDR, the
following was considered:
• The overall size of the property is 15.34 acres with proposed development including 28,500
SF of restaurant use with 603 seats and a 33,000 SF driving range.
• The City’s adopted Sign Code contemplates regulations generally for community shopping
centers and commercial retail activities, not necessarily large specialty and unique uses such
as TopGolf. Non-use variances are therefore being requested by the applicant in order to
allow the type and size of signage necessary to appropriately provide landmark recognition.
• The City’s wall sign dimensional standards require that wall signs be calculated based on
ten percent of the area of the building facade up to 15 feet in height, then the area shall
be increased by 1½ percent (for each foot of building height above the 15 feet with the
uppermost measurement taken to the lowest part or position where the sign will be
placed).
• The proposed 923 SF wall sign exceeds maximum permitted sign by 227.58 SF or 33% and
is mounted directly onto the front building façade. The building front façade is
approximately 20,000 SF. The sign consist of front lit channel letters mounted to the
building canopy and a shield art crafted in two tone EIFS.
• The proposed 377 SF wall sign is the portion of the shield art that extends to the side
façade, which exceeds the maximum permitted signage by 220.50 SF. The building side
façade is approximately 5,600 SF.
• The proposed monument sign is 9.5 feet height and 13’-4” wide. Pursuant to Section 34-
657(2), monument signs should be proportionate in height and width at a ratio of 1.0 to
1.5, in either orientation, however, the width shall not exceed 10 feet. The monument
sign proposed exceeds maximum width permitted by 3.33 feet or 33%.
• The proposed signage is not out of scale based on size of the property and the additional
square footage is not excessive in relationship to the size of the building. Staff finds that
the proposed signage will not be detrimental to or endanger the public health, safety,
comfort or general welfare based on the location, height and design proposed.
Consistency with City of Miami Gardens Comprehensive Development Master Plan (CDMP)
The City’s Comprehensive Development Master Plan (CDMP) is built on redeveloping and
revitalizing major transportation thoroughfares, which are designated as Commerce in the Future
Land Use Element. Consistent with the CDMP, the Sign Code further emphasizes major
thoroughfares in the implementation of development regulations, establishing standards based on
Page 91 of 147
roadway classification for each type of transportation corridor as opposed to following zoning
district boundaries.
Conclusion: The requested variances of the sign regulations do not impact or change the proposed
development on the property in a manner that is inconsistent with the Commerce designation of
the property in the Future Land Use Element of the of the City of Miami Gardens CDMP. Granting
the variances to allow for the proposed signage maintains the intent and purpose of the sign code
and will not alter the essential character of the area.
Anticipated Facilities Impact
The subject application does not create additional impact upon public services and facilities.
Public Notification/Comments
Notification of the applicant’s request was provided in accordance with Section 34-46 (d)(7). No
comments have been received.
Attachments:
Legal Description
Letter of Intent
Submitted plans and signage
Hearing Map-Zoning
Hearing Map-Aerial
Page 92 of 147
Monthly Report 1 | Page
Quarterly Staff Report
June 2015 through September 2015
Capital Improvements Projects
ART IN PUBLIC PLACES (AIPP)- North Dade Optimist Park: Installation 20% complete -
Rickelle Williams
• The Norland Middle School (NMS) project design proposal was approved by the City Council at
the 2/25/15 Council meeting.
• Artist Services Agreement was executed on 3/20/15.
• Installation has begun.
City Hall & PD Building GMP-1 (Earthwork): Close-Out 100% – J. Allen & A. Smith
• For more information regarding Earthwork Construction see 7/13 CIP Monthly Report.
• Upon completion of GMP 2, a walk thru of the site will be scheduled with the City of North Miami Beach (CNMB) to verify that all of their facilities haven’t been damaged after GMP 1. CNMB
issued a partial field completion for GMP 1, and will issue a final field completion after their acceptance inspection for GMP 2.
• NMB has performed several site reviews of the installation and are proceeding periodically to verify all installations as the work is completed. Phase II and Offsite work was performed the week of 12/1/14. The Balance of the Phase III work will be reviewed and verified at the
completion of Phase III.
New City Hall & PD Building GMP-2: Phase II Construction 99.9% complete; Phase III
Construction 99.0% Complete – Jimmie Allen Phase II Scope.
• Skanska has processed all documentation for the request for CO from the CMG Development Services Department and the department issued the CO on 12/9/14.
• The work is pending the final certification of completion and project closeout by the City.
• Final Completion was scheduled in accord with the contract 56 days after substantial completion
or 6/27/14. Final Completion was not achieved on schedule. The Final Completion Request was
executed. Assessment regarding final payments is ongoing. The final request for the certificate of completion letter from Skanska has been received. The City is withholding funds sufficient to
guarantee that all incomplete work and items being remediated are satisfied prior to Final payment for the Phase II work. Final approval and payment for Phase II work pending.
• As of the week of 10/1/14 Skanska provided their final summary of items pending completion and indicated that they were complete with open Punch List Items and subsequently requested that the Architect/Engineer visit the site to confirm that all Punch List Items have been satisfied.
• The Architects review of the punch list is pending and under the A/E’s Control. The A/E representative visited the site on 1/14/15 to address the Punch List Inspection Request.
• The City provided its review documents to URS for the second time. A response from URS is pending.
• Phase III Police Building Scope:
• Skanska presented a final proposal for Phase III work and Revision 20 on 11/20/14 including
adjustments base on the meetings conducted on the issue. The City has evaluated and arrived
at an acceptable cost for the remedial work. NTP date was issued 11/27/14 for Revision 20,
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Phase II and Phase III work as the final cost to complete the project. The Revision 20 portion of the Police Building was completed in April 2015.
• The Garage Structure is pending a final Warranty negotiation for materials, labor and
installation.
• The steel structure for City Hall elevated walkway to Parking Garage has been completed. The
Punch List for the structure was issued in 12/2014 and the Contractor has completed the items on the City’s List supplied in January 2015. That work was completed in July 2015.
The Police Building’s Completion Status:
• The 1st floor is complete as of 9/11/15.
• On 5/30/15 Miami Dade Fire Inspections were conducted and the work was approved. TCO has
been issued and the contractor has submitted request for the Certificate of Occupancy (CO) and said CO is pending final sign off on Building Envelope.
• The contractor has requested a substantial completion review and declaration from the
Owner and Architect. The substantial completion determination is pending.
• All punch reviews have been completed and the contractor is awaiting review by the
Architect of the completed punch list items.
• High Density Property Room Shelving is 98% complete with installation and awaiting
meetings and demonstration to the City.
• Communications Room Master Antenna system contractor has been approved and the
vendor is mobilizing to begin the installation work starting 10/1/15. The Duration will be approximately 90 days from notice to proceed or sooner.
• Planning for the Real Time Crime Center is progressing. Room configurations and other related activities are being planned for equipment and essential services for the spaces involved.
GMP Owner Direct Purchase Status:
• The actual tax savings for all invoices that have been paid by the City through 10/13/15 is $866,707.93
Municipal Complex Exterior Signage: Design 100%, Bid Phase 80% – Jimmie Allen Alternate Signage package is presently planned for Request for Quotations.
• RFP was advertised for bids on 10/1/13. Contractors bid proposals were opened 10/29/13. One bid was received which was non-responsive to all of the requirements in the RFP. City Council
approved the staff recommendation to reject the bid during the 12/11/13 meeting.
• No permanent signage is displayed at the New City Hall as of this date.
• Preparations are being made for Alternate Signage for submittal to Council soon.
• Final determination of Signage concept design pending.
• Project was bid: No bids were submitted due to bidder’s indication that the budget was too low. The project Re-Bid package is under review for alternate pricing or change in materials
specified.
• Pending.
Municipal Complex Utility Relocation NW 185th Terrace: Design 90% complete
• The project is on hold pending the complete analysis of the Municipal Complex budget.
• No Status Change.
Municipal Complex Roof PV Panels: Design 100% Complete, Bid Phase 85%
• The revised RFP/Bid opening date was 4/24/14. Staff reviewed the submitted RFP/Bids and 3
Design-Build Contractors will be scheduled to give an oral presentation for the final selection.
• The oral presentation for the Design-Build Contractors was held on 7/22/14.
• Executive staff met with the Low Bidder and an analysis is underway to determine alternate
method of financing for installation.
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• FPL Awarded the City an Energy Rebate in 1/2015 which must be completed by 5/16/2015. The City will be applying for an extension on the Award, as the project completion and terms of the award will not coincide with the final date of the required expenditures in order to apply for and
secure the rebate.
• No Status Change.
Fueling Facility & Storm Drainage: Construction Document Phase 85%
• The project is currently “On Hold”. No further action is being taken at this time. Rolling Oaks Park Walking Trail: Construction Phase 100% – Anthony Smith
• The final completion date was 11/21/14.
• Final close out documentation for LAP agreement pending.
• Reimbursement Package was submitted to FDOT. FDOT has processed the invoice and the
City is awaiting the final payment. The City received final payment and retainage from FDOT on 6/18/15.
North Dade Optimist Park: Construction Phase 100% completed; – Anthony Smith
• The Final Completion was achieved on 6/27/14.
• The Contractor has worked on the correction of the erosion in the retention ponds through a field order and remaining punch list items as warranty work. The correction to the erosion of the
retention pond has been completed.
• The ribbon cutting ceremony was held on 8/29/14.
• Contractor submitted revised application for release of retainage.
• Reimbursement Package will be submitted to Miami-Dade County.
• The extension to the Building Better Communities General Obligation Bond was
approved by City Council on 7/22/15.
City of Miami Gardens General Obligation Bond
• Bond Implementation Plan (BIP) was approved by the City Council at the 2/25/2015 City
Council meeting.
• Bond Implementation Plan (BIP) was amended to approve the construction of a swimming
pool at the Bunche Park Pool site at the 5/27/15 City Council meeting.
Betty T. Ferguson Recreational Center:
• RFQ 15-16-003-0: Betty T. Ferguson Rec. Center Improvements Step 1 was advertised
on 9/22/15. Pre-bid meeting was held on 9/30/15. Responses are due on 10/23/15. Buccaneer Park:
• RFQ 14-15-031-0: Buccaneer Park Improvements Step 1 was advertised on 6/22/15 and shortlist was recommended/awarded on 9/3/15.
Bunche Park:
• RFQ #14-15-037-0 for Bunche Park Improvements Step 1 was advertised on 7/17/15 and shortlist was recommended/awarded on 9/10/15. Bunche Pool:
• RFQ 14-15-033: Bunche Pool Improvements Step 1 was advertised on 6/24/15 and shortlist was recommended/awarded on 9/1/15.
Dr. Lester Brown Park Outdoor Fitness Station: Construction Phase 100% completed; –
Anthony Smith
• Purchase Order was issued for the installation of the outdoor fitness station on 2/19/15.
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• Permit application was submitted to the CMG Development Services Department on 2/25/15 and was approved on 3/03/15.
• The contractor commenced installation of the outdoor fitness station on 3/03/15 and
completed installation on 3/31/15.
• The Miami Dolphins contributed $25,000 for the outdoor fitness station improvements.
Norwood Park and Pool Building:
• RFQ #14-15-034-0 for Norwood Park & Pool Improvements Step 1 was advertised on 7/15/15 and shortlist was recommended/awarded on 9/10/15.
Norwood Pool: Construction Phase 100% completed; – Anthony Smith
• CMG staff procured the services of a pool consultant to provide a pool assessment of
Norwood Pool. A site inspection, and a review of Health Department file documents for the existing pool were conducted for the purpose of ascertaining the condition of the Pool
vessel, and the exploration of practical repair and remodel options leading to the opening of the pool this pool for use this summer season 2015.
• The solicitation for quotes for the pool painting and repair work was advertised on 4/30/15.
• A pre-bid meeting was held on 5/6/15.
• Notice to Proceed (NTP) and Purchase Order (PO) were issued to the contractor on 6/3/15.
• The contractor requested and granted additional time because of unforeseen delays on
6/22/15.
• Sandblasting and painting of the pool vessel is complete.
• The disconnect switch for the pump burned out in the equipment area during the
start-up of the pumps and circulating the water on 7/7/15.
• Staff had to order parts and material for the disconnect switch and electrical
components that burned out during the pool pump start-up. Staff completed the
replacement of the electrical work and disconnect switch on 8/19/15.
• The pool opening inspection for the Health Department was held on 8/27/15. Staff and
contractor completed outstanding items on the inspection report.
• Passed Health Department pool opening inspection on 9/2/15.
• Tree trimming contractor trimmed leaves hanging over the pool and deck on 9/22/15.
• The Contractor received final payment on 9/25/2015. Risco Park:
• RFQ #14-15-038-1 for Risco Park Improvements Step 1 was advertised on 7/21/15 and shortlist was recommended/awarded on 9/16/15.
Senior Family Center:
• RFQ #14-15-032-0 for Senior Family Center Improvements Step 1 was advertised on
6/23/15 and shortlist was recommended/awarded on 9/3/15.
Showmobile: Manufacturing/Construction Phase; - Anthony Smith
• The project was advertised through a Request for Proposal (RFP) on 5/12/15.
• A recommendation of Award to Century Industries was submitted to City Council and approved on 7/22/15.
• The Purchase Order (PO) was submitted to the vendor on 9/11/15.
• The manufacturing of the showmobiles is scheduled to be completed 120 calendar
days from the issuance of PO. Real Time Crime Center
• RFP 14-15-024-0 for Real Time Crime Center Video Wall & Controller was advertised on 9/9/15. Pre-bid meeting was held on 9/22/15. Proposals are due on 10/14/15.
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City Manager’s Office
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Community Development
Enclosed is a list of accomplishments completed from June through September 2015.
SHIP FY 2015-16 Funding – In June 2015, the City was notified of its 2015-2016 SHIP
allocation in the amount of $328,433, which is an approximate $18,000 increase in funding from 2014-2015.
Public Services Request For Proposal (RFP) – The deadline for the CDBG Public
Services Request for Proposal process for FY 2015-2016 was Wednesday, April 29 at
4:00pm. Twelve proposals were received; including several from new agencies.
Eligible applicants include agencies or organizations that provide social or public services to city residents and have a 501(c)3 status from the IRS. During the period of
June through September, City staff reviewed and scored the proposals and made their
funding recommendations which were presented to Council on October 14th.
CDBG 5-year Consolidated Planning – Every 3-5 years the City must update its
Consolidated Plan which governs HUD funded programs such as the Community Development Block Grant (CDBG) Program. A Request for Proposals was issued on
8/5/2015 and four (4) proposals were received. The successful proposer is the Florida
Housing Coalition. Staff along with the vendor will begin in October 2015 to begin the
consolidated planning process. The Consolidated Plan along with the 2016-17 Action Plan and Analysis of Impediments is due to US HUD by August 15, 2016.
Housing Rehabilitation Program – CD staff has ramped up its rehabilitation program.
There are 95 residents remaining on the rehab waiting list, and with the approval of the
Action Plan Amendments by Council at the September 9th Council Meeting, Staff has
scheduled the intakes of the remaining applicants for the period from August through October. It is anticipated that the City will be able to open our housing rehab application cycle again in the 1st quarter of 2016.
Senior Services Awareness Workshop – CD Staff has been working diligently to
coordinate with Councilwoman Lillie Odom a Senior Services Awareness Workshop at
the Betty T. Ferguson Complex on Thursday, October 22 from 9:00am to 2:00pm. The event will host several local, County and State agencies who will be on-site for one-on-one information sessions as well as group presentations.
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Development Services & Code Compliance Department
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Finance Department
Below is a list of tasks the department achieved from June to August, 2015
1. Finalized FY 2016 budget documents.
2. Attended the investment seminar obtaining 8 CPE which is required as per Florida
Statute.
3. Received award notifications from Government Finance Officers Association for the Budget Award for FY 2015, Comprehensive Annual Financial Reporting for FY 2014,
and the Popular Annual Financial Reporting for FY 2014.
4. Issued RFP for obtaining external auditor’s services for FY 2015, FY 2016 and FY
2017. The Council awarded it at the July meeting.
5. Issued RFP for Forensic Audit for recreation revenues. 6. Negotiated with Bank of America to have both balloon payments on the 2009 series
issuance be extended to February 2015.
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7. Compiled TRIM requirements for certifying the City’s Operating and Debt Millage
Rate for FY 2016.
8. Performed internal control procedures for cashiering functions at the Police Department. Implemented policy and procedure changes to strengthen some of the
weaknesses found.
9. Trained staff in Police Department to implement billing for Off Duty Police services
using Eden Accounts Receivable system.
10. Finance Department took over the reimbursement requests of the Children Trust Grant and caught up filing the reimbursements since April. This procedure was
previously performed by the Grant Administrator.
11. Finance has submitted 17 grant reimbursements totaling $297,743.80
At the end of August, the year-to-date expenditures or revenues should reflect 91.16% of the budget. Projection for year-end for the General Fund may recognize a surplus of
approximately $2.4 million. This is approximately $2 million more than the original
projection in late May. The increase is attributed to the following factors:
a) Jazz in the Gardens generated a surplus of approximately $374,000. These
revenues were received by the City from the Stadium and AEG in late July. Staff projected the event to be breakeven previously.
b) FPL franchise fees were received in early August. It was an additional $382,000
more than what the County projected in August 2014.
c) The PBA contract is in impasse, therefore no COLA has been issued to any
sworn police officers. The impact is a savings of approximately $90,000. d) The electric and water utility tax remitted by the County to the City was three
months behind at the end of May. Staff projected the revenue conservatively.
As of October 14, 2015, it is currently 1 month behind and staff is projecting an
additional $120,000 above an earlier projection.
e) Telecommunication Tax is estimated to be $140,000 more than an earlier projection.
f) An expenditure for a Comprehensive Plan amendment in the amount of $50,000
was not incurred in FY 2015.
As of August 31, 2015, the City has available cash with Wells Fargo Bank in the amount of $13,301,177.98. The City still has approximately $13,169,346 in market value with the
State Board of Administration and $10,403 in tax certificates with Dade County.
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FY 2014FY 2014%FY 2015FY 2015%
Budget YTD Revenues of BudgetBudget YTD Revenues of Budget
Property Tax 1 22,955,29821,587,77694.04%23,600,09821,851,15592.59%
Utility Tax 2 10,128,0377,844,72877.46%10,398,0008,776,58184.41%
Franchise Fees 3 4,560,0003,233,40670.91%3,048,6333,193,374104.75%
Permits/License Tax/Other Fees 1,950,0001,876,50696.23%2,211,3012,251,699101.83%
Intergovernmental Revenue 4 11,174,0469,566,86385.62%11,294,4768,860,43178.45%
Charges for Services 5 6,437,6216,653,436103.35%6,565,3737,307,344111.30%
Fines & Forefeitures 5,163,8713,384,34065.54%4,017,7513,597,07489.53%
Miscellaneous Revenues 1,368,1001,342,70598.14%1,537,9751,353,98888.04%
Non-Operating Revenues 13,735,0881,236,9129.01%1,231,690934,65975.88%
TOTAL 77,472,06156,726,67384.83%63,905,29758,126,30570.80%
1 Revnue received is slightly less than FY 2014. Delinquent tax collection is much lower in FY 2015 compared to FY 2014
2 Most of the utility taxes are nine months revenue. The increase in revenues compared to FY 2014 for nearly $1 million is attributed to the
telecommunication tax audit performed by the State of which a retro amount was received $1.1 million was received in December 2014.
3 City received the Electric Franchise fees in August and the amount is $382K higher than it was projected by the County.
4 This category is higher attributed to Planning and Zoning fees are allocated to the General Fund in FY 2015 instead of Development
Services Fund, and there is more activity than original forecasted.
5 Charges for Services is higher attributed to increase in Off Duty Police Services as well as Jazz in the Gardens event. It was original budgeted
that the event are break-even, however, this event generated a profit of over $370K.
GENERAL FUND
Revenues as of August 31, 2015
FY 2014FY 2014%FY 2015FY 2015%
Budget YTD Expenses of BudgetBudget YTD Expenses of Budget
1 43,143,01838,596,58689.46%42,642,80137,939,31388.97%
13,433,56113,074,07697.32%14,386,44512,766,25188.74%
956,356382,10739.95%290,35242,37514.59%
78,00043,25455.45%53,00048,49691.50%
8,439,9057,087,19483.97%6,524,9775,907,89190.54%
11,421,221 00.00%7,722 00.00%
TOTAL 77,472,06159,183,21776.39%63,905,29756,704,32688.73%
1 There are 2.3 remaining pay periods for FY 2015. The percentage allocated should be 91.15%. The percentage is slightly attribtuedto vacancy and also the PBA union contract has not be completed and 2% COLA which was budgeted was not paid to any sworn officers
Other Uses
Emergency Reserve Build Up
Expenditures as of August 31, 2015
GENERAL FUND
Personnel Expenses
Operating Expenses
Capital Outlay
Grants and Aids
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FY 2014FY 2014%FY 2015FY 2015%
Budget YTD Revenues of BudgetBudget YTD Revenues of Budget
Local Option Gas Tax 1 2,076,0001,784,92985.98%2,089,5171,845,21188.31%
Permits/License Tax/Other Fees 50,79070,927139.65%62,00095,414153.89%
Intergovernmental Revenue 2 4,795,1353,438,29471.70%4,675,7743,269,53669.93%
Charges for Services 6,5008,886136.71%6,50011,064170.22%
Miscellaneous Revenues 116,778115,44898.86%215,0009,7324.53%
Non-Operating Revenues 4,745,611165,2373.48%572,628166,89229.14%
TOTAL 11,790,8145,583,72147.36%7,621,4195,397,85070.82%
1 Local Option Gas Tax distribution is lagging by two month, therefore should reflect 83.33%. The amount collected is slightly higher.
Staff is projecting a surplus of approximately $80K, attributed to lower gas price and more usage by consumers, as the gas tax is derived from e
gallon of sale.
2 CITT distribution from County is lagging by 5 months. Should collection trend continues for the first 7 months, staff is projecting a surplus
of approximately $300K.
Revenues as of August 31, 2015
TRANSPORTATION FUND
FY 2014FY 2014%FY 2015FY 2015%
Budget YTD Expenses of BudgetBudget YTD Expenses of Budget
1 $2,216,938$1,872,39484.46%2,330,5351,924,77182.59%
$1,650,714$906,93654.94%1,410,869965,23068.41%
$3,320,574$2,817,46584.85%2,557,0471,097,30742.91%
Grants $5,000$2,50050.00%0 00.00%
$4,597,588$697,01815.16%1,322,968742,09356.09%
TOTAL $11,790,8146,296,31353.40%7,621,4194,729,40062.05%
1 Lower expenditure is attributed to vacancies, including 30% of the Engineer position that has been vacant for the full year.
TRANSPORTATION FUND
Other Uses
Expenditures as of August 31, 2015
Personnel Expenses
Operating Expenses
Capital Outlay
FY 2014FY 2014%FY 2015FY 2015%
Budget YTD Revenues of BudgetBudget YTD Revenues of Budget
Permits/License Tax/Other Fees 1 2,088,5001,813,83186.85%1,648,2001,822,836110.60%
Charges for Services 178,335263,629147.83%253,275247,46097.70%
TOTAL 2,266,8352,077,46091.65%1,901,4752,070,296108.88%
1 More permits activities than originally projected.
Revenues as of August 31, 2015
DEVELOPMENT SERVICES FUND
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FY 2014FY 2014%FY 2015FY 2015%
Budget YTD Expenses of BudgetBudget YTD Expenses of Budget
1 1,656,1621,532,45892.53%1,373,5421,284,32893.50%
2 123,48978,96163.94%110,63368,76062.15%
487,184444,83691.31%417,300382,52591.67%
TOTAL 2,266,8352,056,25690.71%1,901,4751,735,61391.28%
1 Personnel Expenses is slightly higher attributed to more permit activities and the Chief Mechanical Inspector who was budgeted at 20
hours per week have been working for approximatley 32 hours a week.
2 Lower costs was attributed to contractual services.
Expenditures as of August 31, 2015
Personnel Expenses
Operating Expenses
Other Uses
DEVELOPMENT SERVICES FUND
FY 2014FY 2014%FY 2015FY 2015%
Budget YTD Revenues of BudgetBudget YTD Revenues of Budget
Permits/License Tax/Other Fees 40,00062,677156.69%52,00044,90686.36%
Grant 1 39,00024,00061.54%360,00010,0002.78%
Charges for Services 3,489,5493,694,176105.86%3,578,6163,377,87794.39%
Miscellaneous Revenues 5,0003,09461.87%4,0004,859121.46%
Non-Operating Revenues 1,422,103 0 0.00%61,569 0 0.00%
TOTAL 4,995,6523,783,94775.74%4,056,1853,437,64184.75%
1 The City has just completed the bidding process of engaging a contractor to perform the Vista Verde project. This is a reimbursable grant,
therefore, the amount received is much lower than projected.
Revenues as of August 31, 2015
STORMWATER FUND
FY 2014FY 2014%FY 2015FY 2015%
Budget YTD Expenses of BudgetBudget YTD Expenses of Budget
1 1,027,889881,44485.75%871,304711,43481.65%
1,120,064963,78886.05%999,666855,77585.61%
840,704569,05367.69%1,117,501326,99429.26%
Debt Service 666,216 00.00%632,400254,92040.31%
1,340,779395,08729.47%435,314399,03691.67%
TOTAL 4,995,6522,809,37256.24%4,056,1852,548,15962.82%
1 Lower expenditure is attributed to vacancies for both the Engineer and Flood Plain Coordinator position.
Expenditures as of August 31, 2015
Personnel Expenses
Operating Expenses
Capital Outlay
Other Uses
STORMWATER FUND
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Revenues from Capital Projects Fund are either from grants or transfer from General Fund.
Human Resources Department
I. POLICIES AND PROCEDURES: Revision of the Employee Policy and Procedure Manual is ongoing. II. CITYWIDE STAFFING
Employee Composition
Full-Time Regular 538
Female 232
Residents 163/30.2%
Regular/Intermittent PT 56 (included in full-time composite)
City-Wide Staffing – Hires and Separations (6/1/2015 – 8/31/2015)
During the current reporting period there were twenty-three (23) non-
resident new hires and seventeen (17) resident new hires (see table
below).
During the current reporting period there were twenty-nine (29)
separations (see table below). Of the twenty-nine (29) separations
thirteen (13) are City Residents (see table below). ALL NEW HIRES 6/1/2015 – 8/31/2015
FY 2014FY 2014%FY 2015FY 2015%
Budget YTD Expenses of BudgetBudget YTD Expenses of Budget
1 557,075505,08790.67%349,501307,59388.01%
2 95,880141,848147.94%139,821165,828118.60%
13,758,18411,326,67782.33%62,497,0354,030,9316.45%
7,067,8956,025,06785.25%5,829,8295,344,00991.67%
TOTAL 21,479,03417,998,67983.80%68,816,1869,848,36014.31%
1 Lower expenditures is attributed to less health insurance costs for employee
2 Higher costs is attributed to attorney costs incurred with regard to construction of the City Hall project and the contracts entered for
the sale of the two taxable properties the City owes.
CAPITAL PROJECTS FUND
Expenditures as of August 31, 2015
Personnel Expenses
Operating Expenses
Capital Outlay
Other Uses
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Employee Name Home department Hire Date
BETTY, CINDY OLIVIA CITY MANAGER 6/1/2015
JOHNEKINS, WILLIAM DANIEL PUBLIC WORKS-STREETS DIVISION 6/1/2015
RIVERA, ALBERTO JUAN POLICE DIVISON 6/1/2015
TILLMAN, ROY BURNETT POLICE DIVISON 6/1/2015
AGBEYEGBE, PETER M CITY ATTORNEY 6/3/2015
WALTERS, PATRICIA LEANN PARKS RECREATION DIVISION 6/8/2015
JIMESON, EMMA JEAN PARKS RECREATION DIVISION 6/8/2015
MILLER, CHAMERE LATOYA PARKS RECREATION DIVISION 6/8/2015
DUNN, LAQUONDA RAQUEL PARKS RECREATION DIVISION 6/8/2015
ST. LOUIS, RODNEY POLICE DIVISON 6/15/2015
BROWN, TRAVAE PARKS RECREATION DIVISION 6/17/2015
OWENS, JELANI ALFRED CAPITAL PROJECTS 6/22/2015
JOHNSON, JEAN CITY COUNCIL 6/22/2015
FREDERICK, ANTWYKA DECORYA PARKS RECREATION DIVISION 6/23/2015
SINGLETON, CAROLYN VIRGINIA PARKS RECREATION DIVISION 6/24/2015
PORTA, JR, JOSE C BUILDING SERVICES 6/29/2015
DEPALMA, SEAN GENNARO PARKS RECREATION DIVISION 7/13/2015
DAVIS, BRANDUM TREMANE POLICE DIVISON 7/13/2015
POWELL, KENYON E POLICE DIVISON 7/13/2015
SPANN, CHASTITY JENELL CITY COUNCIL 7/20/2015
BATTLE, KALICIA NICHELE POLICE DIVISON 8/10/2015
MORRIS, DEANDRE MAURICE ANTONIO POLICE DIVISON 8/10/2015
HALL, DORETHA LANELLE POLICE DIVISON 8/17/2015
SWINDLE, VALDA CERISE SCHOOL CROSSING GUARD 8/19/2015
FLOWERS, EMMA FRANCES SCHOOL CROSSING GUARD 8/20/2015
SAPP, MONIQUE LATORYA SCHOOL CROSSING GUARD 8/20/2015
BOODOO, NATASHA LATRICE SCHOOL CROSSING GUARD 8/20/2015
HILL, GWENDOLYN SCHOOL CROSSING GUARD 8/20/2015
PAZ, MORAYMA SCHOOL CROSSING GUARD 8/20/2015
PORTER, GABRIELLE LA'NAI SCHOOL CROSSING GUARD 8/20/2015
FLOWERS, TIFFANY SCHOOL CROSSING GUARD 8/20/2015
GUYTON SR, EDDIE L SCHOOL CROSSING GUARD 8/20/2015
WITTER, DREW DANIEL SCHOOL CROSSING GUARD 8/20/2015
BURKS, PETULA CELESTE CITY MANAGER 8/24/2015
MARSHALL, BRITTANY LUCILLE SCHOOL CROSSING GUARD 8/27/2015
ROBINSON, TAKIA LASETTE SCHOOL CROSSING GUARD 8/27/2015
PHILLIPS, CASSANDRA DEVORAH SCHOOL CROSSING GUARD 8/27/2015
TANKS, THOMAS EARL SCHOOL CROSSING GUARD 8/27/2015
GOMEZ, STEVEN SCHOOL CROSSING GUARD 8/27/2015
THOMPSON, ELISHA FAITH PARKS RECREATION DIVISION 8/31/2015
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NEW HIRES/City Resident 6/1/2015 - 8/31/2015
BETTY, CINDY OLIVIA CITY MANAGER 6/1/2015
AGBEYEGBE, PETER M CITY ATTORNEY 6/3/2015
JIMESON, EMMA JEAN PARKS RECREATION DIVISION 6/8/2015
MILLER, CHAMERE LATOYA PARKS RECREATION DIVISION 6/8/2015
DUNN, LAQUONDA RAQUEL PARKS RECREATION DIVISION 6/8/2015
POWELL, KENYON E POLICE DIVISON 7/13/2015
MORRIS, DEANDRE MAURICE ANTONIO POLICE DIVISON 8/10/2015
SAPP, MONIQUE LATORYA SCHOOL CROSSING GUARD 8/20/2015
BOODOO, NATASHA LATRICE SCHOOL CROSSING GUARD 8/20/2015
HILL, GWENDOLYN SCHOOL CROSSING GUARD 8/20/2015
PAZ, MORAYMA SCHOOL CROSSING GUARD 8/20/2015
PORTER, GABRIELLE LA'NAI SCHOOL CROSSING GUARD 8/20/2015
GUYTON SR, EDDIE L SCHOOL CROSSING GUARD 8/20/2015
WITTER, DREW DANIEL SCHOOL CROSSING GUARD 8/20/2015
PHILLIPS, CASSANDRA DEVORAH SCHOOL CROSSING GUARD 8/27/2015
GOMEZ, STEVEN SCHOOL CROSSING GUARD 8/27/2015
THOMPSON, ELISHA FAITH PARKS RECREATION DIVISION 8/31/2015
ALL SEPARATIONS 6/1/2015 – 8/31/2015
NAME HOME DEPARTMENT POSITION TITLE TERMINATION DATE
ROBERSON, DANIELLE SHANTELL SCHOOL CROSSING GUARD SCHOOL CROSSING GUARD 7/27/2015
BROOKS, EBONY VERNELLE SCHOOL CROSSING GUARD SCHOOL CROSSING GUARD 8/14/2015
SANDERS, II, JEFFREY LORENZO SCHOOL CROSSING GUARD SCHOOL CROSSING GUARD 7/17/2015
SHAW, SHERIKA CHAUNTE SCHOOL CROSSING GUARD SCHOOL CROSSING GUARD 7/17/2015
JOHNSON, BERNICE SCHOOL CROSSING GUARD SCHOOL CROSSING GUARD 7/17/2015
HIGHTOWER, ORPAH DANIE SCHOOL CROSSING GUARD SCHOOL CROSSING GUARD 7/29/2015
LEE, MELINDA ANN SCHOOL CROSSING GUARD SCHOOL CROSSING GUARD 8/14/2015
HEPBURN, ATHIMA LOUISE SCHOOL CROSSING GUARD SCHOOL CROSSING GUARD 8/14/2015
MOBLEY, SHYQUITA A PARKS RECREATION DIVISION RECREATION AIDE 8/14/2015
WALTERS, PATRICIA LEANN PARKS RECREATION DIVISION RECREATION AIDE 8/14/2015
JIMESON, EMMA JEAN PARKS RECREATION DIVISION RECREATION AIDE 8/14/2015
SINGLETON, CAROLYN VIRGINIA PARKS RECREATION DIVISION RECREATION AIDE 8/14/2015
MILLER, CHAMERE LATOYA PARKS RECREATION DIVISION RECREATION AIDE 8/14/2015
FREDERICK, ANTWYKA DECORYA PARKS RECREATION DIVISION RECREATION AIDE 8/14/2015
DUNN, LAQUONDA RAQUEL PARKS RECREATION DIVISION RECREATION AIDE 8/14/2015
BROWN, TRAVAE PARKS RECREATION DIVISION RECREATION AIDE 8/14/2015
AGBEYEGBE, PETER M CITY ATTORNEY INTERN 7/24/2015
DE SILVA, SHANICE KASHIF PARKS RECREATION DIVISION RECREATION AIDE 7/23/2015
SMITH, TIFFANY JANEE ANEISHA PARKS RECREATION DIVISION RECREATION SUPERVISOR 7/9/2015
TOLEDO, JESUS PARKS MAINTENANCE DIVISION LANDSCAPE CREW WORKER 6/17/2015
GONZALEZ, FELIPE VALENTIN PUBLIC WORKS-STREETS DIVISION PUBLIC SERVICE WORKER III 8/27/2015
PADRON JR, JESUS BUILDING SERVICES ENGINEERING INSPECTOR I 6/12/2015
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ROSADO, JOSE ALBERTO POLICE DIVISON POLICE OFFICER III 6/24/2015
D'AGOSTINIS, JEFFREY SCOTT POLICE DIVISON POLICE OFFICER III 6/14/2015
PURSELL, MICHAEL ALLEN PARKS MAINTENANCE DIVISION PARKS SUPERINTENDENT 7/7/2015
KIELY III, MICHAEL FRANCIS POLICE DIVISON POLICE OFFICER III 7/3/2015
BROWN JR., JESSIE LEE POLICE DIVISON POLICE OFFICER III 7/2/2015
HOHENDORF, JEFFREY WILLIAM POLICE DIVISON POLICE SERGEANT II 7/1/2015
WILLIAMS, DENESE DIANE CITY MANAGER GRANTS/CONTRACTS ADMINISTRATOR 8/19/2015
SEPARATIONS – City Resident 6/1/2015 – 8/31/2015
NAME DEPARTMENT TITLE TERMINATION DATE
SANDERS, II, JEFFREY LORENZO SCHOOL CROSSING GUARD SCHOOL CROSSING GUARD 7/17/2015
SHAW, SHERIKA CHAUNTE SCHOOL CROSSING GUARD SCHOOL CROSSING GUARD 7/17/2015
JOHNSON, BERNICE SCHOOL CROSSING GUARD SCHOOL CROSSING GUARD 7/17/2015
HIGHTOWER, ORPAH DANIE SCHOOL CROSSING GUARD SCHOOL CROSSING GUARD 7/29/2015
LEE, MELINDA ANN SCHOOL CROSSING GUARD SCHOOL CROSSING GUARD 8/14/2015
HEPBURN, ATHIMA LOUISE SCHOOL CROSSING GUARD SCHOOL CROSSING GUARD 8/14/2015
MOBLEY, SHYQUITA A PARKS RECREATION DIVISION RECREATION AIDE 8/14/2015
JIMESON, EMMA JEAN PARKS RECREATION DIVISION RECREATION AIDE 8/14/2015
MILLER, CHAMERE LATOYA PARKS RECREATION DIVISION RECREATION AIDE 8/14/2015
DUNN, LAQUONDA RAQUEL PARKS RECREATION DIVISION RECREATION AIDE 8/14/2015
SMITH, TIFFANY JANEE ANEISHA PARKS RECREATION DIVISION RECREATION SUPERVISOR 7/9/2015
AGBEYEGBE, PETER M CITY ATTORNEY INTERN 7/24/2015
PADRON JR, JESUS BUILDING SERVICES ENGINEERING INSPECTOR I 6/12/2015
III. INTERNSHIP PROGRAM STATISTICS The HR Department posted a continuous Recruitment Notice for Student
Interns and has received several responses.
IV. RISK and LIABILITY STATISTICS
Workers Compensation: The City has a total of (44) open Workers’ Compensation claims.
General Liability: The City has a total of (63) open Property and Casualty and General Liability claims.
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Other:
HR is assessing citywide Employee Safety Training needs. Maintenance and Traffic
(MOT) Training was held July and September, 2015. Workers Compensation report
and safety training was held on September 22, 2015.
V. ORGANIZATIONAL DEVELOPMENT AND TRAINING
Succession Planning
HR has begun to assess and identify employee course designs for the City’s
Career and Professional Development and Management Fast-Track
components of the Succession Plan.
Training and Development
HR continues to assess the City’s employee, departmental and
organizational training and development needs. VI. HUMAN RESOURCES EPARTMENT
STAFFING The Human Resources Department is operating with reduced staffing
levels due to the elimination of the Benefits Coordinator position.
VII. HUMAN RESOURCES DEPARTMENT – PROCESS IMPROVEMENTS/STAFF DEVELOPMENT
HR Staff Development HR staff is currently being cross trained in the
various job classifications within the Department.
The following employees have attended
workshops/seminars during the quarter:
Julette Burton G300 Intermediate Incident
Command System training for
expanding incidents.
IS-800 NRF Training.
Sharepoint Training
Laserfiche Training
Melissa Negron 2015 Advanced Labor Topics
ICS Training 100, 200 700
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G300 Intermediate Incident
Command System training for
expanding incidents.
IS-800 NRF Training.
Sharepoint Training
Laserfice Training
Charisse Moore Sharepoint Training
Laserfice Training
Sandra Ruiz Sharepoint Training
Laserfice Training
Linda Bass G300 Intermediate Incident
Command System training for
expanding incidents.
IS-800 NRF Training.
Sharepoint Training
Laserfiche Training
Human Resources Information
System (HRIS) All HR employees have been trained in Laser fiche.
VIII. EMPLOYEE/LABOR
RELATIONS Contract negotiations between the PBA and
CMG were unsuccessful. Impasse has been
declared. A hearing before the Special
Magistrate is scheduled for November 2015.
IX. SPECIAL PROJECTS
Scan all Employee files into Laser fiche.
Information Technology
IT Dept Overview
This Status report covers the activities of the Information Technology
Department for the period from July through September. It is organized
into the following areas:
• Significant Accomplishments
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• Projects and Project Status
• Significant Issues
• Travel Activity and Training
Accomplishments from Month:
o Significant Accomplishments
Worked on issues with the firewall change over.
Worked on Irecord to install memory
Retired 2003 servers
Worked on Dell Sonicwall firewall at CH new server
Setup APC-AC unit in PD-MDF
Migrating PCs to 64-bit
Resolved Track It notifications issues
Created new badge template for the new PD
Installed new wireless access points in the new PD and is active
Cleaned up VPN router
Tested out new relay address for fingerprint machines
Configure switches for new PD
Installed new UPS backup for new PD
Upgrade software for ManagerPlus application
Installation of 2 AT&T circuits in the new PD for voice
Worked with Boss support to install Boss application on server
Worked w/ATCI vendor to add 2 Public Works cameras to Panasonic
system
Cleaned active directory to reflect organizational structure
Tom worked with Tyler to upgraded EDEN to 5.14.0.1
Reorganized and labeled all cables in CH-IDFs
o Projects and Project Status
Fileserver Migration
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Vmware Upgrade
SharePoint redesign -88% complete.
Creating new access credentials for new PD ID profiles (ongoing)
Electronic Plan Review (ongoing)
Migrating PCs to 64-bit (ongoing)
Windows 10 Research/Testing/Deployment (ongoing)
PD move logistics (ongoing)
Deployed Java 8.60 via Group Policy
Update Active Directory (ongoing)
Reorganize and label wires in CH (ongoing)
o Significant Issues
Firewall issues disrupted service.
Issues with selected doors at CH not locking
Trust relationships corrected for Facility staff
Door issues at BTFRC and quote was re-forwarded to Parks Director
Replace motherboard for roll call PC
Resolved server issue in new PD
Worked w/Tyler to troubleshoot check printing on Perses
o Travel Activity and Training
Tom attended a brief fire suppression system training in PD-MDF
Tom attended Dell Sonicwall firewall webex
IT dept. provided training classes for Microsoft Lync and SharePoint
Ron attended FLGSIA strategic planning seminar.
Renata attended Crystal Report training
Ron attended PMI training
Park & Recreation Department
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Police Department
This report details the current staffing of the Department and a breakdown of statistics
and/or events in each Division during this period. Police Department Staff
TOTAL BUDGETED POSITIONS: 274-10 frozen
TOTAL HIRED TO DATE: 259 • 0 Chief • 2 Assistant Chiefs
• 4 Majors
• 7 Captains
• 27 Sergeants • 169 Police Officers-11 COPS Grant vacancies FY15/16 • 4 Community Service Aides
• 1 Traffic Assistant
• 15 Telecommunications Operators
• 2 Telecommunications Supervisors • 1 Telecommunications Manager
• 1 Records Supervisor
• 4 Records Clerks
• 1 Executive Secretary
• 4 Administrative Assistants • 2 Property Control Officers
• 1 Custodian
• 1 Crime Analyst Supervisor
• 1 Crime Analyst
• 1 Court Liaison/Off Duty Coordinator • 2 Administrative Analysts
• 1 Management Analyst
• 1 Investigative Assistant
• 1 Crime Scene Supervisor
• 5 Crime Scene Technicians • 1 Victim Advocate
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The quarterly activity for the Operations/Special Operations Bureau from June 2015
through August 2015 is as follows: Arrests:
• Felony 177
• Misdemeanor 361
• Traffic 365
• DUI 2
• Warrant 112
Total Arrest 1102
Seizures/Apprehensions:
• Firearms Seized 13
• Marijuana Seized 401 Grams
• Cocaine Seized 34 Grams
• Search Warrants 1
• Federal Indictments 2
Citations:
• Moving 838
• Non-Moving 1008
• Parking 31
Total 1877
Field Interview Cards 228
Total Calls responded to 19029
Reports Written 4625
Traffic Crashes 896
Traffic Stops 1494
Red Light Tickets 15329
The quarterly activity for the Support Services Division from June 2015 through
August 2015 is as follows:
Property and Evidence, Number of property items processed:
624 - Property Receipts Processed
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49 - Property Receipts Rejected
63 - Property Released
95 - Property Out to Lab 294 - Property to be Disposed
13 - Lab Runs to MDPD
$9,065 - Cash Impounded
72 - Firearms Impounded *not counting CSI direct delivered to lab. Number of reports processed and number of requests made at window for records:
Reports Processed 4,796/ Walkup Requests at Window 2,007/ Mail Logged In 1,098/
Fingerprints 33 / Background Checks 201/ Total Revenue Collected $381,896. Number of calls received by dispatch:
CAD Calls = 27,523 / FCIC Entries = 469 / Overtime Hours = 1,522
Court Liaison and Off-Duty 91 subpoenas stamped and placed in the officers’ mailboxes.
3,741 off duty slips processed and entered into Eden for payroll processing
25 off duty vendor requests processed
The quarterly activity for the Investigations Division from June 2015 through August 2015 is as follows:
Arrests – Total: 146
Felonies– 97
Misdemeanor– 49 Field Interview Cards– 0
Pawn Shop Inspections –147
Pawn Slips/Subject Checks– 6,556
Value of Property Recovered by Pawn Unit- $5,800
Value of Property Seized by Other Units- $493,000 Arrest Warrants Served– 2
Sexual Predator Checks– 311
Total Cases Assigned: 1,215 Closed: 350 Clearance Rate: 28.80%
Scenes Processed by Crime Scene Investigations Unit: 373
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Procurement
I. Purchasing Department Growth Plan
• Implementation of the City’s Business and Resident Economic Plan
CMG – BREP.
• Implementation of the City’s Small Business Growth Plan CMG-SBGP.
• Implementation of Bid Sync, which will add electronic bidding to the City’s
procurement process.
• Acquired approval for Bid Sync, will enhance electronic vendor registration
process.
• Bid Sync will improve electronic vendor registration database. (live and readily
available data)
• Anticipating departmental training.
• Installation of the Purchasing Department bid box on the 1st floor. (Enhancing
the integrity of the City’s procurement process)
• Hired BREP Compliance Administrator
• Develop policy and procedure for negotiation and execution of contracts. II. Solicited and Evaluated Bids, Facilitated Pre-bids and Evaluation
Committee Meetings for the following:
• Four (4) Invitation To Bid in the past 3 months
• Twelve (12) Request For Proposals/Qualifications solicitation in the in the
past 3 months, Six (6) of which are GOB Projects with an estimated value of
30 million dollars
• One (1) Request For Information solicitations
• Fifteen (15) Request For Quote
• Two (2) Piggybacks
• Four (4) Agreements
III. Continuous Process for Improvement & Best utilization of
Technology
• Established the Purchasing Department’s Vendor Performance Evaluation
process, which provides the City with a scoring system that evaluates and
documents the vendor’s performance with the City.
• Developed and improve the Purchasing Department solicitation template.
(Request For Proposals, Request For Quotes, Request For information, and
invitation To Bid.
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• Developed and established a new Contract Renewal process and forms for
the City’s active contracts.
• Develop and established the City’s Debarred Vendors List.
• Developed process to confirm litigation history of potential vendors, in
Broward, Dade, Palm Beach and Federal court, prior to award.
IV. Issued Increase Customer Service (internal & external)
• (103) One Hundred and Three - Purchase Orders/Change Orders approved
and issued in the past (3) three months.
• City Hall Municipal Complex (ODP) & contract administration.
o Finalizing ODP schedule for contract fulfillment
o File maintenance, invoice processing and tax savings for the
construction of the Police Department and City Hall.
o Monitor and maintain invoicing for approximately (47) forty-seven
vendor’s invoices.
V. Current Ongoing Projects
• PD MOVE - Planned schedule and monitored the Police department Move (two phases) from old location to the new facility.
• Solicited Government Obligation Bond Projects (please see below for
Selection/Evaluation Committee Dates)
o 08/28/2015 - RFQ 14-15-031 Buccaneer Park Improvements (GOB)
o 08/27/2015 - RFQ 14-15-032 Senior Family Center Improvements (GOB)
o 08/26/2015 - RFQ 14-15-033 Bunche Pool (GOB)
o 09/01/2015 - RFQ 14-15-034 Norwood Park and Pool Improvements Step 1
(GOB)
o 09/01/2015 - RFQ 14-15-037 Bunche Park Step 1 (GOB)
o 09/11/2015 - RFQ 14-15-038 Risco Park Step 1 (GOB)
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• Additional Solicited Request for Proposal/Qualifications
o 09/29/2015 - RFP 14-15-036 Automated License Plate Recognition o 09/25/2015 - RFP 14-15-039 Consolidated Plan, Annual Action Plan & Analysis of Impediments
o 09/29/2015 - RFP 14-15-040 Forensic Auditing Services
• City of Miami Gardens Small Business Vendor Outreach Seminars and
Workshops.
• Final approval of the Memorandum of Understanding with CareerSource for
the CMG – BREP Program.
• City Staff training
• Revamping and restructuring Purchasing Department’s website.
• Purchasing Department Newsletter
• Completely the first Purchasing Department one day retreat with staff which,
which will include the Purchasing Department:
o Strategic Planning
o Process improvement
o Innovation Planning
• Continue to maintain Fixed Assets (ongoing).
• Continue to order and assist with auditing fuel card program.
• Continue to train and assist City staff on Eden software.
• Improving vendor customer service and on-line vendor registration Bids &
Quotes – bid vendors (ongoing).
• Continue to add current contracts to Procurement Web Page.
• Continue to audit P-Card program.
• Continue to work on City Hall Municipal Complex (ODP) & contract
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Public Works
Public Works Director’s Quarterly Report
June 2015 – August 2015
1. Over the last two months our stormwater team has been work diligently on a project where federal funds have been provided for residential swale improvement
throughout the City. We have placed 33,600 square feet of Bahia and St. Augustine
sod combined. This project provides a safer passage for commuters, by preventing
ponding on our roadways. Thereby keeping our families safe.
2. The tree maintenance staff has begun their annual hurricane readiness effort.
Trimming trees for gale force winds is a part of the preparation.
3. The swale project has turned out successful. Thirty-three thousand plus square feet
of regraded swale were accomplished through this project.
4. The tree cutting crew is doing a great job in managing the work orders which are in
the system for maintenance. Within this previous reporting month they have been
successful in completing many job assignments.
5. Our construction team continues to repair sidewalks and roadways in accordance to
issued work orders. This month we have targeted areas to be re-asphalted.
6. Our construction team continues to repair sidewalks and roadways in accordance to
issued work orders. Our main focus is residential. As the rainy season slowly returns there has been some evidence, such as sink holes and potholes. Which are repaired
once these issues are made known.
7. The canal cleaning crew continues to maintain the waterways and enbankments.
8. The Storm water crews have maintained and maintenance storm sewers throughout
the City, preventing unnecessary flooding. Keeping the roadways water free as
much as possible. The canal cleaning crew continues to maintain
the waterways and embankments.
9. We have manually entered and have taken pictures of each individual bus shelters
throughout the city using the ARC Collector app tracking system to track bus
shelters maintenance and installation dates; we are at 95% completion. A new
blanket purchase order has been submitted to fully complete the inventory.
10. Sanchez Arrango Construction continues to implement repairs and replacement of
our bus shelters and trash receptacles as contracted and requests by the Trolley
Program Manager.
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11. Our grounds crew continues to maintain the newly installed trash cans and bus
benches by way of trash removal. Additionally, our grounds crew continues to maintain the existing trash cans by removing trash daily throughout the City.
12. The Trolley Program Manager continues to inspect all bus stop amenities throughout
the city making sure they are up to standards and are safe for riders.
13. The Trolley Program Manager continues to respond and resolve all MDT complaints.
14. Trolley Program Manager and PW assistant Director met with Miami-Dade County’s
Assistant Attorney to amend MDT and CMG interlocal agreement regarding Bus
Shelter Agreement.
15. The Trolley Program Manager continues to inspect all bus stop amenities throughout
the city making sure they are up to standards and are safe for riders.
16. On June 11, 2015 the Public Works Assistant Director participated in the Public Services Review Committee. The purpose of the committee was to evaluate and
rank Public Services proposals competing for grant funding from the City.
17. On June 16, 2015 Staff received training on how to use NeoGov. NeoGov is a
Human Resources Software recently implemented by the Human Resources department.
18. On June 17, 2015 the Public Works Assistant Director was invited and participated
in the interview panel to hire a Buyer for the Procurement department.
19. On June 25, 2015 Staff attended the Transit Advisory Committee meeting –
Guidelines for Transit Municipal Programs. The meeting was organized by Miami-
Dade Metropolitan Planning Organization (MPO), in coordination with
Miami-Dade Transit (MDT) and the Citizens' Independent Transportation
Trust (CITT). The purpose of the meeting was to launch a study called
“Guidelines for Municipal Transit Programs in Miami-Dade County”.
20. On July 7, 2015 Operations Manager was invited to Brentwood Crime Prevention
monthly meeting, to give a presentation on Stormwater systems and awareness.
How Does It Really Work?
21. On July 8, 2015 the Public Works Assistant Director was invited and participated in the interview panel to hire an Administrative Analyst for the Parks and Recreation
department.
22. The week of July 13, 2015 our annual friction testing on SR-441was perform once
again by International Cybernetics Corporation. This year our in-house assistant was Bernard Woods along with MGPD each night.
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23. On July 14, 2015 the Public Works Assistant Director conducted a site visit with
Miami-Dade County Transit (MDT) to inspect the installation of four (4) grant funded
new bus shelters within the City.
24. On July 22, 2015 the Public Works Assistant Director attended the City Council
Budget Workshop.
25. On July 28, 2015 the Public Works Assistant Director attended a Microsoft cloud based work order system workshop. The workshop introduced to municipalities an
eGovernment platform comprised of an internet portal that is integrated with an
eService engine to process and track resident’s requests. The workshop was hosted
by the Town of Davie and presented by AEON NEXUS.
26. On July 30, 2015 the Public Works Assistant Director attended the Miami-Dade
MPO Non-Motorized Network Connectivity Plan Study Committee meeting. The
study is being conducted by Miami-Dade MPO to identify bicycle and pedestrian
connectivity gaps and developing projects to fill in the gaps. The project prioritization
process has identified two projects within the City of Miami Gardens – Miami Gardens to Golden Glades Tri-Rail Station, and also Snake Creek Trail west
extension under Turnpike to NW 27th Avenue and NW 215th Street park-and-ride lot.
Recommendations from the Committee will be forwarded to the MPO for final
approval for future implementation.
27. On July 30, 2015 staff attended the County’s Public Works & Waste Management
Quarterly Municipalities Meeting.
28. On August 5, 2015, the Director met with Councilman Williams and the City Manager
on new tree species and a shrub for future planting in the City. The Director will investigate any impact of these plantings and locations.
29. On August 6, 2015, the Director attended the Developmental Committee Review for
new development in the City.
30. On August 6, 2015 the Public Works Assistant Director was invited and participated
in the interview panel to hire a Procurement Officer for the Procurement department.
31. On August 12, 2015, the Director met with Councilman Williams, Shellie Ransom,
Claudelle Joseph, KMGB Manager to further discuss the new tree species and a shrub. The Director and the KMGB Manager will continue to investigate any impact
of these plantings and locations.
32. On August 13, 2015, the Director met with Larry Gardner, Representative for
Commissioner Barbara Jordan’s Office and Manny Garcia, MDC Road and Bridges to discuss turning over the three round-abouts on NW 207 Street since that is our
road. However, the Director gave them a lot of stipulations (landscaping, signage,
road marking, repair to concrete curbing, etc.) before we would take them over. To
date, there has been no response.
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33. On August 17, 2015, met with Skanska on the cleanup of the trailer/ construction
area behind City Hall for future use as an overflow parking area and other activities.
It will not be a storage area.
34. On August 20 and 25, 2015, the Director assisted the City Clerk for the Legislative
Aide to the Mayor position – interviews.
35. On August 21, 2015, the Director attended the Miami-Dade City and County Management Association meeting at FDOT; speaker Gus Pego, P.E. – District VI
Secretary, FDOT.
36. On August 24, 2015 the Public Works Assistant Director attended the Federal
Highway Administration (FHWA), Florida Highway Patrol (FHP), and Florida Department of Transportation (FDOT) Traffic Incident Management (TIM) Team
Responder 4 hours training. The training was gear towards improving the safety of
first responders and the traveling public during and after an incident i.e. vehicular
accident.
37. On August 25, 2015 the Public Works Assistant Director was invited and participated
in the interview panel to hire a Procurement Officer for the Procurement department
(second round of interviews).
38. On August 26, 2015, the Director reviewed bids and as part of the evaluation committee attended the evaluation process for the Bunche Pool.
39. On August 27, 2015 the Public Works Assistant Director was invited and participated
in the Evaluation Committee meeting for RFQ 14-15-032 Senior Family Center. The
committee shortlisted design-build teams based on their qualifications and past experience with similar projects.
40. On August 28, 2015 the Public Works Assistant Director and the Trolley Program
Manager attended the Bi-Monthly Trolley group meeting. The meeting brings
together Trolley managers from various municipalities within Miami-Dade County to discuss topics of common interest.
41. On August 28, 2015, the Director reviewed bids and as part of the evaluation
committee attended the evaluation process for the Buccaneer Park Improvements.
42. On August 28, 2015, the Director met with the new Public Affairs Director to go over
Public Works functions and assistant to get the word out to the community.
43. On the week of August 28, 2015, the Director monitored the Tropical Storm Erika
and the future impacts with South Florida and the City; attended several meeting with the City Manager.
44. On August 31, 2015, the Director review bids for Norwood Pool and the Bunche
Park Improvements and prepare for the evaluation committee meetings set for
September 1, 2015
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Keep Miami Gardens Beautiful
Quarterly Report
June 2015 – August 2015
Keep America Beautiful (KAB) Annual
• The KAB annual report has been completed and submitted.
• The Cost-to-Benefit analysis has been completed and submitted.
• We are in the process of updating our logo to comply with the new KAB branding standards.
• We have received the letter of “good standing”.
Beautification Awards
• Currently seeking board members. They need to be appointed by council. The target
date for completion is 9/30/2015.
Community Beautification Grant
• The Community Beautification Grant is no longer available due to a lack of funds this
fiscal year.
Landscape Maintenance
• City crews are currently maintaining all landscape areas throughout the city: fertilizing, mulching, weeding, adding pre-emergent, replacing sod and removing
dead palms and shrubs. Staff has modified landscaping schedules to accommodate
for the rainy season.
• There has not been much rain. To help keep the grass green and healthy, the
irrigation team is currently fixing and testing all irrigation zones.
• We have been updating the tree inventory and assessing hazards in our canopy.
• In the coming weeks, sod and plants will be replaced. Mulching will also take place on the CITT funded roads.
Community Planting 2015
• KMGB Coordinator continues to schedule canal and community plantings.
Tree Planting
• We are continuing our tree planting efforts. The Tree Canopy Study is helping us to identify what areas need trees and will also determine our canopy coverage.
• We have several street tree planting projects that have been completed recently and
some currently in progress.
NW 11th Court from 191st Street- 192nd Street (Swales)-Completed NW 32nd Avenue from 196th Lane to 199th Street (Swales) - Completed
NW 207th Street from 441-NE 2nd Avenue (Removal and Replacement) – Completed
1870 NW 187th Street- Completed
1411 NW 175th Terrace- (Removal and Replacement) –Completed 1720/1701 NW 191st Street-(Replacement) – Completed NW 42nd Avenue/ 171st Street- 179th Street- Completed
NW 193rd Street/ 29th Avenue-(Replacement) - Completed
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Forthcoming:
NW 196th Lane from 37th Avenue to 34th Court
NW 28th Court from NW 153rd Terrace to NW 154th Terrace- (Grant Funds) Trees will be planted on 9/12/2015.
NW 28th Place from NW 154th Terrace to NW 152nd Terrace (Grant Funds) Trees
will be planted on 9/12/2015.
NW 441/NW188th Street
• Our Grants Administrator secured a $20,000 grant from TD Bank for tree planting.
Planting will take place on September 30, 2015.
Anti-Litter campaign
• We have completed the revamping of SWAT-A-Litterbug program. An updated
character has been revealed and we are ordering new marketing materials such as
street banners, hats, t-shirts, and bags.
Fleet Division
Quarterly Report
June 2015 – August 2015
o Vehicle Service Concerns being addressed by Fleet Management
a) Tahoe poor engine performance, stall and idle surge – We continue to have
poor engine performance after the new calibration was installed, city
management advised (Ongoing).
b) August was a very busy month for vehicle repairs and collisions.
o Vehicle Utilization / Budget
a) The Fleet Department is working within budget boundaries for repairs to the
best of our abilities; with older units both repairs and refurbishing costs
expose us to exceeding our budget. Please note that units that have collision
damage that normally would be disposed of are being repaired so as not to
deplete the fleet.
o Documentation of all Fleet Transactions (Ongoing)
a) Repairs are being entered in the data base, and vehicles are being tracked
based upon the established preventative maintenance schedule
b) Fuel usage is being entered into the database reflecting both economy and
total operating costs
c) Reports are now available to reflect expenditures by repair category or
department
d) Units with low utilization are brought to respective management’s attention to
make sure they are rotated into service.
e) Monthly reports are generated for PD command staff.
o Fuel Usage (Ongoing)
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a) Fleet Staff are currently working with all vehicle user departments to address
odometer entry concerns and advise drivers that they must only use the
correct fuel card assigned to the vehicle
b) Monthly reports of fuel usage with concern identification provided to all
Department Managers for concurrence.
c) Fuel invoices are being maintained electronically and master bill.
d) Fuel invoices are reviewed and billing errors are reported to Procurement for
investigation and resolution.
e) Low utilization vehicles are being brought to the attention of department
heads.
f) Employees are directed to procure fuel within city limits, purchases outside of
city limits are brought to the attention of the respective department head.
o Collision Repair (Ongoing)
a) Continue to work closely with vendors, Risk Management, and user
department to provide prompt collision repairs within departmental policy and
procedures.
b) Fleet Service Rep. obtains estimates of crashed vehicles and provides to HR
Risk for review and repair approval.
c) Two vehicles await appraisal.
o Meeting/Events/Training
a) 8/4/15 – Fleet Staff Meeting
b) 8/12/15 – Fleet Staff Meeting with Asst. P&R Director
c) 8/14/15 – PW Staff meeting
d) 8/14/15 – CMG Fleet Dept. hosted the S. FL. Fleet Managers meeting of local
Fleet Managers to discuss engine cooling system alternatives for heavy duty
trucks.
e) 8/27/15 – PW Staff Meeting for Hurricane Prep
f) 8/31/15 – Fleet Staff Meeting
o Warranty Repairs (Ongoing)
a) Check service repair invoices against vehicle warranty to insure proper billing
for services.
b) Credits received when billing discrepancies are found for overcharges and
warranty covered items.
o Vehicle Lot Checks/Inspections
a) Fleet Manager and Fleet Rep walk the lots of PD, PW and City Hall Garage.
o Surplus Disposal
a) 1 collision vehicle for insurance recovery (PD hold at this time)
b) 1 unit with extensive collision damage posted for sale.
o Other Ongoing Fleet Items
a) Fleet is working with PD to bring all marked units in compliance with Directive
2015-006.
b) Fleet Administrator continues to work with Procurement & Finance to review
upcoming contracts for renewal and financial limits.
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c) Fleet Manager & Admin continue review of department’s current and future
budget
d) Fleet Administrator update department financial reports and budget
presentation
e) Fleet Administrator process invoices from vendors regarding parts, service,
and maintenance repairs on vehicles and equipment.
f) Fleet Administrator prepares requisitions necessary to purchase parts,
accessories, maintenance and services and monitor purchase orders.
g) Fleet Administrator schedules car wash detail appointments and window
tinting services for various departments.
h) Fleet Staff responds to multiple service calls for Police, Public Works, Parks
and Recreation, School Crossing Guards, IT, Mayor’s Office and
Development Services addressing their concerns.
Month Work order
Volume
Repair Expenses
460
Fuel Costs
640
Oct 220 $71,969 $94,000
Nov 171 $41,383 $65,000
Dec 188 $65,461 $67,000
Jan 199 $82,000 $61,540
Feb 252 $65,000 $59,000
Mar 172 $45,937 $73,048
Apr 203 $60,000 $63,000
May 168 $59,000 $60,000
Jun 121 $40,000 $60,000
Jul 188 $72,000 $72,000
Aug 187 $68,000
Sep
Total 2069 $670,750 674588
Monthly average 188.0909 $60,977.27 67458.8
Tracking 2257.091 $731,727 $809,506
Annual Budget*
revised March
2015
$750,000 $971,021
Tracking as % of
Budget Budget 98% 83%
At time of publication, August fuel not reported
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Trolley Program
Quarterly Report
2015
1. The Miami Gardens Express and Trolley manager worked Back-to-School
event on August 1st, at Bethel Baptist Church.
2. The Miami Gardens Express trolley was schedules for a photoshoot with
Mayor and Council on August 6th,7th, and 11th.
3. The Miami Gardens Express (Route A) had service interruption on August
10th at 5:30pm; mechanical issues.
4. The Trolley Manager submitted a requisition to finally have professional maps
for the Miami Gardens Express with QCA. On August 12th, the P.O. was
received the company.
5. The Miami Gardens Express radio ad played on Hot 105 from July 27th-
August 7, 2015.
6. The Trolley Manager attended the Florida Memorial University’s college
welcome fair on August 15th along with Vice-Mayor Felicia Robinson to
distribute brochures and promote trolley. The MG Express was in attendance
as well.
7. On August 25th, the Trolley Manager met with contracted drivers to discuss
questions, concerns and/or issues.
8. On August 28th, Trolley manager and PW assistant Director met with several
municipalities for our quarterly transit meeting.
9. Trolley Program Manager continues to go to community meetings after
hours., i.e. “Meet me Mondays”, “Uni’ Tea”, “Food Truck Invasion”, “Live
Healthy Kick off”, etc…
10. The Trolley Manager sent Quarterly Compliance report to Miami Dade
County.
11. The Trolley Program Manager continues to inspect all bus stop amenities
throughout the city making sure they are up to standards and are safe for
riders.
12. The Trolley Program Manager continues to respond and resolve all MDT
complaints.
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13. Sanchez Arrango Construction continues to implement repairs and
replacement of our bus shelters and trash receptacles as contracted and
requested by the Trolley Program Manager.
14. Our grounds crew continues to maintain the newly installed trash cans and
bus bench by way of trash removal. Additionally, our grounds crew continues
to maintain the existing trash cans by removing trash daily throughout the city.
Miami Gardens Ridership
August-2015
Daily Boardings: A
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
96 81 84 96 83
67 106 86 85 127
105 118 107 158 129
127 126 133 134 141
146
Total Monthly Boardings: 2,335
Daily
Boardings: B
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
48 67 74 52 52
48 65 65 38 55
56 99 74 67 77
67 81 66 73 67
92
Total Monthly Boardings: 1,383
School Crossing Guard
Tasks Completed:
• 07/22/2015- NeoGov Training
• 07/31/2015- Parking Surcharge Report submitted
• 08/03/2015- Interviews
• 08/04/2015- Interviews
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• 08/05/2015- Interviews
• 08/06/2015- Interviews
• 08/07/2015- Interviews
• 08/19/2015- Orientation & Training
• 08/20/2015- Orientation & Training
• 08/21/2015- Orientation & Training
Meetings Attended:
• 06/01/2015- Inter-Departmental Meeting w/ Supervisors
• 06/16/2015- Northeast CTST Meeting
• 07/06/2015- Inter-Departmental Meeting w/ Supervisors
• 07/29/2015- Back to School Meeting w/ Major Hughes & Sgt. Bamford
• 08/10/2015- Inter-Department Meeting w/ Supervisors
Meetings and Task Scheduled:
• 06/01/2015- Inter-Departmental Meeting w/Supervisors
• 06/16/2015- Northeast CTST Meeting
• 07/06/2015- Inter-Departmental Meeting w/ Supervisors
• 07/22/2015- NeoGov Training
• 07/29/2015- Back to School Meeting w/ Major Hughes & Sgt. Bamford
• 07/31/2015- Parking Surcharge Report submitted
• 08/03/2015- Interviews
• 08/04/2015- Interviews
• 08/05/2015- Interviews
• 08/06/2015- Interviews
• 08/07/2015- Interviews
• 08/10/2015- Inter-Department Meeting w/ Supervisors
• 08/19/2015- Orientation & Training
• 08/20/2015- Orientation & Training
• 08/21/2015- Orientation & Training
Misc.:
• 06/12/2015- SCG Appreciation Luncheon
• 08/12/2015-08/15/2015- Attended the KIM Conference
Employee Incident Reports:
• Total: 0 Terminations: 4 Resignations: 3 New Hires: 14
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Performance Indicators
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