HomeMy WebLinkAbout04.12.2017 City Council AgendaApril 12, 2017, City Council Agenda Page 1
CITY OF MIAMI GARDENS
CITY COUNCIL MEETING AGENDA
Meeting Date: April 12, 2017 Miami Gardens, Florida 33056 Next Regular Meeting Date: April 26, 2017 Phone: (305) 914-9010 Fax: (305) 914-9033
Website: www.miamigardens-fl.gov Time: 7:00 p.m.
Mayor Oliver Gilbert Vice Mayor Erhabor Ighodaro, Ph.D. Councilwoman Lillie Q. Odom Councilwoman Lisa C. Davis Councilman Rodney Harris Councilwoman Felicia Robinson Councilman David Williams Jr. City Manager Cameron Benson
City Attorney Sonja K. Dickens, Esq. City Clerk Ronetta Taylor, MMC
Article VII of the Miami Gardens Code entitled, “Lobbyist” requires that all
lobbyists before engaging in any lobbying activities to register with the City
Clerk and pay a one-time annual fee of $250.00. This applies to all persons
who are retained (whether paid or not) to represent a business entity or
organization to influence “City” action. “City” action is broadly described to
include the ranking and selection of professional consultants, and virtually all-
legislative, quasi-judicial and administrative action. All not-for-profit
organizations, local chamber and merchant groups, homeowner associations, or trade associations and unions must also register however an annual fee is not required.
(A) CALL TO ORDER/ROLL CALL:
(B) INVOCATION:
(C) PLEDGE OF ALLEGIANCE:
(D) APPROVAL OF MINUTES:
D-1) Regular City Council Minutes – March 22, 2017
(E) ORDER OF BUSINESS (Items to be pulled from Consent Agenda at this time)
(F) SPECIAL PRESENTATIONS (5 minutes each)
F-1) Councilman David Williams Jr., - Science and Engineering Fair Acknowledgements
(G) PUBLIC COMMENTS:
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April 12, 2017, City Council Agenda Page 2
(H) ORDINANCE(S) FOR FIRST READING:
None
(I) ORDINANCE(S) FOR SECOND READING/PUBLIC HEARING(S)
I-1) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AMENDING CHAPTER 28, ARTICLE VI, SECTION 28-295 (STANDARDS FOR
MAINTENANCE OF VACANT STRUCTURES) OF THE CODE OF
ORDINANCES; PROVIDING FOR ADOPTION OF
REPRESENTATIONS; REPEALING ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR INCLUSION IN CODE; PROVIDING AN
EFFECTIVE DATE. (SPONSORED BY COUNCILMAN DAVID
WILLIAMS JR.) (1st Reading – March 22, 2017)
(J) RESOLUTION(S)/PUBLIC HEARING(S) None
(K) CONSENT AGENDA:
K-1) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MIAMI GARDENS, FLORIDA, URGING THE FLORIDA
LEGISLATURE TO ENACT SENATE BILL 276, HOUSE BILL 275 OR SIMILAR LEGISLATION THAT WOULD CREATE A STATE WORK OPPORTUNITY TAX CREDIT TO PROVIDE AN
ADDITIONAL CREDIT AGAINST THE CORPORATE INCOME
TAX FOR BUSINESSES THAT HIRE CERTAIN PERSONS
CONVICTED OF A FELONY; PROVIDING FOR INSTRUCTIONS TO THE CITY CLERK; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE.
(SPONSORED BY MAYOR OLIVER GILBERT)
K-2) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, SUPPORTING AMENDMENTS TO THE FLORIDA’S CONDOMINIUM ACT, CONSISTENT WITH
THE RECOMMENDATIONS OF THE MIAMI-DADE COUNTY
GRAND JURY; PROVIDING FOR THE ADOPTION OF
REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY COUNCILWOMAN LISA DAVIS)
K-3) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MIAMI GARDENS, FLORIDA AUTHORIZING THE CITY
MANAGER TO EXECUTE AN AMENDMENT TO THE SUB-RECIPIENT AGREEMENT WITH HARVEST FIRE WORSHIP
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April 12, 2017, City Council Agenda Page 3
CENTER, INC., A COPY OF WHICH IS ATTACHED HERETO AS EXHIBIT “A”; PROVIDING FOR INSTRUCTIONS TO THE CITY
CLERK; PROVIDING FOR THE ADOPTION OF
REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER) K-4) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MIAMI GARDENS, FLORIDA AUTHORIZING THE CITY
MANAGER TO EXECUTE AN AMENDMENT TO THE SUB-RECIPIENT AGREEMENT WITH MOUNT HERMON COMMUNITY ECONOMIC & HOUSING DEVELOPMENT CORPORATION, A COPY OF WHICH IS ATTACHED HERETO
AS EXHIBIT “A”; PROVIDING FOR INSTRUCTIONS TO THE
CITY CLERK; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER) *2PDF
K-5) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MIAMI GARDENS, FLORIDA, AUTHORIZING THE ONE-YEAR RENEWAL OF THAT CERTAIN AGREEMENT WITH ACAI ASSOCIATES, INC., FOR ARCHITECTURAL DESIGN, ELECTRICAL, MECHANICAL, AND STRUCTURAL
ENGINEERING SERVICES; PROVIDING FOR THE ADOPTION
OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER) K-6) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MIAMI GARDENS, FLORIDA, AUTHORIZING THE ONE-YEAR
RENEWAL OF THAT CERTAIN AGREEMENT WITH BERMELLO AJAMIL & PARTNERS, INC., FOR ARCHITECTURAL, LANDSCAPE ARCHITECTURAL, AND CONSTRUCTION ENGINEERING SERVICES; PROVIDING FOR
THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN
EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER) K-7) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE ONE-YEAR
RENEWAL OF THAT CERTAIN AGREEMENT WITH CALVIN
GIORDANO & ASSOCIATES, INC., FOR CIVIL ENGINEERING, LANDSCAPE ARCHITECTURAL, CONSTRUCTION ENGINEERING, PLANNING SURVEY, TRAFFIC ENGINEERING, AND OTHER ENGINEERING SERVICES;
PROVIDING FOR THE ADOPTION OF REPRESENTATIONS;
PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER)
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April 12, 2017, City Council Agenda Page 4
K-8) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE ONE-YEAR
RENEWAL OF THAT CERTAIN AGREEMENT WITH CHEN
MOORE & ASSOCIATES, INC., FOR GIS SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER)
K-9) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE ONE-YEAR RENEWAL OF THAT CERTAIN AGREEMENT WITH CPZ ARCHITECTS, INC., FOR ARCHITECTURAL SERVICES;
PROVIDING FOR THE ADOPTION OF REPRESENTATIONS;
PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER) K-10) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MIAMI GARDENS, FLORIDA, AUTHORIZING THE ONE-YEAR
RENEWAL OF THAT CERTAIN AGREEMENT WITH CRAVEN THOMPSON & ASSOCIATES, INC., FOR CIVIL ENGINEERING, GIS, AND SURVEY SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN
EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER)
K-11) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE ONE-YEAR RENEWAL OF THAT CERTAIN AGREEMENT WITH CSA
CENTRAL, INC., FOR ENGINEERING SERVICES; PROVIDING
FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER)
K-12) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MIAMI GARDENS, FLORIDA, AUTHORIZING THE ONE-YEAR RENEWAL OF THAT CERTAIN AGREEMENT WITH KEITH AND SCHNARS, P.A., FOR PLANNING SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING
FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY
MANAGER) K-13) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE ONE-YEAR
RENEWAL OF THAT CERTAIN AGREEMENT WITH KIMLEY-
HORN & ASSOCIATES, INC., FOR CIVIL AND TRAFFIC ENGINEERING SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE
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April 12, 2017, City Council Agenda Page 5
DATE. (SPONSORED BY THE CITY MANAGER)
K-14) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MIAMI GARDENS, FLORIDA, AUTHORIZING THE ONE-YEAR RENEWAL OF THAT CERTAIN AGREEMENT WITH SGM ENGINEERING, INC., FOR ELECTRICAL AND MECHANICAL ENGINEERING SERVICES; PROVIDING FOR THE ADOPTION
OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE
DATE. (SPONSORED BY THE CITY MANAGER) K-15) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE ONE-YEAR
RENEWAL OF THAT CERTAIN AGREEMENT WITH TRC, LLC,
FOR STRUCTURAL ENGINEERING SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER)
K-16) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE PURCHASE OF VEHICLE EQUIPMENT FROM DANA SUPPLY, INC., LESC, INC. D/B/A/ LAW ENFORCEMENT SUPPLY, AND SIGNAL
TECHNOLOGY ENTERPRISES BY RELYING UPON CITY OF
MIAMI INVITATION TO BID NO. 516388(21), NOT TO EXCEED ALLOCATED ANNUAL BUDGET AMOUNT; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER)
K-17) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AWARDING A BID TO D. STEPHENSON CONSTRUCTION, INC. IN RESPONSE TO RFP NO. 16-17-004 FOR CONSTRUCTION SERVICES FOR RISCO
PARK; AUTHORIZING THE CITY MANAGER TO NEGOTIATE
AND EXECUTE A CONTRACT FOR THIS PURPOSE; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER)
K-18) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING A ONE YEAR RENEWAL OF THAT CERTAIN AGREEMENT FOR VENDING SERVICES WITH MH MANAGEMENT, INC.; PROVIDING FOR
THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN
EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER)
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April 12, 2017, City Council Agenda Page 6
K-19) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY
MANAGER TO EXECUTE AN AGREEMENT WITH SAFEWARE,
INC., FOR THE PURCHASE OF AUTOMATED LICENSE PLATE RECOGNITION SOFTWARE, IN AN AMOUNT NOT TO EXCEED TWO MILLION THREE HUNDRED SIXTY-FOUR THOUSAND THREE HUNDRED SEVENTY-SIX DOLLARS AND NINETY-
SEVEN CENTS ($2,364,376.97), BY RELYING UPON U.S.
COMMUNITIES GOVERNMENT PURCHASING ALLIANCE RFP NUMBER 11-205753-10 (4400001839); PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY THE CITY MANAGER)
(L) RESOLUTION(S)
None QUASI-JUDICIAL ZONING HEARINGS/JENNINGS
DISCLOSURE:
(M) ORDINANCES ON FOR FIRST READING/PUBLIC
HEARING(S):
None
(N) ORDINANCES ON FOR SECOND READING/PUBLIC
HEARING(S)
None
(O) RESOLUTION(S)/PUBLIC HEARING(S)
None
(P) REPORTS OF CITY MANAGER/CITY ATTORNEY/CITY CLERK
P-1) Memorandum from the City Manager
(Q) REPORTS OF MAYOR AND COUNCIL MEMBERS
(R) WRITTEN REQUESTS, PETITIONS & OTHER WRITTEN
COMMUNICATIONS FROM THE PUBLIC
(S) ADJOURNMENT
IN ACCORDANCE WITH THE AMERICAN WITH DISABILITIES ACT OF 1990, ALL PERSONS WHO ARE DISABLED AND WHO NEED SPECIAL ACCOMMODATIONS TO PARTICIPATE IN THIS MEETING BECAUSE OF THAT
DISABILITY SHOULD CONTACT RONETTA TAYLOR, MMC, CITY CLERK (305) 622-8000 EXT. 2830, NO LATER THAN 48 HOURS PRIOR TO SUCH PROCEEDINGS. TDD NUMBER 1-800-955-8771.
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April 12, 2017, City Council Agenda Page 7
ANYONE WISHING TO OBTAIN A COPY OF ANY AGENDA ITEM MAY CONTACT RONETTA TAYLOR, MMC, CITY CLERK (305) 914-9010 EXT. 2830. THE ENTIRE AGENDA PACKET CAN ALSO BE FOUND ON THE CITY’S WEBSITE AT www.miamigardens-fl.gov.
ANYONE WISHING TO APPEAL ANY DECISION MADE BY THE CITY OF MIAMI GARDENS WITH RESPECT TO ANY MATTER CONSIDERED AT SUCH MEETING OR HEARING WILL NEED A RECORD OF THE PROCEEDINGS
AND, FOR SUCH PURPOSE, MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED.
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18605 N W 27th Avenue
Miami Gardens, Florida 33056
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: Aprill 12, 2017 Item Type:
(Enter X in box)
Resolution Ordinance Other
x
Fiscal Impact:
(Enter X in box) Yes No Ordinance Reading:
(Enter X in box)
1st Reading 2nd Reading
x
X Public Hearing:
(Enter X in box)
Yes No Yes No
x
Funding Source: General Fund Advertising Requirement:
(Enter X in box)
Yes No
x
Contract/P.O. Required:
(Enter X in box)
Yes No RFP/RFQ/Bid #:
Strategic Plan Related
(Enter X in box)
Yes No Strategic Plan Priority Area:
Enhance Organizational Bus. & Economic Dev Public Safety
Quality of Education Qual. of Life & City Image Communication
Strategic Plan Obj./Strategy: (list the
specific objective/strategy this item will address)
Sponsor Name David Williams, Jr. Councilman
Department: Office of the Mayor & Council
Short Title:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AMENDING CHAPTER 28, ARTICLE VI,
SECTION 28-295 (STANDARDS FOR MAINTENANCE OF VACANT
STRUCTURES) OF THE CODE OF ORDINANCES; PROVIDING FOR
ADOPTION OF REPRESENTATIONS; REPEALING ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR INCLUSION IN CODE; PROVIDING AN EFFECTIVE DATE.
Staff Summary:
Chapter 28, Article VI, Section 28-295 of the City’s Code of Ordinances establishes the standards for
maintenance and appearance of vacant structures and vacant premises. Section 28-295, requires vacant
structures be secure at all times.
Item I-1) Ordinance
2nd Reading/Public Hearing
Maintenance for Vacant Structures
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18605 N W 27th Avenue
Miami Gardens, Florida 33056
Councilman David Williams, Jr., is recommending the City Council amend Chapter 28, Article VI, Section
28-295 of the City’s Code of Ordinances to require owners or operators of a vacant or abandoned
property is deemed commercial property and remains vacant or abandoned after six (6) months to erect
fences along the parameter of the property to prevent unauthorized entry of persons, animals, or other
elements.
Proposed Action:
That the City Council approves the Ordinance.
Attachment:
None.
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1
ORDINANCE NO. 2017_____ 1 2
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY 3
OF MIAMI GARDENS, FLORIDA, AMENDING CHAPTER 4
28, ARTICLE VI, SECTION 28-295 (STANDARDS FOR 5 MAINTENANCE OF VACANT STRUCTURES) OF THE 6 CODE OF ORDINANCES; PROVIDING FOR ADOPTION 7
OF REPRESENTATIONS; REPEALING ALL ORDINANCES 8
IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; 9
PROVIDING FOR INCLUSION IN CODE; PROVIDING AN 10 EFFECTIVE DATE. 11 12
WHEREAS, Chapter 28, Article VI, Section 28-295 of the City’s Code of 13
Ordinances establishes the standards for maintenance and appearance of 14
vacant structures and vacant premises, and 15
WHEREAS, Section 28-295, requires vacant structures be secure at all 16
times, and 17
WHEREAS, Councilman David Williams, Jr., is recommending the City 18
Council amend Chapter 28, Article VI, Section 28-295 of the City’s Code of 19
Ordinances to require owners or operators of a vacant or abandoned commercial 20
property to erect fences along the parameter of the property to prevent 21
unauthorized entry of persons, animals, or other elements, 22
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF 23
THE CITY OF MIAMI GARDENS, FLORIDA, AS FOLLOWS: 24
Section 1. ADOPTION OF REPRESENTATIONS: The foregoing 25
Whereas paragraphs are hereby ratified and confirmed as being true, and the same 26
are hereby made a specific part of this Ordinance. 27
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2
Section 2. AMENDMENT: Chapter 28, Article VI, Section 28-295 of the 28
City’s Codes of Ordinances is hereby amended as follows: 29
Sec. 28-295. - Standards for maintenance and appearance of vacant 30 structures and vacant premises. 31 32
Every vacant structure and vacant premises shall comply with the 33
following requirements: 34
35 (1) Every foundation wall shall be structurally sound, reasonably 36 rodentproof, and maintained in good repair. 37
(2) Exterior walls and roofs shall be kept in good repair. 38
(3) Windows and exterior doors shall be weathertight, watertight and 39
rodentproof and shall be maintained in good condition. 40 (4) All exterior areas that show evidence of rot or other deterioration shall 41 be repaired or replaced. 42
(5) Every exterior stairway, porch and appurtenance shall be maintained 43
in good repair. 44
(6) All exterior surfaces subject to deterioration shall be properly 45 maintained and protected from the elements by paint or other 46 approved protective coating applied in a workmanlike fashion. 47
(7) Every utility connection shall be free from defects, disconnected, 48
removed or otherwise made safe. 49
(8) Vacant dwelling units shall be provided with utility connections for the 50 following type of facility: an installed nonportable cooking facility 51 which shall not be capable of being carried easily by one person and 52
which shall have at least two top burners. 53
(9) Every plumbing fixture, waterpipe, wastepipe, and drain shall be free 54
from defects, leaks, and obstructions. 55 (10) Exterior premises shall be kept free from the excessive growth 56 of weeds, grass, and other flora. The term "excessive growth" shall 57
mean growth which is detrimental to the public health, safety, and 58
welfare and which generally detracts from the appearance of the 59
neighborhood. 60 (11) Vacant housing structures shall be weathertight, watertight, 61 clean, sanitary, and free from infestation, rubbish, and garbage. 62
(12) Vacant structures shall be secure at all times. The owner or 63
operator of any vacant structure found unguarded and open as 64
aforesaid shall be given notice of such violation by the enforcing 65 officer unless enforcement action is initiated by the building official in 66 accordance with the provisions of the Florida Building Code, in which 67
case notice of the violation will be provided as required therein. The 68
notice shall require immediate action to secure and seal the vacant 69
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3
structure in a manner that abates temporarily the unsafe conditions 70 by using concrete blocks, storm shutters, or other materials of the 71
same durability as determined by the code enforcement officer and 72
construction methods which are in keeping with good workmanship 73
and appearance, and are otherwise in compliance with the Florida 74 Building Code. In no event shall a vacant structure remain secured by 75 the use of concrete blocks, storm shutters, or similar materials for a 76
period exceeding 180 days as that period may be extended pursuant 77
to the Florida Building Code. Prior to the expiration of the stated 78
period, the vacant structure must be completed and brought into full 79 compliance with the Florida Building Code. Failure to comply with this 80 requirement shall constitute a violation of this section. Swimming 81
pools are to be secured by filling in with sand, or by fencing or by 82
using another approved method as determined by the code 83
enforcement officer. Vacant structures temporarily ordered secured 84 as provided aforesaid shall not be used or occupied until written 85 approval is given by the enforcing agency. The provisions of this 86
section shall be complementary to, and not in derogation of, the 87
provisions of the Florida Building Code relating to unsafe structures. 88
(13) All windows, doors, gates, fences or any other opening of such 89 size that may allow access of persons, animals, or other elements, to 90 the interior of the property, building or structure shall be secured, 91
locked, closed, or maintained in such a manner so as to prevent 92
unauthorized entry and create an attractive nuisance. 93
(14) If the property is deemed commercial property and remains 94 vacant or abandoned after six (6) months, the owner or operator of 95 the vacant or abandoned commercial property shall erect fencing 96
along the parameter of the property to prevent unauthorized entry of 97
persons, animals, or other elements. 98
99 Section 3. CONFLICT: All ordinances or Code provisions in conflict 100
herewith are hereby repealed. 101
Section 4. SEVERABILITY: If any section, subsection, sentence, 102
clause, phrase or portion of this Ordinance is for any reason held invalid or 103
unconstitutional by any court of competent jurisdiction, such portion shall be 104
deemed a separate, distinct and independent provision and such holding shall 105
not affect the validity of the remaining portions of this Ordinance. 106
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4
Section 5. INCLUSION IN CODE: It is the intention of the City 107
Council of the City of Miami Gardens that the provisions of this Ordinance shall 108
become and be made a part of the Code of Ordinances of the City of Miami 109
Gardens and that the section of this Ordinance may be renumbered or relettered 110
and the word “Ordinance” may be changed to “Chapter,” “Section,” “Article” or 111
such other appropriate word or phrase, the use of which shall accomplish the 112
intentions herein expressed. 113
Section 6. EFFECTIVE DATE: This Ordinance shall become effective 114
immediately upon its final passage. 115
PASSED ON FIRST READING ON THE 22nd DAY OF MARCH, 2017. 116
PASSED ON SECOND READING ON THE ____ DAY OF _________, 117
2017. 118
ADOPTED AND PASSED BY THE CITY COUNCIL OF THE CITY OF 119
MIAMI GARDENS AT ITS REGULAR MEETING HELD ON THE _____ DAY OF 120
______________, 2017. 121
122 ________________________________ 123
OLIVER GILBERT, III, MAYOR 124
125
126 127 ATTEST: 128
129
130
_________________________________ 131 RONETTA TAYLOR, MMC, CITY CLERK 132 133
134
PREPARED BY: SONJA KNIGHTON DICKENS, ESQ., CITY ATTORNEY 135
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5
136 137
SPONSORED BY: COUNCILMAN DAVID WILLIAMS JR. 138
139
140 Moved by: __________________ 141 Second by: _________________ 142
143
VOTE: _________ 144
145 Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 146 Vice Mayor Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 147
Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 148
Councilman Rodney Harris ____ (Yes) ____ (No) 149
Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 150 Councilwoman Felicia Robinson ____ (Yes) ____ (No) 151 Councilman David Williams Jr ____ (Yes) ____ (No) 152
153
154
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18605 NW 27 Avenue
Miami Gardens, Florida 33056
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: April 12, 2017 Item Type: (Enter X in
box)
Resolution Ordinance Other
X
Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading
X Public Hearing: (Enter X in box) Yes No Yes No X X
Funding Source: Advertising Requirement: (Enter X in box) Yes No
X
Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: (Enter #) X
Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Area: Enhance Organizational
Bus. & Economic Dev
Public Safety
Quality of Education
Qual. of Life & City Image Communication
Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address) N/A
X
Sponsor Name
Oliver Gilbert,
Mayor Department: Office of the Mayor & Council
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI
GARDENS, FLORIDA, URGING THE FLORIDA LEGISLATURE TO
ENACT SENATE BILL 276, HOUSE BILL 275 OR SIMILAR LEGISLATION THAT WOULD CREATE A STATE WORK OPPORTUNITY TAX CREDIT TO PROVIDE AN ADDITIONAL CREDIT
AGAINST THE CORPORATE INCOME TAX FOR BUSINESSES THAT
HIRE CERTAIN PERSONS CONVICTED OF A FELONY; PROVIDING
FOR INSTRUCTIONS TO THE CITY CLERK; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE.
Staff Summary:
Item K-1) Consent Agenda
Resolution
House Bill 276 & 275
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18605 NW 27 Avenue
Miami Gardens, Florida 33056
The Florida Legislature has two bills up for consideration Senate Bill 276 and House Bill 275. These bills
will create a State Work Opportunity Tax Credit to provide an additional credit against the corporate
income tax for businesses that hire returning citizens (ex-offenders).
The bills provide a statewide incentive to businesses to give returning citizens a second chance by hiring
them, and thereby removing barriers to employment and creating better communities. Senate Bill 276
and House Bill 275 would encourage Florida businesses to hire ex-offenders and would further public
safety by reducing recidivism and provide an opportunity for ex-offenders to successfully reintegrate in
the community as gainful employed person.
Proposed Action:
That the City Council approve the attached resolution.
Attachment:
Copy of the Senate Bill 276
Copy of the House Bill 275
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RESOLUTION NO. 2017____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, URGING THE FLORIDA 4 LEGISLATURE TO ENACT SENATE BILL 276, HOUSE BILL 275 5
OR SIMILAR LEGISLATION THAT WOULD CREATE A STATE 6
WORK OPPORTUNITY TAX CREDIT TO PROVIDE AN 7
ADDITIONAL CREDIT AGAINST THE CORPORATE INCOME 8 TAX FOR BUSINESSES THAT HIRE CERTAIN PERSONS 9 CONVICTED OF A FELONY; PROVIDING FOR INSTRUCTIONS 10
TO THE CITY CLERK; PROVIDING FOR THE ADOPTION OF 11
REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. 12
13 WHEREAS, helping ex-offenders obtain employment promotes public safety and 14
decreases likelihood of recidivism, as employment is crucial to successful re-integration, 15
of offenders; and 16
WHEREAS, the Senate Bill 276 and House Bill 275 have been filed for 17
consideration during the 2017 session of the Florida Legislative; and 18
WHEREAS, the passage of bills will create a state work opportunity tax credit to 19
provide an additional credit against the corporate income tax for businesses that hire 20
returning citizens (ex-offenders); and 21
WHEREAS, Senate Bill 276 and House Bill 275 provides a statewide incentives 22
to businesses by giving returning citizens a second chance by hiring them, thereby, 23
removing barriers to employment and creating better communities, and, 24
WHEREAS, Senate Bill 276 and House Bill 275 would encourage Florida 25
businesses to hire ex-offenders and would further public safety by reducing recidivism 26
and provide an opportunity for ex-offenders to successfully reintegrate in the community 27
as a gainfully employed person; and 28
WHEREAS, Mayor Oliver Gilbert, III, is recommending that the City Council 29
supports Senate Bill 276 and House Bill 275 or similar legislation that would create a 30
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2
state work opportunity tax credit that provides an additional credit against the corporate 31
income tax for businesses hiring certain persons convicted of a felony, 32
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 33
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 34
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 35
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 36
made a specific part of this Resolution. 37
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 38
hereby supports Senate Bill 276 and House Bill 275 or similar legislation that would 39
create a state work opportunity tax credit that provides an additional credit against the 40
corporate income tax for businesses hiring certain persons convicted of a felony. 41
Section 3: INSTRUCTIONS TO THE CITY CLERK: The City Clerk is hereby 42
directed to transmit certified copies of this Resolution to Governor Rick Scott, Speaker 43
of the Florida House of Representatives, and to the President of the Florida Senate. 44
Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 45
upon its final passage. 46
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 47
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2017. 48
49
___________________________________ 50 OLIVER GILBERT, III, MAYOR 51
52
53
54 ATTEST: 55 56
57
__________________________________ 58
RONETTA TAYLOR, MMC, CITY CLERK 59
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3
PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 60
61
62 SPONSORED BY: MAYOR OLIVER GILBERT, III 63 64
Moved by: __________________ 65
66
VOTE: _________ 67 68 Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 69
Vice Mayor Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 70
Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 71
Councilman Rodney Harris ____ (Yes) ____ (No) 72 Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 73 Councilwoman Felicia Robinson ____ (Yes) ____ (No) 74
Councilman David Williams Jr ____ (Yes) ____ (No) 75
76
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HB 275 2017
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hb0275-00
Page 1 of 3
FLORIDA HOUSE OF REP RESENTATIVE S
A bill to be entitled 1
An act relating to a state work opportunity tax 2
credit; amending s. 220.02, F.S.; revising legislative 3
intent relating to the application of certain 4
corporate income tax credits; creating s. 220.1893, 5
F.S.; providing an additional credit against the 6
corporate income tax, beginning on a specified date 7
and under certain circumstances, for businesses hiring 8
certain persons convicted of a felony; providing 9
requirements and limitations; requiring the Department 10
of Revenue and the Department of Economic Opportunity 11
to adopt rules and authorizing establishment of 12
certain guidelines; providing an effective date. 13
14
Be It Enacted by the Legislature of the State of Florida: 15
16
Section 1. Subsection (8) of section 220.02, Florida 17
Statutes, is amended to read: 18
220.02 Legislative intent.— 19
(8) It is the intent of the Legislature that credits 20
against either the corporate income tax or the franchise tax be 21
applied in the following order: those enumerated in s. 631.828, 22
those enumerated in s. 220.191, those enumerated in s. 220.181, 23
those enumerated in s. 220.183, those enumerated in s. 220.182, 24
those enumerated in s. 220.1895, those enumerated in s. 220.195, 25
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HB 275 2017
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hb0275-00
Page 2 of 3
FLORIDA HOUSE OF REP RESENTATIVE S
those enumerated in s. 220.184, those enumerated in s. 220.186, 26
those enumerated in s. 220.1845, those enumerated in s. 220.19, 27
those enumerated in s. 220.185, those enumerated in s. 220.1875, 28
those enumerated in s. 220.192, those enumerated in s. 220.193, 29
those enumerated in s. 288.9916, those enumerated in s. 30
220.1899, those enumerated in s. 220.194, and those enumerated 31
in s. 220.196, and those enumerated in s. 220.1893. 32
Section 2. Section 220.1893, Florida Statutes, is created 33
to read: 34
220.1893 State work opportunity tax credit.— 35
(1)(a) For taxable years beginning on or after January 1, 36
2018, there shall be allowed a credit against the corporate 37
income tax imposed by this chapter to any business that hires a 38
person who has been convicted of a felony if the person is hired 39
within 3 years after release from a state prison, or to any 40
business that hires a person who has been convicted of a felony 41
and who is on community control or probation, as defined in s. 42
948.001. 43
(b)1. Except as provided in subparagraph 2., the credit 44
shall equal 40 percent of the wages paid to the employee during 45
each taxable period. A business may claim credits for no more 46
than five eligible employees per taxable period and may receive 47
up to $2,400 in credits per eligible employee in that period. 48
2. For a small business or minority business enterprise, 49
as defined in s. 288.703, the credit shall equal 50 percent of 50
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HB 275 2017
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hb0275-00
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FLORIDA HOUSE OF REP RESENTATIVE S
the wages paid to the employee during each taxable period. The 51
small business or minority business enterprise may claim a 52
credit for no more than five eligible employees per taxable 53
period and may receive up to $3,000 in credits per eligible 54
employee in that period. 55
(2) Before filing for a credit under this section, a 56
business must apply for and receive written notification from 57
the Department of Economic Opportunity that certifies that each 58
employee for whom the credit is claimed is a person as described 59
in paragraph (1)(a). 60
(3) The department and the Department of Economic 61
Opportunity shall adopt rules governing the manner and form of 62
applications for the credit and may establish guidelines 63
concerning the requisites for an affirmative showing of 64
qualification for the credit under this section. 65
Section 3. This act shall take effect upon becoming a law. 66
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Florida Senate - 2017 SB 276
By Senator Bracy
11-00394-17 2017276__
Page 1 of 3
CODING: Words stricken are deletions; words underlined are additions.
A bill to be entitled 1
An act relating to a state work opportunity tax 2
credit; amending s. 220.02, F.S.; revising legislative 3
intent relating to the application of certain 4
corporate income tax credits; creating s. 220.1893, 5
F.S.; providing an additional credit against the 6
corporate income tax, beginning on a specified date 7
and under certain circumstances, for businesses hiring 8
certain persons convicted of a felony; providing 9
requirements and limitations; requiring the Department 10
of Revenue and the Department of Economic Opportunity 11
to adopt rules and establish certain guidelines; 12
providing an effective date. 13
14
Be It Enacted by the Legislature of the State of Florida: 15
16
Section 1. Subsection (8) of section 220.02, Florida 17
Statutes, is amended to read: 18
220.02 Legislative intent.— 19
(8) It is the intent of the Legislature that credits 20
against either the corporate income tax or the franchise tax be 21
applied in the following order: those enumerated in s. 631.828, 22
those enumerated in s. 220.191, those enumerated in s. 220.181, 23
those enumerated in s. 220.183, those enumerated in s. 220.182, 24
those enumerated in s. 220.1895, those enumerated in s. 220.195, 25
those enumerated in s. 220.184, those enumerated in s. 220.186, 26
those enumerated in s. 220.1845, those enumerated in s. 220.19, 27
those enumerated in s. 220.185, those enumerated in s. 220.1875, 28
those enumerated in s. 220.192, those enumerated in s. 220.193, 29
those enumerated in s. 288.9916, those enumerated in s. 30
220.1899, those enumerated in s. 220.194, and those enumerated 31
in s. 220.196, and those enumerated in s. 220.1893. 32
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Florida Senate - 2017 SB 276
11-00394-17 2017276__
Page 2 of 3
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Section 2. Section 220.1893, Florida Statutes, is created 33
to read: 34
220.1893 State work opportunity tax credit.— 35
(1)(a) Beginning January 1, 2018, there shall be allowed a 36
credit against the tax imposed by this chapter to any business 37
that hires a person who has been convicted of a felony if his or 38
her hiring occurs within 3 years after his or her release from a 39
state prison, or to any business that hires a person who has 40
been convicted of a felony and who is on community control or 41
probation, as defined by s. 948.001, for the commission of a 42
felony. 43
(b)1. Except as provided in subparagraph 2., the credit 44
shall be computed as 40 percent of the wages paid to the 45
employee during each taxable period. The credit may be claimed 46
for a maximum of five eligible employees per taxable period and 47
may not exceed $2,400 per eligible employee. 48
2. For a small business or minority business enterprise, as 49
defined in s. 288.703, the credit shall be computed as 50 50
percent of the wages paid to the employee during each taxable 51
period. The credit may be claimed for a maximum of five eligible 52
employees per taxable period and may not exceed $3,000 per 53
eligible employee. 54
(2) When filing for a credit under this section, a business 55
must apply for and receive certification from the Department of 56
Economic Opportunity that the employee for whom this credit is 57
claimed is a person as described in paragraph (1)(a). 58
(3) The department and the Department of Economic 59
Opportunity shall adopt rules governing the manner and form of 60
applications for the credit and may establish guidelines 61
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Florida Senate - 2017 SB 276
11-00394-17 2017276__
Page 3 of 3
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concerning the requisites for an affirmative showing of 62
qualification for the credit under this section. 63
Section 3. This act shall take effect upon becoming a law. 64
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18605 NW 27 Avenue
Miami Gardens, Florida 33056
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: April 12, 2017 Item Type:
(Enter X in box)
Resolution Ordinance Other
X
Fiscal Impact:
(Enter X in box) Yes No Ordinance Reading:
(Enter X in box)
1st Reading 2nd Reading
X Public Hearing:
(Enter X in box)
Yes No Yes No
X X
Funding Source: Advertising Requirement:
(Enter X in box)
Yes No
X
Contract/P.O. Required:
(Enter X in box)
Yes No RFP/RFQ/Bid #: (Enter #) X
Strategic Plan Related
(Enter X in box)
Yes No Strategic Plan Priority Area:
Enhance Organizational Bus. & Economic Dev Public Safety
Quality of Education Qual. of Life & City Image Communication
Strategic Plan Obj./Strategy: (list the
specific objective/strategy this item will address)N/A X
Sponsor Name Lisa C. Davis, Councilwoman
Department: Office of the Mayor & Council
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, SUPPORTING AMENDMENTS TO THE
FLORIDA’S CONDOMINIUM ACT, CONSISTENT WITH THE
RECOMMENDATIONS OF THE MIAMI-DADE COUNTY GRAND JURY; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE.
Staff Summary:
The Miami-Dade County Grand Jury after reviewing complaints of unresolved issues concerning the
management and operation of condominium’s in the State of Florida, commenced an investigation and
ultimately issued its Final Report on February 6, 2017.
Item K-2) Consent Agenda
Resolution
Florida Condominium Act
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18605 NW 27 Avenue
Miami Gardens, Florida 33056
The Grand Jury Investigation discovered that there have been many years of on dominium association
problems in the State of Florida and concluded that there were severe weaknesses in the current law
and regulations governing condominiums and their boards and associations; that the condominium laws
and regulations are ineffective; that board directors, management companies, and associations have
“become emboldened in their willful refusal to abide by and honor existing laws in this area”; and that
fraudulent activities go unpunished. The agency assigned to conduct investigations of fraud, wrong-
doing, and violations of condominium regulations is the Department of Business and Professional
Regulation (DBPR), however the Grand Jury concluded that DBPR “seems ill-suited to resolve, correct or
prevent many of the recurring problems”.
In its Final Report, the Grand Jury stated that, dispite “the number of complaints from unit owners, for
too long, we believe the legislative, the DBPR and local law enforcement have failed to make this a
priority” and that “focused and continuous coordination” is needed among the various stakeholders on
a state and local level; therefore, the Grand Jury suggested the implementation of a comprehensive list
of recommendations to finally address and respond to the need for condominium reform.
Among its suggested reform, the Grand Jury recommend criminal liability for directors and members of
condominium board and associations for certain violations concerning access to official association
records, amendments to Section 617.0832 of the Florida Statutes concerning corporations that govern
condominiums, to make the non-disclosure of conflict of interests inapplicable to condominium board
directors and property management companies who enter contracts on behalf of the associations;
condominium election monitoring with greater authority given to ensure the integrity of the election
process and of the ballots submitted, along with the imposition of criminal liability for violation, and the
potential creation of a Bureau of Compliance, separate from DBPR, with additional investigatory
powers.
Due to the significant amount of condominiums in the State of Florida and, in particular those in the City
of Miami Gardens, Councilwoman Lisa C. Davis supports legislation that would strengthen Florida’s
Condominium laws to address the multitude of problems and deficiencies that currently exist in order to
protect condominium owners and residents.
Proposed Action:
Councilwoman Lisa C. Davis recommends that the Council approve the attached resolution supporting
amendments to the Florida’s Condominium Act, codified in Chapter 718 of the Florida Statutes and in
related statutory provisions consistent with the recommendations of the Miami-Dade County Grand
Jury.
Attachment:
Attachment A: Final Report of the Miami-Dade Grand Jury
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RESOLUTION NO. 2017____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, SUPPORTING AMENDMENTS TO 4 THE FLORIDA’S CONDOMINIUM ACT, CONSISTENT WITH THE 5
RECOMMENDATIONS OF THE MIAMI-DADE COUNTY GRAND 6
JURY; PROVIDING FOR THE ADOPTION OF 7
REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. 8 9 WHEREAS, the Miami-Dade County Grand Jury after reviewing complaints of 10
unresolved issues concerning the management and operation of condominiums in the 11
State of Florida, commenced an investigation and ultimately issued its final report on 12
February 6, 2017, and 13
WHEREAS, the grand jury investigation discovered that there have been many 14
years of condominium association problems in the State of Florida and concluded that 15
there were severe weaknesses in the current law with regulations governing 16
condominiums, and their boards and associations, and 17
WHEREAS, the investigation discovered that the condominium laws and 18
regulations are ineffective, that board directors, management companies, and 19
associations have “become emboldened in their willful refusal to abide by and honor 20
existing laws in this area”; and that fraudulent activities go unpunished, and 21
WHEREAS, the grand jury suggested the implementation of a comprehensive list 22
of recommendations to finally address and respond to the need for condominium 23
reform, and 24
WHEREAS, due to the significant amount of condominiums in the State of 25
Florida and, in particular those in the City of Miami Gardens, Councilwoman Lisa C. 26
Davis supports legislation that would strengthen Florida’s Condominium Laws to 27
address the multitude of problems and deficiencies that currently exist in order to 28
protect condominium owners and residents, and 29
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2
WHEREAS, Councilwoman Lisa C. Davis recommends that the City Council of 30
the City of Miami Gardens adopt this Resolution supporting amendments to the 31
Florida’s Condominium Act, codified in Chapter 718 of the Florida Statutes and in 32
related statutory provisions consistent with the recommendations of the Miami-Dade 33
County Grand Jury, 34
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 35
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 36
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 37
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 38
made a specific part of this Resolution. 39
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 40
hereby supports amendments to the Florida’s Condominium Act, consistent with the 41
recommendations of the Miami-Dade County Grand Jury. 42
Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 43
upon its final passage. 44
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 45
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2017. 46
47
___________________________________ 48
OLIVER GILBERT, III, MAYOR 49 50 51
52
53
ATTEST: 54 55 56
__________________________________ 57
RONETTA TAYLOR, MMC, CITY CLERK 58
59
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3
60
PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 61
62 63 SPONSORED BY: COUNCILWOMAN LISA C. DAVIS 64
65
Moved by: __________________ 66
67 VOTE: _________ 68 69
Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 70
Vice Mayor Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 71
Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 72 Councilman Rodney Harris ____ (Yes) ____ (No) 73 Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 74
Councilwoman Felicia Robinson ____ (Yes) ____ (No) 75
Councilman David Williams Jr ____ (Yes) ____ (No) 76
77
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18605 NW 27 Avenue
Miami Gardens, Florida 33056
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: April 12, 2017 Item Type: (Enter X in box)
Resolution Ordinance Other
X
Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading
X Public Hearing: (Enter X in box) Yes No Yes No
X
Funding Source: Neighborhood Stabilization Program (NSP)
Advertising Requirement: (Enter X in box) Yes No
X
Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: N/A
X
Strategic Plan Related
(Enter X in box)
Yes No Strategic Plan Priority
Area: Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image Communication
Strategic Plan Obj./Strategy:
(list the specific objective/strategy this item will address) N/A
X
Sponsor Name Cameron Benson, City Manager Department: Community Development
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA AUTHORIZING THE CITY MANAGER TO
EXECUTE AN AMENDMENT TO THE SUB-RECIPIENT AGREEMENT
WITH HARVEST FIRE WORSHIP CENTER, INC., A COPY OF WHICH IS
ATTACHED HERETO AS EXHIBIT “A”; PROVIDING FOR INSTRUCTIONS TO THE CITY CLERK; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE
DATE.
Staff Summary:
Background
Item K-3) Consent Agenda
Resolution
Harvest Fire/ Sub-recipient Agreement Amendment
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18605 NW 27 Avenue
Miami Gardens, Florida 33056
On July 30, 2008, President Bush signed the Housing and Economic Recovery Act of 2008 which
authorized a one-time appropriation of $3.92 Billion to the Neighborhood Stabilization Program (NSP)
now referred to as NSP1. The City of Miami Gardens received an allocation of $6,866,119.02. These
funds were to be used by local governments to acquire abandoned and foreclosed upon properties for
demolition, rehabilitation, and resell to income eligible households. Thus revitalizing and stabilizing
neighborhoods impacted by the housing crisis.
The City advertised a Request For Qualifications on November 21, 2010, to seek submissions from non-
profit 501(c)(3) agencies or organizations for the management and operation of single family
properties located throughout the City that the City renovated with NSP funds. These single family
homes were conveyed to the selected applicants to be occupied by households whose total household
income was at or below 50% of the area median income for Miami Gardens. Two agencies were
selected; Harvest Fire Worship Center and Mount Hermon Community Economic & Housing
Development (MHCEHD) Corporation. Resolution 2011-82-1475 passed by Council on May 11, 2011
authorized the City Manager to enter into Sub-recipient Agreements with these two agencies.
In October 2011, the City conveyed two (2) NSP properties to these agencies; 2400 NW 152 Street to
Harvest Fire Worship Center, and 2541 NW 152 Street to MHCEHD Corporation.
Current Situation
As a result of a HUD monitoring of the City’s NSP program done in May 2016, it was discovered that a
provision in the Sub-recipient Agreement with Harvest Fire Worship Center does not comply with the
City’s NSP Plan. In the City’s NSP Plan, “Affordable rent” is defined as monthly rents that do not exceed
30% of the tenant’s annual gross household income. However, the Sub-recipient Agreement defines
“Affordable rent” as rental payments must not exceed 33% of tenant’s annual gross household income.
The Harvest Fire Sub-Recipient Agreement is not consistent with the City’s NSP Plan and therefore must
be amended to reflect the correction.
Fiscal Impact
There is no fiscal impact. The Amendment is to an existing Sub-Recipient Agreement and is
administrative in nature, not monetary.
Proposed Action:
That the City Council approves the attached resolution.
Attachments:
•Amendment to Harvest Fire Sub-recipient Agreement
•Harvest Fire Sub-recipient Agreement
64 of 304
RESOLUTION NO. 2017____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA AUTHORIZING THE CITY 4 MANAGER TO EXECUTE AN AMENDMENT TO THE SUB-5
RECIPIENT AGREEMENT WITH HARVEST FIRE WORSHIP 6
CENTER, INC., A COPY OF WHICH IS ATTACHED HERETO AS 7
EXHIBIT “A”; PROVIDING FOR INSTRUCTIONS TO THE CITY 8 CLERK; PROVIDING FOR THE ADOPTION OF 9 REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. 10
11
WHEREAS, on November 21, 2010, the City advertised a Request for 12
Qualifications (RFQ) to seek submissions from non-profit 501(c)(3) agencies or 13
organizations for the management and operation of recently acquired and renovated 14
single family properties, and 15
WHEREAS, two (2) agencies were selected, Harvest Fire Worship Center 16
(Harvest Fire), and Mount Hermon Community Economic & Housing Development 17
(MHCEHD) Corporation, and 18
WHEREAS, on May 11, 2011, the City Council passed Resolution Number 2011-19
082-1475, authorizing the City Manager to enter into Sub-Recipient Agreements with 20
these two agencies, and 21
WHEREAS, in May 2016, as a result of the Department of Housing and Urban 22
Development monitoring the City’s Neighborhood Stabilization Program (NSP), it was 23
discovered that a provision in the Sub-Recipient Agreement with Harvest Fire did not 24
comply with the City’s NSP Plan, and 25
WHEREAS, the City’s NSP Plan defines “Affordable Rent” as monthly rents that 26
do not exceed thirty percent (30%) of the tenant’s annual gross household income, and 27
WHEREAS, the Harvest Fire’s Sub-Recipient Agreement defines “Affordable 28
Rent” as rental payments must not exceed thirty-three percent (33%) of tenant’s annual 29
gross household income, and 30
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2
WHEREAS, the Harvest Fire Sub-Recipient Agreement is not consistent with the 31
City’s NSP Plan and therefore must be amended to reflect the correction, and 32
WHEREAS, Staff recommends the City Council authorize the City Manager to 33
execute an Amendment to the Sub-Recipient Agreement with Harvest Fire to reflect this 34
change in the definition of “Affordable Rent,” 35
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 36
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 37
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 38
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 39
made a specific part of this Resolution. 40
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 41
hereby authorizes the City Manager to execute an Amendment to the Sub-Recipient 42
Agreement with Harvest Fire Worship Center, Inc., a copy of which is attached hereto 43
as Exhibit “A”. 44
Section 3: EFFECTIVE DATE: This Resolution shall take effect 45
immediately upon its final passage. 46
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 47
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2017. 48
49
___________________________________ 50 OLIVER GILBERT, III, MAYOR 51
52
ATTEST: 53
54 55 __________________________________ 56
RONETTA TAYLOR, MMC, CITY CLERK 57
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3
58
59
PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 60 61 62
SPONSORED BY: CAMERON D. BENSON, CITY MANAGER 63
64
Moved by: __________________ 65 66 VOTE: _________ 67
68
Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 69
Vice Mayor Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 70 Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 71 Councilman Rodney Harris ____ (Yes) ____ (No) 72
Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 73
Councilwoman Felicia Robinson ____ (Yes) ____ (No) 74
Councilman David Williams Jr ____ (Yes) ____ (No) 75
76
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AMENDMENT TO THE SUB-RECIPIENT AGREEMENT BETWEEN
City of Miami Gardens AND
Harvest Fire Worship Center
FOR THE
Community Development Block Grant
Neighborhood Stabilization Program
This agreement entered into between the City of Miami Gardens a municipal corporation,
hereinafter referred to as the “CITY” and the Harvest Fire Worship Center, a non-for-profit
entity, hereinafter referred to as the “SUBRECIPIENT” executed on October 14, 2011, is
amended as follows:
1. References to the City of Miami Gardens address are updated to read as follows: 18605 NW
27 Avenue, Miami Gardens, FL 33056.
2. The following sections of the Sub-recipient Agreement are amended as follows:
I. SCOPE OF SERVICE
D. Levels of Accomplishment – Performance Measures
Paragraph three (3) is amended to read, “SUBRECIPIENT must maintain the
Affordability of the Property. For purposes of the this Agreement, ‘Affordability’ shall mean
that the rental payment must not exceed 33% 30% of the tenants gross income for any lease
year, and, notwithstanding the foregoing, the rent at any given time cannot exceed the
‘Low-HOME market rent rate’ published annually by HUD for the Miami-Miami Beach-
Kendall HMFA areas.”
VIII. ADMINISTRATIVE REQUIREMENTS
B. Documentation and Record Keeping
6. Audits & Inspections
All references in this paragraph to OMB Circular A-133 shall now read 2 CFR Part 200.
EXHIBIT A
II. Levels of Accomplishment – Goals and Performance Measures
Paragraph three (3) is amended to read, “SUBRECIPIENT must maintain the
Affordability of the Property. For purposes of the this Agreement, ‘Affordability’ shall mean
that the rental payment must not exceed 33% 30% of the tenants gross income for any lease
year, and, notwithstanding the foregoing, the rent at any given time cannot exceed the
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‘Low-HOME market rent rate’ published annually by HUD for the Miami-Miami Beach-
Kendall HMFA areas.”
The effective date for this amendment is April 12, 2017.
Except for any changes enumerated above, all provisions of the Sub-recipient Agreement shall
remain in full force and effect.
This Amendment and all its attachments are hereby made a part of the Sub-recipient
Agreement.
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
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IN WITNESS THEREOF, the parties agree to the mutual covenants herein contained and have
caused this three (3) page Amendment to the Sub-recipient Agreement to be executed on their
behalf this ___ day of April 2017.
SUBRECIPIENT
Harvest Fire Worship Center SEAL 18291 NW 23 Avenue
Miami Gardens, FL 33056
a Florida not-for-profit corporation
ATTEST:
__________________________________ By:
Corporate Secretary Date Name: Date
Title:
CITY OF MIAMI GARDENS,
18605 NW 27 Avenue
Miami Gardens, FL 33056
a municipal Corporation of the State of
Florida
ATTEST:
__________________________________ By:
Ronetta Taylor, MMC Date Cameron D. Benson Date
City Clerk City Manager
APPROVED FOR LEGAL
SUFFICENCY:
Sonja K. Dickens Date
City Attorney
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SUBRECIPIENT AGREEMENT BETWEEN THE CITY OF MIAMI GARDENS
AND
HARVEST FIRE WORSHIP CENTER FOR COMMUNITY DEVELOPMENT BLOCK GRANT NEIGHBORHOOD STABILIZATION PROGRAM
THIS SUBRECIPIENT AGREEMENT, entered this 14 day of October, 2011 between the CITY OF
MIAMI GARDENS (herein referred to as “CITY”), a municipal corporation of the State of Florida
whose address is 1515 NW 167 Street, Bldg 5, Suite 200, Miami Gardens, Florida 33169 and
HARVEST FIRE WORSHIP CENTER (hereinafter referred to as "SUBRECIPIENT"), a private not-
for-profit corporation existing under the laws of the State of Florida, having its principal office at 18291 NW 23 Avenue, Miami Gardens, Florida 33056, and its Federal Tax Identification number as 31-
1603931 to undertake the Community Development Block Grant (“CDBG”) Neighborhood Stabilization
Program (“NSP”) in the amount of One Hundred Eleven Thousand, Eight Hundred and Seventeen
Dollars (111,817.00)
TERM OF THE AGREEMENT: October 14, 2011 through October 14, 2026.
WHEREAS, the City of Miami Gardens has applied for and received funds from the United States
Government under the Housing and Economy Recovery Act of 2008 through Neighborhood
Stabilization Program (NSP); and
WHEREAS, the United States Department of Housing and Urban Development (HUD) has approved
the City’s CDBG Program Substantial Amendment and the use of the NSP funds for the activities
identified in the Plan; and
WHEREAS, the CITY wishes to engage the SUBRECIPIENT to assist the CITY in utilizing such
funds;
NOW, THEREFORE, it is agreed between the parties hereto that;
I. SCOPE OF SERVICE
A. Activities
Subject to the provisions of this Agreement and its exhibits, the Subrecipient will receive title to
the real property located in Miami-Dade County, Florida: Lot 1, Block 9, of BISCAYNE
RIVER GARDENS, according to the Plat thereof recorded in Plat Book 49, Page 53, of the
Public Records of Miami-Dade County, also known as 2400 NW 152 Street, Miami Gardens, Florida, 33054 (the "Property") from the City by virtue of a Quit Claim Deed, subject to the
restrictions referenced in Exhibit "A-1" attached hereto which will be attached to the deed and
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recorded therewith, in order to carry out a “Project” that will include activities such as ownership
and management of the property conveyed and the responsibilities related to providing housing
to individuals whose income is at or below 50% of the area median income.
B. National Objectives
All activities funded with NSP funds must meet one of the CDBG-NSP’s National Objectives:
benefit low income persons;
The SUBRECIPIENT certifies that the activities carried out under this Agreement will only benefit applicants whose income levels are at 50% or below of the area median income for
Miami-Miami Beach-Kendall HMFA areas as annually determined by HUD.
C. General Administration
SUBRECIPIENT will be responsible for the general administration of the NSP activity set forth
herein in a manner satisfactory to CITY and consistent with the standards set forth in the Grant
Agreement between HUD and the CITY.
D. Levels of Accomplishment – Performance Measures
Property Management
• The property must be occupied by households whose income is at or below 50% the area
median income for the Miami-Miami Beach-Kendall HMFA areas as annually determined by HUD.
• The Property may not be vacant for more than ninety (90) consecutive days at any given
time.
• SUBRECIPIENT must maintain the Affordability of the Property. For purposes of the
this Agreement, "Affordability" shall mean that the rental payment must not exceed 33% of tenant’s gross income for any lease year, and, notwithstanding the foregoing, the rent at any
given time cannot exceed the “Low-HOME market rent rate” published annually by HUD for the
Miami-Miami Beach-Kendall HMFA areas.
• Additional property management requirements are set forth in Exhibit "A-2" attached
hereto. • All leases must be prepared using the form approved by the CITY.
E. Staffing
SUBRECIPIENT shall ensure that adequate and appropriate staffing is allocated to the administration of the property conveyed. Nothing contained in this Agreement is intended to, or shall be construed in any manner, as creating or establishing the relationship of
employer/employee between the parties. SUBRECIPIENT shall at all times remain an
“independent contractor” with respect to the services to be performed under this Agreement. The
CITY shall be exempt from payment of all Unemployment Compensation, FICA, retirement, life
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and/or medical insurance and Workers’ Compensation Insurance, as the SUBRECIPIENT is an
independent contractor.
F. Performance Monitoring
The CITY will monitor the performance of the SUBRECIPIENT against performance standards
as stated above. Substandard performance as determined by the CITY will constitute
noncompliance with this Agreement. If action to correct such substandard performance is not
taken by the SUBRECIPIENT within sixty (60) days after being notified by the CITY, contract
suspension or termination procedures will be initiated.
II. TIME OF PERFORMANCE
Activities of the SUBRECIPIENT shall start upon execution of this agreement and end fifteen
(15) years thereafter on the 14 day of October, 2026 (“Project Period”). Given the immediate response nature of the CDBG-NSP, all projects and activities contemplated herein are expected
to be completed within the Project Period. Any projects or activities not completed as described
may be subject to immediate recapture or reallocation.
III. BUDGET
Rental revenue collected from tenants should be applied towards payment of property taxes and
property insurance prior to any other expenses. Remaining rental revenue should then be
allocated to the maintenance of the property and any other expenses required in running the
program such as management, marketing and maintaining reserves. The CITY will not require any unexpended rental revenue to be returned to the CITY as long as the terms of the agreement
are met by the SUBRECIPIENT.
At any given time during the period of this agreement, the CITY can request that the
SUBRECIPIENT provide an operating budget for the NSP property conveyed. The CITY reserves the right to review contracts, invoices, vouchers, evidencing the cost incurred by the
SUBRECIPIENT in the management of the property. In addition the CITY may require
additional detailed budget breakdown. SUBRECIPIENT shall provide such budget information
in a timely fashion in the form and content accepted by the CITY.
IV. NSP REAL PROPERTY
In lieu of CITY providing NSP Funds to SUBRECIPIENT, and for the sole and express purpose
of undertaking the housing activity specified in this Agreement, CITY will convey title to the
real property located at 2400 NW 152 Street, Miami Gardens, Florida, 33054, to SUBRECIPIENT by Quit Claim Deed, said property having been acquired and improved by
CITY through the use of NSP Funds. SUBRECIPIENT’S title to the real property will be subject
to all restrictions and covenants described in this Agreement. Notwithstanding anything in this
Agreement to the contrary, it is expressly agreed and understood that the CITY will not pay or
distribute any funds or other real property under this Agreement.
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Compliance with this Agreement may be contingent upon certification of the SUBRECIPIENT’s
financial management system in accordance with the standards specified in 24 CFR 84.21 or
85.21. CITY reserves the right to suspend or terminate this Agreement or any activities
referenced herein should the SUBRECIPIENT fail to provide required reports in a timely and adequate fashion or if SUBRECIPIENT fails to meet other terms and conditions of this Agreement.
Funds paid to, collected or acquired by SUBRECIPIENT shall be deposited and maintained in a
separate fund account upon the books and records of the SUBRECIPIENT (the "Account"). SUBRECIPIENT shall keep all records of the Account in a manner that is consistent with generally accepted accounting principles. All disbursements from the Account shall be for
obligations incurred in the performance of this Agreement and shall be supported by contracts,
invoices, vouchers, and other data, as appropriate, evidencing the necessity of such expenditure.
CITY may suspend or terminate this Agreement if SUBRECIPIENT fails to comply with the above requirements until such compliance is demonstrated.
V. NOTICES
All notices required to be given under this Agreement shall be sufficient when delivered to the City of Miami Gardens, Community Development Department, presently located at 1515 NW 167 Street, Building 5, Suite 200, Miami Gardens, Florida 33169, and to the SUBRECIPIENT
when delivered to its office at the address listed on page one (1) of this Agreement.
VI. SPECIAL CONDITIONS The special conditions listed in Exhibit “A” attached hereto are incorporated herein by reference.
VII. GENERAL CONDITIONS
A. General Compliance
The SUBRECIPIENT agrees to comply with the requirements of Title 24 of the Code of
Regulations, Part 570 (the U.S. Housing and Urban Development regulations concerning
Community Development Block Grants (CDBG)) including subpart K of these regulations, except that (1) the SUBRECIPIENT does not assume the CITY’s environmental responsibilities described in 24 CFR 570.604 and (2) the SUBRECIPIENT does not assume the CITY’s
responsibility for initiating the review process under the provisions of 24 CFR Part 52. The
SUBRECIPIENT also agrees to comply with all other applicable Federal, state and local laws,
regulations, and policies governing the funds provided under this contract and by reference as if set forth verbatim.
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1. Amendments
The CITY may, at its discretion, amend this Agreement to conform to changes required by
Federal, State, City, or HUD guidelines, directives, and objectives. Such amendments shall
be incorporated by written amendment as a part of this Agreement and shall be subject to approval of the CITY. Except as otherwise provided herein, no amendment to this
Agreement shall be binding on either party unless in writing, approved by the CITY and
signed by each Party’s authorized representatives.
2. Indemnification
The SUBRECIPIENT shall protect, defend, reimburse, indemnify and hold the CITY, its
agents, its employees and elected officers harmless from and against any and all claims,
liability, expense, loss, cost, liens, damages or causes of action of every kind or character,
including attorney’s fees and costs, whether at trial or appellate levels or otherwise, arising during the performance of the terms of this Agreement, or due to the acts or omissions of the
SUBRECIPIENT.
SUBRECIPIENT’s aforesaid indemnity and hold harmless obligation, or portion or
applications thereof, shall apply to the fullest extent permitted by law. The SUBRECIPIENT will hold the CITY harmless and will indemnify the CITY for funds, which the CITY is
obligated to refund the Federal Government arising out of the conduct of activities and
administration of SUBRECIPIENT.
The foregoing provisions shall survive the expiration or earlier termination of this Agreement.
B. City Recognition
The SUBRECIPIENT shall insure recognition of the role of the CITY, and HUD in providing services through this Agreement. All activities, facilities and items utilized pursuant to this
Agreement shall be prominently labeled as to funding source. In addition, the SUBRECIPIENT
will include a reference to the support provided herein in all publications made possible with
funds made available under this Agreement to the extent required for the continuance of
compliance with such controlling federal, state, local laws, regulations and policies governing the Project, such amendments, revisions and changes to such laws, regulations and policies shall
be deemed incorporated in the Agreement without formal amendment and any subsequent formal
amendment shall be deemed a memorial to such incorporation by reference.
C. Suspension or Termination
In accordance with 24 CFR 85.43, the CITY may suspend or terminate this Agreement if the
SUBRECIPIENT materially fails to comply with any terms of this Agreement, which include
(but are not limited to), the following:
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1. Failure to comply with any of the rules, regulations or provisions referred to herein, or
such statutes, regulations, executive orders, and HUD guidelines, policies or directives as
may become applicable at any time;
2. Failure, for any reason, of the SUBRECIPIENT to fulfill in a timely and proper manner
its obligations under this Agreement;
3. Ineffective or improper use of the property/ties conveyed under this Agreement; or
4. Submission by the SUBRECIPIENT to the CITY reports that are incorrect or incomplete
in any material respect.
In accordance with 24 CFR 85.44, this Agreement may also be terminated for convenience by
either the CITY or the SUBRECIPIENT, in whole or in part, by setting forth the reasons for such
termination, the effective date, and, in the case of partial termination, the portion to be
terminated. However, if in the case of a partial termination, the CITY determines that the remaining portion of the award will not accomplish the purpose for which the award was made,
the CITY may terminate the award in its entirety.
In the event the grant to the CITY by the United States Government under the Housing and
Economy Recovery Act of 2008 through Neighborhood Stabilization Program (NSP) is suspended or terminated, this agreement shall be suspended or terminated effective on the same
date.
In addition to any other remedy described in this agreement, in the event this agreement is
terminated, then, at CITY’S option, title to the real property referenced herein shall automatically revert to CITY without execution or recordation of any deed or instrument by SUBRECIPIENT.
Upon request by CITY, SUBRECIPIENT agrees to cooperate to execute any documents required
by CITY to confirm in the public records that title has reverted to CITY, including but not
limited to a deed acceptable to CITY, but in no event shall SUBRECIPIENT's agreement to
cooperate as provided herein be construed as preventing title from automatically reverting to CITY at CITY's option. CITY is not required to provide SUBRECIPIENT with any opportunity
to cure any default hereunder in order for the reverter to operate to re-convey title to the property
to CITY; rather, in order to demonstrate that CITY desires the reverter to operate, CITY will
provide SUBRECIPIENT with written notice that title reverted to CITY upon termination of this
Agreement. This provision is a material inducement to CITY entering into this Agreement.
If SUBRECIPIENT defaults under this Agreement, CITY may exercise any and all legal and
equitable remedies available to it, including but not limited to filing a lis pendens against the real
property referred to herein and seeking specific performance of this Agreement.
VIII. ADMINISTRATIVE REQUIREMENTS
A. Financial Management
1. Accounting Standards
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The SUBRECIPIENT agrees to comply with 24 CFR 84.21-28 and agrees to adhere to the
accounting principles and procedures required therein, utilize adequate internal controls, and
maintain necessary source documentation for all costs incurred.
2. Cost Principles
The SUBRECIPIENT shall administer its program in conformance with OMB Circulars A-
122, “Cost Principles for Non-Profit Organizations. These principles shall be applied for all
costs incurred whether charged on a direct or indirect basis.
B. Documentation and Record Keeping
1. Records to be maintained
The SUBRECIPIENT shall maintain all records required by the Federal regulations specified
in 24 CFR 570.506, which are pertinent to the activities to be funded under this Agreement.
Such records shall include but not be limited to:
a. The income limits applied and the point in time when the benefit was determined.
b. The size and income of the household; c. The rent charged (or to be charged, if any) for each property conveyed; and
d. Such information as necessary to show the affordability of property occupied (or to
be occupied) by low and moderate income households pursuant to criteria established
and made public by HUD.
e. Records documenting compliance with the fair housing and equal opportunity components of the CDBG-NSP program;
f. Financial records as required by 24 CFR 570.502, and 24 CFR 84.21-28; and
g. Other records necessary to document compliance with Subpart K of 24 CFR Part 570.
2. Records Retention
The SUBRECIPIENT shall retain all financial records, supporting documents, statistical
records, and all other records pertinent to the Agreement for a period of four (4) years after
the termination of this agreement.Notwithstanding the above, if there is litigation, claims,
audits, negotiations or other actions that involve any of the records cited and that have started before the expiration of the four-year period, then such records must be retained until
completion of the actions and resolution of all issues, or the expiration of the four-year
period, whichever occurs later.
3. Client Data
The SUBRECIPIENT shall maintain client data demonstrating client eligibility for services
provided. Such data shall include, but not be limited to, client name, address, income level
or other basis for determining eligibility, and description of service provided. Such
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information shall be made available to CITY monitors or their designees for review upon
request.
4. Disclosure
To the extent provided by Florida’s Public Records Law as specified in Florida Statutes §119
the SUBRECIPIENT will make records available.
5. Close-outs
The SUBRECIPIENT’s obligation to the CITY shall not end until all close-out requirements
are completed. Activities during this close-out period shall include, but are not limited to:
making final payments, disposing of program assets (including the return of all unused
materials, equipment, unspent cash advances, program income balances, and accounts
receivable to the CITY), and determining the custodianship of records. Notwithstanding the foregoing, the terms of this Agreement shall remain in effect during any period that the
SUBRECIPIENT has control over CDBG NSP funds, including program income, or until
October 14, 2026, whichever is later.
6. Audits & Inspections
All SUBRECIPIENT records with respect to any matters covered by this Agreement shall be
made available to the CITY, HUD, and the Comptroller General of the United States or any
of their authorized representatives, at any time during normal business hours, as often as
deemed necessary, to audit, examine, and make excerpts or transcripts of all relevant data. Any deficiencies noted in audit reports must be fully cleared by the SUBRECIPIENT within
30 days after receipt by the SUBRECIPIENT. Failure of the SUBRECIPIENT to comply
with the above audit requirements will constitute a violation of this contract and may result in
the termination of this Agreement. The SUBRECIPIENT hereby agrees to have an annual
agency audit conducted in accordance OMB Circular A-133 and other applicable regulations. Said audit shall be made by a Certified Public Accountant of the SUBRECIPIENT’s
choosing. The SUBRECIPIENT shall provide such audit to the CITY upon request. The
CITY reserves the right to require submission of audited financial statements and/or to
conduct a “limited scope audit” of the SUBRECIPIENT as defined in A-133.
C. Reporting and Payment Procedures
1. Program Income
For the purpose of this agreement, “program income” is defined as all revenues received from collection of rent for the conveyed property, also referred to in this document as “rental
revenue”. The use of program income by the SUBRECIPIENT that results from the rental of
the property conveyed is to be used by the SUBRECIPIENT for maintenance and program
administration. The CITY will not require any unexpended program income to be returned
to the CITY as long as the terms of the agreement are met by the SUBRECIPIENT. Failure
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of the SUBRECIPIENT to comply with the terms of this agreement could result in the CITY
demanding payment of unexpended program income plus any interest earned from funds held
for the maintenance and program administration of the property conveyed.
2. Monitoring Procedures
Except as otherwise provided herein, the CITY will determine compliance under this
Agreement based upon information submitted by the SUBRECIPIENT and consistent with
any reviewed budget and CITY policy concerning same. Compliance will be contingent on
the timely receipt of complete and accurate reports required by this Agreement, and on the resolution of monitoring or audit findings identified pursuant to this Agreement.
3 Progress Reports
The SUBRECIPIENT shall submit annual progress reports, in the format provided in Exhibit “B”, to the CITY for the term of the Agreement.
D. Use and Reversion of Assets
The use and disposition of real property and equipment under this Agreement shall be in compliance with the requirements of 24 CFR Part 84 and 24 CFR 570.502, 570.503, and
570.504, and 570.505 as applicable.
The conveyed property shall be used to meet one of the CDBG –NSP National Objectives
pursuant to 24 CFR 570.208 until five (5) years after expiration of this Agreement [which in this instance means five (5) years after October 14, 2026]. If the SUBRECIPIENT fails to use the
property in a manner that meets a CDBG National Objective or the terms of this agreement, for
the prescribed period of time, the reverter clause will apply, as specified in Section VII, (C). The
SUBRECIPIENT may retain the conveyed property under this Agreement after the expiration of
the five-year period beginning October 14, 2026.
IX. OTHER PROGRAM REQUIREMENTS
A. Civil Rights Compliance
The SUBRECIPIENT agrees to comply with all local and state civil rights ordinances and with Title VI of the Civil Rights Act of 1964 as amended, Section 104(b) and Section 109 of Title I of the Housing and Community Development Act of 1974 as amended, Section 504 of the
Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, the Age Discrimination
Act of 1975, Executive Order 11063, and Executive Order 11246 as amended by Executive
Orders 11375, 11478, 12107 and 12086. The SUBRECIPIENT agrees to comply with the non-discrimination in employment and contracting opportunities laws, regulations, and executive orders referenced in 24 CFR 570.607, as revised by Executive Order 13279. The applicable non-
discrimination provisions in Section 109 of the HCDA are still applicable.
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The SUBRECIPIENT agrees that no person shall on the ground of race, color, disability,
national origin, religion, age, familial status, or sex be excluded from the benefits of, or be
subjected to, discrimination under any activity carried out by the performance of this Agreement.
Upon receipt of evidence of such discrimination, the CITY shall have the right to terminate this
Agreement.
B. Opportunities for Small and Minority/Women-owned Business Enterprises
In the procurement of supplies, equipment, construction, or services to implement this
Agreement, the SUBRECIPIENT shall make a positive effort to utilize small business and minority/women-owned business enterprises of supplies and services, and provide these sources
the maximum feasible opportunity to compete for contracts to be performed pursuant to this
Agreement. To the maximum extent feasible these small business and minority/women- owned
business enterprises shall be located in or owned by residents of the City of Miami Gardens in
the Annual Consolidated Plan approved by HUD.
C. Program Beneficiaries
One hundred percent (100%) of the beneficiaries of this project funded through this Agreement
must have income levels at 50% or below the area median income for Miami-Miami Beach-
Kendall HMFA areas annually determined by HUD. The project funded under this Agreement shall assist beneficiaries as defined above for the time period designated in Part I A of this
Agreement. D. Evaluation and Monitoring
The SUBRECIPIENT agrees that CITY will carry out periodic monitoring and evaluation activities as determined necessary by the CITY and that the continuation of this Agreement is
dependent upon satisfactory evaluation conclusions based on the terms of this Agreement,
comparisons of planned versus actual progress relating to project scheduling, budgets, audit
reports, and output measures. The SUBRECIPIENT agrees to furnish upon request to the CITY
or the CITY’s designees and make copies or transcriptions of such records and information, as is determined necessary by the CITY. The SUBRECIPIENT shall, upon the request of the CITY,
submit information and status reports required by the CITY or HUD on forms approved by the
CITY to enable the CITY to evaluate said progress and to allow for completion of reports
required of the CITY by HUD. The SUBRECIPIENT shall allow the CITY or HUD to monitor
the SUBRECIPIENT on site. Such site visits may be scheduled or unscheduled as determined by the CITY or HUD.
E. Conflict of Interest
The SUBRECIPIENT agrees to abide by the provisions of 24 CFR 84.42 and 570.611, which include (but are not limited to) the following:
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1. The SUBRECIPIENT shall maintain a written code or standards of conduct that shall
govern the performance of its officers, employees or agents engaged in the award and
administration of contracts supported by Federal funds.
2. No employee, officer or agent of the SUBRECIPIENT shall benefit from the selection, award, or administration of the property/ties if a conflict of interest, real or apparent, would
be involved.
3. No covered persons who exercise or have exercised any functions or responsibilities with
respect to CDBG-NSP assisted activities, or who are in a position to participate in a decision making process or gain inside information with regard to such activities, may obtain a
financial interest or with respect to the proceeds from the CDBG-NSP assisted activity, either
for themselves or those with whom they have business or immediate family ties such as
spouse, mother, father, children and siblings, during their tenure or for a period of one year
thereafter. For purposes of this paragraph, a “covered person” includes any person who is an employee, agent, consultant, officer, or elected or appointed official of the CITY, the
SUBRECIPIENT, or any designated public agency. F. Public Entity Crimes As provided in F.S. 287.133 by entering into this Agreement or performing any work in furtherance hereof, the SUBRECIPIENT certifies that it, its affiliates, suppliers, subcontractors and consultants who will perform hereunder, have not been placed on the convicted vendor list
maintained by the State of Florida Department of Management Services within the 36 months
immediately preceding the date hereof. This notice is required by F.S. 287.133 (3) (a).
G. Drug-Free Workplace Requirements The SUBRECIPIENT, as a condition of being awarded, must certify that they will provide drug-
free workplaces in accordance with the Drug-Free Workplace Act of 1988 (42 U.S.C. 701) and
with HUD’s rules at 24 CFR Part 24, subpart F. H. Certification Regarding Lobbying The undersigned certifies, to the best of his or her knowledge and belief, that: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or employee
of any agency, a Member of Congress, an officer or employee of Congress, or an employee
of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any
cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of any Federal contract, grant, loan, or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a
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Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the
undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report
Lobbying", in accordance with its instructions.
3. The undersigned shall require that the language of this certification be included in the
award documents for all subawards at all tiers (including subcontracts, subgrants, and
contracts under grants, loans, and cooperative Agreements) and that all SUBRECIPIENTS
shall certify and disclose accordingly.
I. Real Property
Any real property acquired by the SUBRECIPIENT for the purpose of carrying on the projects
stated herein, including the real property specifically referenced elsewhere in this Agreement,
and approved by the CITY in accordance with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 and 49 CFR 24.101, shall be subject to the provisions
of the CDBG Regulations including, but not limited to, the provisions on use and disposition of
property. Any real property within the SUBRECIPIENT control, which is acquired or improved
in whole or part with CDBG-NSP funds in excess of $25,000, including the real property
specifically referenced elsewhere in this Agreement, must adhere to the CDBG Regulations at 24 CFR 570.505.
J. Religious Activities
The SUBRECIPIENT agrees that funds and/or real property provided under the Agreement will not be utilized for inherently religious activities prohibited by 24 CFR 570.200(j), such as
worship, religious instruction, or proselytizing.
K. Copyright
If this contract results in any copyrightable material or inventions, the CITY and/or Grantor
agency reserves the right to royalty-free, non-exclusive and irrevocable license to reproduce,
publish or otherwise use and to authorize other to use, the work or materials for governmental
purposes.
L. Hatch Act
The SUBRECIPIENT agrees that no funds and/or real property provided, nor personnel
employed under this contract, shall in any way or to any extent be engaged in the conduct of
political activities in violation of Chapter 15 of Title V United States Code.
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M. Equal Employment Opportunity and Affirmative Action (EEO/AA) Statement
The SUBRECIPIENT will, in all solicitations or advertisements for employees placed by or on
behalf of the SUBRECIPIENT, state that it is an Equal Opportunity or Affirmative Action
employer.
N. Section 504
The SUBRECIPIENT agrees to comply with all Federal regulations issued pursuant to
compliance with Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794), which prohibits discrimination against the individuals with disabilities or handicaps in any Federally assisted
program. The CITY shall provide the SUBRECIPIENT with any guidelines necessary for
compliance with that portion of the regulations in force during the term of this agreement.
O. Land Covenants
This Agreement is subject to the requirements of Title VI of the Civil Rights Act of 1964 (P.L.
88-352) and 24 CFR 570.601 and 570.602. In regard to the sale, lease, or other transfer of land
acquired, cleared or improved with assistance provided under this contract, and in addition to the
provisions of this Agreement pertaining to real property, the SUBRECIPIENT shall cause or require a covenant running with the land to be inserted in the deed or lease for such transfer,
prohibiting discrimination as herein defined, in the sale, release or rental, or in the use or
occupancy of such land, or in any improvements erected or to be erected thereon, providing that
the CITY and the United States are beneficiaries of and entitled to enforce such covenants. The
SUBRECIPIENT, in undertaking its obligation to carry out the program assisted hereunder, agrees to take such measures as are necessary to enforce such a covenant, and will not itself so
discriminate.
X. ENVIRONMENTAL STANDARDS A. Flood Disaster Protection
In accordance with the requirements of the Flood Disaster Protection Act of 1973 (42 USC
4001), the SUBRECIPIENT shall assure that in case the conveyed property is located in an area
identified by FEMA as having special flood hazards, a flood insurance under the National Flood
Insurance Program will be obtained and maintained as a condition of the conveyance. If appropriate, a letter of map amendment (LOMA) may be obtained from FEMA, which would
satisfy this requirement and/or reduce the cost of said flood insurance.
B. Lead-Based Paint The CITY, prior to the conveyance of any property built before 1978, has performed a lead-based paint inspection and has complete any necessary abatement and obtain clearance for a
certified professional. Copies of the corresponding reports will be included in Exhibit “C”.
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XI. SEVERABILITY/NO WAIVER
If any provision of this Agreement is held invalid, the remainder of the Agreement shall not be
affected thereby and all other parts of this Agreement shall nevertheless be in full force and
effect. No delay by CITY in enforcing any covenant or right described herein shall be deemed a waiver of any covenant or right and no waiver by CITY of any particular provision hereof shall
be deemed a waiver of any other provision or a continuing waiver of any particular provision.
XII. SECTION HEADINGS AND SUBHEADINGS
The section headings and subheadings contained in the Agreement are included for convenience
only and shall not limit or otherwise affect the terms of this agreement.
XIII. ENTIRE AGREEMENT/SURVIVAL
This Agreement constitutes the entire agreement between the CITY and the SUBRECIPIENT for
the use of the property/ties conveyed under this Agreement and it supersedes all prior or
contemporaneous communications and proposals, whether electronic, oral, or written between
the CITY and the SUBRECIPIENT with respect to this Agreement. All provisions herein which
expressly or can be reasonably deemed to survive the expiration or termination of this Agreement shall survive the expiration or termination of this Agreement.IN WITNESS
WHEREOF, the parties hereto, by their duly authorized representatives, have executed this
Agreement on the dates shown below to be effective the day and year first shown above.
CITY OF MIAMI GARDENS, FLORIDA A Municipal Corporation ATTEST:
By:____________________________________ _________________________________
Dr. Danny O. Crew, City Manager
Date:__________________________________
By:____________________________________
Date:__________________________________
APPROVED AS TO FORM:
__________________________________
Sonja Dickens, City Attorney
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HARVEST FIRE WORSHIP CENTER
A Florida non-profit corporation Witnesses
By:________________________________ __________________________________
(Signature) (Signature)
__________________________________
____________________________________ (Name) (Print Name & Title)
Date:_______________________________ __________________________________
(Signature)
__________________________________ (Name)
CORPORATE SEAL
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1
EXHIBIT A
The provisions of this Exhibit "A" are a part of the Agreement as if fully set forth therein.
Subject to the provisions of this Agreement, the SUBRECIPIENT will receive title to the real
property located in Miami-Dade County, Florida: Lot 1, Block 9, of BISCAYNE RIVER
GARDENS, according to the Plat thereof recorded in Plat Book 49, Page 53, of the Public
Records of Miami-Dade County, also known as 2400 NW 152 Street, Miami Gardens, Florida, 33054 (the "Property") from the CITY by virtue of a Quit Claim Deed, subject to the restrictions
referenced in Exhibit "A-1" attached hereto which will be attached to the deed and recorded
therewith, in order to carry out the property management and ownership activities and
responsibilities.
I. Property Management
Subject to the extent possible, the permitted vacancy rate described below, 100% of the rental
units must be occupied by households whose income is at or below 50% the area median income
for the Miami-Miami Beach-Kendall HMFA areas as annually determined by HUD.
The SUBRECIPIENT will be responsible for the following:
• Outreach and Marketing
• Screening and intake of potential tenants
• Income verification of potential tenants
• Income certification of tenants
• File preparation and management
• CITY Reporting requirements (quarterly reporting through March 31, 2013 and yearly
reporting for the following fifteen (15) years of this Agreement until October 14, 2026). II. Levels of Accomplishment – Goals and Performance Measures
• All units must be occupied by households whose income is at or below 50% the area
median income for the Miami-Miami Beach-Kendall HMFA areas as annually determined by HUD.
• The Property/ties may not be vacant for more than three months at any given time.
• SUBRECIPIENT must maintain the Affordability of the Property. For purposes of the this Agreement, "Affordability" shall mean that the rental payment must not exceed 33%
of tenant’s gross income for any lease year, and, notwithstanding the foregoing, the rent
at any given time cannot exceed the “Low-HOME market rent rate” published annually
by HUD for the Miami-Miami Beach-Kendall HMFA areas.
• Additional property management requirements are set forth in Exhibit "A-2" attached hereto.
• The Property was renovated using energy star appliances and low consumption water
fixtures. SUBRECIPIENT must maintain or improve the quality and efficiency of products when making maintenance and repairs to the property conveyed by this agreement.
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• All leases must be prepared using the form approved by the CITY.
III. Budget
No later than July 31st of each year, SUBRECIPIENT shall provide the upcoming year property
operating budget for the CITY’s approval for the duration of this Agreement. At any time, any changes to the budget for more than 20% of previously approved budget amount, must be reviewed and approved by the CITY.
IV. Insurance
SUBRECIPIENT shall, at its sole cost and expense, maintain in full force and effect the following types and amounts of insurance coverage:
(a) Property, Improvements and Personal Property, including all permitted alterations,
changes, additions and replacements thereof and thereto, insured against loss or damage caused
by: (i) fire, windstorm and other hazards and perils generally included under extended coverage; (ii) vandalism and malicious mischief; and (iii) fixtures, all in an amount not less than one
hundred percent (100%) of the insurable replacement cost of the Property and all improvements
thereon.
(b) Liability Insurance. SUBRECIPIENT shall provide and keep in full force and effect a policy of broad form comprehensive general public liability and property damage insurance providing coverage against liability for personal injury, death and property damage having limits
of not less than combined single limits for bodily injury and property damage in an amount of
ONE MILLION AND NO/100 DOLLARS ($1,000,000.00) per occurrence.
(c) Flood Insurance if the property is located in a flood zone. V. Casualty, Restoration and Repair
If the Property shall be damaged by fire or other casualty and if such damage does not render all
or a substantial portion of the Property untenable, then SUBRECIPIENT shall repair and restore
the same with reasonable promptness, subject to reasonable delays for insurance adjustments and delays caused by matters beyond SUBRECIPIENT’S control.
If any such damage renders all or a substantial portion of the Property untenable,
SUBRECIPIENT shall, within thirty (30) days after the occurrence of such damage, provide to
CITY an estimate from its architect or general contractor of the length of time and cost that will
be required to substantially complete the repair and restoration of such damage. If such estimate is that the amount of time required to substantially complete the repair and restoration will exceed one hundred eighty (180) days from the date such damage occurred, then CITY shall
have the right to terminate this Agreement as of the date of such damage upon giving notice to
SUBRECIPIENT at any time within thirty (30) days after CITY receives the notice containing
said estimate. If this Agreement is terminated pursuant to this paragraph, then all proceeds of insurance shall be payable to CITY and, at CITY's option, title to the property shall revert to CITY as provided in Section VII(C) of this Agreement. If this Agreement is not terminated as
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provided in this paragraph, then SUBRECIPIENT shall proceed with reasonable promptness to
repair and restore the Property, provided that SUBRECIPIENT'S obligations to repair and restore
the Property hereunder shall be limited to the proceeds of insurance received by SUBRECIPIENT. If such proceeds are insufficient to cover the repair or restoration, then either party may terminate this Agreement and all proceeds of insurance shall be payable to CITY and,
at CITY'S option, title to the property shall revert to CITY as provided in Section VII(C) of this
Agreement
VI. Condemnation
If the whole of the Property shall be taken or condemned for any public or quasi-public use or purpose, by right of eminent domain or by purchase in lieu thereof, or if a substantial portion of
the Property shall be so taken or condemned that the portion or portions remaining is or are not
sufficient and suitable, in the judgment of CITY, for the continued operation of the use
contemplated by this Agreement to be conducted thereon, therein or there from so as to effectively render the Property untenable, then this Agreement shall cease and terminate as of the date on which the condemning authority takes possession. In the event of such termination, any
and all awards paid in connection with the condemnation will belong to and be the property of
CITY and, at CITY'S option, title to the remaining property shall revert to CITY as provided in
Section VII(C) of this Agreement
If a portion of the Property is taken, and the portion or portions remaining can, in the judgment
of CITY be adapted and used for the conduct of SUBRECIPIENT’S operation as provided in this
Agreement, then the SUBRECIPIENT shall promptly restore the remaining portion or portions
thereof to a condition comparable to their condition at the time of such taking or condemnation,
less the portion or portions lost by the taking and up to the compensation received from the condemning authority, and this Agreement shall continue in full force and effect. The entire
award for the Property exceeding such restoration shall belong and be promptly paid to CITY. If
the award is insufficient to complete such restoration, then either party may terminate this
Agreement and the entire award shall be payable to CITY and, at CITY'S option, title to the
remaining property shall revert to CITY as provided in Section VII(C) of this Agreement
VII. Acceptance of Property Condition
SUBRECIPIENT agrees that SUBRECIPIENT has inspected the Property prior to the execution
of this Agreement and that SUBRECIPIENT accepts the Property in its then existing condition
“AS IS”. SUBRECIPIENT further acknowledges and agrees that neither CITY nor any agent of CITY has made any representation or warranty, express or implied, concerning the Property or
which has induced SUBRECIPIENT to accept the conveyance of the Property.
VIII. Hazardous Materials and Sewage Prohibited
Neither SUBRECIPIENT nor any of its employees, agents, invitees, licensees, contractors or
tenants shall release or dispose of Hazardous Materials in, on or about the Property or the groundwater thereof, in violation of any federal, state or municipal law, decision, statute, rule,
ordinance or regulation currently in existence or hereafter enacted or rendered. SUBRECIPIENT
shall give CITY prompt written notice of any claim received by SUBRECIPIENT from any
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person, entity, or governmental agency that a release or disposal of Hazardous Materials has
occurred on the Property or the groundwater thereof. As used herein, the term “Hazardous
Materials’’ shall mean and be defined as any and all toxic or hazardous substances, chemicals, materials or pollutants, of any kind or nature, which are regulated, governed, restricted or prohibited by any federal, state or local law, decision, statute, rule, or ordinance currently in
existence or hereafter enacted or rendered, and shall include (without limitation), all oil, gasoline
and petroleum based substances. SUBRECIPIENT shall not discharge or permit to be discharged
into any septic facility or sanitary sewer system serving the Property any toxic or hazardous sewage or waste other than that which is normal domestic waste water for the type of use contemplated herein to be conducted by SUBRECIPIENT on, in or from the Property. Any toxic
or hazardous sewage or waste which is produced or generated in connection with the use or
operation of the Property shall be handled and disposed of as required by and in compliance with
all applicable local, state and federal laws, ordinances and rules or regulations or shall be pre-treated to the level of domestic wastewater prior to discharge into any septic facility or sanitary sewer system serving the Property. SUBRECIPIENT shall defend, indemnify and hold CITY
harmless of and from any and all losses, damages, claims, costs, fees, penalties, charges,
assessments, taxes, fines or expenses including reasonable attorneys’ fees and legal assistants’
fees, arising out of any claim asserted by any person, entity, agency, organization or body against CITY, as a result of breach of the foregoing covenant, or asserted by any person, entity, agency,
organization or body against CITY, in connection with liability associated with cleaning up,
removing, disposal of or otherwise eliminating any oil or petroleum derivatives, toxic substance,
hazardous substance, solid waste, wastes, or contaminant, from the Property or any adjacent
properties affected by the contamination. This provision shall survive the expiration or earlier termination of this Agreement.
IX. Liens
SUBRECIPIENT shall not create or cause to be imposed, claimed or filed upon the Property, or
any portion thereof, any lien, charge or encumbrance whatsoever without the written permission from the CITY. If, because of any act or omission of SUBRECIPIENT, any such lien, charge or
encumbrance shall be imposed, claimed or filed, SUBRECIPIENT shall, at its sole cost and
expense, within thirty (30) days after written notice of the imposition of such lien, charge or
encumbrance, cause the same to be fully paid and satisfied or otherwise discharged of record (by
bonding or otherwise). If SUBRECIPIENT fails to remove the lien, charge or encumbrance within the given time period, then this agreement will be considered terminated and title to the
property shall revert to CITY as provided in Section VII(C) of this Agreement
X. City Obligations
The CITY has the discretion to assume any, all or none of the SUBRECIPIENT’S obligations
related to contracts executed during the Project period.
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EXHIBIT "A-1” DEED RESTRICTIONS
RESTRICTIVE COVENANTS & REVERTER INTEREST OF GRANTOR
1. The following restrictive covenant shall apply to the Property until October 14, 2026, and shall run with the land and shall be binding on Grantee and its successors and assigns for said period:
The Property shall be used to meet one of the CDBG–NSP National Objectives pursuant to 24
CFR 570.208. If the Grantee fails to use the Property in a manner that meets a CDBG National Objective for the prescribed period, Grantee shall pay Grantor an amount equal to the current fair market value of the Property less any portion of the value attributable to expenditures of non-
CDBG funds for acquisition of, or improvement to, the Property. Such payment shall constitute
program income to Grantor.
2. The following restrictive covenants, terms and conditions shall apply to the Property until October 14, 2026, and shall run with the land and shall be binding on Grantee and its successors
and assigns for said period:
(a) The Property is subject to that certain Sub-Recipient Agreement dated October 14, 2011 by and between Grantor and Grantee (the "Agreement"), the terms, covenants, conditions and
restrictions of which are incorporated herein by reference as if fully set forth below.
(b) Grantee must maintain the Property in good repair suitable for habitability consistent with
generally applicable housing standards in Miami-Dade County, Florida, and all federal, state and local laws, ordinances, codes, statutes and regulations, and must utilize the Property only
for lease or lease to purchase options to residential tenants meeting the standards described in
the Agreement and whose household income is at or below 50 percent of the area median
income for the Miami –Miami Beach – Kendall HMFA (Florida) as annually determined by
the U. S. Department of Housing and Urban Development (HUD). The property must remain affordable to eligible tenants, meaning that the utility allowance determined by HUD plus the
rental payment must not exceed 30 percent of tenant’s gross income for any lease year, and,
notwithstanding the foregoing, the rent at any given time cannot exceed the “Low-HOME
Market Rent Rate” published annually by HUD for the Miami –Miami Beach – Kendall
HMFA (Florida).
(c) Grantee, at its expense, must actively maintain, repair and manage the Property so that the
Property and all structures and improvements thereon remain in substantially the same
condition currently existing as of closing, ordinary wear and tear and casualty and
condemnation excepted. Any abandonment or non-use of the Property by Grantee continuing for ninety (90) consecutive days or more will constitute a violation hereof. Under CDBG-
NSP guidelines, a property is defined as abandoned when mortgage or tax foreclosure
proceedings have been initiated for that property, no mortgage or tax payments have been
made by the property owner for at least 90 days, AND the property has been vacant for at
least 90 days.
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(d) Grantee is prohibited from removing or demolishing the existing structures and
improvements, and from encumbering the Property or allowing any lien or mortgage to be
filed against the Property. (e) With the exception of residential leases, any income generated from the sale of the property
must be transferred to the Grantor as Program Income. Grantee is prohibited from selling,
conveying, transferring, gifting, encumbering, mortgaging, assigning, donating or otherwise
alienating any interest in the Property, including the granting of any easements, rights of first refusal, etc. Grantee may not record any restrictions affecting the Property or convert the Property to condominium, cooperative or other form of ownership.
(f) In the event the Agreement is terminated, then, at Grantor's option, title to the Property shall
automatically revert to Grantor without execution or recordation of any deed or instrument by Grantee. Upon request by Grantor, Grantee agrees to cooperate to execute any documents required by Grantor to confirm in the public records that title has reverted to Grantor,
including but not limited to a deed acceptable to Grantor, but in no event shall Grantee's
agreement to cooperate as provided herein be construed as preventing title from
automatically reverting to Grantor at Grantor's option. Grantor is not required to provide Grantee with any opportunity to cure any default hereunder in order for the reverter to
operate to re-convey title to the property to Grantor; rather, in order to demonstrate that
Grantor desires the reverter to operate, Grantor will provide Grantee with written notice that
title reverted to Grantor upon termination of the Agreement.
(g) Grantee shall not allow any use of the property that creates or includes any use that a
reasonable man or woman would find immoral, offensive or obnoxious; and any use which is
not allowable under existing zoning for the Property.
3. Miscellaneous provisions applicable to paragraphs 1 and 2 above:
(a) The permitted use and restrictive covenants herein constitute affirmative obligations by
Grantee, and are not merely declaratory statements of the use contemplated or desired by
Grantor.
(b) The Property is subject to the requirements of Title VI of the Civil Rights Act of 1964 (P.L.
88-352) and 24 CFR 570.601 and 570.602. Discrimination is prohibited in the rental, or in
the use or occupancy of such land, or in any improvements erected or to be erected thereon,
and the Grantor and the United States are beneficiaries of and entitled to enforce such
covenants. No person shall on the ground of race, color, disability, national origin, religion, age, familial status, or sex be excluded from the benefits of, or be subjected to,
discrimination under any activity carried out by the Grantee. Grantee agrees to take such
measures as are necessary to enforce this covenant, and will not itself so discriminate.
(c) If any provision of this Exhibit is held invalid, the remainder shall not be affected thereby and all other provisions of this Exhibit shall nevertheless be in full force and effect.
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(d) Should any provision herein require judicial interpretation, the parties hereto agree that the
court interpreting or construing the same shall not construe any provision against one party
more strictly by reason of any rule of interpretation, it being agreed that the agents of all parties hereto have participated in the preparation of this Exhibit, and that legal counsel was consulted by each party or each party was encouraged and had the opportunity but declined
to consult legal counsel prior to closing.
(e) This Exhibit shall be construed, interpreted, enforced and governed by and in accordance with the laws of the State of Florida (excluding the principles thereof governing conflicts of law).
(f) Grantee agrees to pay any and all costs and expenses incurred by Grantor in enforcing the
foregoing provisions, in or out of court, including without limitation, court related costs and expenses and reasonable attorneys’ fees and disbursements (including such costs, fees and disbursements incurred on appeal of any litigation). To the extent permitted by law, Grantee
covenants and agrees, at its sole expense, to pay and indemnify and save Grantor harmless
against and from any and all liens, encumbrances, claims, damages, injuries, losses, and/or
costs, including, but not limited to, attorney's fees and litigation costs, on behalf of itself and any person, firm or corporation or governmental authority relating to or arising out of
Grantee's default or breach of the foregoing provisions. This provision shall survive the
Agreement and the expiration of the foregoing provisions.
(g) No delay by Grantor in enforcing any covenant or provision herein shall be deemed a waiver of any covenant or right and no waiver by Grantor of any particular provision hereof shall be
deemed a waiver of any other provision or a continuing waiver of any particular provision.
(h) Unless otherwise provided herein, the foregoing provisions may be enforced by Grantor by
injunctive relief and/or by any other action at law and/or in equity.
Exhibit A-1 Page 3 of 3
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EXHIBIT A-2
PROPERTY MANAGEMENT
by SUBRECIPIENT
1. SUBRECIPIENT must manage, operate and lease the Property in accordance with the Agreement
and the terms hereof: (a) SUBRECIPIENT shall:
• Secure tenants for the Property in accordance with the Agreement;
• Enter into residential leases/contracts to lease to eligible tenants;
• Complete and sign the lead-based paint/hazards certification (for property built before 1978); SUBRECIPIENT will provide each tenant with all information SUBRECIPIENT knows about
lead-based paint and lead-based paint hazards in the Property and with all available documents
pertaining to such paint and hazards, as required by federal law. SUBRECIPIENT understands
that the law requires the provision of this information to prospective tenants before the tenants become obligated to lease the Property.
• Manage tenant relations, including negotiating renewals of existing leases; collecting, holding
and disbursing rents and other amounts due or to become due; handling tenant requests and
negotiations; terminating tenancies and signing and serving appropriate notices; initiating and
prosecuting eviction and damages actions; and procuring legal counsel when necessary to protect its interests and rights in connection with the Property.
(b) Property Maintenance: SUBRECIPIENT understands that Florida law requires licensed
professionals in the construction trades to perform relevant repairs on rental properties unless the
repairs can be made for under $1,000 and are not of a life/safety concern. Additionally, SUBRECIPIENT, without CITY's prior written consent, may contract for repairs, maintenance,
remodeling or improvement of the Property with a certified or registered contractor when labor
and materials together, subject to these limitations set by law, SUBRECIPIENT shall:
• Maintain and repair interior, exterior and landscaping of Property, including making periodic inspections; purchasing supplies; and supervising alterations, modernization and redecoration
of Property. SUBRECIPIENT will obtain prior approval of CITY for any item or service in
excess of $ $10,000, except for monthly or recurring expenses and emergency repairs which, in
SUBRECIPIENT’s opinion are necessary to prevent the Property from becoming uninhabitable
or damaged, to avoid suspension of services required to be provided by law or lease, or to avoid penalties or fines to be imposed by a governmental entity.
• Enter into contracts for utilities, public services, maintenance, repairs and other services as
SUBRECIPIENT reasonably deems advisable.
• Hire, discharge and supervise all labor and employees required for the operation and maintenance of the Property.
• Exercise reasonable care to repair dangerous defective conditions upon notice of their existence
by a tenant.
• Inspect the Property before allowing a tenant to take possession and to make the repairs necessary to transfer a reasonably safe dwelling unit to a tenant.
Exhibit A-2 Page 1 of 2
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Other Matters:
SUBRECIPIENT shall:
• Pay all personal and real property taxes and assessments relating to the Property prior to
delinquency.
• Pay charges for repairs, materials, equipment, labor and attorneys’ fees and costs, if any.
• Pay all state and local sales and service taxes, if any.
• Pay all operating costs, expenses, fees, penalties, fines, and losses of the Property.
• Maintain accurate records of receipts, expenses and accruals in connection with managing and owning the Property.
• The Property was renovated using energy star appliances and low consumption water
fixtures. SUBRECIPIENT must maintain or improve the quality of products when
making maintenance and repairs to the property conveyed by this agreement.
•
Other Duties: ___________________________________________________________________
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EXHIBIT B
NSP ANNUAL PROGRESS REPORT FOR
2400 NW 152 Street, Miami Gardens, FL, 33054
Complete form for past year and submit to the City of Miami Gardens by the 30th day of the
month following the anniversary of this agreement. Status Report for Period of ______________________Submittal Date:
SUBRECIPIENT: HARVEST FIRE WORSHIP CENTER
Contact Person
Telephone: Fax:
E-mail:
1. Activity Status/Milestones (describe any action taken, relating to this project, during the
past year):
2. What events/actions are scheduled for the next year?
3. Describe any affirmative marketing you have implemented regarding this project. Please list and attach any recent media coverage of your organization relating to this project.
4. List any additional data relevant to this project including the number of executed leases
related to this property during the term of this reporting period.
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Number of Direct Beneficiaries – last 12
months
Household Size
Income Level
Female Head of Household
Race
Ethnicity
Subrecipients must indicate total beneficiaries for Race AND Ethnicity
Definitions of Race:
1. White: A person having origins in any of the original peoples of Europe, the Middle East, or North Africa. 2. Black or African-American: A person having origins in any of the black racial groups
of Africa.
3. Asian: A person having origins in any of the original peoples of the Far East,
Southeast Asia, or the Indian subcontinent including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and
Vietnam.
4. American Indian or Alaska Native: A person having origins in any of the original
peoples of North and South America (including Central America), and who maintains
tribal affiliation or community attachment. 5. Native Hawaiian or Other Pacific Islander: A person having origins in any of the
original people of Hawaii, Guam, Samoa, or other Pacific Islands.
Definitions of Ethnicity:
1. Hispanic or Latino: A person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race.
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EXHIBIT C
LEAD-BASED PAINT DISCLOSURES Interior and Exterior Lead-Based Paint Inspection is attached
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18605 NW 27 Avenue
Miami Gardens, Florida 33056
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: April 12, 2017 Item Type: (Enter X in box)
Resolution Ordinance Other
X
Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading
X Public Hearing: (Enter X in box) Yes No Yes No
X
Funding Source: Neighborhood Stabilization Program (NSP)
Advertising Requirement: (Enter X in box) Yes No
X
Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: N/A X
Strategic Plan Related
(Enter X in box)
Yes No Strategic Plan Priority
Area: Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image Communication
Strategic Plan Obj./Strategy:
(list the specific objective/strategy this item will address) N/A
X
Sponsor Name Cameron Benson, City Manager Department: Community Development
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA AUTHORIZING THE CITY MANAGER TO EXECUTE AN
AMENDMENT TO THE SUB-RECIPIENT AGREEMENT WITH MOUNT
HERMON COMMUNITY ECONOMIC & HOUSING DEVELOPMENT
CORPORATION, A COPY OF WHICH IS ATTACHED HERETO AS EXHIBIT “A”; PROVIDING FOR INSTRUCTIONS TO THE CITY CLERK; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN
EFFECTIVE DATE.
Staff Summary:
Background
Item K-4) Consent Agenda
Resolution
Mount Hermon/ Sub-recipient Agreement Amendment
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18605 NW 27 Avenue
Miami Gardens, Florida 33056
On July 30, 2008, President Bush signed the Housing and Economic Recovery Act of 2008 which
authorized a one-time appropriation of $3.92 Billion to the Neighborhood Stabilization Program (NSP)
now referred to as NSP1. The City of Miami Gardens received an allocation of $6,866,119.02. These
funds were to be used by local governments to acquire abandoned and foreclosed upon properties for
demolition, rehabilitation, and resell to income eligible households. Thus revitalizing and stabilizing
neighborhoods impacted by the housing crisis.
The City advertised a Request For Qualifications on November 21, 2010, to seek submissions from non-
profit 501(c)(3) agencies or organizations for the management and operation of single family
properties located throughout the City that the City renovated with NSP funds. These single family
homes were conveyed to the selected applicants to be occupied by households whose total household
income was at or below 50% of the area median income for Miami Gardens. Two agencies were
selected; Harvest Fire Worship Center and Mount Hermon Community Economic & Housing
Development (MHCEHD) Corporation. Resolution 2011-82-1475 passed by Council on May 11, 2011
authorized the City Manager to enter into Sub-recipient Agreements with these two agencies.
In October 2011, the City conveyed two (2) NSP properties to these agencies; 2400 NW 152 Street to
Harvest Fire Worship Center, and 2541 NW 152 Street to MHCEHD Corporation.
Current Situation
As a result of a HUD monitoring of the City’s NSP program done in May 2016, it was discovered that a
provision in the Sub-recipient Agreement with MHCEHD Corporation does not comply with the City’s
NSP Plan. In the City’s NSP Plan, “Affordable rent” is defined as monthly rents that do not exceed 30% of
the tenant’s annual gross household income. However, the Sub-recipient Agreement defines
“Affordable rent” as rental payments must not exceed 33% of tenant’s annual gross household income.
The MHCEHD Corporation Sub-Recipient Agreement is not consistent with the City’s NSP Plan and
therefore must be amended to reflect the correction.
Fiscal Impact
There is no fiscal impact. The Amendment is to an existing Sub-Recipient Agreement and is
administrative in nature, not monetary.
Proposed Action:
That the City Council approves the attached resolution.
Attachments:
•Amendment to Mount Hermon Sub-recipient Agreement
•Mount Hermon Sub-recipient Agreement
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RESOLUTION NO. 2017____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA AUTHORIZING THE CITY 4 MANAGER TO EXECUTE AN AMENDMENT TO THE SUB-5
RECIPIENT AGREEMENT WITH MOUNT HERMON COMMUNITY 6
ECONOMIC & HOUSING DEVELOPMENT CORPORATION, A 7
COPY OF WHICH IS ATTACHED HERETO AS EXHIBIT “A”; 8 PROVIDING FOR INSTRUCTIONS TO THE CITY CLERK; 9 PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; 10
PROVIDING FOR AN EFFECTIVE DATE. 11
12
WHEREAS, on November 21, 2010, the City advertised a Request for 13
Qualifications (RFQ) to seek submissions from non-profit 501(c)(3) agencies or 14
organizations for the management and operation of recently acquired and renovated 15
single family properties, and 16
WHEREAS, two (2) agencies were selected, Harvest Fire Worship Center 17
(Harvest Fire), and Mount Hermon Community Economic & Housing Development 18
(MHCEHD) Corporation, and 19
WHEREAS, on May 11, 2011, the City Council passed Resolution Number 2011-20
082-1475, authorizing the City Manager to enter into Sub-Recipient Agreements with 21
these two agencies, and 22
WHEREAS, in May 2016, as a result of the Department of Housing and Urban 23
Development monitoring the City’s Neighborhood Stabilization Program (NSP), it was 24
discovered that a provision in the Sub-Recipient Agreement with Mount Hermon did not 25
comply with the City’s NSP Plan, and 26
WHEREAS, the City’s NSP Plan defines “Affordable Rent” as monthly rents that 27
do not exceed thirty percent (30%) of the tenant’s annual gross household income, and 28
WHEREAS, the Mount Hermon’s Sub-Recipient Agreement defines “Affordable 29
Rent” as rental payments must not exceed thirty-three percent (33%) of tenant’s annual 30
gross household income, and 31
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2
WHEREAS, the Mount Hermon Sub-Recipient Agreement is not consistent with 32
the City’s NSP Plan and therefore must be amended to reflect the correction, and 33
WHEREAS, Staff recommends the City Council authorize the City Manager to 34
execute an Amendment to the Sub-Recipient Agreement with Mount Hermon to reflect 35
this change in the definition of “Affordable Rent,” 36
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 37
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 38
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 39
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 40
made a specific part of this Resolution. 41
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 42
hereby authorizes the City Manager to execute an Amendment to the Sub-Recipient 43
Agreement with Mount Hermon Community Economic & Housing Development, a copy 44
of which is attached hereto as Exhibit “A”. 45
Section 3: EFFECTIVE DATE: This Resolution shall take effect 46
immediately upon its final passage. 47
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 48
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2017. 49
50
___________________________________ 51 OLIVER GILBERT, III, MAYOR 52
53
ATTEST: 54
55 56 __________________________________ 57
RONETTA TAYLOR, MMC, CITY CLERK 58
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3
59
60
PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 61 62 63
SPONSORED BY: CAMERON D. BENSON, CITY MANAGER 64
65
Moved by: __________________ 66 67 VOTE: _________ 68
69
Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 70
Vice Mayor Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 71 Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 72 Councilman Rodney Harris ____ (Yes) ____ (No) 73
Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 74
Councilwoman Felicia Robinson ____ (Yes) ____ (No) 75
Councilman David Williams Jr ____ (Yes) ____ (No) 76
77
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AMENDMENT TO THE SUB-RECIPIENT AGREEMENT BETWEEN
City of Miami Gardens AND
Mount Hermon Community Economic & Housing
Development Corporation
FOR THE
Community Development Block Grant
Neighborhood Stabilization Program
This agreement entered into between the City of Miami Gardens a municipal corporation,
hereinafter referred to as the “CITY” and the Mount Hermon Community Economic & Housing
Development Corporation, a non-for-profit entity, hereinafter referred to as the
“SUBRECIPIENT” executed on October 21, 2011, is amended as follows:
1. References to the City of Miami Gardens address are updated to read as follows: 18605 NW
27 Avenue, Miami Gardens, FL 33056.
2. The following sections of the Sub-recipient Agreement are amended as follows:
I. SCOPE OF SERVICE
D. Levels of Accomplishment – Performance Measures
Paragraph three (3) is amended to read, “SUBRECIPIENT must maintain the
Affordability of the Property. For purposes of the this Agreement, ‘Affordability’ shall mean
that the rental payment must not exceed 33% 30% of the tenants gross income for any lease
year, and, notwithstanding the foregoing, the rent at any given time cannot exceed the
‘Low-HOME market rent rate’ published annually by HUD for the Miami-Miami Beach-
Kendall HMFA areas.”
VIII. ADMINISTRATIVE REQUIREMENTS
B. Documentation and Record Keeping
6. Audits & Inspections
All references in this paragraph to OMB Circular A-133 shall now read 2 CFR Part 200.
EXHIBIT A
II. Levels of Accomplishment – Goals and Performance Measures
Paragraph three (3) is amended to read, “SUBRECIPIENT must maintain the
Affordability of the Property. For purposes of the this Agreement, ‘Affordability’ shall mean
that the rental payment must not exceed 33% 30% of the tenants gross income for any lease
year, and, notwithstanding the foregoing, the rent at any given time cannot exceed the
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‘Low-HOME market rent rate’ published annually by HUD for the Miami-Miami Beach-
Kendall HMFA areas.”
The effective date for this amendment is April 12, 2017.
Except for any changes enumerated above, all provisions of the Sub-recipient Agreement shall
remain in full force and effect.
This Amendment and all its attachments are hereby made a part of the Sub-recipient
Agreement.
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
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IN WITNESS THEREOF, the parties agree to the mutual covenants herein contained and have
caused this three (3) page Amendment to the Sub-recipient Agreement to be executed on their
behalf this ___ day of April 2017.
SUBRECIPIENT
Mount Hermon Community Economic & Housing Development Corporation
SEAL 17800 NW 25 Avenue
Miami Gardens, FL 33056
a Florida not-for-profit corporation
ATTEST:
__________________________________ By:
Corporate Secretary Date Name: Date
Title:
CITY OF MIAMI GARDENS,
18605 NW 27 Avenue Miami Gardens, FL 33056
a municipal Corporation of the State of
Florida
ATTEST:
__________________________________ By:
Ronetta Taylor, MMC Date Cameron D. Benson Date
City Clerk City Manager
APPROVED FOR LEGAL SUFFICENCY:
Sonja K. Dickens Date City Attorney
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SUBRECIPIENT AGREEMENT BETWEEN THE CITY OF MIAMI GARDENS
AND
MOUNT HERMON COMMUNITY ECONOMIC & HOUSING DEVELOPMENT CORPORATION FOR COMMUNITY DEVELOPMENT BLOCK GRANT
NEIGHBORHOOD STABILIZATION PROGRAM
THIS SUBRECIPIENT AGREEMENT, entered this 21 day of October, 2011 between the CITY OF
MIAMI GARDENS (herein referred to as “CITY”), a municipal corporation of the State of Florida
whose address is 1515 NW 167 Street, Bldg 5, Suite 200, Miami Gardens, Florida 33169 and MOUNT
HERMON COMMUNITY ECONOMIC & HOUSING DEVELOPMENT CORPORATION (hereinafter referred to as "SUBRECIPIENT"), a private not-for-profit corporation existing under the
laws of the State of Florida, having its principal office at 17800 NW 25 Avenue, Miami Gardens,
Florida 33056, and its Federal Tax Identification number as 65-1115934 to undertake the Community
Development Block Grant (“CDBG”) Neighborhood Stabilization Program (“NSP”) in the amount of
One Hundred Eleven Thousand, Eight Hundred and Seventeen Dollars (104,092.00)
TERM OF THE AGREEMENT: October 21, 2011 through October 21, 2026.
WHEREAS, the City of Miami Gardens has applied for and received funds from the United States
Government under the Housing and Economy Recovery Act of 2008 through Neighborhood
Stabilization Program (NSP); and
WHEREAS, the United States Department of Housing and Urban Development (HUD) has approved
the City’s CDBG Program Substantial Amendment and the use of the NSP funds for the activities
identified in the Plan; and
WHEREAS, the CITY wishes to engage the SUBRECIPIENT to assist the CITY in utilizing such
funds;
NOW, THEREFORE, it is agreed between the parties hereto that;
I. SCOPE OF SERVICE
A. Activities
Subject to the provisions of this Agreement and its exhibits, the Subrecipient will receive title to
the real property located in Miami-Dade County, Florida: Lot 12, Block 7, of BISCAYNE
RIVER GARDENS, according to the Plat thereof recorded in Plat Book 49, Page 53, of the Public Records of Miami-Dade County, also known as 2541 NW 152 Street, Miami Gardens,
Florida, 33054 (the "Property") from the City by virtue of a Quit Claim Deed, subject to the
restrictions referenced in Exhibit "A-1" attached hereto which will be attached to the deed and
recorded therewith, in order to carry out a “Project” that will include activities such as ownership
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and management of the property conveyed and the responsibilities related to providing housing
to individuals whose income is at or below 50% of the area median income.
B. National Objectives
All activities funded with NSP funds must meet one of the CDBG-NSP’s National Objectives:
benefit low income persons;
The SUBRECIPIENT certifies that the activities carried out under this Agreement will only benefit applicants whose income levels are at 50% or below of the area median income for
Miami-Miami Beach-Kendall HMFA areas as annually determined by HUD.
C. General Administration
SUBRECIPIENT will be responsible for the general administration of the NSP activity set forth
herein in a manner satisfactory to CITY and consistent with the standards set forth in the Grant
Agreement between HUD and the CITY.
D. Levels of Accomplishment – Performance Measures
Property Management
• The property must be occupied by households whose income is at or below 50% the area
median income for the Miami-Miami Beach-Kendall HMFA areas as annually determined by HUD.
• The Property may not be vacant for more than ninety (90) consecutive days at any given
time.
• SUBRECIPIENT must maintain the Affordability of the Property. For purposes of the
this Agreement, "Affordability" shall mean that the rental payment must not exceed 33% of tenant’s gross income for any lease year, and, notwithstanding the foregoing, the rent at any
given time cannot exceed the “Low-HOME market rent rate” published annually by HUD for the
Miami-Miami Beach-Kendall HMFA areas.
• Additional property management requirements are set forth in Exhibit "A-2" attached
hereto. • All leases must be prepared using the form approved by the CITY.
E. Staffing
SUBRECIPIENT shall ensure that adequate and appropriate staffing is allocated to the administration of the property conveyed. Nothing contained in this Agreement is intended to, or shall be construed in any manner, as creating or establishing the relationship of
employer/employee between the parties. SUBRECIPIENT shall at all times remain an
“independent contractor” with respect to the services to be performed under this Agreement. The
CITY shall be exempt from payment of all Unemployment Compensation, FICA, retirement, life
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and/or medical insurance and Workers’ Compensation Insurance, as the SUBRECIPIENT is an
independent contractor.
F. Performance Monitoring
The CITY will monitor the performance of the SUBRECIPIENT against performance standards
as stated above. Substandard performance as determined by the CITY will constitute
noncompliance with this Agreement. If action to correct such substandard performance is not
taken by the SUBRECIPIENT within sixty (60) days after being notified by the CITY, contract suspension or termination procedures will be initiated.
II. TIME OF PERFORMANCE
Activities of the SUBRECIPIENT shall start upon execution of this agreement and end fifteen (15) years thereafter on the 21 day of October, 2026 (“Project Period”). Given the immediate
response nature of the CDBG-NSP, all projects and activities contemplated herein are expected
to be completed within the Project Period. Any projects or activities not completed as described
may be subject to immediate recapture or reallocation.
III. BUDGET
Rental revenue collected from tenants should be applied towards payment of property taxes and
property insurance prior to any other expenses. Remaining rental revenue should then be
allocated to the maintenance of the property and any other expenses required in running the program such as management, marketing and maintaining reserves. The CITY will not require
any unexpended rental revenue to be returned to the CITY as long as the terms of the agreement
are met by the SUBRECIPIENT.
At any given time during the period of this agreement, the CITY can request that the SUBRECIPIENT provide an operating budget for the NSP property conveyed. The CITY
reserves the right to review contracts, invoices, vouchers, evidencing the cost incurred by the
SUBRECIPIENT in the management of the property. In addition the CITY may require
additional detailed budget breakdown. SUBRECIPIENT shall provide such budget information
in a timely fashion in the form and content accepted by the CITY.
IV. NSP REAL PROPERTY
In lieu of CITY providing NSP Funds to SUBRECIPIENT, and for the sole and express purpose
of undertaking the housing activity specified in this Agreement, CITY will convey title to the real property located at 2541 NW 152 Street, Miami Gardens, Florida, 33054, to
SUBRECIPIENT by Quit Claim Deed, said property having been acquired and improved by
CITY through the use of NSP Funds. SUBRECIPIENT’S title to the real property will be subject
to all restrictions and covenants described in this Agreement. Notwithstanding anything in this
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Agreement to the contrary, it is expressly agreed and understood that the CITY will not pay or
distribute any funds or other real property under this Agreement.
Compliance with this Agreement may be contingent upon certification of the SUBRECIPIENT’s financial management system in accordance with the standards specified in 24 CFR 84.21 or
85.21. CITY reserves the right to suspend or terminate this Agreement or any activities
referenced herein should the SUBRECIPIENT fail to provide required reports in a timely and
adequate fashion or if SUBRECIPIENT fails to meet other terms and conditions of this
Agreement.
Funds paid to, collected or acquired by SUBRECIPIENT shall be deposited and maintained in a
separate fund account upon the books and records of the SUBRECIPIENT (the "Account").
SUBRECIPIENT shall keep all records of the Account in a manner that is consistent with
generally accepted accounting principles. All disbursements from the Account shall be for obligations incurred in the performance of this Agreement and shall be supported by contracts,
invoices, vouchers, and other data, as appropriate, evidencing the necessity of such expenditure.
CITY may suspend or terminate this Agreement if SUBRECIPIENT fails to comply with the
above requirements until such compliance is demonstrated.
V. NOTICES
All notices required to be given under this Agreement shall be sufficient when delivered to the
City of Miami Gardens, Community Development Department, presently located at 1515 NW
167 Street, Building 5, Suite 200, Miami Gardens, Florida 33169, and to the SUBRECIPIENT when delivered to its office at the address listed on page one (1) of this Agreement.
VI. SPECIAL CONDITIONS
The special conditions listed in Exhibit “A” attached hereto are incorporated herein by reference.
VII. GENERAL CONDITIONS
A. General Compliance
The SUBRECIPIENT agrees to comply with the requirements of Title 24 of the Code of
Regulations, Part 570 (the U.S. Housing and Urban Development regulations concerning
Community Development Block Grants (CDBG)) including subpart K of these regulations,
except that (1) the SUBRECIPIENT does not assume the CITY’s environmental responsibilities
described in 24 CFR 570.604 and (2) the SUBRECIPIENT does not assume the CITY’s responsibility for initiating the review process under the provisions of 24 CFR Part 52. The
SUBRECIPIENT also agrees to comply with all other applicable Federal, state and local laws,
regulations, and policies governing the funds provided under this contract and by reference as if
set forth verbatim.
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1. Amendments
The CITY may, at its discretion, amend this Agreement to conform to changes required by
Federal, State, City, or HUD guidelines, directives, and objectives. Such amendments shall be incorporated by written amendment as a part of this Agreement and shall be subject to
approval of the CITY. Except as otherwise provided herein, no amendment to this
Agreement shall be binding on either party unless in writing, approved by the CITY and
signed by each Party’s authorized representatives.
2. Indemnification
The SUBRECIPIENT shall protect, defend, reimburse, indemnify and hold the CITY, its
agents, its employees and elected officers harmless from and against any and all claims,
liability, expense, loss, cost, liens, damages or causes of action of every kind or character, including attorney’s fees and costs, whether at trial or appellate levels or otherwise, arising
during the performance of the terms of this Agreement, or due to the acts or omissions of the
SUBRECIPIENT.
SUBRECIPIENT’s aforesaid indemnity and hold harmless obligation, or portion or applications thereof, shall apply to the fullest extent permitted by law. The SUBRECIPIENT
will hold the CITY harmless and will indemnify the CITY for funds, which the CITY is
obligated to refund the Federal Government arising out of the conduct of activities and
administration of SUBRECIPIENT.
The foregoing provisions shall survive the expiration or earlier termination of this
Agreement.
B. City Recognition
The SUBRECIPIENT shall insure recognition of the role of the CITY, and HUD in providing
services through this Agreement. All activities, facilities and items utilized pursuant to this
Agreement shall be prominently labeled as to funding source. In addition, the SUBRECIPIENT
will include a reference to the support provided herein in all publications made possible with
funds made available under this Agreement to the extent required for the continuance of compliance with such controlling federal, state, local laws, regulations and policies governing
the Project, such amendments, revisions and changes to such laws, regulations and policies shall
be deemed incorporated in the Agreement without formal amendment and any subsequent formal
amendment shall be deemed a memorial to such incorporation by reference.
C. Suspension or Termination
In accordance with 24 CFR 85.43, the CITY may suspend or terminate this Agreement if the
SUBRECIPIENT materially fails to comply with any terms of this Agreement, which include
(but are not limited to), the following:
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1. Failure to comply with any of the rules, regulations or provisions referred to herein, or
such statutes, regulations, executive orders, and HUD guidelines, policies or directives as
may become applicable at any time; 2. Failure, for any reason, of the SUBRECIPIENT to fulfill in a timely and proper manner
its obligations under this Agreement;
3. Ineffective or improper use of the property/ties conveyed under this Agreement; or
4. Submission by the SUBRECIPIENT to the CITY reports that are incorrect or incomplete
in any material respect.
In accordance with 24 CFR 85.44, this Agreement may also be terminated for convenience by
either the CITY or the SUBRECIPIENT, in whole or in part, by setting forth the reasons for such termination, the effective date, and, in the case of partial termination, the portion to be
terminated. However, if in the case of a partial termination, the CITY determines that the
remaining portion of the award will not accomplish the purpose for which the award was made,
the CITY may terminate the award in its entirety.
In the event the grant to the CITY by the United States Government under the Housing and
Economy Recovery Act of 2008 through Neighborhood Stabilization Program (NSP) is
suspended or terminated, this agreement shall be suspended or terminated effective on the same
date.
In addition to any other remedy described in this agreement, in the event this agreement is
terminated, then, at CITY’S option, title to the real property referenced herein shall automatically
revert to CITY without execution or recordation of any deed or instrument by SUBRECIPIENT.
Upon request by CITY, SUBRECIPIENT agrees to cooperate to execute any documents required
by CITY to confirm in the public records that title has reverted to CITY, including but not limited to a deed acceptable to CITY, but in no event shall SUBRECIPIENT's agreement to
cooperate as provided herein be construed as preventing title from automatically reverting to
CITY at CITY's option. CITY is not required to provide SUBRECIPIENT with any opportunity
to cure any default hereunder in order for the reverter to operate to re-convey title to the property
to CITY; rather, in order to demonstrate that CITY desires the reverter to operate, CITY will provide SUBRECIPIENT with written notice that title reverted to CITY upon termination of this
Agreement. This provision is a material inducement to CITY entering into this Agreement.
If SUBRECIPIENT defaults under this Agreement, CITY may exercise any and all legal and
equitable remedies available to it, including but not limited to filing a lis pendens against the real property referred to herein and seeking specific performance of this Agreement.
VIII. ADMINISTRATIVE REQUIREMENTS
A. Financial Management
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1. Accounting Standards
The SUBRECIPIENT agrees to comply with 24 CFR 84.21-28 and agrees to adhere to the accounting principles and procedures required therein, utilize adequate internal controls, and
maintain necessary source documentation for all costs incurred.
2. Cost Principles
The SUBRECIPIENT shall administer its program in conformance with OMB Circulars A-
122, “Cost Principles for Non-Profit Organizations. These principles shall be applied for all
costs incurred whether charged on a direct or indirect basis.
B. Documentation and Record Keeping
1. Records to be maintained
The SUBRECIPIENT shall maintain all records required by the Federal regulations specified
in 24 CFR 570.506, which are pertinent to the activities to be funded under this Agreement. Such records shall include but not be limited to:
a. The income limits applied and the point in time when the benefit was determined.
b. The size and income of the household;
c. The rent charged (or to be charged, if any) for each property conveyed; and
d. Such information as necessary to show the affordability of property occupied (or to be occupied) by low and moderate income households pursuant to criteria established
and made public by HUD.
e. Records documenting compliance with the fair housing and equal opportunity
components of the CDBG-NSP program;
f. Financial records as required by 24 CFR 570.502, and 24 CFR 84.21-28; and g. Other records necessary to document compliance with Subpart K of 24 CFR Part 570.
2. Records Retention
The SUBRECIPIENT shall retain all financial records, supporting documents, statistical records, and all other records pertinent to the Agreement for a period of four (4) years after
the termination of this agreement.Notwithstanding the above, if there is litigation, claims,
audits, negotiations or other actions that involve any of the records cited and that have started
before the expiration of the four-year period, then such records must be retained until
completion of the actions and resolution of all issues, or the expiration of the four-year period, whichever occurs later.
3. Client Data
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The SUBRECIPIENT shall maintain client data demonstrating client eligibility for services
provided. Such data shall include, but not be limited to, client name, address, income level
or other basis for determining eligibility, and description of service provided. Such
information shall be made available to CITY monitors or their designees for review upon request.
4. Disclosure
To the extent provided by Florida’s Public Records Law as specified in Florida Statutes §119 the SUBRECIPIENT will make records available.
5. Close-outs
The SUBRECIPIENT’s obligation to the CITY shall not end until all close-out requirements are completed. Activities during this close-out period shall include, but are not limited to:
making final payments, disposing of program assets (including the return of all unused
materials, equipment, unspent cash advances, program income balances, and accounts
receivable to the CITY), and determining the custodianship of records. Notwithstanding the
foregoing, the terms of this Agreement shall remain in effect during any period that the SUBRECIPIENT has control over CDBG NSP funds, including program income, or until
October 21, 2026, whichever is later.
6. Audits & Inspections
All SUBRECIPIENT records with respect to any matters covered by this Agreement shall be
made available to the CITY, HUD, and the Comptroller General of the United States or any
of their authorized representatives, at any time during normal business hours, as often as
deemed necessary, to audit, examine, and make excerpts or transcripts of all relevant data.
Any deficiencies noted in audit reports must be fully cleared by the SUBRECIPIENT within 30 days after receipt by the SUBRECIPIENT. Failure of the SUBRECIPIENT to comply
with the above audit requirements will constitute a violation of this contract and may result in
the termination of this Agreement. The SUBRECIPIENT hereby agrees to have an annual
agency audit conducted in accordance OMB Circular A-133 and other applicable regulations.
Said audit shall be made by a Certified Public Accountant of the SUBRECIPIENT’s choosing. The SUBRECIPIENT shall provide such audit to the CITY upon request. The
CITY reserves the right to require submission of audited financial statements and/or to
conduct a “limited scope audit” of the SUBRECIPIENT as defined in A-133.
C. Reporting and Payment Procedures
1. Program Income
For the purpose of this agreement, “program income” is defined as all revenues received
from collection of rent for the conveyed property, also referred to in this document as “rental
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revenue”. The use of program income by the SUBRECIPIENT that results from the rental of
the property conveyed is to be used by the SUBRECIPIENT for maintenance and program
administration. The CITY will not require any unexpended program income to be returned
to the CITY as long as the terms of the agreement are met by the SUBRECIPIENT. Failure of the SUBRECIPIENT to comply with the terms of this agreement could result in the CITY
demanding payment of unexpended program income plus any interest earned from funds held
for the maintenance and program administration of the property conveyed.
2. Monitoring Procedures
Except as otherwise provided herein, the CITY will determine compliance under this
Agreement based upon information submitted by the SUBRECIPIENT and consistent with
any reviewed budget and CITY policy concerning same. Compliance will be contingent on
the timely receipt of complete and accurate reports required by this Agreement, and on the resolution of monitoring or audit findings identified pursuant to this Agreement.
3 Progress Reports
The SUBRECIPIENT shall submit annual progress reports, in the format provided in Exhibit “B”, to the CITY for the term of the Agreement.
D. Use and Reversion of Assets
The use and disposition of real property and equipment under this Agreement shall be in compliance with the requirements of 24 CFR Part 84 and 24 CFR 570.502, 570.503, and
570.504, and 570.505 as applicable.
The conveyed property shall be used to meet one of the CDBG –NSP National Objectives
pursuant to 24 CFR 570.208 until five (5) years after expiration of this Agreement [which in this instance means five (5) years after October 21, 2026]. If the SUBRECIPIENT fails to use the
property in a manner that meets a CDBG National Objective or the terms of this agreement, for
the prescribed period of time, the reverter clause will apply, as specified in Section VII, (C). The
SUBRECIPIENT may retain the conveyed property under this Agreement after the expiration of
the five-year period beginning October 21, 2026.
IX. OTHER PROGRAM REQUIREMENTS
A. Civil Rights Compliance
The SUBRECIPIENT agrees to comply with all local and state civil rights ordinances and with Title VI of the Civil Rights Act of 1964 as amended, Section 104(b) and Section 109 of Title I of the Housing and Community Development Act of 1974 as amended, Section 504 of the
Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, the Age Discrimination
Act of 1975, Executive Order 11063, and Executive Order 11246 as amended by Executive
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Orders 11375, 11478, 12107 and 12086. The SUBRECIPIENT agrees to comply with the non-
discrimination in employment and contracting opportunities laws, regulations, and executive
orders referenced in 24 CFR 570.607, as revised by Executive Order 13279. The applicable non-
discrimination provisions in Section 109 of the HCDA are still applicable.
The SUBRECIPIENT agrees that no person shall on the ground of race, color, disability,
national origin, religion, age, familial status, or sex be excluded from the benefits of, or be
subjected to, discrimination under any activity carried out by the performance of this Agreement.
Upon receipt of evidence of such discrimination, the CITY shall have the right to terminate this Agreement.
B. Opportunities for Small and Minority/Women-owned Business Enterprises
In the procurement of supplies, equipment, construction, or services to implement this Agreement, the SUBRECIPIENT shall make a positive effort to utilize small business and
minority/women-owned business enterprises of supplies and services, and provide these sources
the maximum feasible opportunity to compete for contracts to be performed pursuant to this
Agreement. To the maximum extent feasible these small business and minority/women- owned
business enterprises shall be located in or owned by residents of the City of Miami Gardens in the Annual Consolidated Plan approved by HUD.
C. Program Beneficiaries
One hundred percent (100%) of the beneficiaries of this project funded through this Agreement
must have income levels at 50% or below the area median income for Miami-Miami Beach-Kendall HMFA areas annually determined by HUD. The project funded under this Agreement
shall assist beneficiaries as defined above for the time period designated in Part I A of this
Agreement. D. Evaluation and Monitoring The SUBRECIPIENT agrees that CITY will carry out periodic monitoring and evaluation
activities as determined necessary by the CITY and that the continuation of this Agreement is
dependent upon satisfactory evaluation conclusions based on the terms of this Agreement,
comparisons of planned versus actual progress relating to project scheduling, budgets, audit
reports, and output measures. The SUBRECIPIENT agrees to furnish upon request to the CITY or the CITY’s designees and make copies or transcriptions of such records and information, as is
determined necessary by the CITY. The SUBRECIPIENT shall, upon the request of the CITY,
submit information and status reports required by the CITY or HUD on forms approved by the
CITY to enable the CITY to evaluate said progress and to allow for completion of reports
required of the CITY by HUD. The SUBRECIPIENT shall allow the CITY or HUD to monitor the SUBRECIPIENT on site. Such site visits may be scheduled or unscheduled as determined by
the CITY or HUD.
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E. Conflict of Interest
The SUBRECIPIENT agrees to abide by the provisions of 24 CFR 84.42 and 570.611, which
include (but are not limited to) the following: 1. The SUBRECIPIENT shall maintain a written code or standards of conduct that shall
govern the performance of its officers, employees or agents engaged in the award and
administration of contracts supported by Federal funds.
2. No employee, officer or agent of the SUBRECIPIENT shall benefit from the selection, award, or administration of the property/ties if a conflict of interest, real or apparent, would
be involved.
3. No covered persons who exercise or have exercised any functions or responsibilities with respect to CDBG-NSP assisted activities, or who are in a position to participate in a decision making process or gain inside information with regard to such activities, may obtain a
financial interest or with respect to the proceeds from the CDBG-NSP assisted activity, either
for themselves or those with whom they have business or immediate family ties such as
spouse, mother, father, children and siblings, during their tenure or for a period of one year thereafter. For purposes of this paragraph, a “covered person” includes any person who is an employee, agent, consultant, officer, or elected or appointed official of the CITY, the
SUBRECIPIENT, or any designated public agency. F. Public Entity Crimes As provided in F.S. 287.133 by entering into this Agreement or performing any work in furtherance hereof, the SUBRECIPIENT certifies that it, its affiliates, suppliers, subcontractors
and consultants who will perform hereunder, have not been placed on the convicted vendor list
maintained by the State of Florida Department of Management Services within the 36 months
immediately preceding the date hereof. This notice is required by F.S. 287.133 (3) (a).
G. Drug-Free Workplace Requirements The SUBRECIPIENT, as a condition of being awarded, must certify that they will provide drug-
free workplaces in accordance with the Drug-Free Workplace Act of 1988 (42 U.S.C. 701) and
with HUD’s rules at 24 CFR Part 24, subpart F. H. Certification Regarding Lobbying The undersigned certifies, to the best of his or her knowledge and belief, that: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or employee
of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the
making of any Federal grant, the making of any Federal loan, the entering into of any
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cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of any Federal contract, grant, loan, or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the
undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report
Lobbying", in accordance with its instructions.
3. The undersigned shall require that the language of this certification be included in the
award documents for all subawards at all tiers (including subcontracts, subgrants, and
contracts under grants, loans, and cooperative Agreements) and that all SUBRECIPIENTS
shall certify and disclose accordingly.
I. Real Property
Any real property acquired by the SUBRECIPIENT for the purpose of carrying on the projects
stated herein, including the real property specifically referenced elsewhere in this Agreement, and approved by the CITY in accordance with the Uniform Relocation Assistance and Real
Property Acquisition Policies Act of 1970 and 49 CFR 24.101, shall be subject to the provisions
of the CDBG Regulations including, but not limited to, the provisions on use and disposition of
property. Any real property within the SUBRECIPIENT control, which is acquired or improved
in whole or part with CDBG-NSP funds in excess of $25,000, including the real property specifically referenced elsewhere in this Agreement, must adhere to the CDBG Regulations at 24
CFR 570.505.
J. Religious Activities
The SUBRECIPIENT agrees that funds and/or real property provided under the Agreement will
not be utilized for inherently religious activities prohibited by 24 CFR 570.200(j), such as
worship, religious instruction, or proselytizing.
K. Copyright
If this contract results in any copyrightable material or inventions, the CITY and/or Grantor
agency reserves the right to royalty-free, non-exclusive and irrevocable license to reproduce,
publish or otherwise use and to authorize other to use, the work or materials for governmental
purposes.
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Page 13 of 15
L. Hatch Act
The SUBRECIPIENT agrees that no funds and/or real property provided, nor personnel
employed under this contract, shall in any way or to any extent be engaged in the conduct of political activities in violation of Chapter 15 of Title V United States Code.
M. Equal Employment Opportunity and Affirmative Action (EEO/AA) Statement
The SUBRECIPIENT will, in all solicitations or advertisements for employees placed by or on behalf of the SUBRECIPIENT, state that it is an Equal Opportunity or Affirmative Action
employer.
N. Section 504
The SUBRECIPIENT agrees to comply with all Federal regulations issued pursuant to
compliance with Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794), which prohibits
discrimination against the individuals with disabilities or handicaps in any Federally assisted
program. The CITY shall provide the SUBRECIPIENT with any guidelines necessary for
compliance with that portion of the regulations in force during the term of this agreement.
O. Land Covenants
This Agreement is subject to the requirements of Title VI of the Civil Rights Act of 1964 (P.L.
88-352) and 24 CFR 570.601 and 570.602. In regard to the sale, lease, or other transfer of land acquired, cleared or improved with assistance provided under this contract, and in addition to the
provisions of this Agreement pertaining to real property, the SUBRECIPIENT shall cause or
require a covenant running with the land to be inserted in the deed or lease for such transfer,
prohibiting discrimination as herein defined, in the sale, release or rental, or in the use or
occupancy of such land, or in any improvements erected or to be erected thereon, providing that the CITY and the United States are beneficiaries of and entitled to enforce such covenants. The
SUBRECIPIENT, in undertaking its obligation to carry out the program assisted hereunder,
agrees to take such measures as are necessary to enforce such a covenant, and will not itself so
discriminate.
X. ENVIRONMENTAL STANDARDS A. Flood Disaster Protection
In accordance with the requirements of the Flood Disaster Protection Act of 1973 (42 USC
4001), the SUBRECIPIENT shall assure that in case the conveyed property is located in an area identified by FEMA as having special flood hazards, a flood insurance under the National Flood
Insurance Program will be obtained and maintained as a condition of the conveyance. If
appropriate, a letter of map amendment (LOMA) may be obtained from FEMA, which would
satisfy this requirement and/or reduce the cost of said flood insurance.
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B. Lead-Based Paint
The CITY, prior to the conveyance of any property built before 1978, has performed a lead-
based paint inspection and has complete any necessary abatement and obtain clearance for a certified professional. Copies of the corresponding reports will be included in Exhibit “C”.
XI. SEVERABILITY/NO WAIVER
If any provision of this Agreement is held invalid, the remainder of the Agreement shall not be affected thereby and all other parts of this Agreement shall nevertheless be in full force and
effect. No delay by CITY in enforcing any covenant or right described herein shall be deemed a
waiver of any covenant or right and no waiver by CITY of any particular provision hereof shall
be deemed a waiver of any other provision or a continuing waiver of any particular provision.
XII. SECTION HEADINGS AND SUBHEADINGS
The section headings and subheadings contained in the Agreement are included for convenience
only and shall not limit or otherwise affect the terms of this agreement.
XIII. ENTIRE AGREEMENT/SURVIVAL
This Agreement constitutes the entire agreement between the CITY and the SUBRECIPIENT for
the use of the property/ties conveyed under this Agreement and it supersedes all prior or
contemporaneous communications and proposals, whether electronic, oral, or written between the CITY and the SUBRECIPIENT with respect to this Agreement. All provisions herein which
expressly or can be reasonably deemed to survive the expiration or termination of this
Agreement shall survive the expiration or termination of this Agreement.IN WITNESS
WHEREOF, the parties hereto, by their duly authorized representatives, have executed this
Agreement on the dates shown below to be effective the day and year first shown above.
CITY OF MIAMI GARDENS, FLORIDA
A Municipal Corporation ATTEST:
By:____________________________________ _________________________________
Dr. Danny O. Crew, City Manager
Date:__________________________________
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Page 15 of 15
APPROVED AS TO FORM:
__________________________________ Sonja Dickens, City Attorney
MOUNT HERMON COMMUNITY ECONOMIC
& HOUSING DEVELOPMENT CORPORATION A Florida non-profit corporation Witnesses
By:________________________________ __________________________________
(Signature) (Signature) __________________________________
____________________________________ (Name)
(Print Name & Title)
Date:_______________________________ __________________________________ (Signature)
__________________________________
(Name)
CORPORATE SEAL
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1
EXHIBIT A
The provisions of this Exhibit "A" are a part of the Agreement as if fully set forth therein.
Subject to the provisions of this Agreement, the SUBRECIPIENT will receive title to the real
property located in Miami-Dade County, Florida: Lot 12, Block 7, of BISCAYNE RIVER
GARDENS, according to the Plat thereof recorded in Plat Book 49, Page 53, of the Public
Records of Miami-Dade County, also known as 2541 NW 152 Street, Miami Gardens, Florida, 33054 (the "Property") from the CITY by virtue of a Quit Claim Deed, subject to the restrictions
referenced in Exhibit "A-1" attached hereto which will be attached to the deed and recorded
therewith, in order to carry out the property management and ownership activities and
responsibilities.
I. Property Management
Subject to the extent possible, the permitted vacancy rate described below, 100% of the rental
units must be occupied by households whose income is at or below 50% the area median income
for the Miami-Miami Beach-Kendall HMFA areas as annually determined by HUD.
The SUBRECIPIENT will be responsible for the following:
• Outreach and Marketing
• Screening and intake of potential tenants
• Income verification of potential tenants
• Income certification of tenants
• File preparation and management
• CITY Reporting requirements (quarterly reporting through March 31, 2013 and yearly
reporting for the following fifteen (15) years of this Agreement until October 21, 2026). II. Levels of Accomplishment – Goals and Performance Measures
• All units must be occupied by households whose income is at or below 50% the area
median income for the Miami-Miami Beach-Kendall HMFA areas as annually determined by HUD.
• The Property/ties may not be vacant for more than three months at any given time.
• SUBRECIPIENT must maintain the Affordability of the Property. For purposes of the this Agreement, "Affordability" shall mean that the rental payment must not exceed 33%
of tenant’s gross income for any lease year, and, notwithstanding the foregoing, the rent
at any given time cannot exceed the “Low-HOME market rent rate” published annually
by HUD for the Miami-Miami Beach-Kendall HMFA areas.
• Additional property management requirements are set forth in Exhibit "A-2" attached hereto.
• The Property was renovated using energy star appliances and low consumption water
fixtures. SUBRECIPIENT must maintain or improve the quality and efficiency of products when making maintenance and repairs to the property conveyed by this agreement.
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• All leases must be prepared using the form approved by the CITY.
III. Budget
No later than July 31st of each year, SUBRECIPIENT shall provide the upcoming year property
operating budget for the CITY’s approval for the duration of this Agreement. At any time, any changes to the budget for more than 20% of previously approved budget amount, must be reviewed and approved by the CITY.
IV. Insurance
SUBRECIPIENT shall, at its sole cost and expense, maintain in full force and effect the following types and amounts of insurance coverage:
(a) Property, Improvements and Personal Property, including all permitted alterations,
changes, additions and replacements thereof and thereto, insured against loss or damage caused
by: (i) fire, windstorm and other hazards and perils generally included under extended coverage; (ii) vandalism and malicious mischief; and (iii) fixtures, all in an amount not less than one
hundred percent (100%) of the insurable replacement cost of the Property and all improvements
thereon.
(b) Liability Insurance. SUBRECIPIENT shall provide and keep in full force and effect a policy of broad form comprehensive general public liability and property damage insurance providing coverage against liability for personal injury, death and property damage having limits
of not less than combined single limits for bodily injury and property damage in an amount of
ONE MILLION AND NO/100 DOLLARS ($1,000,000.00) per occurrence.
(c) Flood Insurance if the property is located in a flood zone. V. Casualty, Restoration and Repair
If the Property shall be damaged by fire or other casualty and if such damage does not render all
or a substantial portion of the Property untenable, then SUBRECIPIENT shall repair and restore
the same with reasonable promptness, subject to reasonable delays for insurance adjustments and delays caused by matters beyond SUBRECIPIENT’S control.
If any such damage renders all or a substantial portion of the Property untenable,
SUBRECIPIENT shall, within thirty (30) days after the occurrence of such damage, provide to
CITY an estimate from its architect or general contractor of the length of time and cost that will
be required to substantially complete the repair and restoration of such damage. If such estimate is that the amount of time required to substantially complete the repair and restoration will exceed one hundred eighty (180) days from the date such damage occurred, then CITY shall
have the right to terminate this Agreement as of the date of such damage upon giving notice to
SUBRECIPIENT at any time within thirty (30) days after CITY receives the notice containing
said estimate. If this Agreement is terminated pursuant to this paragraph, then all proceeds of insurance shall be payable to CITY and, at CITY's option, title to the property shall revert to CITY as provided in Section VII(C) of this Agreement. If this Agreement is not terminated as
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provided in this paragraph, then SUBRECIPIENT shall proceed with reasonable promptness to
repair and restore the Property, provided that SUBRECIPIENT'S obligations to repair and restore
the Property hereunder shall be limited to the proceeds of insurance received by SUBRECIPIENT. If such proceeds are insufficient to cover the repair or restoration, then either party may terminate this Agreement and all proceeds of insurance shall be payable to CITY and,
at CITY'S option, title to the property shall revert to CITY as provided in Section VII(C) of this
Agreement
VI. Condemnation
If the whole of the Property shall be taken or condemned for any public or quasi-public use or purpose, by right of eminent domain or by purchase in lieu thereof, or if a substantial portion of
the Property shall be so taken or condemned that the portion or portions remaining is or are not
sufficient and suitable, in the judgment of CITY, for the continued operation of the use
contemplated by this Agreement to be conducted thereon, therein or there from so as to effectively render the Property untenable, then this Agreement shall cease and terminate as of the date on which the condemning authority takes possession. In the event of such termination, any
and all awards paid in connection with the condemnation will belong to and be the property of
CITY and, at CITY'S option, title to the remaining property shall revert to CITY as provided in
Section VII(C) of this Agreement
If a portion of the Property is taken, and the portion or portions remaining can, in the judgment
of CITY be adapted and used for the conduct of SUBRECIPIENT’S operation as provided in this
Agreement, then the SUBRECIPIENT shall promptly restore the remaining portion or portions
thereof to a condition comparable to their condition at the time of such taking or condemnation,
less the portion or portions lost by the taking and up to the compensation received from the condemning authority, and this Agreement shall continue in full force and effect. The entire
award for the Property exceeding such restoration shall belong and be promptly paid to CITY. If
the award is insufficient to complete such restoration, then either party may terminate this
Agreement and the entire award shall be payable to CITY and, at CITY'S option, title to the
remaining property shall revert to CITY as provided in Section VII(C) of this Agreement
VII. Acceptance of Property Condition
SUBRECIPIENT agrees that SUBRECIPIENT has inspected the Property prior to the execution
of this Agreement and that SUBRECIPIENT accepts the Property in its then existing condition
“AS IS”. SUBRECIPIENT further acknowledges and agrees that neither CITY nor any agent of CITY has made any representation or warranty, express or implied, concerning the Property or
which has induced SUBRECIPIENT to accept the conveyance of the Property.
VIII. Hazardous Materials and Sewage Prohibited
Neither SUBRECIPIENT nor any of its employees, agents, invitees, licensees, contractors or
tenants shall release or dispose of Hazardous Materials in, on or about the Property or the groundwater thereof, in violation of any federal, state or municipal law, decision, statute, rule,
ordinance or regulation currently in existence or hereafter enacted or rendered. SUBRECIPIENT
shall give CITY prompt written notice of any claim received by SUBRECIPIENT from any
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person, entity, or governmental agency that a release or disposal of Hazardous Materials has
occurred on the Property or the groundwater thereof. As used herein, the term “Hazardous
Materials’’ shall mean and be defined as any and all toxic or hazardous substances, chemicals, materials or pollutants, of any kind or nature, which are regulated, governed, restricted or prohibited by any federal, state or local law, decision, statute, rule, or ordinance currently in
existence or hereafter enacted or rendered, and shall include (without limitation), all oil, gasoline
and petroleum based substances. SUBRECIPIENT shall not discharge or permit to be discharged
into any septic facility or sanitary sewer system serving the Property any toxic or hazardous sewage or waste other than that which is normal domestic waste water for the type of use contemplated herein to be conducted by SUBRECIPIENT on, in or from the Property. Any toxic
or hazardous sewage or waste which is produced or generated in connection with the use or
operation of the Property shall be handled and disposed of as required by and in compliance with
all applicable local, state and federal laws, ordinances and rules or regulations or shall be pre-treated to the level of domestic wastewater prior to discharge into any septic facility or sanitary sewer system serving the Property. SUBRECIPIENT shall defend, indemnify and hold CITY
harmless of and from any and all losses, damages, claims, costs, fees, penalties, charges,
assessments, taxes, fines or expenses including reasonable attorneys’ fees and legal assistants’
fees, arising out of any claim asserted by any person, entity, agency, organization or body against CITY, as a result of breach of the foregoing covenant, or asserted by any person, entity, agency,
organization or body against CITY, in connection with liability associated with cleaning up,
removing, disposal of or otherwise eliminating any oil or petroleum derivatives, toxic substance,
hazardous substance, solid waste, wastes, or contaminant, from the Property or any adjacent
properties affected by the contamination. This provision shall survive the expiration or earlier termination of this Agreement.
IX. Liens
SUBRECIPIENT shall not create or cause to be imposed, claimed or filed upon the Property, or
any portion thereof, any lien, charge or encumbrance whatsoever without the written permission from the CITY. If, because of any act or omission of SUBRECIPIENT, any such lien, charge or
encumbrance shall be imposed, claimed or filed, SUBRECIPIENT shall, at its sole cost and
expense, within thirty (30) days after written notice of the imposition of such lien, charge or
encumbrance, cause the same to be fully paid and satisfied or otherwise discharged of record (by
bonding or otherwise). If SUBRECIPIENT fails to remove the lien, charge or encumbrance within the given time period, then this agreement will be considered terminated and title to the
property shall revert to CITY as provided in Section VII(C) of this Agreement
X. City Obligations
The CITY has the discretion to assume any, all or none of the SUBRECIPIENT’S obligations
related to contracts executed during the Project period.
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EXHIBIT "A-1” DEED RESTRICTIONS
RESTRICTIVE COVENANTS & REVERTER INTEREST OF GRANTOR
1. The following restrictive covenant shall apply to the Property until October 21, 2026, and shall run with the land and shall be binding on Grantee and its successors and assigns for said period:
The Property shall be used to meet one of the CDBG–NSP National Objectives pursuant to 24
CFR 570.208. If the Grantee fails to use the Property in a manner that meets a CDBG National Objective for the prescribed period, Grantee shall pay Grantor an amount equal to the current fair market value of the Property less any portion of the value attributable to expenditures of non-
CDBG funds for acquisition of, or improvement to, the Property. Such payment shall constitute
program income to Grantor.
2. The following restrictive covenants, terms and conditions shall apply to the Property until October 21, 2026, and shall run with the land and shall be binding on Grantee and its successors
and assigns for said period:
(a) The Property is subject to that certain Sub-Recipient Agreement dated October 21, 2011 by and between Grantor and Grantee (the "Agreement"), the terms, covenants, conditions and
restrictions of which are incorporated herein by reference as if fully set forth below.
(b) Grantee must maintain the Property in good repair suitable for habitability consistent with
generally applicable housing standards in Miami-Dade County, Florida, and all federal, state and local laws, ordinances, codes, statutes and regulations, and must utilize the Property only
for lease or lease to purchase options to residential tenants meeting the standards described in
the Agreement and whose household income is at or below 50 percent of the area median
income for the Miami –Miami Beach – Kendall HMFA (Florida) as annually determined by
the U. S. Department of Housing and Urban Development (HUD). The property must remain affordable to eligible tenants, meaning that the utility allowance determined by HUD plus the
rental payment must not exceed 30 percent of tenant’s gross income for any lease year, and,
notwithstanding the foregoing, the rent at any given time cannot exceed the “Low-HOME
Market Rent Rate” published annually by HUD for the Miami –Miami Beach – Kendall
HMFA (Florida).
(c) Grantee, at its expense, must actively maintain, repair and manage the Property so that the
Property and all structures and improvements thereon remain in substantially the same
condition currently existing as of closing, ordinary wear and tear and casualty and
condemnation excepted. Any abandonment or non-use of the Property by Grantee continuing for ninety (90) consecutive days or more will constitute a violation hereof. Under CDBG-
NSP guidelines, a property is defined as abandoned when mortgage or tax foreclosure
proceedings have been initiated for that property, no mortgage or tax payments have been
made by the property owner for at least 90 days, AND the property has been vacant for at
least 90 days.
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(d) Grantee is prohibited from removing or demolishing the existing structures and
improvements, and from encumbering the Property or allowing any lien or mortgage to be
filed against the Property. (e) With the exception of residential leases, any income generated from the sale of the property
must be transferred to the Grantor as Program Income. Grantee is prohibited from selling,
conveying, transferring, gifting, encumbering, mortgaging, assigning, donating or otherwise
alienating any interest in the Property, including the granting of any easements, rights of first refusal, etc. Grantee may not record any restrictions affecting the Property or convert the Property to condominium, cooperative or other form of ownership.
(f) In the event the Agreement is terminated, then, at Grantor's option, title to the Property shall
automatically revert to Grantor without execution or recordation of any deed or instrument by Grantee. Upon request by Grantor, Grantee agrees to cooperate to execute any documents required by Grantor to confirm in the public records that title has reverted to Grantor,
including but not limited to a deed acceptable to Grantor, but in no event shall Grantee's
agreement to cooperate as provided herein be construed as preventing title from
automatically reverting to Grantor at Grantor's option. Grantor is not required to provide Grantee with any opportunity to cure any default hereunder in order for the reverter to
operate to re-convey title to the property to Grantor; rather, in order to demonstrate that
Grantor desires the reverter to operate, Grantor will provide Grantee with written notice that
title reverted to Grantor upon termination of the Agreement.
(g) Grantee shall not allow any use of the property that creates or includes any use that a
reasonable man or woman would find immoral, offensive or obnoxious; and any use which is
not allowable under existing zoning for the Property.
3. Miscellaneous provisions applicable to paragraphs 1 and 2 above:
(a) The permitted use and restrictive covenants herein constitute affirmative obligations by
Grantee, and are not merely declaratory statements of the use contemplated or desired by
Grantor.
(b) The Property is subject to the requirements of Title VI of the Civil Rights Act of 1964 (P.L.
88-352) and 24 CFR 570.601 and 570.602. Discrimination is prohibited in the rental, or in
the use or occupancy of such land, or in any improvements erected or to be erected thereon,
and the Grantor and the United States are beneficiaries of and entitled to enforce such
covenants. No person shall on the ground of race, color, disability, national origin, religion, age, familial status, or sex be excluded from the benefits of, or be subjected to,
discrimination under any activity carried out by the Grantee. Grantee agrees to take such
measures as are necessary to enforce this covenant, and will not itself so discriminate.
(c) If any provision of this Exhibit is held invalid, the remainder shall not be affected thereby and all other provisions of this Exhibit shall nevertheless be in full force and effect.
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(d) Should any provision herein require judicial interpretation, the parties hereto agree that the
court interpreting or construing the same shall not construe any provision against one party
more strictly by reason of any rule of interpretation, it being agreed that the agents of all parties hereto have participated in the preparation of this Exhibit, and that legal counsel was consulted by each party or each party was encouraged and had the opportunity but declined
to consult legal counsel prior to closing.
(e) This Exhibit shall be construed, interpreted, enforced and governed by and in accordance with the laws of the State of Florida (excluding the principles thereof governing conflicts of law).
(f) Grantee agrees to pay any and all costs and expenses incurred by Grantor in enforcing the
foregoing provisions, in or out of court, including without limitation, court related costs and expenses and reasonable attorneys’ fees and disbursements (including such costs, fees and disbursements incurred on appeal of any litigation). To the extent permitted by law, Grantee
covenants and agrees, at its sole expense, to pay and indemnify and save Grantor harmless
against and from any and all liens, encumbrances, claims, damages, injuries, losses, and/or
costs, including, but not limited to, attorney's fees and litigation costs, on behalf of itself and any person, firm or corporation or governmental authority relating to or arising out of
Grantee's default or breach of the foregoing provisions. This provision shall survive the
Agreement and the expiration of the foregoing provisions.
(g) No delay by Grantor in enforcing any covenant or provision herein shall be deemed a waiver of any covenant or right and no waiver by Grantor of any particular provision hereof shall be
deemed a waiver of any other provision or a continuing waiver of any particular provision.
(h) Unless otherwise provided herein, the foregoing provisions may be enforced by Grantor by
injunctive relief and/or by any other action at law and/or in equity.
Exhibit A-1 Page 3 of 3
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EXHIBIT A-2
PROPERTY MANAGEMENT
by SUBRECIPIENT
1. SUBRECIPIENT must manage, operate and lease the Property in accordance with the Agreement
and the terms hereof: (a) SUBRECIPIENT shall:
• Secure tenants for the Property in accordance with the Agreement;
• Enter into residential leases/contracts to lease to eligible tenants;
• Complete and sign the lead-based paint/hazards certification (for property built before 1978); SUBRECIPIENT will provide each tenant with all information SUBRECIPIENT knows about
lead-based paint and lead-based paint hazards in the Property and with all available documents
pertaining to such paint and hazards, as required by federal law. SUBRECIPIENT understands
that the law requires the provision of this information to prospective tenants before the tenants become obligated to lease the Property.
• Manage tenant relations, including negotiating renewals of existing leases; collecting, holding
and disbursing rents and other amounts due or to become due; handling tenant requests and
negotiations; terminating tenancies and signing and serving appropriate notices; initiating and
prosecuting eviction and damages actions; and procuring legal counsel when necessary to protect its interests and rights in connection with the Property.
(b) Property Maintenance: SUBRECIPIENT understands that Florida law requires licensed
professionals in the construction trades to perform relevant repairs on rental properties unless the
repairs can be made for under $1,000 and are not of a life/safety concern. Additionally, SUBRECIPIENT, without CITY's prior written consent, may contract for repairs, maintenance,
remodeling or improvement of the Property with a certified or registered contractor when labor
and materials together, subject to these limitations set by law, SUBRECIPIENT shall:
• Maintain and repair interior, exterior and landscaping of Property, including making periodic inspections; purchasing supplies; and supervising alterations, modernization and redecoration
of Property. SUBRECIPIENT will obtain prior approval of CITY for any item or service in
excess of $ $10,000, except for monthly or recurring expenses and emergency repairs which, in
SUBRECIPIENT’s opinion are necessary to prevent the Property from becoming uninhabitable
or damaged, to avoid suspension of services required to be provided by law or lease, or to avoid penalties or fines to be imposed by a governmental entity.
• Enter into contracts for utilities, public services, maintenance, repairs and other services as
SUBRECIPIENT reasonably deems advisable.
• Hire, discharge and supervise all labor and employees required for the operation and maintenance of the Property.
• Exercise reasonable care to repair dangerous defective conditions upon notice of their existence
by a tenant.
• Inspect the Property before allowing a tenant to take possession and to make the repairs necessary to transfer a reasonably safe dwelling unit to a tenant.
Exhibit A-2 Page 1 of 2
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Other Matters:
SUBRECIPIENT shall:
• Pay all personal and real property taxes and assessments relating to the Property prior to
delinquency.
• Pay charges for repairs, materials, equipment, labor and attorneys’ fees and costs, if any.
• Pay all state and local sales and service taxes, if any.
• Pay all operating costs, expenses, fees, penalties, fines, and losses of the Property.
• Maintain accurate records of receipts, expenses and accruals in connection with managing and owning the Property.
• The Property was renovated using energy star appliances and low consumption water
fixtures. SUBRECIPIENT must maintain or improve the quality of products when
making maintenance and repairs to the property conveyed by this agreement.
•
Other Duties: ___________________________________________________________________
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EXHIBIT B
NSP ANNUAL PROGRESS REPORT FOR
2541 NW 152 Street, Miami Gardens, FL, 33054
Complete form for past year and submit to the City of Miami Gardens by the 30th day of the
month following the anniversary of this agreement. Status Report for Period of ______________________Submittal Date:
SUBRECIPIENT: MOUNT HERMON COMMUNITY ECONOMIC & HOUSING
DEVELOPMENT CORPORATION Contact Person
Telephone: Fax:
E-mail:
1. Activity Status/Milestones (describe any action taken, relating to this project, during the
past year):
2. What events/actions are scheduled for the next year?
3. Describe any affirmative marketing you have implemented regarding this project. Please
list and attach any recent media coverage of your organization relating to this project.
4. List any additional data relevant to this project including the number of executed leases
related to this property during the term of this reporting period.
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Number of Direct Beneficiaries – last 12
months
Household Size
Income Level
Female Head of Household
Race
Ethnicity
Subrecipients must indicate total beneficiaries for Race AND Ethnicity
Definitions of Race:
1. White: A person having origins in any of the original peoples of Europe, the Middle East, or North Africa.
2. Black or African-American: A person having origins in any of the black racial groups
of Africa.
3. Asian: A person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent including, for example, Cambodia, China,
India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and
Vietnam.
4. American Indian or Alaska Native: A person having origins in any of the original
peoples of North and South America (including Central America), and who maintains tribal affiliation or community attachment.
5. Native Hawaiian or Other Pacific Islander: A person having origins in any of the
original people of Hawaii, Guam, Samoa, or other Pacific Islands.
Definitions of Ethnicity:
1. Hispanic or Latino: A person of Cuban, Mexican, Puerto Rican, South or Central
American, or other Spanish culture or origin, regardless of race.
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EXHIBIT C
LEAD-BASED PAINT DISCLOSURES Interior and Exterior Lead-Based Paint Inspection is attached
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18605 NW 27 Avenue
Miami Gardens, Florida 33056
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: April 12, 2017 Item Type:
(Enter X in box)
Resolution Ordinance Other
X
Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading
X Public Hearing:
(Enter X in box)
Yes No Yes No
X
Funding Source: General Funds
Various Funds
Advertising Requirement:
(Enter X in box)
Yes No
X
Contract/P.O. Required:
(Enter X in box)
Yes No RFQ #:12-13-009 Contract Renewal
Continuing
Architectural/Engineering Services for Professional Fees $50,000-$200,000
X
Sponsor Name Cameron Benson,
City Manager Department: Capital Improvements
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI
GARDENS, FLORIDA, AUTHORIZING THE ONE-YEAR RENEWAL OF
THAT CERTAIN AGREEMENT WITH ACAI ASSOCIATES, INC., FOR ARCHITECTURAL DESIGN, ELECTRICAL, MECHANICAL, AND STRUCTURAL ENGINEERING SERVICES; PROVIDING FOR THE
ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE
DATE.
Staff Summary:
BACKGROUND
On November 26, 2012, staff issued Request For Qualifications (RFQ) Number 12-13-009, for Continuing
Architectural/Engineering Services for Professional Fees, inviting qualified firms to provide qualifications
for Architectural/Engineering Services for Professional Fees from $50,000-$200,000. A broadcast notice
was sent to one thousand nine hundred fifteen vendors (1,915). One hundred seventeen (117)
proposals were requested. The RFQ opened on January 10, 2013. Twenty-eight (28) proposals were
received and publicly read.
Item K-5) Consent Agenda
Resolution
Acai Associates, Inc.
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18605 NW 27 Avenue
Miami Gardens, Florida 33056
On January 28, 2013, the Selection Committee ranked the firms. A Selection Committee meeting was
held on February 4, 2013, to discuss the scheduling of oral presentations. The oral presentations were
held on March 5, 2013 and March 6, 2013.
On April 24, 2013, City Council awarded Request For Qualifications (RFQ) Number 12-13-009, for
Continuing Architectural/Engineering and Planning Services for Professional Fees $50,000-$200,000, to
ACAI Associates, Inc., to negotiate and execute a non-exclusive continuing contract for architectural
design, electrical, mechanical and structural engineering services. The initial term of the contract is for
three (3) years, with the option to renew for one (1) year or multi-year terms.
CURRENT SITUATION
The current contract expires April 24, 2017. Inasmuch as several projects are on-going and the City still
requires architectural design, electrical, mechanical and structural engineering services. Staff is
recommending a second renewal of this contract for one year.
FISCAL IMPACT
Prior to formal engagement of any project with the Vendor, staff will ensure and review by Finance that
the service is budgeted and there is enough funding for the engagement.
Proposed Action:
It is recommended that the City Council approve the attached resolution for the second renewal of a
non-exclusive continuing contract, through April 23, 2018, with ACAI Associates, Inc., for architectural
design, electrical, mechanical and structural engineering services.
Attachment:
None.
134 of 304
RESOLUTION NO. 2017____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, AUTHORIZING THE ONE-YEAR 4 RENEWAL OF THAT CERTAIN AGREEMENT WITH ACAI 5
ASSOCIATES, INC., FOR ARCHITECTURAL DESIGN, 6
ELECTRICAL, MECHANICAL, AND STRUCTURAL 7
ENGINEERING SERVICES; PROVIDING FOR THE ADOPTION 8 OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE 9 DATE. 10
11
WHEREAS, on November 26, 2012, staff issued Request For Qualifications 12
(“RFQ”) Number 12-13-009 for Continuing Architectural/Engineering Services for 13
Professional Fees, inviting qualified firms to provide qualifications for 14
Architectural/Engineering Services for Professional Fees from $50,000-$200,000, and 15
WHEREAS, on April 24, 2013, City Council awarded RFQ Number 12-13-009 for 16
Continuing Architectural/Engineering Services for Professional Fees $50,000-$200,000 17
to ACAI Associates, Inc. (ACAI), and 18
WHEREAS, the initial term of the contract was for a three (3) year period, with 19
the City’s option to renew for one (1) year or multiple years under the same terms and 20
conditions, and 21
WHEREAS, the current contract expires April 24, 2017, several projects are on-22
going and the City still requires these services, and 23
WHEREAS, staff is recommending the City Council renew the non-exclusive 24
continuing contract with ACAI, for Architectural Design, Electrical, Mechanical, and 25
Structural Engineering Services for a second renewal of a one (1) year term, 26
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 27
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 28
135 of 304
2
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 29
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 30
made a specific part of this Resolution. 31
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 32
hereby authorizes the one-year renewal of that certain Agreement with ACAI 33
Associates, Inc., for Architectural Design, Electrical, Mechanical, and Structural 34
Engineering Services. 35
Section 3: EFFECTIVE DATE: This Resolution shall take effect 36
immediately upon its final passage. 37
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 38
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2017. 39
40
___________________________________ 41
OLIVER GILBERT, III, MAYOR 42
43
44 ATTEST: 45 46
47
__________________________________ 48
RONETTA TAYLOR, MMC, CITY CLERK 49 50 51
PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 52
53
54 SPONSORED BY: CAMERON D. BENSON, CITY MANAGER 55 56
Moved by: __________________ 57
58
VOTE: _________ 59 60 Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 61
Vice Mayor Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 62
Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 63
Councilman Rodney Harris ____ (Yes) ____ (No) 64
136 of 304
3
Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 65
Councilwoman Felicia Robinson ____ (Yes) ____ (No) 66
Councilman David Williams Jr ____ (Yes) ____ (No) 67
68
137 of 304
18605 NW 27 Avenue
Miami Gardens, Florida 33056
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: April 12, 2017 Item Type:
(Enter X in box)
Resolution Ordinance Other
X
Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading
X Public Hearing:
(Enter X in box)
Yes No Yes No
X
Funding Source: General Funds
Various Funds
Advertising Requirement:
(Enter X in box)
Yes No
X
Contract/P.O. Required:
(Enter X in box)
Yes No RFQ #: 12-13-009 Contract Renewal
Continuing
Architectural/Engineering Services for Professional Fees $50,000-$200,000
X
Sponsor Name: Cameron Benson,
City Manager Department: Capital Improvements
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI
GARDENS, FLORIDA, AUTHORIZING THE ONE-YEAR RENEWAL OF
THAT CERTAIN AGREEMENT WITH BERMELLO AJAMIL & PARTNERS, INC., FOR ARCHITECTURAL, LANDSCAPE ARCHITECTURAL, AND CONSTRUCTION ENGINEERING SERVICES;
PROVIDING FOR THE ADOPTION OF REPRESENTATIONS;
PROVIDING FOR AN EFFECTIVE DATE.
Staff Summary:
BACKGROUND
On November 26, 2012, staff issued Request For Qualifications (RFQ) Number 12-13-009, for Continuing
Architectural/Engineering Services for Professional Fees, inviting qualified firms to provide qualifications
for Architectural/Engineering Services for Professional Fees from $50,000-$200,000. A broadcast notice
was sent to one thousand nine hundred fifteen vendors (1,915). One hundred seventeen (117)
proposals were requested. The RFQ opened on January 10, 2013. Twenty-eight (28) proposals were
received and publicly read.
Item K-6) Consent Agenda
Resolution
Bermello Ajamil & Partners, Inc.
138 of 304
18605 NW 27 Avenue
Miami Gardens, Florida 33056
On January 28, 2013, the Selection Committee ranked the firms. A Selection Committee meeting was
held on February 4, 2013, to discuss the scheduling of oral presentations. The oral presentations were
held on March 5, 2013 and March 6, 2013.
On April 24, 2013, City Council awarded Request For Qualifications (RFQ) Number 12-13-009, for
Continuing Architectural/Engineering and Planning Services for Professional Fees $50,000-$200,000, to
Bermello Ajamil & Partners, Inc., to negotiate and execute a non-exclusive continuing contract for
architectural, landscape architectural, and construction engineering services. The initial term of the
contract is for three (3) years, with the option to renew for one (1) year or multi-year terms.
CURRENT SITUATION
The current contract expires April 24, 2017. Inasmuch as several projects are on-going and the City still
requires architectural, engineering and planning services. Staff is recommending a second renewal of
this contract for one year.
FISCAL IMPACT
Prior to formal engagement of any project with the Vendor, staff will ensure and review by Finance that
the service is budgeted and there is enough funding for the engagement.
Proposed Action:
It is recommended that the City Council approve the attached resolution for the second renewal of a
non-exclusive continuing contract, through April 23, 2018, with Bermello Ajamil & Partners, Inc., for
architectural, landscape architectural, and construction engineering services.
Attachment:
None.
139 of 304
RESOLUTION NO. 2017____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, AUTHORIZING THE ONE-YEAR 4 RENEWAL OF THAT CERTAIN AGREEMENT WITH BERMELLO 5
AJAMIL & PARTNERS, INC., FOR ARCHITECTURAL, 6
LANDSCAPE ARCHITECTURAL, AND CONSTRUCTION 7
ENGINEERING SERVICES; PROVIDING FOR THE ADOPTION 8 OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE 9 DATE. 10
11
WHEREAS, on November 26, 2012, staff issued Request For Qualifications 12
(“RFQ”) Number 12-13-009 for Continuing Architectural/Engineering Services for 13
Professional Fees, inviting qualified firms to provide qualifications for 14
Architectural/Engineering Services for Professional Fees from $50,000-$200,000, and 15
WHEREAS, on April 24, 2013, City Council awarded RFQ Number 12-13-009 for 16
Continuing Architectural/Engineering Services for Professional Fees $50,000-$200,000 17
to Bermello Ajamil & Partners, Inc., and 18
WHEREAS, the initial term of the contract was for a three (3) year period, with 19
the City’s option to renew for one (1) year or multiple years under the same terms and 20
conditions, and 21
WHEREAS, the current contract expires April 24, 2017, several projects are on-22
going and the City still requires these services, and 23
WHEREAS, staff is recommending the City Council renew the non-exclusive 24
continuing contract with Bermello Ajamil & Partners, Inc., for Architectural, Landscape 25
Architectural, and Construction Engineering Services, for a second renewal of this 26
contract for a one (1) year term, 27
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 28
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 29
140 of 304
2
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 30
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 31
made a specific part of this Resolution. 32
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 33
hereby authorizes the one-year renewal of that certain Agreement with Bermello Ajamil 34
& Partners, Inc., for Architectural, Landscape Architectural, and Construction 35
Engineering Services. 36
Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 37
upon its final passage. 38
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 39
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2017. 40
41
___________________________________ 42
OLIVER GILBERT, III, MAYOR 43
44
45 ATTEST: 46 47
48
__________________________________ 49
RONETTA TAYLOR, MMC, CITY CLERK 50 51 52
PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 53
54
55 SPONSORED BY: CAMERON D. BENSON, CITY MANAGER 56 57
Moved by: __________________ 58
59
VOTE: _________ 60 61 Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 62
Vice Mayor Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 63
Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 64
Councilman Rodney Harris ____ (Yes) ____ (No) 65
141 of 304
3
Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 66
Councilwoman Felicia Robinson ____ (Yes) ____ (No) 67
Councilman David Williams Jr ____ (Yes) ____ (No) 68
69
142 of 304
18605 NW 27 Avenue
Miami Gardens, Florida 33056
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: April 12, 2017 Item Type:
(Enter X in box)
Resolution Ordinance Other
X
Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading
X Public Hearing:
(Enter X in box)
Yes No Yes No
X
Funding Source: General Fund
Various Funds
Advertising Requirement:
(Enter X in box)
Yes No
X
Contract/P.O. Required:
(Enter X in box)
Yes No RFQ #:12-13-009 Contract Renewal
Continuing Architectural/Engineering Services for Professional Fees $50,000-$200,000
X
Sponsor Name: Cameron Benson,
City Manager Department: Capital Improvements
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI
GARDENS, FLORIDA, AUTHORIZING THE ONE-YEAR RENEWAL OF THAT CERTAIN AGREEMENT WITH CALVIN GIORDANO & ASSOCIATES, INC., FOR CIVIL ENGINEERING, LANDSCAPE
ARCHITECTURAL, CONSTRUCTION ENGINEERING, PLANNING
SURVEY, TRAFFIC ENGINEERING, AND OTHER ENGINEERING
SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE.
Staff Summary:
BACKGROUND
On November 26, 2012, staff issued Request For Qualifications (RFQ) Number 12-13-009, for Continuing
Architectural/Engineering Services for Professional Fees, inviting qualified firms to provide qualifications
for Architectural/Engineering Services for Professional Fees from $50,000-$200,000. A broadcast notice
was sent to one thousand nine hundred fifteen vendors (1,915). One hundred seventeen (117)
proposals were requested. The RFQ opened on January 10, 2013. Twenty-eight (28) proposals were
received and publicly read.
Item K-7) Consent Agenda
Resolution
Calvin Giordano & Associates, Inc.
143 of 304
18605 NW 27 Avenue
Miami Gardens, Florida 33056
On January 28, 2013, the Selection Committee ranked the firms. A Selection Committee meeting was
held on February 4, 2013, to discuss the scheduling of oral presentations. The oral presentations were
held on March 5, 2013 and March 6, 2013.
On April 24, 2013, City Council awarded Request For Qualifications (RFQ) Number 12-13-009, for
Continuing Architectural/Engineering and Planning Services for Professional Fees $50,000-$200,000, to
Calvin Giordano & Associates, Inc., to negotiate and execute a non-exclusive continuing contract for civil
engineering, landscape architectural, construction engineering, planning, survey, traffic engineering and
other engineering services. The initial term of the contract is for three (3) years, with the option to
renew for one (1) year or multi-year terms.
CURRENT SITUATION
The current contract expires April 24, 2017. Inasmuch as several projects are on-going and the City still
requires civil engineering, landscape architectural, construction engineering, planning, survey, traffic
engineering and other engineering services. Staff is recommending a second renewal of this contract for
one year.
FISCAL IMPACT
Prior to formal engagement of any project with the Vendor, staff will ensure and review by Finance that
the service is budgeted and there is enough funding for the engagement.
Proposed Action:
It is recommended that the City Council approve the attached resolution for the second renewal of a
non-exclusive continuing contract, through April 23, 2018, with Calvin Giordano & Associates, Inc., for
civil engineering, landscape architectural, construction engineering, planning, survey, traffic engineering
and other engineering services.
Attachment:
None.
144 of 304
RESOLUTION NO. 2017____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, AUTHORIZING THE ONE-YEAR 4 RENEWAL OF THAT CERTAIN AGREEMENT WITH CALVIN 5
GIORDANO & ASSOCIATES, INC., FOR CIVIL ENGINEERING, 6
LANDSCAPE ARCHITECTURAL, CONSTRUCTION 7
ENGINEERING, PLANNING SURVEY, TRAFFIC ENGINEERING, 8 AND OTHER ENGINEERING SERVICES; PROVIDING FOR THE 9 ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN 10
EFFECTIVE DATE. 11
12
WHEREAS, on November 26, 2012, staff issued Request For Qualifications 13
(“RFQ”) Number 12-13-009 for Continuing Architectural/Engineering Services for 14
Professional Fees, inviting qualified firms to provide qualifications for 15
Architectural/Engineering Services for Professional Fees from $50,000-$200,000, and 16
WHEREAS, on April 24, 2013, City Council awarded RFQ Number 12-13-009 for 17
Continuing Architectural/Engineering Services for Professional Fees $50,000-$200,000 18
to Calvin Giordano & Associates, Inc., and 19
WHEREAS, the initial term of the contract was for a three (3) year period, with 20
the City’s option to renew for one (1) year or multiple years under the same terms and 21
conditions, and 22
WHEREAS, the current contract expires April 24, 2017, and several projects are 23
on-going and the City still requires these services, and 24
WHEREAS, staff is recommending the City Council renew the non-exclusive 25
continuing contract with Calvin Giordano & Associates, Inc., for Civil Engineering, 26
Landscape Architectural, Construction Engineering, Planning Survey, Traffic 27
Engineering, and other Engineering Services, for a second renewal of this contract for a 28
one (1) year term, 29
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 30
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 31
145 of 304
2
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 32
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 33
made a specific part of this Resolution. 34
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 35
hereby authorizes the one-year renewal of that certain Agreement with Calvin Giordano 36
& Associates, Inc., for Civil Engineering, Landscape Architectural, Construction 37
Engineering, Planning Survey, Traffic Engineering, and other Engineering Services. 38
Section 3: EFFECTIVE DATE: This Resolution shall take effect 39
immediately upon its final passage. 40
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 41
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2017. 42
43
___________________________________ 44
OLIVER GILBERT, III, MAYOR 45
46
47 ATTEST: 48 49
50
__________________________________ 51
RONETTA TAYLOR, MMC, CITY CLERK 52 53 54
PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 55
56
57 SPONSORED BY: CAMERON D. BENSON, CITY MANAGER 58 59
Moved by: __________________ 60
61
VOTE: _________ 62 63 Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 64
Vice Mayor Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 65
Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 66
Councilman Rodney Harris ____ (Yes) ____ (No) 67
146 of 304
3
Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 68
Councilwoman Felicia Robinson ____ (Yes) ____ (No) 69
Councilman David Williams Jr ____ (Yes) ____ (No) 70
71
147 of 304
18605 NW 27 Avenue
Miami Gardens, Florida 33056
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: April 12, 2017 Item Type:
(Enter X in box)
Resolution Ordinance Other
X
Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading
X Public Hearing:
(Enter X in box)
Yes No Yes No
X
Funding Source: General Funds
Various Funds
Advertising Requirement:
(Enter X in box)
Yes No
X
Contract/P.O. Required:
(Enter X in box)
Yes No RFQ #: 12-13-009 Contract Renewal
Continuing
Architectural/Engineering Services for Professional Fees $50,000-$200,000
X
Sponsor Name: Cameron Benson,
City Manager Department: Capital Improvements
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI
GARDENS, FLORIDA, AUTHORIZING THE ONE-YEAR RENEWAL OF
THAT CERTAIN AGREEMENT WITH CHEN MOORE & ASSOCIATES, INC., FOR GIS SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE.
Staff Summary:
BACKGROUND
On November 26, 2012, staff issued Request For Qualifications (RFQ) Number 12-13-009, for Continuing
Architectural/Engineering Services for Professional Fees, inviting qualified firms to provide qualifications
for Architectural/Engineering Services for Professional Fees from $50,000-$200,000. A broadcast notice
was sent to one thousand nine hundred fifteen vendors (1,915). One hundred seventeen (117)
proposals were requested. The RFQ opened on January 10, 2013. Twenty-eight (28) proposals were
received and publicly read.
On January 28, 2013, the Selection Committee ranked the firms. A Selection Committee meeting was
held on February 4, 2013, to discuss the scheduling of oral presentations. The oral presentations were
held on March 5, 2013 and March 6, 2013.
Item K-8) Consent Agenda
Resolution
Chen Moore & Associates, Inc.
148 of 304
18605 NW 27 Avenue
Miami Gardens, Florida 33056
On April 24, 2013, City Council awarded Request For Qualifications (RFQ) Number 12-13-009, for
Continuing Architectural/Engineering and Planning Services for Professional Fees $50,000-$200,000, to
Chen & Associates Consulting Engineering, Inc., to negotiate and execute a non-exclusive continuing
contract for GIS services. The initial term of the contract is for three (3) years, with the option to renew
for one (1) year or multi-year terms.
CURRENT SITUATION
The current contract expires April 24, 2017. Inasmuch as several projects are on-going and the City still
requires GIS services. Staff is recommending a second renewal of this contract for one year.
FISCAL IMPACT
Prior to formal engagement of any project with the Vendor, staff will ensure and review by Finance that
the service is budgeted and there is enough funding for the engagement.
Proposed Action:
It is recommended that the City Council approve the attached resolution for the second renewal of a
non-exclusive continuing contract, through April 23, 2018, with Chen & Associates Consulting
Engineering, Inc., for GIS services.
Attachment:
None.
149 of 304
RESOLUTION NO. 2017____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, AUTHORIZING THE ONE-YEAR 4 RENEWAL OF THAT CERTAIN AGREEMENT WITH CHEN 5
MOORE & ASSOCIATES, INC., FOR GIS SERVICES; 6
PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; 7
PROVIDING FOR AN EFFECTIVE DATE. 8 9 WHEREAS, on November 26, 2012, staff issued Request For Qualifications 10
(“RFQ”) Number 12-13-009 for Continuing Architectural/Engineering Services for 11
Professional Fees, inviting qualified firms to provide qualifications for 12
Architectural/Engineering Services for Professional Fees from $50,000-$200,000, and 13
WHEREAS, on April 24, 2013, City Council awarded RFQ Number 12-13-009 for 14
Continuing Architectural/Engineering Services for Professional Fees $50,000-$200,000 15
to Chen Moore & Associates, Inc., and 16
WHEREAS, the initial term of the contract was for a three (3) year period, with 17
the City’s option to renew for one (1) year or multiple years under the same terms and 18
conditions, and 19
WHEREAS, the current contract expires April 24, 2017, and several projects are 20
on-going and the City still requires these services, and 21
WHEREAS, staff is recommending the City Council renew the non-exclusive 22
continuing contract with Chen Moore & Associates, Inc., for GIS Services, for a second 23
renewal of this contract for a one (1) year term, 24
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 25
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 26
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 27
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 28
made a specific part of this Resolution. 29
150 of 304
2
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 30
hereby authorizes the one-year renewal of that certain Agreement with Chen Moore & 31
Associates, Inc., for GIS Services. 32
Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 33
upon its final passage. 34
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 35
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2017. 36
37
___________________________________ 38
OLIVER GILBERT, III, MAYOR 39 40 41
ATTEST: 42
43
44 __________________________________ 45 RONETTA TAYLOR, MMC, CITY CLERK 46
47
48
PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 49 50 51
SPONSORED BY: CAMERON D. BENSON, CITY MANAGER 52
53
Moved by: __________________ 54 55 VOTE: _________ 56
57
Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 58
Vice Mayor Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 59 Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 60 Councilman Rodney Harris ____ (Yes) ____ (No) 61
Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 62
Councilwoman Felicia Robinson ____ (Yes) ____ (No) 63
Councilman David Williams Jr ____ (Yes) ____ (No) 64
65
151 of 304
18605 NW 27 Avenue
Miami Gardens, Florida 33056
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: April 12, 2017 Item Type: (Enter X in box)
Resolution Ordinance Other
X
Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading
X Public Hearing:
(Enter X in box)
Yes No Yes No
X
Funding Source:
General Funds
Various Funds
Advertising Requirement:
(Enter X in box)
Yes No
X
Contract/P.O. Required:
(Enter X in box)
Yes No RFQ #: 12-13-009 Contract Renewal
Continuing
Architectural/Engineering Services for Professional Fees $50,000-$200,000
X
Sponsor Name:
Cameron Benson,
City Manager Department: Capital Improvements
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI
GARDENS, FLORIDA, AUTHORIZING THE ONE-YEAR RENEWAL OF
THAT CERTAIN AGREEMENT WITH CPZ ARCHITECTS, INC., FOR ARCHITECTURAL SERVICES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE.
Staff Summary:
BACKGROUND
On November 26, 2012, staff issued Request For Qualifications (RFQ) Number 12-13-009, for Continuing
Architectural/Engineering Services for Professional Fees, inviting qualified firms to provide qualifications
for Architectural/Engineering Services for Professional Fees from $50,000-$200,000. A broadcast notice
was sent to one thousand nine hundred fifteen vendors (1,915). One hundred seventeen (117)
proposals were requested. The RFQ opened on January 10, 2013. Twenty-eight (28) proposals were
received and publicly read.
On January 28, 2013, the Selection Committee ranked the firms. A Selection Committee meeting was
held on February 4, 2013, to discuss the scheduling of oral presentations. The oral presentations were
held on March 5, 2013 and March 6, 2013.
Item K-9) Consent Agenda
Resolution
CPZ Architects, Inc.
152 of 304
18605 NW 27 Avenue
Miami Gardens, Florida 33056
On April 24, 2013, City Council awarded Request For Qualifications (RFQ) Number 12-13-009, for
Continuing Architectural/Engineering and Planning Services for Professional Fees $50,000-$200,000, to
CPZ Architects, Inc., to negotiate and execute a non-exclusive continuing contract for architectural
services. The initial term of the contract is for three (3) years, with the option to renew for one (1) year
or multi-year terms.
CURRENT SITUATION
The current contract expires April 24, 2017. Inasmuch as several projects are on-going and the City still
requires architectural services. Staff is recommending a second renewal of this contract for one year.
FISCAL IMPACT
Prior to formal engagement of any project with the Vendor, staff will ensure and review by Finance that
the service is budgeted and there is enough funding for the engagement.
Proposed Action:
It is recommended that the City Council approve the attached resolution for the second renewal of a
non-exclusive continuing contract, through April 23, 2018, with CPZ Architects, Inc., for architectural
services.
Attachment:
None.
153 of 304
RESOLUTION NO. 2017____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, AUTHORIZING THE ONE-YEAR 4 RENEWAL OF THAT CERTAIN AGREEMENT WITH CPZ 5
ARCHITECTS, INC., FOR ARCHITECTURAL SERVICES; 6
PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; 7
PROVIDING FOR AN EFFECTIVE DATE. 8 9 WHEREAS, on November 26, 2012, staff issued Request For Qualifications 10
(“RFQ”) Number 12-13-009 for Continuing Architectural/Engineering Services for 11
Professional Fees, inviting qualified firms to provide qualifications for 12
Architectural/Engineering Services for Professional Fees from $50,000-$200,000, and 13
WHEREAS, on April 24, 2013, City Council awarded RFQ Number 12-13-009 for 14
Continuing Architectural/Engineering Services for Professional Fees $50,000-$200,000 15
to CPZ Architects, Inc., and 16
WHEREAS, the initial term of the contract was for a three (3) year period, with 17
the City’s option to renew for one (1) year or multiple years under the same terms and 18
conditions, and 19
WHEREAS, the current contract expires April 24, 2017, and several projects are 20
on-going and the City still requires these services, and 21
WHEREAS, staff is recommending the City Council renew the non-exclusive 22
continuing contract with CPZ Architects, Inc., for Architectural Services, for a second 23
renewal of this contract for a one (1) year term, 24
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 25
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 26
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 27
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 28
made a specific part of this Resolution. 29
154 of 304
2
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 30
hereby authorizes the one-year renewal of that certain Agreement with CPZ Architects, 31
Inc., for Architectural Services. 32
Section 3: EFFECTIVE DATE: This Resolution shall take effect 33
immediately upon its final passage. 34
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 35
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2017. 36
37
___________________________________ 38
OLIVER GILBERT, III, MAYOR 39 40 41
ATTEST: 42
43
44 __________________________________ 45 RONETTA TAYLOR, MMC, CITY CLERK 46
47
48
PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 49 50 51
SPONSORED BY: CAMERON D. BENSON, CITY MANAGER 52
53
Moved by: __________________ 54 55 VOTE: _________ 56
57
Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 58
Vice Mayor Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 59 Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 60 Councilman Rodney Harris ____ (Yes) ____ (No) 61
Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 62
Councilwoman Felicia Robinson ____ (Yes) ____ (No) 63
Councilman David Williams Jr ____ (Yes) ____ (No) 64
65
155 of 304
18605 NW 27 Avenue
Miami Gardens, Florida 33056
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: April 12, 2017 Item Type:
(Enter X in box)
Resolution Ordinance Other
X
Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading
X Public Hearing:
(Enter X in box)
Yes No Yes No
X
Funding Source: General Funds
Various Funds
Advertising Requirement:
(Enter X in box)
Yes No
X
Contract/P.O. Required:
(Enter X in box)
Yes No RFQ #:12-13-009 Contract Renewal
Continuing
Architectural/Engineering Services for Professional Fees $50,000-$200,000
X
Sponsor Name: Cameron Benson,
City Manager Department: Capital Improvements
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI
GARDENS, FLORIDA, AUTHORIZING THE ONE-YEAR RENEWAL OF THAT CERTAIN AGREEMENT WITH CRAVEN THOMPSON & ASSOCIATES, INC., FOR CIVIL ENGINEERING, GIS, AND SURVEY
SERVICES; PROVIDING FOR THE ADOPTION OF
REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE.
Staff Summary:
BACKGROUND
On November 26, 2012, staff issued Request For Qualifications (RFQ) Number 12-13-009, for Continuing
Architectural/Engineering Services for Professional Fees, inviting qualified firms to provide qualifications
for Architectural/Engineering Services for Professional Fees from $50,000-$200,000. A broadcast notice
was sent to one thousand nine hundred fifteen vendors (1,915). One hundred seventeen (117)
proposals were requested. The RFQ opened on January 10, 2013. Twenty-eight (28) proposals were
received and publicly read.
Item K-10) Consent Agenda
Resolution
Craven Thompson & Associates, Inc.
156 of 304
18605 NW 27 Avenue
Miami Gardens, Florida 33056
On January 28, 2013, the Selection Committee ranked the firms. A Selection Committee meeting was
held on February 4, 2013, to discuss the scheduling of oral presentations. The oral presentations were
held on March 5, 2013 and March 6, 2013.
On April 24, 2013, City Council awarded Request For Qualifications (RFQ) Number 12-13-009, for
Continuing Architectural/Engineering and Planning Services for Professional Fees $50,000-$200,000, to
Craven Thompson & Associates, Inc., to negotiate and execute a non-exclusive continuing contract for
civil engineering, GIS, and survey services. The initial term of the contract is for three (3) years, with the
option to renew for one (1) year or multi-year terms.
CURRENT SITUATION
The current contract expires April 24, 2017. Inasmuch as several projects are on-going and the City still
requires civil engineering, GIS, and survey services. Staff is recommending a second renewal of this
contract for one year.
FISCAL IMPACT
Prior to formal engagement of any project with the Vendor, staff will ensure and review by Finance that
the service is budgeted and there is enough funding for the engagement.
Proposed Action:
It is recommended that the City Council approve the attached resolution for the second renewal of a
non-exclusive continuing contract, through April 23, 2018, with Craven Thompson & Associates, Inc., for
civil engineering, GIS, and survey services.
Attachment:
None.
157 of 304
RESOLUTION NO. 2017____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, AUTHORIZING THE ONE-YEAR 4 RENEWAL OF THAT CERTAIN AGREEMENT WITH CRAVEN 5
THOMPSON & ASSOCIATES, INC., FOR CIVIL ENGINEERING, 6
GIS, AND SURVEY SERVICES; PROVIDING FOR THE 7
ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN 8 EFFECTIVE DATE. 9 10
WHEREAS, on November 26, 2012, staff issued Request For Qualifications 11
(“RFQ”) Number 12-13-009 for Continuing Architectural/Engineering Services for 12
Professional Fees, inviting qualified firms to provide qualifications for 13
Architectural/Engineering Services for Professional Fees from $50,000-$200,000, and 14
WHEREAS, on April 24, 2013, City Council awarded RFQ Number 12-13-009 for 15
Continuing Architectural/Engineering Services for Professional Fees $50,000-$200,000 16
to Craven Thompson & Associates, Inc., and 17
WHEREAS, the initial term of the contract was for a three (3) year period, with 18
the City’s option to renew for one (1) year or multiple years under the same terms and 19
conditions, and 20
WHEREAS, the current contract expires April 24, 2017, and several projects are 21
on-going and the City still requires these services, and 22
WHEREAS, staff is recommending the City Council renew the non-exclusive 23
continuing contract with Craven Thompson & Associates, Inc., for Civil Engineering, 24
GIS, and Survey Services, for a second renewal of this contract for a one (1) year term, 25
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 26
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 27
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 28
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 29
made a specific part of this Resolution. 30
158 of 304
2
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 31
hereby authorizes the one-year renewal of that certain Agreement with Craven 32
Thompson & Associates, Inc., for Civil Engineering, GIS, and Survey Services. 33
Section 3: EFFECTIVE DATE: This Resolution shall take effect 34
immediately upon its final passage. 35
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 36
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2017. 37
38
___________________________________ 39
OLIVER GILBERT, III, MAYOR 40 41 42
ATTEST: 43
44
45 __________________________________ 46 RONETTA TAYLOR, MMC, CITY CLERK 47
48
49
PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 50 51 52
SPONSORED BY: CAMERON D. BENSON, CITY MANAGER 53
54
Moved by: __________________ 55 56 VOTE: _________ 57
58
Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 59
Vice Mayor Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 60 Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 61 Councilman Rodney Harris ____ (Yes) ____ (No) 62
Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 63
Councilwoman Felicia Robinson ____ (Yes) ____ (No) 64
Councilman David Williams Jr ____ (Yes) ____ (No) 65
66
159 of 304
18605 NW 27 Avenue
Miami Gardens, Florida 33056
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: April 12, 2017 Item Type:
(Enter X in box)
Resolution Ordinance Other
X
Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading
X Public Hearing: (Enter X in box) Yes No Yes No
X
Funding Source: General Funds Various Funds Advertising Requirement: (Enter X in box) Yes No
X
Contract/P.O. Required: (Enter X in box) Yes No RFQ #:12-13-009 Contract Renewal Continuing Architectural/Engineering
Services for Professional Fees
$50,000-$200,000
X
Sponsor Name Cameron Benson, City Manager Department: Capital Improvements
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE ONE-YEAR RENEWAL OF
THAT CERTAIN AGREEMENT WITH CSA CENTRAL, INC., FOR
ENGINEERING SERVICES; PROVIDING FOR THE ADOPTION OF
REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE.
Staff Summary:
BACKGROUND
On November 26, 2012, staff issued Request For Qualifications (RFQ) Number 12-13-009, for Continuing
Architectural/Engineering Services for Professional Fees, inviting qualified firms to provide qualifications
for Architectural/Engineering Services for Professional Fees from $50,000-$200,000. A broadcast notice
was sent to one thousand nine hundred fifteen vendors (1,915). One hundred seventeen (117)
proposals were requested. The RFQ opened on January 10, 2013. Twenty-eight (28) proposals were
received and publicly read.
Item K-11) Consent Agenda
Resolution
CSA Central, Inc.
160 of 304
18605 NW 27 Avenue
Miami Gardens, Florida 33056
On January 28, 2013, the Selection Committee ranked the firms. A Selection Committee meeting was
held on February 4, 2013, to discuss the scheduling of oral presentations. The oral presentations were
held on March 5, 2013 and March 6, 2013.
On April 24, 2013, City Council awarded Request For Qualifications (RFQ) Number 12-13-009, for
Continuing Architectural/Engineering and Planning Services for Professional Fees $50,000-$200,000, to
CSA Central, Inc., to negotiate and execute a non-exclusive continuing contract for engineering services.
The initial term of the contract is for three (3) years, with the option to renew for one (1) year or multi-
year terms.
CURRENT SITUATION
The current contract expires April 24, 2017. Inasmuch as several projects are on-going and the City still
requires engineering services. Staff is recommending a second renewal of this contract for one year.
FISCAL IMPACT
Prior to formal engagement of any project with the Vendor, staff will ensure and review by Finance that
the service is budgeted and there is enough funding for the engagement.
Proposed Action:
It is recommended that the City Council approve the attached resolution for the second renewal of a
non-exclusive continuing contract, through April 2018, with CSA Central, Inc., for engineering services.
Attachment:
None.
161 of 304
RESOLUTION NO. 2017____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, AUTHORIZING THE ONE-YEAR 4 RENEWAL OF THAT CERTAIN AGREEMENT WITH CSA 5
CENTRAL, INC., FOR ENGINEERING SERVICES; PROVIDING 6
FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING 7
FOR AN EFFECTIVE DATE. 8 9 WHEREAS, on November 26, 2012, staff issued Request For Qualifications 10
(“RFQ”) Number 12-13-009 for Continuing Architectural/Engineering Services for 11
Professional Fees, inviting qualified firms to provide qualifications for 12
Architectural/Engineering Services for Professional Fees from $50,000-$200,000, and 13
WHEREAS, on April 24, 2013, City Council awarded RFQ Number 12-13-009 for 14
Continuing Architectural/Engineering Services for Professional Fees $50,000-$200,000 15
to CSA Central, Inc., and 16
WHEREAS, the initial term of the contract was for a three (3) year period, with 17
the City’s option to renew for one (1) year or multiple years under the same terms and 18
conditions, and 19
WHEREAS, the current contract expires April 24, 2017, and several projects are 20
on-going and the City still requires these services, and 21
WHEREAS, staff is recommending the City Council renew the non-exclusive 22
continuing contract with CSA Central, Inc., for Engineering Services, for a second 23
renewal of this contract for a one (1) year term, 24
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 25
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 26
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 27
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 28
made a specific part of this Resolution. 29
162 of 304
2
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 30
hereby authorizes the one-year renewal of that certain Agreement with CSA Central, 31
Inc., for Engineering Services. 32
Section 3: EFFECTIVE DATE: This Resolution shall take effect 33
immediately upon its final passage. 34
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 35
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2017. 36
37
___________________________________ 38
OLIVER GILBERT, III, MAYOR 39 40 41
ATTEST: 42
43
44 __________________________________ 45 RONETTA TAYLOR, MMC, CITY CLERK 46
47
48
PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 49 50 51
SPONSORED BY: CAMERON D. BENSON, CITY MANAGER 52
53
Moved by: __________________ 54 55 VOTE: _________ 56
57
Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 58
Vice Mayor Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 59 Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 60 Councilman Rodney Harris ____ (Yes) ____ (No) 61
Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 62
Councilwoman Felicia Robinson ____ (Yes) ____ (No) 63
Councilman David Williams Jr ____ (Yes) ____ (No) 64
65
163 of 304
18605 NW 27 Avenue
Miami Gardens, Florida 33056
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: April 12, 2017 Item Type:
(Enter X in box)
Resolution Ordinance Other
X
Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading
X Public Hearing: (Enter X in box) Yes No Yes No
X
Funding Source: General Funds Various Funds Advertising Requirement: (Enter X in box) Yes No
X
Contract/P.O. Required: (Enter X in box) Yes No RFQ #: 12-13-009 Contract Renewal Continuing Architectural/Engineering
Services for Professional Fees
$50,000-$200,000
X
Sponsor Name: Cameron Benson, City Manager Department: Capital Improvements
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE ONE-YEAR RENEWAL OF
THAT CERTAIN AGREEMENT WITH KEITH AND SCHNARS, P.A., FOR
PLANNING SERVICES; PROVIDING FOR THE ADOPTION OF
REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE.
Staff Summary:
BACKGROUND
On November 26, 2012, staff issued Request For Qualifications (RFQ) Number 12-13-009, for Continuing
Architectural/Engineering Services for Professional Fees, inviting qualified firms to provide qualifications
for Architectural/Engineering Services for Professional Fees from $50,000-$200,000. A broadcast notice
was sent to one thousand nine hundred fifteen vendors (1,915). One hundred seventeen (117)
proposals were requested. The RFQ opened on January 10, 2013. Twenty-eight (28) proposals were
received and publicly read.
Item K-12) Consent Agenda
Resolution
Keith and Schnars, P.A.
164 of 304
18605 NW 27 Avenue
Miami Gardens, Florida 33056
On January 28, 2013, the Selection Committee ranked the firms. A Selection Committee meeting was
held on February 4, 2013, to discuss the scheduling of oral presentations. The oral presentations were
held on March 5, 2013 and March 6, 2013.
On April 24, 2013, City Council awarded Request For Qualifications (RFQ) Number 12-13-009, for
Continuing Architectural/Engineering and Planning Services for Professional Fees $50,000-$200,000, to
Kimley-Horn & Associates, Inc., to negotiate and execute a non-exclusive continuing contract for civil
and traffic engineering services. The initial term of the contract is for three (3) years, with the option to
renew for one (1) year or multi-year terms.
CURRENT SITUATION
The current contract expires April 24, 2017. Inasmuch as several projects are on-going and the City still
requires civil and traffic engineering services. Staff is recommending a second renewal of this contract
for one year.
FISCAL IMPACT
Prior to formal engagement of any project with the Vendor, staff will ensure and review by Finance that
the service is budgeted and there is enough funding for the engagement.
Proposed Action:
It is recommended that the City Council approve the attached resolution, for the second renewal of a
non-exclusive continuing contract, through April 23, 2018, with Kimley-Horn & Associates, Inc., for civil
and traffic engineering services.
Attachment:
None.
165 of 304
RESOLUTION NO. 2017____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, AUTHORIZING THE ONE-YEAR 4 RENEWAL OF THAT CERTAIN AGREEMENT WITH KEITH AND 5
SCHNARS, P.A., FOR PLANNING SERVICES; PROVIDING FOR 6
THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN 7
EFFECTIVE DATE. 8 9 WHEREAS, on November 26, 2012, staff issued Request For Qualifications 10
(“RFQ”) Number 12-13-009 for Continuing Architectural/Engineering Services for 11
Professional Fees, inviting qualified firms to provide qualifications for 12
Architectural/Engineering Services for Professional Fees from $50,000-$200,000, and 13
WHEREAS, on April 24, 2013, City Council awarded RFQ Number 12-13-009 for 14
Continuing Architectural/Engineering and Planning Services for Professional Fees 15
$50,000-$200,000 to Keith and Schnars, P.A., and 16
WHEREAS, the initial term of the contract was for a three (3) year period, with 17
the City’s option to renew for one (1) year or multiple years under the same terms and 18
conditions, and 19
WHEREAS, the current contract expires April 24, 2017, several projects are on-20
going and the City still requires these services, and 21
WHEREAS, staff is recommending the City Council renew the non-exclusive 22
continuing contract with Keith and Schnars, P.A., for planning services for a second 23
renewal of a one (1) year term, 24
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 25
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 26
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 27
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 28
made a specific part of this Resolution. 29
166 of 304
2
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 30
hereby authorizes the one-year renewal of that certain Agreement with Keith and 31
Schnars, P.A., for planning services. 32
Section 3: EFFECTIVE DATE: This Resolution shall take effect 33
immediately upon its final passage. 34
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 35
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2017. 36
37
___________________________________ 38
OLIVER GILBERT, III, MAYOR 39 40 41
ATTEST: 42
43
44 __________________________________ 45 RONETTA TAYLOR, MMC, CITY CLERK 46
47
48
PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 49 50 51
SPONSORED BY: CAMERON D. BENSON, CITY MANAGER 52
53
Moved by: __________________ 54 55 VOTE: _________ 56
57
Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 58
Vice Mayor Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 59 Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 60 Councilman Rodney Harris ____ (Yes) ____ (No) 61
Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 62
Councilwoman Felicia Robinson ____ (Yes) ____ (No) 63
Councilman David Williams Jr ____ (Yes) ____ (No) 64
65
167 of 304
18605 NW 27 Avenue
Miami Gardens, Florida 33056
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: April 12, 2017 Item Type:
(Enter X in box)
Resolution Ordinance Other
X
Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading
X Public Hearing: (Enter X in box) Yes No Yes No
X
Funding Source: General Funds Various Funds Advertising Requirement: (Enter X in box) Yes No
X
Contract/P.O. Required: (Enter X in box) Yes No RFQ #: 12-13-009 Contract Renewal Continuing Architectural/Engineering
Services for Professional Fees
$50,000-$200,000
X
Sponsor Name: Cameron Benson, City Manager Department: Capital Improvements
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE ONE-YEAR RENEWAL OF
THAT CERTAIN AGREEMENT WITH KIMLEY-HORN & ASSOCIATES,
INC., FOR CIVIL AND TRAFFIC ENGINEERING SERVICES; PROVIDING
FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE.
Staff Summary:
BACKGROUND
On November 26, 2012, staff issued Request For Qualifications (RFQ) Number 12-13-009, for Continuing
Architectural/Engineering Services for Professional Fees, inviting qualified firms to provide qualifications
for Architectural/Engineering Services for Professional Fees from $50,000-$200,000. A broadcast notice
was sent to one thousand nine hundred fifteen vendors (1,915). One hundred seventeen (117)
proposals were requested. The RFQ opened on January 10, 2013. Twenty-eight (28) proposals were
received and publicly read.
Item K-13) Consent Agenda
Resolution
Kimley-Horn & Associates, Inc.
168 of 304
18605 NW 27 Avenue
Miami Gardens, Florida 33056
On January 28, 2013, the Selection Committee ranked the firms. A Selection Committee meeting was
held on February 4, 2013, to discuss the scheduling of oral presentations. The oral presentations were
held on March 5, 2013 and March 6, 2013.
On April 24, 2013, City Council awarded Request For Qualifications (RFQ) Number 12-13-009, for
Continuing Architectural/Engineering and Planning Services for Professional Fees $50,000-$200,000, to
Kimley-Horn & Associates, Inc., to negotiate and execute a non-exclusive continuing contract for civil
and traffic engineering services. The initial term of the contract is for three (3) years, with the option to
renew for one (1) year or multi-year terms.
CURRENT SITUATION
The current contract expires April 24, 2017. Inasmuch as several projects are on-going and the City still
requires civil and traffic engineering services. Staff is recommending a second renewal of this contract
for one year.
FISCAL IMPACT
Prior to formal engagement of any project with the Vendor, staff will ensure and review by Finance that
the service is budgeted and there is enough funding for the engagement.
Proposed Action:
It is recommended that the City Council approve the attached resolution, for the second renewal of a
non-exclusive continuing contract, through April 23, 2018, with Kimley-Horn & Associates, Inc., for civil
and traffic engineering services.
Attachment:
None.
169 of 304
RESOLUTION NO. 2017____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, AUTHORIZING THE ONE-YEAR 4 RENEWAL OF THAT CERTAIN AGREEMENT WITH KIMLEY-5
HORN & ASSOCIATES, INC., FOR CIVIL AND TRAFFIC 6
ENGINEERING SERVICES; PROVIDING FOR THE ADOPTION 7
OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE 8 DATE. 9 10
WHEREAS, on November 26, 2012, staff issued Request For Qualifications 11
(“RFQ”) Number 12-13-009 for Continuing Architectural/Engineering Services for 12
Professional Fees, inviting qualified firms to provide qualifications for 13
Architectural/Engineering Services for Professional Fees from $50,000-$200,000, and 14
WHEREAS, on April 24, 2013, City Council awarded RFQ Number 12-13-009 for 15
Continuing Architectural/Engineering Services for Professional Fees $50,000-$200,000 16
to Kimley-Horn & Associates, Inc., and 17
WHEREAS, the initial term of the contract was for a three (3) year period, with 18
the City’s option to renew for one (1) year or multiple years under the same terms and 19
conditions, and 20
WHEREAS, the current contract expires April 24, 2017, and several projects are 21
on-going and the City still requires these services, and 22
WHEREAS, staff is recommending the City Council renew the non-exclusive 23
continuing contract with Kimley-Horn & Associates, Inc., for Civil and Traffic Engineering 24
Services, for a second renewal of this contract for a one (1) year term, 25
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 26
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 27
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 28
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 29
made a specific part of this Resolution. 30
170 of 304
2
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 31
hereby authorizes the one-year renewal of that certain Agreement with Kimley-Horn & 32
Associates, Inc., for Civil and Traffic Engineering Services. 33
Section 3: EFFECTIVE DATE: This Resolution shall take effect 34
immediately upon its final passage. 35
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 36
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2017. 37
38
___________________________________ 39
OLIVER GILBERT, III, MAYOR 40 41 42
ATTEST: 43
44
45 __________________________________ 46 RONETTA TAYLOR, MMC, CITY CLERK 47
48
49
PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 50 51 52
SPONSORED BY: CAMERON D. BENSON, CITY MANAGER 53
54
Moved by: __________________ 55 56 VOTE: _________ 57
58
Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 59
Vice Mayor Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 60 Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 61 Councilman Rodney Harris ____ (Yes) ____ (No) 62
Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 63
Councilwoman Felicia Robinson ____ (Yes) ____ (No) 64
Councilman David Williams Jr ____ (Yes) ____ (No) 65
66
171 of 304
18605 NW 27 Avenue
Miami Gardens, Florida 33056
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: April 12, 2017 Item Type:
(Enter X in box)
Resolution Ordinance Other
X
Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading
X Public Hearing: (Enter X in box) Yes No Yes No
X
Funding Source: General Funds Various Funds Advertising Requirement: (Enter X in box) Yes No
X
Contract/P.O. Required: (Enter X in box) Yes No RFQ #: 12-13-009 Contract Renewal Continuing Architectural/Engineering
Services for Professional Fees
$50,000-$200,000
X
Sponsor Name: Cameron Benson, City Manager Department: Capital Improvements
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE ONE-YEAR RENEWAL OF
THAT CERTAIN AGREEMENT WITH SGM ENGINEERING, INC., FOR
ELECTRICAL AND MECHANICAL ENGINEERING SERVICES;
PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE.
Staff Summary:
BACKGROUND
On November 26, 2012, staff issued Request For Qualifications (RFQ) Number 12-13-009, for Continuing
Architectural/Engineering Services for Professional Fees, inviting qualified firms to provide qualifications
for Architectural/Engineering Services for Professional Fees from $50,000-$200,000. A broadcast notice
was sent to one thousand nine hundred fifteen vendors (1,915). One hundred seventeen (117)
proposals were requested. The RFQ opened on January 10, 2013. Twenty-eight (28) proposals were
received and publicly read.
Item K-14) Consent Agenda
Resolution
SGM Engineering, Inc.
172 of 304
18605 NW 27 Avenue
Miami Gardens, Florida 33056
On January 28, 2013, the Selection Committee ranked the firms. A Selection Committee meeting was
held on February 4, 2013, to discuss the scheduling of oral presentations. The oral presentations were
held on March 5, 2013 and March 6, 2013.
On April 24, 2013, City Council awarded Request For Qualifications (RFQ) Number 12-13-009, for
Continuing Architectural/Engineering and Planning Services for Professional Fees $50,000-$200,000, to
SGM Engineering, Inc., to negotiate and execute a non-exclusive continuing contract for electrical and
mechanical engineering services. The initial term of the contract is for three (3) years, with the option to
renew for one (1) year or multi-year terms.
CURRENT SITUATION
The current contract expires April 24, 2017. Inasmuch as several projects are on-going and the City still
requires electrical and mechanical engineering services. Staff is recommending a second renewal of this
contract for one year.
FISCAL IMPACT
Prior to formal engagement of any project with the Vendor, staff will ensure and review by Finance that
the service is budgeted and there is enough funding for the engagement.
Proposed Action:
It is recommended that the City Council approve the attached resolution for the second renewal of a
non-exclusive continuing contract, through April 23, 2018, with SGM Engineering, Inc., for electrical and
mechanical engineering services.
Attachment:
None.
173 of 304
RESOLUTION NO. 2017____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, AUTHORIZING THE ONE-YEAR 4 RENEWAL OF THAT CERTAIN AGREEMENT WITH SGM 5
ENGINEERING, INC., FOR ELECTRICAL AND MECHANICAL 6
ENGINEERING SERVICES; PROVIDING FOR THE ADOPTION 7
OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE 8 DATE. 9 10
WHEREAS, on November 26, 2012, staff issued Request For Qualifications 11
(“RFQ”) Number 12-13-009 for Continuing Architectural/Engineering Services for 12
Professional Fees, inviting qualified firms to provide qualifications for 13
Architectural/Engineering Services for Professional Fees from $50,000-$200,000, and 14
WHEREAS, on April 24, 2013, City Council awarded RFQ Number 12-13-009 for 15
Continuing Architectural/Engineering Services for Professional Fees $50,000-$200,000 16
to SGM Engineering, Inc., and 17
WHEREAS, the initial term of the contract was for a three (3) year period, with 18
the City’s option to renew for one (1) year or multiple years under the same terms and 19
conditions, and 20
WHEREAS, the current contract expires April 24, 2017, and several projects are 21
on-going and the City still requires these services, and 22
WHEREAS, staff is recommending the City Council renew the non-exclusive 23
continuing contract with SGM Engineering, Inc., for Electrical and Mechanical 24
Engineering Services, for a second renewal of this contract for a one (1) year term, 25
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 26
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 27
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 28
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 29
made a specific part of this Resolution. 30
174 of 304
2
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 31
hereby authorizes the one-year renewal of that certain Agreement with SGM 32
Engineering, Inc., for Electrical and Mechanical Engineering Services. 33
Section 3: EFFECTIVE DATE: This Resolution shall take effect 34
immediately upon its final passage. 35
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 36
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2017. 37
38
___________________________________ 39
OLIVER GILBERT, III, MAYOR 40 41 42
ATTEST: 43
44
45 __________________________________ 46 RONETTA TAYLOR, MMC, CITY CLERK 47
48
49
PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 50 51 52
SPONSORED BY: CAMERON D. BENSON, CITY MANAGER 53
54
Moved by: __________________ 55 56 VOTE: _________ 57
58
Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 59
Vice Mayor Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 60 Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 61 Councilman Rodney Harris ____ (Yes) ____ (No) 62
Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 63
Councilwoman Felicia Robinson ____ (Yes) ____ (No) 64
Councilman David Williams Jr ____ (Yes) ____ (No) 65
66
175 of 304
18605 NW 27 Avenue
Miami Gardens, Florida 33056
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: April 12, 2017 Item Type:
(Enter X in box)
Resolution Ordinance Other
X
Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading
X Public Hearing: (Enter X in box) Yes No Yes No
X
Funding Source: General Funds Various Funds Advertising Requirement: (Enter X in box) Yes No
X
Contract/P.O. Required: (Enter X in box) Yes No RFQ #:12-13-009 Contract Renewal RFQ#12-13-009 Continuing Architectural/Engineering
Services for Professional Fees
$50,000-$200,000
X
Sponsor Name Cameron Benson, City Manager Department: Capital Improvements
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AUTHORIZING THE ONE-YEAR RENEWAL OF
THAT CERTAIN AGREEMENT WITH TRC, LLC, FOR STRUCTURAL
ENGINEERING SERVICES; PROVIDING FOR THE ADOPTION OF
REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE.
Staff Summary:
BACKGROUND
On November 26, 2012, staff issued Request For Qualifications (RFQ) Number 12-13-009, for Continuing
Architectural/Engineering Services for Professional Fees, inviting qualified firms to provide qualifications
for Architectural/Engineering Services for Professional Fees from $50,000-$200,000. A broadcast notice
was sent to one thousand nine hundred fifteen vendors (1,915). One hundred seventeen (117)
proposals were requested. The RFQ opened on January 10, 2013. Twenty-eight (28) proposals were
received and publicly read.
On January 28, 2013, the Selection Committee ranked the firms. A Selection Committee meeting was
held on February 4, 2013, to discuss the scheduling of oral presentations. The oral presentations were
held on March 5, 2013 and March 6, 2013.
Item K-15) Consent Agenda
Resolution
TRC, LLC.
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18605 NW 27 Avenue
Miami Gardens, Florida 33056
On April 24, 2013, City Council awarded Request For Qualifications (RFQ) Number 12-13-009, for
Continuing Architectural/Engineering and Planning Services for Professional Fees $50,000-$200,000, to
TRC, LLC, to negotiate and execute a non-exclusive continuing contract for structural engineering
services. The initial term of the contract is for three (3) years, with the option to renew for one (1) year
or multi-year terms.
CURRENT SITUATION
The current contract expires April 24, 2017. Inasmuch as several projects are on-going and the City still
requires structural engineering services. Staff is recommending a second renewal of this contract for one
year.
FISCAL IMPACT
Prior to formal engagement of any project with the Vendor, staff will ensure and review by Finance that
the service is budgeted and there is enough funding for the engagement.
Proposed Action:
It is recommended that the City Council approve the attached resolution for the second renewal of a
non-exclusive continuing contract, through April 23, 2018, with TRC, LLC, for structural engineering
services.
Attachment:
None.
177 of 304
RESOLUTION NO. 2017____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, AUTHORIZING THE ONE-YEAR 4 RENEWAL OF THAT CERTAIN AGREEMENT WITH TRC, LLC, 5
FOR STRUCTURAL ENGINEERING SERVICES; PROVIDING 6
FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING 7
FOR AN EFFECTIVE DATE. 8 9 WHEREAS, on November 26, 2012, staff issued Request For Qualifications 10
(“RFQ”) Number 12-13-009 for Continuing Architectural/Engineering Services for 11
Professional Fees, inviting qualified firms to provide qualifications for 12
Architectural/Engineering Services for Professional Fees from $50,000-$200,000, and 13
WHEREAS, on April 24, 2013, City Council awarded RFQ Number 12-13-009 for 14
Continuing Architectural/Engineering Services for Professional Fees $50,000-$200,000 15
to TRC, LLC, and 16
WHEREAS, the initial term of the contract was for a three (3) year period, with 17
the City’s option to renew for one (1) year or multiple years under the same terms and 18
conditions, and 19
WHEREAS, the current contract expires April 24, 2017, and several projects are 20
on-going and the City still requires these services, and 21
WHEREAS, staff is recommending the City Council renew the non-exclusive 22
continuing contract with TRC, LLC, for Structural Engineering Services, for a second 23
renewal of this contract for a one (1) year term, 24
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 25
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 26
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 27
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 28
made a specific part of this Resolution. 29
178 of 304
2
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 30
hereby authorizes the one-year renewal of that certain Agreement with TRC, LLC, for 31
Structural Engineering Services. 32
Section 3: EFFECTIVE DATE: This Resolution shall take effect 33
immediately upon its final passage. 34
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 35
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2017. 36
37
___________________________________ 38
OLIVER GILBERT, III, MAYOR 39 40 41
ATTEST: 42
43
44 __________________________________ 45 RONETTA TAYLOR, MMC, CITY CLERK 46
47
48
PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 49 50 51
SPONSORED BY: CAMERON D. BENSON, CITY MANAGER 52
53
Moved by: __________________ 54 55 VOTE: _________ 56
57
Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 58
Vice Mayor Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 59 Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 60 Councilman Rodney Harris ____ (Yes) ____ (No) 61
Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 62
Councilwoman Felicia Robinson ____ (Yes) ____ (No) 63
Councilman David Williams Jr ____ (Yes) ____ (No) 64
65
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18605 NW 27 Avenue
Miami Gardens, Florida 33056
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date:
April 12, 2017
Item Type:
Resolution Ordinance Other
X
Fiscal Impact: Yes No Ordinance Reading: 1st Reading 2nd Reading
X Public Hearing:
Yes No Yes No
Funding Source: General Funds Public Works Advertising Requirement: Yes No X
Contract/P.O. Required: Yes No RFP/RFQ/Bid Invitation To Bid (ITB) 16-17-035(P)
Purchase and Installation of
Municipal Vehicle Equipment –
Citywide
X
Sponsor Name
Cameron Benson,
City Manager Department: Public Works Department -
Fleet Division
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI
GARDENS, FLORIDA, AUTHORIZING THE PURCHASE OF VEHICLE
EQUIPMENT FROM DANA SUPPLY, INC., LESC, INC. D/B/A/ LAW
ENFORCEMENT SUPPLY, AND SIGNAL TECHNOLOGY ENTERPRISES BY RELYING UPON CITY OF MIAMI INVITATION TO BID NO. 516388(21), NOT TO EXCEED ALLOCATED ANNUAL BUDGET
AMOUNT; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS;
PROVIDING FOR AN EFFECTIVE DATE.
Summary:
Background
The Public Works Department, Fleet Division, require the purchase and repair of emergency lighting and
equipment for City vehicles. The need also exists for the removal of existing equipment from vehicles
that will be removed from service, the performance of general repairs on existing equipment
(retrofitting services), and equipment for future vehicle purchases.
On May 24, 2016, the City Manager approved staff’s request to piggyback the City of Miami’s Contract
Invitation For Bid (IFB) Number 516388(21) Purchase and/or Installation of Municipal Vehicle Equipment
Citywide in order to retrofit police vehicles and utilize the awarded vendors, Dana Supply, Inc., LESC, Inc.
d/b/a Law Enforcement Supply, and Signal Technology Enterprises.
Item K-16) Consent Agenda
Resolution
Vehicle Equipment Purchase
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18605 NW 27 Avenue
Miami Gardens, Florida 33056
Current Situation
City staff continues to require the purchase and/or Installation of municipal vehicle equipment, due to
the aging of the City’s Fleet vehicles and the addition of nine (9) new vehicles. Therefore, City Staff is
requesting to piggyback the City of Miami’s Contract Invitation For Bid (IFB) Number 516388(21),
Purchase and/or Installation of Municipal Vehicle Equipment.
On September 21, 2015, the City of Miami solicited Invitation For Bid (IFB) Number 516388 for the
Purchase and Installation of Municipal Vehicle Equipment – Citywide. On January 14, 2016, Invitation
For Bid (IFB) Number 516388 was awarded to Dana Supply, Inc., and LESC, Inc. d/b/a Law Enforcement
Supply, based on price and the evaluation factors set forth in the solicitation. The initial contract period
is from January 25, 2016 through January 24, 2018, with three (3) additional one (1) year annual renewal
options.
On February 23, 2016, the City of Miami’s staff amended Invitation For Bid (IFB) Number 516388, adding
Signal Technology Enterprises as a vendor, in accordance with Section 2.22 of the solicitation.
Section 2-757 (2), Exceptions/Waivers to bid and quotation procedure of Miami Gardens’ Code of
Ordinance, allows the purchase of commodities or services in cooperation with another governmental
entity in the State or the purchase of commodities or services from contracts previously awarded by
other governmental entities that were competitively bid.
Fiscal Impact
In FY 2017, there is curently $77,392 available in the line item for retrofitting.
Proposed Action:
It is recommended that the City Council approves City Staff to piggyback the competitively solicited,
Invitation For Bid (IFB) Number 516388 for the Purchase and Installation of Municipal Vehicle Equipment
– Citywide, and issuance of purchase orders to Dana Supply, Inc., LESC, Inc. d/b/a Law Enforcement
Supply and Signal Technology Enterprises, to provide general repairs on existing equipment (retrofitting
services), and equipment for future vehicle purchases for the City of Miami Gardens, not to exceed the
allocated budget amount. The award of this contract is contingent upon receipt and approval of
insurance.
Attachment:
Exhibit 1- City of Miami Invitation For Bid (IFB) Number 516388
Exhibit 2- City of Miami Invitation For Bid (IFB) Number 516388, Amendment Number 1
181 of 304
RESOLUTION NO. 2017____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, AUTHORIZING THE PURCHASE 4 OF VEHICLE EQUIPMENT FROM DANA SUPPLY, INC., LESC, 5
INC. D/B/A/ LAW ENFORCEMENT SUPPLY, AND SIGNAL 6
TECHNOLOGY ENTERPRISES BY RELYING UPON CITY OF 7
MIAMI INVITATION TO BID NO. 516388(21), NOT TO EXCEED 8 ALLOCATED ANNUAL BUDGET AMOUNT; PROVIDING FOR 9 THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN 10
EFFECTIVE DATE. 11
12
WHEREAS, the Public Works Department - Fleet Division, requires the 13
purchase and repair of emergency lighting and equipment for City vehicles and general 14
repairs on existing equipment (retrofitting services) and equipment for future vehicle 15
purchases, and 16
WHEREAS, on September 21, 2015, the City of Miami solicited Invitation For 17
Bid (IFB) Number 516388 for the Purchase and Installation of Municipal Vehicle 18
Equipment – Citywide, and 19
WHEREAS, on January 14, 2016, Invitation For Bid (IFB) Number 516388 was 20
awarded to Dana Supply, Inc., and LESC, Inc. d/b/a Law Enforcement Supply, based on 21
price and the evaluation factors set forth in the solicitation, and 22
WHEREAS, the initial contract period is from January 25, 2016 through January 23
24, 2018, with three (3) additional one (1) year annual renewal options, and 24
WHEREAS, on February 23, 2016, the City of Miami’s staff amended Invitation 25
For Bid (IFB) Number 516388, adding Signal Technology Enterprises as a vendor, in 26
accordance with Section 2.22 of the solicitation, and 27
WHEREAS, City staff is requesting authorization from the City Council to 28
piggyback off of City of Miami’s Contract Invitation For Bid (IFB) Number 516388(21) 29
Purchase and/or Installation of Municipal Vehicle Equipment Citywide in order to retrofit 30
182 of 304
2
police vehicles and utilize the awarded vendors, Dana Supply, Inc., LESC, Inc. d/b/a 31
Law Enforcement Supply, and Signal Technology Enterprises, and 32
WHEREAS, Section 2-757(b)(2) of the Code of Ordinances - Exceptions/Waivers 33
to bid and quotation procedure of Miami Gardens’ Code of Ordinance, allows the 34
purchase of commodities or services in cooperation with another governmental entity in 35
the State or the purchase of commodities or services from contracts previously awarded 36
by other governmental entities that were competitively bid, 37
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 38
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 39
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 40
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 41
made a specific part of this Resolution. 42
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 43
hereby authorizes the purchase of vehicle equipment from Dana Supply, Inc., LESC, 44
Inc. d/b/a/ Law Enforcement Supply, and Signal Technology Enterprises by relying upon 45
City of Miami Invitation to Bid No.. 516388(21) tha annual allocated budget amount. 46
Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 47
upon its final passage. 48
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 49
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2017. 50
51
___________________________________ 52 OLIVER GILBERT, III, MAYOR 53 54
55
56
ATTEST: 57
183 of 304
3
58
59
__________________________________ 60 RONETTA TAYLOR, MMC, CITY CLERK 61 62
63
PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 64
65 66 SPONSORED BY: CAMERON D. BENSON, CITY MANAGER 67
68
Moved by: __________________ 69
70 VOTE: _________ 71 72
Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 73
Vice Mayor Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 74
Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 75 Councilman Rodney Harris ____ (Yes) ____ (No) 76 Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 77
Councilwoman Felicia Robinson ____ (Yes) ____ (No) 78
Councilman David Williams Jr ____ (Yes) ____ (No) 79
80
184 of 304
Exhibit - 1185 of 304
Exhibit - 1
18
6
of
30
4
Exhibit - 1
18
7
of
30
4
Exhibit - 1
18
8
of
30
4
Exhibit - 1189 of 304
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Exhibit - 1191 of 304
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Exhibit - 1195 of 304
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Exhibit - 1197 of 304
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Exhibit - 1205 of 304
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Exhibit - 1208 of 304
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City of Miami
Master Report
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
Resolution R-16-0009
File ID #:Enactment Date:1/14/1615-01594
Version:1 Controlling
Body:
Office of the City
Clerk
Status:Passed
Title:A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BIDS RECEIVED OCTOBER
14, 2015, PURSUANT TO INVITATION FOR BID NO. 516388, FROM DANA SAFETY SUPPLY, INC.
AND LESC, INC. D/B/A LAW ENFORCEMENT SUPPLY COMPANY, INC., THE RESPONSIVE AND
RESPONSIBLE BIDDERS, FOR THE PURCHASE AND/OR INSTALLATION OF MUNICIPAL VEHICLE
EQUIPMENT, ON A CITYWIDE, AS NEEDED CONTRACTUAL BASIS, FOR A PERIOD OF TWO (2)
YEARS, WITH THE OPTION TO RENEW FOR THREE (3) ADDITIONAL ONE (1) YEAR PERIODS,
ALLOCATING FUNDS FROM THE VARIOUS SOURCES OF FUNDS FROM THE USER
DEPARTMENTS AND AGENCIES, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY
APPROVAL AT THE TIME OF NEED; FURTHER AUTHORIZING ADDITIONAL SUPPLIERS TO BE
ADDED TO THE CONTRACT AS DEEMED IN THE BEST INTEREST OF THE CITY OF MIAMI.
Reference:Introduced:12/7/15
Name:Accept Bid - Municipal Vehicle Equipment
Requester:Cost:Final Action:1/14/16Department of General
Services
Administration
Notes:
Sections:
Indexes:
Attachments:15-01594 Summary Fom.pdf, 15-01594 Memo - Manager's Approval.pdf, 15-01594 Bid Tabulation.pdf,
15-01594 Bid Response - Dana Safety Supply Inc.pdf, 15-01594 Bid Response - Law Enforcement
Supply.pdf, 15-01594 Corporate Detail.pdf, 15-01594 Invitation For Bid.pdf, 15-01594 Legislation.pdf
Action History
Ver.ReturnedActing BodyDateActionSent ToDue DateResult
1Office of the City
Attorney
Reviewed and
Approved
12/28/15
1City CommissionADOPTED1/14/16 1
City of Miami Page 1 Printed on 1/28/2016
Exhibit - 1241 of 304
A motion was made by Francis Suarez, seconded by Frank Carollo, that this matter be ADOPTED. The motion carried
by the following vote:
Aye: 5 - Wifredo (Willy) Gort, Ken Russell, Frank Carollo, Francis Suarez and Keon Hardemon
1Office of the MayorSigned by the Mayor1/15/16 Office of the City
Clerk
1Office of the City ClerkSigned and Attested by
City Clerk
1/15/16
City of Miami Page 2 Printed on 1/28/2016
Exhibit - 1242 of 304
Exhibit - 2 243 of 304
Exhibit - 2 244 of 304
Exhibit - 2 245 of 304
Exhibit - 2 246 of 304
18605 NW 27 Avenue
Miami Gardens, Florida 33056
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: April 12, 2017 Item Type:
(Enter X in
box)
Resolution Ordinance Other X
Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading
X
Public Hearing:
(Enter X in box)
Yes No Yes No
Funding Source: City of Miami Gardens General Obligation Bond
Funds
Advertising Requirement: (Enter X in box) Yes No X
Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid #: RFP No. 16-17-004 Risco Park Improvements X
Sponsor Name: Cameron Benson, City Manager Department: Capital Improvement Project (CIP)
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI
GARDENS, FLORIDA, AWARDING A BID TO D. STEPHENSON CONSTRUCTION, INC. IN RESPONSE TO RFP NO. 16-17-004 FOR CONSTRUCTION SERVICES FOR RISCO PARK; AUTHORIZING THE
CITY MANAGER TO NEGOTIATE AND EXECUTE A CONTRACT FOR
THIS PURPOSE; PROVIDING FOR THE ADOPTION OF
REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE.
Staff Summary:
BACKGROUND
In April 2014, the City of Miami Gardens’ residents approved a General Obligation Bond in the amount of
sixty million dollars ($60,000,000) for the construction of and improvements to the City’s parks and
related facilities. The City Council subsequently approved a Bond Implementation Plan that lists and
details the proposed improvements at each park facility or municipal property.
On July 21, 2015, staff issued Request For Qualifications (RFQ) Number 14-15-038 for Risco Park
Improvements, Step One, inviting Design-Build firms or teams to provide qualifications for future design-
Item K-17) Consent Agenda
Resolution
Risco Park
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18605 NW 27 Avenue
Miami Gardens, Florida 33056
build contract for the development of a Science, Technology, Engineering and Math (STEM) Center and a
connecting building for the Audio Visual and Performing Arts Center, and related facility improvements,
technical, schedule and cost proposals to implement an overall improvement project at Risco Park.
A broadcast notice was sent to nine hundred sixty eight (968) vendors. Seventy three (73) proposals
were requested. The RFQ opened on September 2, 2015 and nine (9) proposals were received and
publicly read. The RFQ was prepared in accordance with Florida Statue 287.055 Consultants
Competitive Negotiation Act (CCNA).
On September 11, 2015, the Selection Committee short-listed five (5) firms: D. Stephenson Construction,
Inc.; Di Pompeo Construction Corporation; Facchina Construction of Florida, LLC; James B. Pirtle
Construction Company, Inc.; and Kaufman Lynn Construction, Inc.
CURRENT SITUATION
On November 1, 2016, Request For Proposal (RFP) Number 16-17-004, Step Two for Risco Park
Improvements was issued to the five (5) short-listed vendors. The RFP opened on March 6, 2017. One
(1) proposal from D. Stephenson Construction, Inc. was received and publicly read.
The Office of Procurement Management (OPM) applied the City of Miami Gardens Business and
Resident Economic Growth Plan (CMG-BREP) preference to this project. D. Stephenson Construction,
Inc., was compliant to the City of Miami Gardens Business Resident Economic Growth Plan (CMG-BREP)
(Exhibit 1).
An Evaluation Committee meeting was held on March 20, 2017. D. Stephenson Construction, Inc., was
deemed responsive and responsible to the requirements of the RFP. After evaluation and scoring, the
Evaluation Committee ranked D. Stephenson Construction, Inc., as the first-ranked firm.
A copy of the proposal document and submittals are available at the Assistant to the Mayor and
Council’s Office for review.
FISCAL IMPACT
The funding is derived from the General Obligation Bond and the amount listed in the RFP as the
maximum bid amount is available for this project.
Proposed Action:
It is recommended that the City Council approve the Evaluation Committee’s Recommendation For
Award to the D. Stephenson Construction, Inc., for RFP Number 16-17-004, Risco Park, Step Two, and
authorize the City Manager to proceed with negotiations.
Attachments:
Exhibit 1 – City of Miami Gardens Business Resident Economic Growth Plan (CMG-BREP) Memorandum
Exhibit 2 – Bid Tabulation
248 of 304
RESOLUTION NO. 2017____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, AWARDING A BID TO D. 4 STEPHENSON CONSTRUCTION, INC. IN RESPONSE TO RFP 5
NO. 16-17-004 FOR CONSTRUCTION SERVICES FOR RISCO 6
PARK; AUTHORIZING THE CITY MANAGER TO NEGOTIATE 7
AND EXECUTE A CONTRACT FOR THIS PURPOSE; 8 PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; 9 PROVIDING FOR AN EFFECTIVE DATE. 10
11
WHEREAS, in April of 2014, the City of Miami Gardens’ residents approved a 12
General Obligation Bond in the amount of sixty million dollars ($60,000,000) for the 13
construction of and improvements to the City’s parks and related facilities, and 14
WHEREAS, the City Council subsequently approved a Bond Implementation 15
Plan that lists and details the proposed improvements at each park facility or municipal 16
property, and 17
WHEREAS, On July 21, 2015, staff issued Request For Qualifications (RFQ) 18
Number 14-15-038 for Risco Park Improvements, Step One, inviting Design-Build firms 19
or teams to provide qualifications for future design-build contract for the development of 20
a Science, Technology, Engineering and Math (STEM) Center and a connecting 21
building for the Audio Visual and Performing Arts Center, and related facility 22
improvements, technical, schedule and cost proposals to implement an overall 23
improvement project at Risco Park, and 24
WHEREAS, nine (9) proposals were received and publicly read, and 25
WHEREAS, the staff Evaluation Committee short-listed five (5) firms: D. 26
Stephenson Construction, Inc.; Di Pompeo Construction Corporation; Facchina 27
Construction of Florida, LLC; James B. Pirtle Construction Company, Inc.; and Kaufman 28
Lynn Construction, Inc., and 29
249 of 304
2
WHEREAS, on November 1, 2016, Request For Proposal (RFP) Number 16-17-30
004, Step Two for Risco Park Improvements was issued to the five (5) short-listed 31
vendors, and one (1) proposal from D. Stephenson Construction, Inc. was received and 32
publicly read, and 33
WHEREAS, D. Stephenson Construction, Inc., was deemed responsive and 34
responsible to the requirements of the RFP, and 35
WHEREAS, City staff is recommending that the City Council approve the Evaluation 36
Committee’s Recommendation For Award to the D. Stephenson Construction, Inc., for 37
RFP Number 16-17-004, Risco Park, Step Two, authorize the City Manager to proceed 38
with negotiations and execute a contract for this purpose, 39
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 40
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 41
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 42
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 43
made a specific part of this Resolution. 44
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 45
hereby awards RFP #16-17-004 to D. Stephenson Construction, Inc., and authorizes 46
the City Manager to negotiate and execute a contract for this purpose. 47
Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 48
upon its final passage. 49
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 50
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2017. 51
52
___________________________________ 53
OLIVER GILBERT, III, MAYOR 54
250 of 304
3
55
56
57 ATTEST: 58 59
60
__________________________________ 61
RONETTA TAYLOR, MMC, CITY CLERK 62 63 64
PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 65
66
67 SPONSORED BY: CAMERON D. BENSON, CITY MANAGER 68 69
Moved by: __________________ 70
71
VOTE: _________ 72 73 Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 74
Vice Mayor Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 75
Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 76
Councilman Rodney Harris ____ (Yes) ____ (No) 77 Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 78 Councilwoman Felicia Robinson ____ (Yes) ____ (No) 79
Councilman David Williams Jr ____ (Yes) ____ (No) 80
81
251 of 304
Exhibit - 1
Page 1 of 5
252 of 304
Exhibit - 1
Page 2 of 5
253 of 304
city of miami gardens
Business & Resident
Economic Growth Plan
ifii
Exhibit - 1
Page 3 of 5
254 of 304
city of miami gardens
Business & Resident
Economic Growth Plan
Exhibit - 1
Page 4 of 5
255 of 304
city of miami gardens
Business & Resident
Economic Growth Plan
From:Cheri Kavehersi, MBA
To:Joseph Sanches
Cc:Nelly Garcia
Subject:RE: DESIGN BUILD REQUEST FOR PROPOSAL #15-16-008 STEP 2 For BUNCHE POOL.
Date:Wednesday, December 16, 2015 3:52:37 PM
Attachments:image006.jpg
image007.gif
image008.jpgimage009.pngimage010.pngimage011.jpgCSSFJob Order Form_Unlocked_BS.xlsBusiness Incentives Overview.pdf
Good afternoon Joe,
It was a pleasure speaking with you today.
Per our conversation, I have your company information listed for the CMG-BREP. Once the web
portal is live, a correspondence will be sent to you; at which time you may create a username and
password as well as complete your registration. If you currently have job postings, you may send the
descriptions to me via email with the attached form completed.
Additionally, the South Florida Workforce Investment Board dba CareerSource South Florida has a
number of financial and training incentives offered to business to help offset the cost, when hiring
new staff and/or upgrading the skills of your current employees. All of the incentives are offered to
companies at no cost. For your convenience, attached is a brief overview of some of those
incentives. Once you have had an opportunity to review the information, please feel free to contact
me with questions.
Thank you for contacting me and I look forward to working with you.
Best regards,
Cheri
Cheri Kavehersi, MBABusiness Services Manager
CareerSource South Florida
7300 Corporate Center Drive, Suite 500
Miami, FL 33126
P: 305-594-7615 ext 407 | F: 305-593-5632
email:cheri.kavehersi@careersourcesfl.com
web:www.careersourcesfl.com
CSSF Logo
CareerSource South Florida is an equal opportunity employer/program. Auxiliary aids and services are available upon
request to individuals with disabilities. All voice telephone numbers on this document may be reached by persons using
TTY/TDD equipment via the Florida Relay Service at 711.
Exhibit - 1
Page 5 of 5
256 of 304
Date Bid Opened: March 6, 2017
Bid Submittals: 1
Division 01 - General Requirements Cost Comments Notes Cost Comments Notes
588,637.00$
616,100.00$
$200,000.00 Allowance 200,000.00$ Allowance
292,998.17$
537,523.00$
Division 02 - Existing Conditions
Asbestos and Lead Based Paint Abatement -$
Other Site Demolition 42,000.00$
Existing Structures Demolition 50,000.00$
Other Site Demolition -$
Division 10 - Specialties 6,500.00$
Division 12 - Furnishings
Bicycle Racks and Flagpole 20,000.00$ Note Capacity:20
Trash and Litter Receptors -$ Note Quantity:4
10,000.00$ Note Quantity:3 benches
Division 13 - Special Construction
-$
-$ Included above
970,319.00$
Finishes 641,676.00$
1,379,900.00$
Dumpster Enclosure with Gates 12,000.00$
Division 22 -Plumbing
Drinking Fountains 11,000.00$ Quantity:2
Division 26 - Electrical
63,000.00$
Lighting Protection/Detection/Prediction 12,000.00$
Division 28 - Electronic Safety and Security
40,000.00$
19,100.00$
Division 31 - Earthwork
Clearing and Grubbing 20,333.33$
57,333.33$
Division 32 - Exterior Improvements
Note # new spaces provided:132,000.00$ Note # new spaces provided:98
Off-site Asphalt Paving -$
Landscaped Swales along NW 39th Avenue (Both Sides)20,250.00$
Concrete Paving / Walks Note LF provided:18,000.00$ Note LF provided:3600
Curbs and Gutters Note LF provided:18,000.00$ Note LF provided:3500
Chain Link Fence Note LF provided:38,500.00$ Note LF provided:700
Picket Fence Note LF provided:-$ Note LF provided:
Estate Style Fence Note LF provided:154,100.00$ Note LF provided:800
Irrigation System - Complete 66,000.00$
Permit Allowance
Bonds and Insurance (Bldrs Risk; GL)
OH&Profit
Traffic and Site Signage
General Conditions
Structure
New STEM/AV Building(s)
Seating, Benches and Tables
MEP,Fire, Technology
Public WIFI
Parking Lot Lighting
Building and Site Video Surveillance
On-site Asphalt Paving / Parking
Fine Grading
General Conditions
Design Fees
RFP No. 16-17-004
Design Build Risco Park Improvements Step 2
Agency: Capital Improvements
Miami, FL
D. Stephenson Construction, Inc.
Purchasing Agent: Latora Francis
Description
257 of 304
Irrigation Meter and Backflow Preventer or Well/Canal Source System -$
Sod Note SF provide:166,185.00$ Note SF provide:56000
Shrubs Note quantity:-$ Note quantity:350
Trees Shade Trees Note quantity:-$ Note quantity:42
Palms Note quantity:-$ Note quantity:17
Flowering And Small Trees Note quantity:-$ Note quantity:4000
Tree Protection Fencing -$
Tree Pruning -$
Division 33 - Site Utilities
206,260.00$
-$
FPL, Comcast, ATT (Power, Telecommunications, TV)-$
6,409,714.84$
Add Alternates:
1 Provide description as an attachment to Bid Price Proposal Form 55,956.81$ Provide description as an attachment to Bid Price Proposal Form See Enclosed
2 Agronomy Area Provide description as an attachment to Bid Price Proposal Form 45,858.15$ Provide description as an attachment to Bid Price Proposal Form See Enclosed
3 Demolition South Area Provide description as an attachment to Bid Price Proposal Form 66,690.00$ Provide description as an attachment to Bid Price Proposal Form See Enclosed
4 Upgrade NW 39th Avenue Provide description as an attachment to Bid Price Proposal Form 89,329.50$ Provide description as an attachment to Bid Price Proposal Form See Enclosed
5 Furniture Fixtures and Equipment - STEM Provide equipment specification and unit pricing as an attachment to Bid Price Proposal Form 143,910.00$ Provide equipment specification and unit pricing as an attachment to Bid Price Proposal Form See Enclosed
6 Furniture Fixtures and Equipment - AV Provide equipment specification and unit pricing as an attachment to Bid Price Proposal Form 205,077.60$ Provide equipment specification and unit pricing as an attachment to Bid Price Proposal Form See Enclosed
*(A) - Adjusted Corrected Calculation
Earth Sciences Outdoor Laboratory
TOTAL DESIGN BUILD BASE BID PRICE:
Onsite Water & Sewer, Drainage
Offsite Water & Sewer, Drainage
258 of 304
18605 NW 27 Avenue
Miami Gardens, Florida 33056
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date: April 12, 2017 Item Type: (Enter X in box)
Resolution Ordinance Other
X
Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading
X Public Hearing: (Enter X in box) Yes No Yes No
X
Funding Source: Revenue – General Fund Advertising Requirement: (Enter X in box) Yes No
X
Contract/P.O. Required: (Enter X in box) Yes No Bid No : 13-14-039 ITB No. 13-14-039 Vending Machine Services –
Revenue Sharing
X
X
Sponsor Name:
Cameron Benson,
City Manager Department:
City Facilities and
Parks & Recreation Department
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI
GARDENS, FLORIDA, AUTHORIZING A ONE YEAR RENEWAL OF
THAT CERTAIN AGREEMENT FOR VENDING SERVICES WITH MH
MANAGEMENT, INC.; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE.
Staff Summary:
Background
In order to provide cold drinks and healthy snacks for the City of Miami Gardens Park and Recreation’s
patrons at Betty T. Ferguson Park, Carol City Park, and Scott Park as well as employees at City Hall, Police
Department and Public Works, the City solicited for vending machine services.
On July 24, 2014, Invitation To Bid (ITB) Number 13-14-039, Vending Machine Services – Revenue
Sharing was posted on DemandStar. A broadcast notice was sent to seventy-seven (77) suppliers.
Twelve (12) bid packages were requested. The solicitation opened on August 14, 2014. Two (2) bids
were received and publicly read.
Item K-18) Consent Agenda
Resolution
Agreement Renewal for Vending Services
259 of 304
18605 NW 27 Avenue
Miami Gardens, Florida 33056
On September 9, 2014, a selection/evaluation committee evaluated and ranked the firms. The
Committee recommended award to MH Management, Inc., located in Miami Gardens, Florida.
On October 8, 2014, under Resolution Number 2014-175-2154, City Council approved the award of
Invitation To Bid (ITB) Number 13-14-039, Vending Machine Services – Revenue Sharing to MH
Management, Inc., and authorized the City Manager to execute an agreement with the vendor MH
Management, Inc. The initial term of the agreement was for a period of three (3) years with an option
to renew annually.
Current
The City of Miami Gardens Parks and Recreation Department continues to provide cold drinks and
healthy snacks for the park’s patrons at Betty T. Ferguson Park, Carol City Park, and Scott Park as well as
employees at City Hall, Police Department and Public Works.
The current contract allows for annual renewals. This is the first contract renewal.
Fiscal Impact
FY 2017 budget has allocated revenue of $7,000 based on the trend of the past two years.
Proposed Action:
It is recommended that the City Council approve the City staff’s recommendation for the first renewal of
Invitation To Bid (ITB) Number 13-14-039, Vending Machine Services – Revenue Sharing, to MH
Management, Inc., for vending machine services.
Attachment:
Exhibit 1- Performance Evaluation
260 of 304
RESOLUTION NO. 2017____ 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, AUTHORIZING A ONE YEAR 4 RENEWAL OF THAT CERTAIN AGREEMENT FOR VENDING 5
SERVICES WITH MH MANAGEMENT, INC.; PROVIDING FOR 6
THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN 7
EFFECTIVE DATE. 8 9 WHEREAS, on October 8, 2014, in accordance with Resolution Number 2014-10
175-2154, the City Council approved the award of Invitation To Bid (ITB) Number 13-14-11
039, Vending Machine Services – Revenue Sharing to MH Management, Inc., and 12
authorized the City Manager to execute an agreement for this purpose, and 13
WHEREAS, the initial term of the agreement was for a period of three (3) years 14
with an option to renew annually thereafter, and 15
WHEREAS, City staff is recommending that the City Council authorize a one-16
year renewal of the Agreement, 17
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 18
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 19
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 20
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 21
made a specific part of this Resolution. 22
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 23
hereby authorizes a one-year the renewal of that certain Agreement for Vending 24
Services with MH Management, Inc. 25
Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 26
upon its final passage. 27
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 28
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2017. 29
261 of 304
2
30
___________________________________ 31 OLIVER GILBERT, III, MAYOR 32 33
34
35
ATTEST: 36 37 38
__________________________________ 39
RONETTA TAYLOR, MMC, CITY CLERK 40
41 42 PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 43
44
45
SPONSORED BY: CAMERON D. BENSON, CITY MANAGER 46 47 Moved by: __________________ 48
49
VOTE: _________ 50
51 Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 52 Vice Mayor Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 53
Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 54
Councilman Rodney Harris ____ (Yes) ____ (No) 55
Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 56 Councilwoman Felicia Robinson ____ (Yes) ____ (No) 57 Councilman David Williams Jr ____ (Yes) ____ (No) 58
59
262 of 304
Exhibit 1 - Performance Evaluation for MH Management Inc.263 of 304
18605 NW 27 Avenue
Miami Gardens, Florida 33056
City of Miami Gardens
Agenda Cover Memo
Council Meeting Date:
April 12, 2017 Item Type:
(Enter X in
box)
Resolution Ordinance Other
X
Fiscal Impact: (Enter X in box) Yes No Ordinance Reading: (Enter X in box) 1st Reading 2nd Reading
X Public Hearing:
(Enter X in box)
Yes No Yes No
X
Funding Source:
General Obligation
Bond
Advertising Requirement:
(Enter X in box)
Yes No
X
Contract/P.O. Required:
(Enter X in box)
Yes No RFP/RFQ/Bid #:
X
Strategic Plan Related (Enter X in box) Yes No Strategic Plan Priority Area:
Enhance Organizational
Bus. & Economic Dev
Public Safety Quality of Education Qual. of Life & City Image Communication
Strategic Plan Obj./Strategy:
Public Safety X
Sponsor Name
Cameron Benson,
City Manager
Department: Police Department
Short Title:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI
GARDENS, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH SAFEWARE, INC., FOR THE PURCHASE OF AUTOMATED LICENSE PLATE RECOGNITION SOFTWARE, IN AN AMOUNT NOT TO EXCEED TWO MILLION THREE
HUNDRED SIXTY-FOUR THOUSAND THREE HUNDRED SEVENTY-SIX
DOLLARS AND NINETY-SEVEN CENTS ($2,364,376.97), BY RELYING UPON U.S. COMMUNITIES GOVERNMENT PURCHASING ALLIANCE RFP NUMBER 11-205753-10 (4400001839); PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE
DATE.
Item K-19) Consent Agenda
Resolution
License Plate Recognition Software
264 of 304
18605 NW 27 Avenue
Miami Gardens, Florida 33056
Staff Summary:
A necessary aspect of the Public Safety Technology Project is for members of the Miami Gardens Police
Department to be able to conduct analysis, surveillance, and to learn the movement of vehicles which
have been entered into NCIC, FCIC, and various governments’ crime databases.
This would allow for real-time surveillance or interception of individuals who are actively engaged in, or
preparing to carryout criminal acts.
This requires a complex deployment of fixed networked automated license plate recognition systems
throughout the City of Miami Gardens. Many of these systems would take advantage of existing
infrastructure such as Florida Department of Transportation (FDOT) infrastructure, American Traffic
Solutions red light camera infrastructure and some would be stand-alone deployments.
After careful study and understanding of the overall City vision, the City’s representatives found that
Cintel is the appropriate manufacturer to build the complex deployment of fixed, networked, automated
license plate recognition systems. Over the years Cintel has deployed several systems across the United
States of like size and complexity.
The purchase of the software will be procured by piggybacking off of RFP Number 11-205753-10
(4400001839), which was competitively established by the U.S. Communities Government Purchasing
Alliance (U.S. Communities) lead agency, The County of Fairfax, Virginia. The use of said contract was
approved by Council in the May 11, 2016 meeting.
Funding for the software will be provided through the General Obligation Bond in connection with the
establishment of the Real Time Crime Center.
Automated License Plate Recognition Systems: $2,364,376.97
Total: $2,364,376.97
Proposed Action:
That the City Council approves the attached resolution authorizing the City Manager to execute the
attached contract with Safeware, Inc., in an amount not to exceed two million three hundred sixty-four
thousand three hundred seventy-six dollars and ninety-seven cents.
Attachment:
Attachment A: Safeware Inc., Purchase Quotes
265 of 304
RESOLUTION NO. 2017- 1
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 MIAMI GARDENS, FLORIDA, AUTHORIZING THE CITY 4 MANAGER TO EXECUTE AN AGREEMENT WITH SAFEWARE, 5
INC., FOR THE PURCHASE OF AUTOMATED LICENSE PLATE 6
RECOGNITION SOFTWARE, IN AN AMOUNT NOT TO EXCEED 7
TWO MILLION THREE HUNDRED SIXTY-FOUR THOUSAND 8 THREE HUNDRED SEVENTY-SIX DOLLARS AND NINETY-9 SEVEN CENTS ($2,364,376.97), BY RELYING UPON U.S. 10
COMMUNITIES GOVERNMENT PURCHASING ALLIANCE RFP 11
NUMBER 11-205753-10 (4400001839); PROVIDING FOR THE 12
ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN 13 EFFECTIVE DATE. 14 15
WHEREAS, the Miami Gardens Police Department (MGPD) desires the use of 16
license plate recognition software as a necessary aspect of the Public Safety 17
Technology Project, to aid in the prevention and deterrence of crime throughout the 18
City, and 19
WHEREAS, after careful study, City Staff found that Cintel is the appropriate 20
manufacturer to build the complex deployment of fixed, networked, automated license 21
plate recognition systems, and 22
WHEREAS, the total cost for the software is Two Million Three Hundred Sixty-23
Four Thousand Three Hundred Seventy-Six Dollars and Ninety-Seven Cents 24
($2,364,376.97), and 25
WHEREAS, funding for the purchase of this software will be provided through the 26
General Obligation Bond in connection with the establishment of the MGPD’s Real Time 27
Crime Center, and 28
WHEREAS, this purchase will be procured by relying upon RFP Number 11-29
205753-10 (4400001839), which was competitively bid by the U.S. Communities 30
Government Purchasing Alliance, and 31
266 of 304
WHEREAS, City Staff recommends City Council authorizes the City Manager to 1
execute an agreement with Safeware, Inc., for the purchase of automated license plate 2
recognition software, in an amount not to exceed Two Million Three Hundred Sixty-Four 3
Thousand Three Hundred Seventy-Six Dollars and Ninety-Seven Cents 4
($2,364,376.97), 5
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 6
OF MIAMI GARDENS, FLORIDA AS FOLLOWS: 7
Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas 8
paragraphs are hereby ratified and confirmed as being true, and the same are hereby 9
made a specific part of this Resolution. 10
Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens 11
hereby authorizes the City Manager to execute an agreement with Safeware, Inc., for 12
the purchase of automated license plate recognition software, in an amount not to 13
exceed Two Million Three Hundred Sixty-Four Thousand Three Hundred Seventy-Six 14
Dollars and Ninety-Seven Cents ($2,364,376.97), by relying upon U.S. Communities 15
Government Purchasing Alliance RFP Number 11-205753-10 (4400001839). 16
Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately 17
upon its final passage. 18
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI 19
GARDENS AT ITS REGULAR MEETING HELD ON ____________, 2017. 20
___________________________________ 21
OLIVER GILBERT, III, MAYOR 22
ATTEST: 23 24 25
__________________________________ 26
RONETTA TAYLOR, MMC, CITY CLERK 27
28 29
267 of 304
PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY 1
2
3 SPONSORED BY: CAMERON D. BENSON, CITY MANAGER 4 5
Moved by: __________________ 6
Seconded by: ________________ 7
8 VOTE: _________ 9 10
Mayor Oliver Gilbert , III ____ (Yes) ____ (No) 11
Vice Mayor Erhabor Ighodaro, Ph.D. ____ (Yes) ____ (No) 12
Councilwoman Lisa C. Davis ____ (Yes) ____ (No) 13 Councilman Rodney Harris ____ (Yes) ____ (No) 14 Councilwoman Lillie Q. Odom ____ (Yes) ____ (No) 15
Councilwoman Felicia Robinson ____ (Yes) ____ (No) 16
Councilman David Williams Jr ____ (Yes) ____ (No) 17
18
268 of 304
269 of 304
270 of 304
271 of 304
Ex
h
b
i
t
-
2
272 of 304
Eh
i
b
i
t
-
3
273 of 304
QUOTATION
1486566
Order Date
Order Number
1/3/2017 11:34:21
Page
1 of 29
Quote Expires On 4/16/2017www.safewareinc.com
5641 S. Laburnum Avenue
Richmond, VA 23231
USA
804-236-0579
Miami Gardens Police Department
18611 NW 27th Ave
Miami Gardens, FL 33056
Customer ID:
Miami Gardens, FL 33056
18611 NW 27th Ave
Bill To:Ship To:
Miami Gardens Police Department
305-474-1621
88286
TakerPO Number
Quote - CIN02085 nburke@safewareinc.comNazira Burke
Email
Freight Terms
804-236-0429
Fax
804-236-0579
Phone
Freight Paid
Item ID
Item DescriptionRemaining
Quantities
UOM
Di
s
p
.
Unit Size
Pricing
UOM Unit
PriceUnit Size
Price
Extended
AllocatedOrdered
Safeware - Miami Gardens PD - Fixed LPR Program REVISED
Assumptions:
- (24) intersections covered per inputs from Miami Gardens (client)
- FDOT approval received for poles and power. FDOT infrastructure (Poles & Power) used.
- Use of FP&L infrastructure (power) required if no avail. FDOT infrastructure.
- Infrastructure required (Poles & Power) to complete installations for intersections as may be required
- Wired backhaul from LPR site locations to be provided by the city.
- Commission Approval targeted Jan 2017.
- MOT and escort to be provided by City as necessary
- Power tie ins available at FDOT poles
- All engineered drawings, permits, and conflict mediation of site areas to be provided by Cintel as needed.
- Electrical service cut-offs included at ea. pole.
- Electical service meters may be required for intersections where no FDOT power exists.
- A perfomance bond will be provided as a pass through cost under a seperate quote to the city.
- Includes conversion of (3) Elsag 1-camera trailers to R3 cameras/Clarity LPR
- Includes (2) - 2 camera CMKs (Car Mobility Kits)
- Includes conversion of (1) SUV to (1) - 3 camera PIK (Permanent Install Kit) for SUV
- Number of client devices- 3 trailers, 82 fixed enclosures, 175 laptops
- Cintel Client Software Agreement required
- (5) Years service support plan included
Order Note:
LEAD TIME ESTIMATE FOR HARDWARE STARTING 30-45 DAYS ARO. BASED ON PERMIT APPROVALS
Payment Terms:
25% upon Pre-Engineering and Mobilization
25% upon LPR Camera Delivery
25% upon Hardware Installation Complete
25% upon Final Customer Signoff
Order Note:
Exhibit - 4 274 of 304
QUOTATION
1486566
Order Date
Order Number
1/3/2017 11:34:21
Page
2 of 29
Quote Expires On 4/16/2017www.safewareinc.com
5641 S. Laburnum Avenue
Richmond, VA 23231
USA
804-236-0579
Item ID
Item DescriptionRemaining
Quantities
UOM
Di
s
p
.
Unit Size
Pricing
UOM Unit
PriceUnit Size
Price
Extended
AllocatedOrdered
Extended Service Plan - 5 Years Included
- Covers all warranty repair and replacement including material
and labor.
- Service Labor provided during normal business hours:
MON-FRI 8-5PM.
-Includes trouble service for all installed LPR equipment
including Cameras, hardware, infrastructure troubleshooting ,
and software issues.
-Inclusive of 72 hour response time to assess problem on-site to
bring up system to normal status during normal business hours
(unless equipment requires replacement).
-24 hour response time for initial response and remote log in
after notification of service requirement.
- Includes semi-annual camera cleaning, re-focusing, and
calibration.
-Use of specialty equipment such as bucket truck/lift included in
annual fees. (if rentals required billed separately at cost plus
12% administrative fees).
-Emergency accelerated response times and requested
response at other than normal business hours are available at
discounted rates of $112.50/hour during normal business hours and
$170.45/hour for weekend or holidays.
-Stock items can be made available at the request of the city. A
recommended Major Spares component list can be compiled for
the project in order to limit system downtime exposure.
-Exclusions of coverage include Acts of Nature, Vandalism, or
Misuse.
NOTE: Software Maintenance fees for bugs, patches,
fixes,upgrades covered separately under Cintel software
agreement (SLA).
Order Note:
PVANKIRK1.000.00 EAEA 0.000.001.00
1.0 1.0For questions regarding this proposal
please contact:
Peter Van Kirk
Safeware-Mallory
Director-Government Security Solutions
(M) 561-262-8343
(O) 561-400-1029
(F) 804-236-0429
(E) pvankirk@safewareinc.com
SUBTOTAL
0.00Line items sub-total:
Order Line Notes:SERVERS & SOFTWARE - CLARITY
Exhibit - 4 275 of 304
QUOTATION
1486566
Order Date
Order Number
1/3/2017 11:34:21
Page
3 of 29
Quote Expires On 4/16/2017www.safewareinc.com
5641 S. Laburnum Avenue
Richmond, VA 23231
USA
804-236-0579
Item ID
Item DescriptionRemaining
Quantities
UOM
Di
s
p
.
Unit Size
Pricing
UOM Unit
PriceUnit Size
Price
Extended
AllocatedOrdered
SFW CIN-SVR-CLARITY1.000.00 EAEA 51,136.3651,136.361.00
List Price:USC Discount:41%Your Discount:-428.92% 9,668.08
1.0 1.0Clarity LPR Server for Standard Agency
(201+ user/client devices)
SUBTOTAL
51,136.36Line items sub-total:
Order Line Notes:SERVERS & SOFTWARE - HIT VALIDATION
SFW CIN-SVR-HITVERIFY-TIER31.000.00 EAEA 121,443.18121,443.181.00
List Price:USC Discount:41%Your Discount:-240.07% 35,710.92
1.0 1.0SERVERS & SOFTWARE - HIT VALIDATION
Policeware Spec.Server for Standard Agency -
Zoned Instant alerting and Hit Validation (FDLE
Version) 201+ User/ client devices. Annual
Renewal $6505.68 Required.
SUBTOTAL
121,443.18Line items sub-total:
Order Line Notes:MOBILE KITS
SFW CIN-LPR-MOB-KIT-2-CAM2.000.00 EAEA 1,250.00625.002.00
List Price:USC Discount:41%Your Discount: 51.73% 1,294.73
1.0 1.0Mobile Kit-Cintel Car Mobility Kit
2 channel LPR- DSP, LPR Camera, Mount
hardware, cables, Software Included
SFW CIN-CLARITY--LIC-MG1.000.00 EAEA 0.000.001.00
1.0 1.0Cintel Client Software
SFW CIN-LPR-MOB-PIK-3-CAM1.000.00 EAEA 937.50937.501.00
List Price:USC Discount:41%Your Discount: 56.42% 2,151.24
1.0 1.0Raptor 3 Mobile Permanent Install Kit
Raptor 3 Mobile Permanent Install Kit - 3
Channel LPR- DSP, LPR Camera, Mount
hardware, cables, Software Included
SFW CIN-CLARITY--LIC-MG1.000.00 EAEA 0.000.001.00
1.0 1.0Cintel Client Software
SUBTOTAL
2,187.50Line items sub-total:
Order Line Notes:LOCATION 1 - NW 2nd AveN W 215 St NSEW
SFW CIN-LPR-RL-FIX-ENC-2-CAM-SL1.000.00 EAEA 14,909.0914,909.091.00
List Price:USC Discount:41%Your Discount: 60.44% 37,690.32
1.0 1.0Cintel fixed 2-CAM SLAVE RF (pole mount)
Exhibit - 4 276 of 304
QUOTATION
1486566
Order Date
Order Number
1/3/2017 11:34:21
Page
4 of 29
Quote Expires On 4/16/2017www.safewareinc.com
5641 S. Laburnum Avenue
Richmond, VA 23231
USA
804-236-0579
Item ID
Item DescriptionRemaining
Quantities
UOM
Di
s
p
.
Unit Size
Pricing
UOM Unit
PriceUnit Size
Price
Extended
AllocatedOrdered
LPR system -DSP, LPR cameras, Power supply,
Remote Diagnostics, RF CPE Module Included
(No monitor, Processor or Cell Router)
SFW CIN-LPR-FIX-ENC-3-CAM-SLAV1.000.00 EAEA 19,454.5519,454.551.00
List Price:USC Discount:41%Your Discount: 60.44% 49,181.27
1.0 1.0Cintel fixed 3-CAM SLAVE RF (pole
mount) LPR system -DSP, LPR cameras, Power
supply, Remote Diagnostics, RF CPE Module
Included (No monitor, Processor or Cell Router)
SFW CIN-LPR-FIX-ENC-4-CAM1.000.00 EAEA 27,176.1427,176.141.00
List Price:USC Discount:41%Your Discount: 53.63% 58,611.26
1.0 1.0Cintel Fixed 4-CAM(pole mount) LPR
system -DSPs, LPR cameras, Processor, Power
supply, Switch, GPS, Remote Diagnostics,
Software Included (No monitor)
SFW CIN-CAM-LPR-R3-50MM-740NM-N9.000.00 EAEA 0.000.009.00
1.0 1.0Raptor 3 LPR Camera, 50mm Lens,
740nm IR, Angle of view 7 deg., NTSC (Incl)
SFW CIN-CAM-LPR-R3-CAB-050FT-S9.000.00 EAEA 1,523.88169.329.00
List Price:USC Discount:41%Your Discount: 47.70% 323.77
1.0 1.050ft Premade Cable for Raptor 3 LPR
Camera - Outdoor Shielded - Black
SFW CIN-CAM-LPR-R3-POLEMNT-V9.000.00 EAEA 3,579.57397.739.00
List Price:USC Discount:41%Your Discount: 58.43% 956.81
1.0 1.0Cintel Raptor 3 Vertical Pole Mount kit
(Ram ball mounting) - FDOT Approved
SFW CIN-CLARITY--LIC-MG1.000.00 EAEA 0.000.001.00
1.0 1.0Cintel Client Software
SFW CIN-CLARITY-SSUP-HW1.000.00 EAEA 448.86448.861.00
List Price:USC Discount:41%Your Discount: 47.70% 858.32
1.0 1.0Cintel LPR In-field Hardware Startup
& Commissioning (Travel & Expense not
included) per ANPR system
SFW SVC-INSTALL-SUBCONTRACT1.000.00 EAEA 27,386.3627,386.361.00
1.0 1.0Power, Comms, Cabling, Poles, and
other specialized installation services
SUBTOTAL
94,478.45Line items sub-total:
Order Line Notes:LOCATION 2 - NW 2nd AveN W 199th St
NSEW
Exhibit - 4 277 of 304
QUOTATION
1486566
Order Date
Order Number
1/3/2017 11:34:21
Page
5 of 29
Quote Expires On 4/16/2017www.safewareinc.com
5641 S. Laburnum Avenue
Richmond, VA 23231
USA
804-236-0579
Item ID
Item DescriptionRemaining
Quantities
UOM
Di
s
p
.
Unit Size
Pricing
UOM Unit
PriceUnit Size
Price
Extended
AllocatedOrdered
SFW CIN-LPR-FIX-ENC-3-CAM1.000.00 EAEA 23,568.1823,568.181.00
List Price:USC Discount:41%Your Discount: 46.58% 44,118.39
1.0 1.0Cintel fixed 3-CAM (pole mount) LPR
system -DSPs, LPR cameras, Processor, Power
supply, Switch, GPS, Remote Diagnostics,
Software Included (No monitor)
SFW CIN-LPR-FIX-ENC-3-CAM-SLAV3.000.00 EAEA 58,363.6519,454.553.00
List Price:USC Discount:41%Your Discount: 60.44% 49,181.27
1.0 1.0Cintel fixed 3-CAM SLAVE RF (pole
mount) LPR system -DSP, LPR cameras, Power
supply, Remote Diagnostics, RF CPE Module
Included (No monitor, Processor or Cell Router)
SFW CIN-CAM-LPR-R3-50MM-740NM-N12.000.00 EAEA 0.000.0012.00
1.0 1.0Raptor 3 LPR Camera, 50mm Lens,
740nm IR, Angle of view 7 deg., NTSC (Incl)
SFW CIN-CAM-LPR-R3-CAB-050FT-S12.000.00 EAEA 2,031.84169.3212.00
List Price:USC Discount:41%Your Discount: 47.70% 323.77
1.0 1.050ft Premade Cable for Raptor 3 LPR
Camera - Outdoor Shielded - Black
SFW CIN-CAM-LPR-R3-POLEMNT-V12.000.00 EAEA 4,772.76397.7312.00
List Price:USC Discount:41%Your Discount: 58.43% 956.81
1.0 1.0Cintel Raptor 3 Vertical Pole Mount kit
(Ram ball mounting) - FDOT Approved
SFW CIN-CLARITY--LIC-MG1.000.00 EAEA 0.000.001.00
1.0 1.0Cintel Client Software
SFW CIN-CLARITY-SSUP-HW1.000.00 EAEA 448.86448.861.00
List Price:USC Discount:41%Your Discount: 47.70% 858.32
1.0 1.0Cintel LPR In-field Hardware Startup
& Commissioning (Travel & Expense not
included) per ANPR system
SFW SVC-INSTALL-SUBCONTRACT1.000.00 EAEA 27,386.3627,386.361.00
1.0 1.0Power, Comms, Cabling, Poles, and
other specialized installation services
SUBTOTAL
116,571.65Line items sub-total:
Order Line Notes:LOCATION 3 - NW 2nd AveN W 183 St NSEW
SFW CIN-LPR-FIX-ENC-3-CAM-SLAV3.000.00 EAEA 58,363.6519,454.553.00
List Price:USC Discount:41%Your Discount: 60.44% 49,181.27
1.0 1.0Cintel fixed 3-CAM SLAVE RF (pole
Exhibit - 4 278 of 304
QUOTATION
1486566
Order Date
Order Number
1/3/2017 11:34:21
Page
6 of 29
Quote Expires On 4/16/2017www.safewareinc.com
5641 S. Laburnum Avenue
Richmond, VA 23231
USA
804-236-0579
Item ID
Item DescriptionRemaining
Quantities
UOM
Di
s
p
.
Unit Size
Pricing
UOM Unit
PriceUnit Size
Price
Extended
AllocatedOrdered
mount) LPR system-DSP, LPR cameras, Power
Supply, Remote Dignostics, Software License &
RF CPE Module Included (No Montior,
Processor
or Cell Router)
SFW CIN-LPR-FIX-ENC-3-CAM1.000.00 EAEA 23,568.1823,568.181.00
List Price:USC Discount:41%Your Discount: 46.58% 44,118.39
1.0 1.0Cintel fixed 3-CAM (pole mount) LPR
system -DSPs, LPR, cameras, Processor, Power
supply, Switch, GPS, Remote Diagnostics,
Software Included (No monitor)
SFW CIN-CAM-LPR-R3-50MM-740NM-N12.000.00 EAEA 0.000.0012.00
1.0 1.0Raptor 3 LPR Camera, 50mm Lens,
740nm IR, Angle of view 7 deg., NTSC (Incl)
SFW CIN-CAM-LPR-R3-CAB-050FT-S12.000.00 EAEA 2,031.84169.3212.00
List Price:USC Discount:41%Your Discount: 47.70% 323.77
1.0 1.050ft Premade Cable for Raptor 3 LPR
Camera - Outdoor Shielded - Black
SFW CIN-CAM-LPR-R3-POLEMNT-V12.000.00 EAEA 4,772.76397.7312.00
List Price:USC Discount:41%Your Discount: 58.43% 956.81
1.0 1.0Cintel Raptor 3 Vertical Pole Mount kit
(Ram ball mounting) - FDOT Approved
SFW CIN-CLARITY--LIC-MG1.000.00 EAEA 0.000.001.00
1.0 1.0Cintel Client Software
SFW CIN-CLARITY-SSUP-HW1.000.00 EAEA 448.86448.861.00
List Price:USC Discount:41%Your Discount: 47.70% 858.32
1.0 1.0Cintel LPR In-field Hardware Startup
& Commissioning (Travel & Expense not
included) per ANPR system
SFW SVC-INSTALL-SUBCONTRACT1.000.00 EAEA 27,386.3627,386.361.00
1.0 1.0Power, Comms, Cabling, Poles, and
other specialized installation services
SUBTOTAL
116,571.65Line items sub-total:
Order Line Notes:LOCATION 4 - NW 2nd AveN W 7th Ave
NSEW (REQUIRES INFRASTRUCTURE )
SFW CIN-LPR-RL-FIX-ENC-2-CAM-SL2.000.00 EAEA 29,818.1814,909.092.00
List Price:USC Discount:41%Your Discount: 60.44% 37,690.32
1.0 1.0Cintel fixed 2-CAM SLAVE RF (pole mount)
Exhibit - 4 279 of 304
QUOTATION
1486566
Order Date
Order Number
1/3/2017 11:34:21
Page
7 of 29
Quote Expires On 4/16/2017www.safewareinc.com
5641 S. Laburnum Avenue
Richmond, VA 23231
USA
804-236-0579
Item ID
Item DescriptionRemaining
Quantities
UOM
Di
s
p
.
Unit Size
Pricing
UOM Unit
PriceUnit Size
Price
Extended
AllocatedOrdered
LPR system -DSP, LPR cameras, Power supply,
Remote Diagnostics, Software license & RF CPE
Module Included (No monitor, Processor or Cell
Router)
SFW CIN-LPR-FIX-ENC-3-CAM1.000.00 EAEA 22,005.6822,005.681.00
List Price:USC Discount:41%Your Discount: 50.12% 44,118.39
1.0 1.0Cintel fixed 3-CAM (pole mount) LPR
system -DSPs, LPR, cameras, Processor, Power
supply, Switch, GPS, Remote Diagnostics,
Software Included (No monitor)
SFW CIN-CAM-LPR-R3-50MM-740NM-N7.000.00 EAEA 0.000.007.00
1.0 1.0Raptor 3 LPR Camera, 50mm Lens,
740nm IR, Angle of view 7 deg., NTSC (Incl)
SFW CIN-CAM-LPR-R3-CAB-050FT-S7.000.00 EAEA 1,185.24169.327.00
List Price:USC Discount:41%Your Discount: 47.70% 323.77
1.0 1.050ft Premade Cable for Raptor 3 LPR
Camera - Outdoor Shielded - Black
SFW CIN-CAM-LPR-R3-POLEMNT-V7.000.00 EAEA 2,784.11397.737.00
List Price:USC Discount:41%Your Discount: 58.43% 956.81
1.0 1.0Cintel Raptor 3 Vertical Pole Mount kit
(Ram ball mounting) - FDOT Approved
SFW CIN-CLARITY--LIC-MG1.000.00 EAEA 0.000.001.00
1.0 1.0Cintel Client Software
SFW CIN-CLARITY-SSUP-HW1.000.00 EAEA 448.86448.861.00
List Price:USC Discount:41%Your Discount: 47.70% 858.32
1.0 1.0Cintel LPR In-field Hardware Startup
& Commissioning (Travel & Expense not
included) per ANPR system
SFW SVC-INSTALL-SUBCONTRACT1.000.00 EAEA 27,386.3627,386.361.00
1.0 1.0Power, Comms, Cabling, Poles, and
other specialized installation services
SUBTOTAL
83,628.43Line items sub-total:
Order Line Notes:LOCATION 5 - NW 7th AveN W 199th St
NSEW
SFW CIN-LPR-RL-FIX-ENC-1-CAM-SL2.000.00 EAEA 18,909.109,454.552.00
List Price:USC Discount:41%Your Discount: 53.07% 20,145.28
1.0 1.0Cintel fixed 1-CAM SLAVE RF
Exhibit - 4 280 of 304
QUOTATION
1486566
Order Date
Order Number
1/3/2017 11:34:21
Page
8 of 29
Quote Expires On 4/16/2017www.safewareinc.com
5641 S. Laburnum Avenue
Richmond, VA 23231
USA
804-236-0579
Item ID
Item DescriptionRemaining
Quantities
UOM
Di
s
p
.
Unit Size
Pricing
UOM Unit
PriceUnit Size
Price
Extended
AllocatedOrdered
(pole mount) LPR system -DSP, LPR camera,
Power supply, Remote Diagnostics, RF CPE
Module Included (No monitor, Processor or Cell
Router)
SFW CIN-LPR-RL-FIX-ENC-2-CAM-SL1.000.00 EAEA 14,909.0914,909.091.00
List Price:USC Discount:41%Your Discount: 60.44% 37,690.32
1.0 1.0Cintel fixed 2-CAM SLAVE RF (pole mount)
LPR system -DSP, LPR cameras, Power
supply, Remote Diagnostics, RF CPE Module
Included (No monitor, Processor or Cell Router)
SFW CIN-LPR-FIX-ENC-2-CAM1.000.00 EAEA 17,147.7317,147.731.00
List Price:USC Discount:41%Your Discount: 52.58% 36,158.19
1.0 1.0Cintel fixed (pole mount) 2 Camera
LPR system -DSPs, LPR cameras, Processor,
Power supply, Switch, GPS, Remote
Diagnostics,Software Included
SFW CIN-CAM-LPR-R3-50MM-740NM-N6.000.00 EAEA 0.000.006.00
1.0 1.0Raptor 3 LPR Camera, 50mm Lens,
740nm IR, Angle of view 7 deg., NTSC (Incl)
SFW CIN-CAM-LPR-R3-CAB-050FT-S6.000.00 EAEA 1,015.92169.326.00
List Price:USC Discount:41%Your Discount: 47.70% 323.77
1.0 1.050ft Premade Cable for Raptor 3 LPR
Camera - Outdoor Shielded - Black
SFW CIN-CAM-LPR-R3-POLEMNT-V6.000.00 EAEA 2,386.38397.736.00
List Price:USC Discount:41%Your Discount: 58.43% 956.81
1.0 1.0Cintel Raptor 3 Vertical Pole Mount kit
(Ram ball mounting) - FDOT Approved
SFW CIN-CLARITY--LIC-MG1.000.00 EAEA 0.000.001.00
1.0 1.0Cintel Client Software
SFW CIN-CLARITY-SSUP-HW1.000.00 EAEA 448.86448.861.00
List Price:USC Discount:41%Your Discount: 47.70% 858.32
1.0 1.0Cintel LPR In-field Hardware Startup
& Commissioning (Travel & Expense not
included) per ANPR system
SFW SVC-INSTALL-SUBCONTRACT1.000.00 EAEA 27,386.3627,386.361.00
1.0 1.0Power, Comms, Cabling, Poles, and
other specialized installation services
SUBTOTAL
82,203.44Line items sub-total:
Order Line Notes:LOCATION 6 - NW 27th AveN W 215 St NSEW
Exhibit - 4 281 of 304
QUOTATION
1486566
Order Date
Order Number
1/3/2017 11:34:21
Page
9 of 29
Quote Expires On 4/16/2017www.safewareinc.com
5641 S. Laburnum Avenue
Richmond, VA 23231
USA
804-236-0579
Item ID
Item DescriptionRemaining
Quantities
UOM
Di
s
p
.
Unit Size
Pricing
UOM Unit
PriceUnit Size
Price
Extended
AllocatedOrdered
SFW CIN-LPR-FIX-ENC-3-CAM-SLAV1.000.00 EAEA 19,454.5519,454.551.00
List Price:USC Discount:41%Your Discount: 60.44% 49,181.27
1.0 1.0Cintel fixed 3-CAM SLAVE RF (pole
mount) LPR system-DSP, LPR cameras, Power
Supply, Remote Dignostics, RF CPE Module
Included (No Montior, Processor or Cell Router)
SFW CIN-LPR-FIX-ENC-5-CAM1.000.00 EAEA 33,227.2733,227.271.00
List Price:USC Discount:41%Your Discount: 57.22% 77,678.83
1.0 1.0Cintel fixed (pole mount) 5 Camera LPR
system -DSPs, LPR cameras, Processor, Power
supply, Switch, GPS, Remote Diagnostics,
Software Included
SFW CIN-CAM-LPR-R3-50MM-740NM-N8.000.00 EAEA 0.000.008.00
1.0 1.0Raptor 3 LPR Camera, 50mm Lens,
740nm IR, Angle of view 7 deg., NTSC (Incl)
SFW CIN-CAM-LPR-R3-CAB-050FT-S8.000.00 EAEA 1,354.56169.328.00
List Price:USC Discount:41%Your Discount: 47.70% 323.77
1.0 1.050ft Premade Cable for Raptor 3 LPR
Camera - Outdoor Shielded - Black
SFW CIN-CAM-LPR-R3-POLEMNT-V8.000.00 EAEA 3,181.84397.738.00
List Price:USC Discount:41%Your Discount: 58.43% 956.81
1.0 1.0Cintel Raptor 3 Vertical Pole Mount kit
(Ram ball mounting) - FDOT Approved
SFW CIN-CLARITY--LIC-MG1.000.00 EAEA 0.000.001.00
1.0 1.0Cintel Client Software
SFW CIN-CLARITY-SSUP-HW1.000.00 EAEA 448.86448.861.00
List Price:USC Discount:41%Your Discount: 47.70% 858.32
1.0 1.0Cintel LPR In-field Hardware Startup
& Commissioning (Travel & Expense not
included) per ANPR system
SFW SVC-INSTALL-SUBCONTRACT1.000.00 EAEA 27,386.3627,386.361.00
1.0 1.0Power, Comms, Cabling, Poles, and
other specialized installation services
SUBTOTAL
85,053.44Line items sub-total:
Order Line Notes:LOCATION 7 - NW 27th AveN W 199 St NSEW
SFW CIN-LPR-FIX-ENC-3-CAM1.000.00 EAEA 23,568.1823,568.181.00
List Price:USC Discount:41%Your Discount: 46.58% 44,118.39
1.0 1.0Cintel fixed 3-CAM (pole mount) LPR
Exhibit - 4 282 of 304
QUOTATION
1486566
Order Date
Order Number
1/3/2017 11:34:21
Page
10 of 29
Quote Expires On 4/16/2017www.safewareinc.com
5641 S. Laburnum Avenue
Richmond, VA 23231
USA
804-236-0579
Item ID
Item DescriptionRemaining
Quantities
UOM
Di
s
p
.
Unit Size
Pricing
UOM Unit
PriceUnit Size
Price
Extended
AllocatedOrdered
system -DSPs, LPR, cameras, Processor, Power
supply, Switch, GPS, Remote Diagnostics,
Software Included (No monitor)
SFW CIN-LPR-FIX-ENC-3-CAM-SLAV3.000.00 EAEA 58,363.6519,454.553.00
List Price:USC Discount:41%Your Discount: 60.44% 49,181.27
1.0 1.0Cintel fixed 3-CAM SLAVE RF (pole
mount) LPR system-DSP, LPR cameras, Power
Supply, Remote Dignostics, Software License &
RF CPE Module Included (No Montior,
Processor
or Cell Router)
SFW CIN-CAM-LPR-R3-50MM-740NM-N12.000.00 EAEA 0.000.0012.00
1.0 1.0Raptor 3 LPR Camera, 50mm Lens,
740nm IR, Angle of view 7 deg., NTSC (Incl)
SFW CIN-CAM-LPR-R3-CAB-050FT-S12.000.00 EAEA 2,031.84169.3212.00
List Price:USC Discount:41%Your Discount: 47.70% 323.77
1.0 1.050ft Premade Cable for Raptor 3 LPR
Camera - Outdoor Shielded - Black
SFW CIN-CAM-LPR-R3-POLEMNT-V12.000.00 EAEA 4,772.76397.7312.00
List Price:USC Discount:41%Your Discount: 58.43% 956.81
1.0 1.0Cintel Raptor 3 Vertical Pole Mount kit
(Ram ball mounting) - FDOT Approved
SFW CIN-CLARITY--LIC-MG1.000.00 EAEA 0.000.001.00
1.0 1.0Cintel Client Software
SFW CIN-CLARITY-SSUP-HW1.000.00 EAEA 448.86448.861.00
List Price:USC Discount:41%Your Discount: 47.70% 858.32
1.0 1.0Cintel LPR In-field Hardware Startup
& Commissioning (Travel & Expense not
included) per ANPR system
SFW SVC-INSTALL-SUBCONTRACT1.000.00 EAEA 27,386.3627,386.361.00
1.0 1.0Power, Comms, Cabling, Poles, and
other specialized installation services
SUBTOTAL
116,571.65Line items sub-total:
Order Line Notes:LOCATION 8 - NW 27th AveN W 191 St NSW
SFW CIN-LPR-RL-FIX-ENC-2-CAM-SL1.000.00 EAEA 14,909.0914,909.091.00
List Price:USC Discount:41%Your Discount: 60.44% 37,690.32
1.0 1.0Cintel fixed 2-CAM SLAVE RF (pole mount)
Exhibit - 4 283 of 304
QUOTATION
1486566
Order Date
Order Number
1/3/2017 11:34:21
Page
11 of 29
Quote Expires On 4/16/2017www.safewareinc.com
5641 S. Laburnum Avenue
Richmond, VA 23231
USA
804-236-0579
Item ID
Item DescriptionRemaining
Quantities
UOM
Di
s
p
.
Unit Size
Pricing
UOM Unit
PriceUnit Size
Price
Extended
AllocatedOrdered
LPR system -DSP, LPR cameras, Power supply,
Remote Diagnostics, RF CPE Module Included
(No monitor, Processor or Cell Router)
SFW CIN-LPR-FIX-ENC-3-CAM-SLAV1.000.00 EAEA 19,454.5519,454.551.00
List Price:USC Discount:41%Your Discount: 60.44% 49,181.27
1.0 1.0Cintel fixed 3-CAM SLAVE RF (pole
mount) LPR system-DSP, LPR cameras, Power
supply, Remote Dignostics, RF CPE Module
Included (No Montior, Processor or Cell Router)
SFW CIN-LPR-FIX-ENC-3-CAM1.000.00 EAEA 22,318.1822,318.181.00
List Price:USC Discount:41%Your Discount: 49.41% 44,118.39
1.0 1.0Cintel fixed 3-CAM (pole mount) LPR
system -DSPs, LPR, cameras, Processor, Power
supply, Switch, GPS, Remote Diagnostics,
Software Included (No monitor)
SFW CIN-CAM-LPR-R3-50MM-740NM-N8.000.00 EAEA 0.000.008.00
1.0 1.0Raptor 3 LPR Camera, 50mm Lens,
740nm IR, Angle of view 7 deg., NTSC (Incl)
SFW CIN-CAM-LPR-R3-CAB-050FT-S8.000.00 EAEA 1,354.56169.328.00
List Price:USC Discount:41%Your Discount: 47.70% 323.77
1.0 1.050ft Premade Cable for Raptor 3 LPR
Camera - Outdoor Shielded - Black
SFW CIN-CAM-LPR-R3-POLEMNT-V8.000.00 EAEA 3,181.84397.738.00
List Price:USC Discount:41%Your Discount: 58.43% 956.81
1.0 1.0Cintel Raptor 3 Vertical Pole Mount kit
(Ram ball mounting) - FDOT Approved
SFW CIN-CLARITY--LIC-MG1.000.00 EAEA 0.000.001.00
1.0 1.0Cintel Client Software
SFW CIN-CLARITY-SSUP-HW1.000.00 EAEA 448.86448.861.00
List Price:USC Discount:41%Your Discount: 47.70% 858.32
1.0 1.0Cintel LPR In-field Hardware Startup
& Commissioning (Travel & Expense not
included) per ANPR system
SFW SVC-INSTALL-SUBCONTRACT1.000.00 EAEA 27,386.3627,386.361.00
1.0 1.0Power, Comms, Cabling, Poles, and
other specialized installation services
SUBTOTAL
89,053.44Line items sub-total:
Order Line Notes:LOCATION 9 - NW 27th AveN W 183 St NSEW
Exhibit - 4 284 of 304
QUOTATION
1486566
Order Date
Order Number
1/3/2017 11:34:21
Page
12 of 29
Quote Expires On 4/16/2017www.safewareinc.com
5641 S. Laburnum Avenue
Richmond, VA 23231
USA
804-236-0579
Item ID
Item DescriptionRemaining
Quantities
UOM
Di
s
p
.
Unit Size
Pricing
UOM Unit
PriceUnit Size
Price
Extended
AllocatedOrdered
SFW CIN-LPR-FIX-ENC-3-CAM1.000.00 EAEA 23,568.1823,568.181.00
List Price:USC Discount:41%Your Discount: 46.58% 44,118.39
1.0 1.0Cintel fixed 3-CAM (pole mount) LPR
system -DSPs, LPR, cameras, Processor, Power
supply, Switch, GPS, Remote Diagnostics,
Software Included (No Monitor)
SFW CIN-LPR-FIX-ENC-3-CAM-SLAV3.000.00 EAEA 58,363.6519,454.553.00
List Price:USC Discount:41%Your Discount: 60.44% 49,181.27
1.0 1.0Cintel fixed 3-CAM SLAVE RF (pole
mount) LPR system-DSP, LPR cameras, Power
Supply, Remote Dignostics, RF CPE Module
Included (No Montior, Processor or Cell Router)
SFW CIN-CAM-LPR-R3-50MM-740NM-N12.000.00 EAEA 0.000.0012.00
1.0 1.0Raptor 3 LPR Camera, 50mm Lens,
740nm IR, Angle of view 7 deg., NTSC (Incl)
SFW CIN-CAM-LPR-R3-CAB-050FT-S12.000.00 EAEA 2,031.84169.3212.00
List Price:USC Discount:41%Your Discount: 47.70% 323.77
1.0 1.050ft Premade Cable for Raptor 3 LPR
Camera - Outdoor Shielded - Black
SFW CIN-CAM-LPR-R3-POLEMNT-V12.000.00 EAEA 4,772.76397.7312.00
List Price:USC Discount:41%Your Discount: 58.43% 956.81
1.0 1.0Cintel Raptor 3 Vertical Pole Mount kit
(Ram ball mounting) - FDOT Approved
SFW CIN-CLARITY--LIC-MG1.000.00 EAEA 0.000.001.00
1.0 1.0Cintel Client Software
SFW CIN-CLARITY-SSUP-HW1.000.00 EAEA 448.86448.861.00
List Price:USC Discount:41%Your Discount: 47.70% 858.32
1.0 1.0Cintel LPR In-field Hardware Startup
& Commissioning (Travel & Expense not
included) per ANPR system
SFW SVC-INSTALL-SUBCONTRACT1.000.00 EAEA 27,386.3627,386.361.00
1.0 1.0Power, Comms, Cabling, Poles, and
other specialized installation services
SUBTOTAL
116,571.65Line items sub-total:
Order Line Notes:LOCATION 10 - NW 27th AveS t Rte 826
(Palmetto) NSEW
SFW CIN-LPR-RL-FIX-ENC-2-CAM-SL2.000.00 EAEA 29,818.1814,909.092.00
List Price:USC Discount:41%Your Discount: 60.44% 37,690.32
Exhibit - 4 285 of 304
QUOTATION
1486566
Order Date
Order Number
1/3/2017 11:34:21
Page
13 of 29
Quote Expires On 4/16/2017www.safewareinc.com
5641 S. Laburnum Avenue
Richmond, VA 23231
USA
804-236-0579
Item ID
Item DescriptionRemaining
Quantities
UOM
Di
s
p
.
Unit Size
Pricing
UOM Unit
PriceUnit Size
Price
Extended
AllocatedOrdered
1.0 1.0Cintel fixed 2-CAM SLAVE RF (pole mount)
LPR system -DSP, LPR cameras, Power
supply, Remote Diagnostics, Software
license & RF CPE Module Included
(No monitor, Processor or Cell Router)
SFW CIN-LPR-FIX-ENC-3-CAM-SLAV1.000.00 EAEA 19,454.5519,454.551.00
List Price:USC Discount:41%Your Discount: 60.44% 49,181.27
1.0 1.0Cintel fixed 3-CAM SLAVE RF (pole
mount) LPR system-DSP, LPR cameras, Power
Supply, Remote Dignostics, Software License &
RF CPE Module Included (No Montior,
Processor
or Cell Router)
SFW CIN-LPR-FIX-ENC-3-CAM1.000.00 EAEA 22,943.1822,943.181.00
List Price:USC Discount:41%Your Discount: 48.00% 44,118.39
1.0 1.0Cintel fixed 3-CAM (pole mount) LPR
system -DSPs, LPR, cameras, Processor, Power
supply, Switch, GPS, Remote
Diagnostics, Software license Included (No
monitor)
SFW CIN-CAM-LPR-R3-50MM-740NM-N10.000.00 EAEA 0.000.0010.00
1.0 1.0Raptor 3 LPR Camera, 50mm Lens,
740nm IR, Angle of view 7 deg., NTSC (Incl)
SFW CIN-CAM-LPR-R3-CAB-050FT-S10.000.00 EAEA 1,693.20169.3210.00
List Price:USC Discount:41%Your Discount: 47.70% 323.77
1.0 1.050ft Premade Cable for Raptor 3 LPR
Camera - Outdoor Shielded - Black
SFW CIN-CAM-LPR-R3-POLEMNT-V10.000.00 EAEA 3,977.30397.7310.00
List Price:USC Discount:41%Your Discount: 58.43% 956.81
1.0 1.0Cintel Raptor 3 Vertical Pole Mount kit
(Ram ball mounting) - FDOT Approved
SFW CIN-CLARITY--LIC-MG1.000.00 EAEA 0.000.001.00
1.0 1.0Cintel Client Software
SFW CIN-CLARITY-SSUP-HW1.000.00 EAEA 448.86448.861.00
List Price:USC Discount:41%Your Discount: 47.70% 858.32
1.0 1.0Cintel LPR In-field Hardware Startup
& Commissioning (Travel & Expense not
included) per ANPR system
SFW SVC-INSTALL-SUBCONTRACT1.000.00 EAEA 27,386.3627,386.361.00
1.0 1.0Power, Comms, Cabling, Poles, and
Exhibit - 4 286 of 304
QUOTATION
1486566
Order Date
Order Number
1/3/2017 11:34:21
Page
14 of 29
Quote Expires On 4/16/2017www.safewareinc.com
5641 S. Laburnum Avenue
Richmond, VA 23231
USA
804-236-0579
Item ID
Item DescriptionRemaining
Quantities
UOM
Di
s
p
.
Unit Size
Pricing
UOM Unit
PriceUnit Size
Price
Extended
AllocatedOrdered
other specialized installation services
SUBTOTAL
105,721.63Line items sub-total:
Order Line Notes:LOCATION 11 - NW 27th AveNW 151 St
NSEW
SFW CIN-LPR-RL-FIX-ENC-2-CAM-SL1.000.00 EAEA 14,909.0914,909.091.00
List Price:USC Discount:41%Your Discount: 60.44% 37,690.32
1.0 1.0Cintel fixed 2-CAM SLAVE RF (pole mount)
LPR system -DSP, LPR cameras, Power supply,
Remote Diagnostics, RF CPE Module Included
(No monitor, Processor or Cell Router)
SFW CIN-LPR-FIX-ENC-3-CAM-SLAV1.000.00 EAEA 19,454.5519,454.551.00
List Price:USC Discount:41%Your Discount: 60.44% 49,181.27
1.0 1.0Cintel fixed 3-CAM SLAVE RF (pole
mount) LPR system-DSP, LPR cameras, Power
Supply, Remote Dignostics, RF CPE Module
Included (No Montior, Processor or Cell Router)
SFW CIN-LPR-FIX-ENC-5-CAM1.000.00 EAEA 33,852.2733,852.271.00
List Price:USC Discount:41%Your Discount: 56.42% 77,678.83
1.0 1.0Cintel fixed (pole mount) 5 Camera LPR
system -DSPs, LPR cameras, Processor, Power
supply, Switch, GPS, Remote
Diagnostics, Perpetual Software license Included
SFW CIN-CAM-LPR-R3-50MM-740NM-N10.000.00 EAEA 0.000.0010.00
1.0 1.0Raptor 3 LPR Camera, 50mm Lens,
740nm IR, Angle of view 7 deg., NTSC (Incl)
SFW CIN-CAM-LPR-R3-CAB-050FT-S10.000.00 EAEA 1,693.20169.3210.00
List Price:USC Discount:41%Your Discount: 47.70% 323.77
1.0 1.050ft Premade Cable for Raptor 3 LPR
Camera - Outdoor Shielded - Black
SFW CIN-CAM-LPR-R3-POLEMNT-V10.000.00 EAEA 3,977.30397.7310.00
List Price:USC Discount:41%Your Discount: 58.43% 956.81
1.0 1.0Cintel Raptor 3 Vertical Pole Mount kit
(Ram ball mounting) - FDOT Approved
SFW CIN-CLARITY--LIC-MG1.000.00 EAEA 0.000.001.00
1.0 1.0Cintel Client Software
SFW CIN-CLARITY-SSUP-HW1.000.00 EAEA 448.86448.861.00
List Price:USC Discount:41%Your Discount: 47.70% 858.32
1.0 1.0Cintel LPR In-field Hardware Startup
Exhibit - 4 287 of 304
QUOTATION
1486566
Order Date
Order Number
1/3/2017 11:34:21
Page
15 of 29
Quote Expires On 4/16/2017www.safewareinc.com
5641 S. Laburnum Avenue
Richmond, VA 23231
USA
804-236-0579
Item ID
Item DescriptionRemaining
Quantities
UOM
Di
s
p
.
Unit Size
Pricing
UOM Unit
PriceUnit Size
Price
Extended
AllocatedOrdered
& Commissioning (Travel & Expense not
included) per ANPR system
SFW SVC-INSTALL-SUBCONTRACT1.000.00 EAEA 27,386.3627,386.361.00
1.0 1.0Power, Comms, Cabling, Poles, and
other specialized installation services
SUBTOTAL
101,721.63Line items sub-total:
Order Line Notes:LOCATION 12 - NW 37th AveN W 215 St
NSEW (REQUIRES INFRASTRUCTURE )
SFW CIN-LPR-RL-FIX-ENC-1-CAM-SL2.000.00 EAEA 18,909.109,454.552.00
List Price:USC Discount:41%Your Discount: 53.07% 20,145.28
1.0 1.0Cintel fixed 1-CAM SLAVE RF
(pole mount) LPR system -DSP, LPR camera,
Power supply, Remote Diagnostics, RF CPE
Module Included (No monitor,
Processor or Cell Router)
SFW CIN-LPR-RL-FIX-ENC-2-CAM-SL1.000.00 EAEA 14,909.0914,909.091.00
List Price:USC Discount:41%Your Discount: 60.44% 37,690.32
1.0 1.0Cintel fixed 2-CAM SLAVE RF (pole mount)
LPR system -DSP, LPR cameras, Power
supply, Remote Diagnostics, RF CPE Module
Included (No monitor, Processor or Cell Router)
SFW CIN-LPR-FIX-ENC-2-CAM1.000.00 EAEA 17,147.7317,147.731.00
List Price:USC Discount:41%Your Discount: 52.58% 36,158.19
1.0 1.0Cintel fixed (pole mount) 2 Camera
LPR system -DSPs, LPR cameras, Processor,
Power supply, Switch, GPS, Remote
Diagnostics, Software Included
SFW CIN-CAM-LPR-R3-50MM-740NM-N6.000.00 EAEA 0.000.006.00
1.0 1.0Raptor 3 LPR Camera, 50mm Lens,
740nm IR, Angle of view 7 deg., NTSC (Incl)
SFW CIN-CAM-LPR-R3-CAB-050FT-S6.000.00 EAEA 1,015.92169.326.00
List Price:USC Discount:41%Your Discount: 47.70% 323.77
1.0 1.050ft Premade Cable for Raptor 3 LPR
Camera - Outdoor Shielded - Black
SFW CIN-CAM-LPR-R3-POLEMNT-V6.000.00 EAEA 2,386.38397.736.00
List Price:USC Discount:41%Your Discount: 58.43% 956.81
1.0 1.0Cintel Raptor 3 Vertical Pole Mount kit
(Ram ball mounting) - FDOT Approved
SFW CIN-CLARITY--LIC-MG1.000.00 EAEA 0.000.001.00
Exhibit - 4 288 of 304
QUOTATION
1486566
Order Date
Order Number
1/3/2017 11:34:21
Page
16 of 29
Quote Expires On 4/16/2017www.safewareinc.com
5641 S. Laburnum Avenue
Richmond, VA 23231
USA
804-236-0579
Item ID
Item DescriptionRemaining
Quantities
UOM
Di
s
p
.
Unit Size
Pricing
UOM Unit
PriceUnit Size
Price
Extended
AllocatedOrdered
1.0 1.0Cintel Client Software
SFW CIN-CLARITY-SSUP-HW1.000.00 EAEA 448.86448.861.00
List Price:USC Discount:41%Your Discount: 47.70% 858.32
1.0 1.0Cintel LPR In-field Hardware Startup
& Commissioning (Travel & Expense not
included) per ANPR system
SFW SVC-INSTALL-SUBCONTRACT1.000.00 EAEA 27,386.3627,386.361.00
1.0 1.0Power, Comms, Cabling, Poles, and
other specialized installation services
SUBTOTAL
82,203.44Line items sub-total:
Order Line Notes:LOCATION 13 - NW 37th AveN W 199 St
NSEW
SFW CIN-LPR-RL-FIX-ENC-2-CAM-SL3.000.00 EAEA 44,727.2714,909.093.00
List Price:USC Discount:41%Your Discount: 60.44% 37,690.32
1.0 1.0Cintel fixed 2-CAM SLAVE RF (pole mount)
LPR system -DSP, LPR cameras, Power supply,
Remote Diagnostics, RF CPE Module Included
(No monitor, Processor or Cell Router)
SFW CIN-LPR-FIX-ENC-2-CAM1.000.00 EAEA 17,772.7317,772.731.00
List Price:USC Discount:41%Your Discount: 50.85% 36,158.19
1.0 1.0Cintel fixed (pole mount) 2 Camera
LPR system -DSPs, LPR cameras, Processor,
Power supply, Switch, GPS, Remote
Diagnostics, Software Included
SFW CIN-CAM-LPR-R3-50MM-740NM-N8.000.00 EAEA 0.000.008.00
1.0 1.0Raptor 3 LPR Camera, 50mm Lens,
740nm IR, Angle of view 7 deg., NTSC (Incl)
SFW CIN-CAM-LPR-R3-CAB-050FT-S8.000.00 EAEA 1,354.56169.328.00
List Price:USC Discount:41%Your Discount: 47.70% 323.77
1.0 1.050ft Premade Cable for Raptor 3 LPR
Camera - Outdoor Shielded - Black
SFW CIN-CAM-LPR-R3-POLEMNT-V8.000.00 EAEA 3,181.84397.738.00
List Price:USC Discount:41%Your Discount: 58.43% 956.81
1.0 1.0Cintel Raptor 3 Vertical Pole Mount kit
(Ram ball mounting) - FDOT Approved
SFW CIN-CLARITY--LIC-MG1.000.00 EAEA 0.000.001.00
1.0 1.0Cintel Client Software
SFW CIN-CLARITY-SSUP-HW1.000.00 EAEA 448.86448.861.00
Exhibit - 4 289 of 304
QUOTATION
1486566
Order Date
Order Number
1/3/2017 11:34:21
Page
17 of 29
Quote Expires On 4/16/2017www.safewareinc.com
5641 S. Laburnum Avenue
Richmond, VA 23231
USA
804-236-0579
Item ID
Item DescriptionRemaining
Quantities
UOM
Di
s
p
.
Unit Size
Pricing
UOM Unit
PriceUnit Size
Price
Extended
AllocatedOrdered
List Price:USC Discount:41%Your Discount: 47.70% 858.32
1.0 1.0Cintel LPR In-field Hardware Startup
& Commissioning (Travel & Expense not
included) per ANPR system
SFW SVC-INSTALL-SUBCONTRACT1.000.00 EAEA 27,386.3627,386.361.00
1.0 1.0Power, Comms, Cabling, Poles, and
other specialized installation services
SUBTOTAL
94,871.62Line items sub-total:
Order Line Notes:LOCATION 14 - NW 37th AveN W 191 St
NSEW
SFW CIN-LPR-RL-FIX-ENC-1-CAM-SL2.000.00 EAEA 18,909.109,454.552.00
List Price:USC Discount:41%Your Discount: 53.07% 20,145.28
1.0 1.0Cintel fixed 1-CAM SLAVE RF
(pole mount) LPR system -DSP, LPR camera,
Power supply, Remote Diagnostics, RF CPE
Module Included (No monitor, Processor or Cell
Router)
SFW CIN-LPR-RL-FIX-ENC-2-CAM-SL1.000.00 EAEA 14,909.0914,909.091.00
List Price:USC Discount:41%Your Discount: 60.44% 37,690.32
1.0 1.0Cintel fixed 2-CAM SLAVE RF (pole mount)
LPR system -DSP, LPR cameras, Power supply,
Remote Diagnostics, RF CPE Module Included
(No monitor, Processor or Cell Router)
SFW CIN-LPR-FIX-ENC-2-CAM1.000.00 EAEA 17,147.7317,147.731.00
List Price:USC Discount:41%Your Discount: 52.58% 36,158.19
1.0 1.0Cintel fixed (pole mount) 2 Camera
LPR system -DSPs, LPR cameras, Processor,
Power supply, Switch, GPS, Remote
Diagnostics, Software Included
SFW CIN-CAM-LPR-R3-50MM-740NM-N6.000.00 EAEA 0.000.006.00
1.0 1.0Raptor 3 LPR Camera, 50mm Lens,
740nm IR, Angle of view 7 deg., NTSC (Incl)
SFW CIN-CAM-LPR-R3-CAB-050FT-S6.000.00 EAEA 1,015.92169.326.00
List Price:USC Discount:41%Your Discount: 47.70% 323.77
1.0 1.050ft Premade Cable for Raptor 3 LPR
Camera - Outdoor Shielded - Black
SFW CIN-CAM-LPR-R3-POLEMNT-V6.000.00 EAEA 2,386.38397.736.00
List Price:USC Discount:41%Your Discount: 58.43% 956.81
1.0 1.0Cintel Raptor 3 Vertical Pole Mount kit
Exhibit - 4 290 of 304
QUOTATION
1486566
Order Date
Order Number
1/3/2017 11:34:21
Page
18 of 29
Quote Expires On 4/16/2017www.safewareinc.com
5641 S. Laburnum Avenue
Richmond, VA 23231
USA
804-236-0579
Item ID
Item DescriptionRemaining
Quantities
UOM
Di
s
p
.
Unit Size
Pricing
UOM Unit
PriceUnit Size
Price
Extended
AllocatedOrdered
(Ram ball mounting) - FDOT Approved
SFW CIN-CLARITY--LIC-MG1.000.00 EAEA 0.000.001.00
1.0 1.0Cintel Client Software
SFW CIN-CLARITY-SSUP-HW1.000.00 EAEA 448.86448.861.00
List Price:USC Discount:41%Your Discount: 47.70% 858.32
1.0 1.0Cintel LPR In-field Hardware Startup
& Commissioning (Travel & Expense not
included) per ANPR system
SFW SVC-INSTALL-SUBCONTRACT1.000.00 EAEA 27,386.3627,386.361.00
1.0 1.0Power, Comms, Cabling, Poles, and
other specialized installation services
SUBTOTAL
82,203.44Line items sub-total:
Order Line Notes:LOCATION 15 - NW 37th AveN W 183 St
NSEW
SFW CIN-LPR-RL-FIX-ENC-2-CAM-SL2.000.00 EAEA 29,818.1814,909.092.00
List Price:USC Discount:41%Your Discount: 60.44% 37,690.32
1.0 1.0Cintel fixed 2-CAM SLAVE RF (pole mount)
LPR system -DSP, LPR cameras, Power supply,
Remote Diagnostics, RF CPE Module Included
(No monitor, Processor or Cell Router)
SFW CIN-LPR-FIX-ENC-3-CAM1.000.00 EAEA 22,943.1822,943.181.00
List Price:USC Discount:41%Your Discount: 48.00% 44,118.39
1.0 1.0Cintel fixed 3-CAM (pole mount) LPR
system -DSPs, LPR, cameras, Processor, Power
supply, Switch, GPS, Remote Diagnostics,
Software Included (no monitor)
SFW CIN-LPR-FIX-ENC-3-CAM-SLAV1.000.00 EAEA 19,454.5519,454.551.00
List Price:USC Discount:41%Your Discount: 60.44% 49,181.27
1.0 1.0Cintel fixed 3-CAM SLAVE RF (pole
mount) LPR system-DSP, LPR cameras, Power
Supply, Remote Dignostics, Software License &
RF CPE Module Included (No Montior,
Processor
or Cell Router)
SFW CIN-CAM-LPR-R3-50MM-740NM-N10.000.00 EAEA 0.000.0010.00
1.0 1.0Raptor 3 LPR Camera, 50mm Lens,
740nm IR, Angle of view 7 deg., NTSC (Incl)
SFW CIN-CAM-LPR-R3-CAB-050FT-S10.000.00 EAEA 1,693.20169.3210.00
List Price:USC Discount:41%Your Discount: 47.70% 323.77
Exhibit - 4 291 of 304
QUOTATION
1486566
Order Date
Order Number
1/3/2017 11:34:21
Page
19 of 29
Quote Expires On 4/16/2017www.safewareinc.com
5641 S. Laburnum Avenue
Richmond, VA 23231
USA
804-236-0579
Item ID
Item DescriptionRemaining
Quantities
UOM
Di
s
p
.
Unit Size
Pricing
UOM Unit
PriceUnit Size
Price
Extended
AllocatedOrdered
1.0 1.050ft Premade Cable for Raptor 3 LPR
Camera - Outdoor Shielded - Black
SFW CIN-CAM-LPR-R3-POLEMNT-V10.000.00 EAEA 3,977.30397.7310.00
List Price:USC Discount:41%Your Discount: 58.43% 956.81
1.0 1.0Cintel Raptor 3 Vertical Pole Mount kit
(Ram ball mounting) - FDOT Approved
SFW CIN-CLARITY--LIC-MG1.000.00 EAEA 0.000.001.00
1.0 1.0Cintel Client Software
SFW CIN-CLARITY-SSUP-HW1.000.00 EAEA 448.86448.861.00
List Price:USC Discount:41%Your Discount: 47.70% 858.32
1.0 1.0Cintel LPR In-field Hardware Startup
& Commissioning (Travel & Expense not
included) per ANPR system
SFW SVC-INSTALL-SUBCONTRACT1.000.00 EAEA 27,386.3627,386.361.00
1.0 1.0Power, Comms, Cabling, Poles, and
other specialized installation services
SUBTOTAL
105,721.63Line items sub-total:
Order Line Notes:LOCATION 16 - NW 37th AveS t Rte 826
(Palmetto) NSEW
SFW CIN-LPR-FIX-ENC-2-CAM1.000.00 EAEA 17,772.7317,772.731.00
List Price:USC Discount:41%Your Discount: 50.85% 36,158.19
1.0 1.0Cintel fixed (pole mount) 2 Camera
LPR system -DSPs, LPR cameras, Processor,
Power supply, Switch, GPS, Remote
Diagnostics, are Included
SFW CIN-LPR-RL-FIX-ENC-2-CAM-SL3.000.00 EAEA 44,727.2714,909.093.00
List Price:USC Discount:41%Your Discount: 60.44% 37,690.32
1.0 1.0Cintel fixed 2-CAM SLAVE RF (pole mount)
LPR system -DSP, LPR cameras, Power supply,
Remote Diagnostics, RF CPE Module Included
(No monitor, Processor or Cell Router)
SFW CIN-CAM-LPR-R3-50MM-740NM-N8.000.00 EAEA 0.000.008.00
1.0 1.0Raptor 3 LPR Camera, 50mm Lens,
740nm IR, Angle of view 7 deg., NTSC (Incl)
SFW CIN-CAM-LPR-R3-CAB-050FT-S8.000.00 EAEA 1,354.56169.328.00
List Price:USC Discount:41%Your Discount: 47.70% 323.77
1.0 1.050ft Premade Cable for Raptor 3 LPR
Camera - Outdoor Shielded - Black
Exhibit - 4 292 of 304
QUOTATION
1486566
Order Date
Order Number
1/3/2017 11:34:21
Page
20 of 29
Quote Expires On 4/16/2017www.safewareinc.com
5641 S. Laburnum Avenue
Richmond, VA 23231
USA
804-236-0579
Item ID
Item DescriptionRemaining
Quantities
UOM
Di
s
p
.
Unit Size
Pricing
UOM Unit
PriceUnit Size
Price
Extended
AllocatedOrdered
SFW CIN-CAM-LPR-R3-POLEMNT-V8.000.00 EAEA 3,181.84397.738.00
List Price:USC Discount:41%Your Discount: 58.43% 956.81
1.0 1.0Cintel Raptor 3 Vertical Pole Mount kit
(Ram ball mounting) - FDOT Approved
SFW CIN-CLARITY--LIC-MG1.000.00 EAEA 0.000.001.00
1.0 1.0Cintel Client Software
SFW CIN-CLARITY-SSUP-HW1.000.00 EAEA 448.86448.861.00
List Price:USC Discount:41%Your Discount: 47.70% 858.32
1.0 1.0Cintel LPR In-field Hardware Startup
& Commissioning (Travel & Expense not
included) per ANPR system
SFW SVC-INSTALL-SUBCONTRACT1.000.00 EAEA 27,386.3627,386.361.00
1.0 1.0Power, Comms, Cabling, Poles, and
other specialized installation services
SUBTOTAL
94,871.62Line items sub-total:
Order Line Notes:LOCATION 17 - NW 37th AveN W 151 St NS
SFW CIN-LPR-RL-FIX-ENC-2-CAM-SL1.000.00 EAEA 14,909.0914,909.091.00
List Price:USC Discount:41%Your Discount: 60.44% 37,690.32
1.0 1.0Cintel fixed 2-CAM SLAVE RF (pole mount)
LPR system -DSP, LPR cameras, Power supply,
Remote Diagnostics, RF CPE Module Included
(No monitor, Processor or Cell Router)
SFW CIN-LPR-FIX-ENC-2-CAM1.000.00 EAEA 16,522.7316,522.731.00
List Price:USC Discount:41%Your Discount: 54.30% 36,158.19
1.0 1.0Cintel fixed (pole mount) 2 Camera
LPR system -DSPs, LPR cameras, Processor,
Power supply, Switch, GPS, Remote
Diagnostics, Software included
SFW CIN-CAM-LPR-R3-50MM-740NM-N4.000.00 EAEA 0.000.004.00
1.0 1.0Raptor 3 LPR Camera, 50mm Lens,
740nm IR, Angle of view 7 deg., NTSC (Incl)
SFW CIN-CAM-LPR-R3-CAB-050FT-S4.000.00 EAEA 677.28169.324.00
List Price:USC Discount:41%Your Discount: 47.70% 323.77
1.0 1.050ft Premade Cable for Raptor 3 LPR
Camera - Outdoor Shielded - Black
SFW CIN-CAM-LPR-R3-POLEMNT-V4.000.00 EAEA 1,590.92397.734.00
List Price:USC Discount:41%Your Discount: 58.43% 956.81
1.0 1.0Cintel Raptor 3 Vertical Pole Mount kit
Exhibit - 4 293 of 304
QUOTATION
1486566
Order Date
Order Number
1/3/2017 11:34:21
Page
21 of 29
Quote Expires On 4/16/2017www.safewareinc.com
5641 S. Laburnum Avenue
Richmond, VA 23231
USA
804-236-0579
Item ID
Item DescriptionRemaining
Quantities
UOM
Di
s
p
.
Unit Size
Pricing
UOM Unit
PriceUnit Size
Price
Extended
AllocatedOrdered
(Ram ball mounting) - FDOT Approved
SFW CIN-CLARITY--LIC-MG1.000.00 EAEA 0.000.001.00
1.0 1.0Cintel Client Software
SFW CIN-CLARITY-SSUP-HW1.000.00 EAEA 448.86448.861.00
List Price:USC Discount:41%Your Discount: 47.70% 858.32
1.0 1.0Cintel LPR In-field Hardware Startup
& Commissioning (Travel & Expense not
included) per ANPR system
SFW SVC-INSTALL-SUBCONTRACT1.000.00 EAEA 27,386.3627,386.361.00
1.0 1.0Power, Comms, Cabling, Poles, and
other specialized installation services
SUBTOTAL
61,535.24Line items sub-total:
Order Line Notes:LOCATION 18 - NW 47th AveN W 215 St NSE
(REQUIRES INFRASTRUCTURE)
SFW CIN-LPR-RL-FIX-ENC-1-CAM-SL2.000.00 EAEA 18,909.109,454.552.00
List Price:USC Discount:41%Your Discount: 53.07% 20,145.28
1.0 1.0Cintel fixed 1-CAM SLAVE RF
(pole mount) LPR system -DSP, LPR camera,
Power supply, Remote Diagnostics, RF CPE
Module Included (No monitor, Processor or Cell
Router)
SFW CIN-LPR-FIX-ENC-1-CAM1.000.00 EAEA 10,755.6810,755.681.00
List Price:USC Discount:41%Your Discount: 49.72% 21,389.83
1.0 1.0Cintel fixed (pole mount) 1 Camera
LPR system -DSPs, LPR cameras, Processor,
Power supply, Switch, GPS, Remote
Diagnostics, Software included
SFW CIN-CAM-LPR-R3-50MM-740NM-N3.000.00 EAEA 0.000.003.00
1.0 1.0Raptor 3 LPR Camera, 50mm Lens,
740nm IR, Angle of view 7 deg., NTSC (Incl)
SFW CIN-CAM-LPR-R3-CAB-050FT-S3.000.00 EAEA 507.96169.323.00
List Price:USC Discount:41%Your Discount: 47.70% 323.77
1.0 1.050ft Premade Cable for Raptor 3 LPR
Camera - Outdoor Shielded - Black
SFW CIN-CAM-LPR-R3-POLEMNT-V3.000.00 EAEA 1,193.19397.733.00
List Price:USC Discount:41%Your Discount: 58.43% 956.81
1.0 1.0Cintel Raptor 3 Vertical Pole Mount kit
(Ram ball mounting) - FDOT Approved
Exhibit - 4 294 of 304
QUOTATION
1486566
Order Date
Order Number
1/3/2017 11:34:21
Page
22 of 29
Quote Expires On 4/16/2017www.safewareinc.com
5641 S. Laburnum Avenue
Richmond, VA 23231
USA
804-236-0579
Item ID
Item DescriptionRemaining
Quantities
UOM
Di
s
p
.
Unit Size
Pricing
UOM Unit
PriceUnit Size
Price
Extended
AllocatedOrdered
SFW CIN-CLARITY--LIC-MG1.000.00 EAEA 0.000.001.00
1.0 1.0Cintel Client Software
SFW CIN-CLARITY-SSUP-HW1.000.00 EAEA 448.86448.861.00
List Price:USC Discount:41%Your Discount: 47.70% 858.32
1.0 1.0Cintel LPR In-field Hardware Startup
& Commissioning (Travel & Expense not
included) per ANPR system
SFW SVC-INSTALL-SUBCONTRACT1.000.00 EAEA 27,386.3627,386.361.00
1.0 1.0Power, Comms, Cabling, Poles, and
other specialized installation services
SUBTOTAL
59,201.15Line items sub-total:
Order Line Notes:LOCATION 19 - NW 47th AveN W 199 St
NSEW (REQUIRES INFRASTRUCTURE)
SFW CIN-LPR-RL-FIX-ENC-1-CAM-SL2.000.00 EAEA 18,909.109,454.552.00
List Price:USC Discount:41%Your Discount: 53.07% 20,145.28
1.0 1.0Cintel fixed 1-CAM SLAVE RF
(pole mount) LPR system -DSP, LPR camera,
Power supply, Remote Diagnostics, RF CPE
Module Included (No monitor,
Processor or Cell Router)
SFW CIN-LPR-FIX-ENC-2-CAM1.000.00 EAEA 17,147.7317,147.731.00
List Price:USC Discount:41%Your Discount: 52.58% 36,158.19
1.0 1.0Cintel fixed (pole mount) 2 Camera
LPR system -DSPs, LPR cameras, Processor,
Power supply, Switch, GPS, Remote
Diagnostics, Software included
SFW CIN-LPR-RL-FIX-ENC-2-CAM-SL1.000.00 EAEA 14,909.0914,909.091.00
List Price:USC Discount:41%Your Discount: 60.44% 37,690.32
1.0 1.0Cintel fixed 2-CAM SLAVE RF (pole mount)
LPR system -DSP, LPR cameras, Power supply,
Remote Diagnostics, RF CPE Module Included
(No monitor, Processor or Cell Router)
SFW CIN-CAM-LPR-R3-50MM-740NM-N6.000.00 EAEA 0.000.006.00
1.0 1.0Raptor 3 LPR Camera, 50mm Lens,
740nm IR, Angle of view 7 deg., NTSC (Incl)
SFW CIN-CAM-LPR-R3-CAB-050FT-S6.000.00 EAEA 1,015.92169.326.00
List Price:USC Discount:41%Your Discount: 47.70% 323.77
1.0 1.050ft Premade Cable for Raptor 3 LPR
Camera - Outdoor Shielded - Black
Exhibit - 4 295 of 304
QUOTATION
1486566
Order Date
Order Number
1/3/2017 11:34:21
Page
23 of 29
Quote Expires On 4/16/2017www.safewareinc.com
5641 S. Laburnum Avenue
Richmond, VA 23231
USA
804-236-0579
Item ID
Item DescriptionRemaining
Quantities
UOM
Di
s
p
.
Unit Size
Pricing
UOM Unit
PriceUnit Size
Price
Extended
AllocatedOrdered
SFW CIN-CAM-LPR-R3-POLEMNT-V6.000.00 EAEA 2,386.38397.736.00
List Price:USC Discount:41%Your Discount: 58.43% 956.81
1.0 1.0Cintel Raptor 3 Vertical Pole Mount kit
(Ram ball mounting) - FDOT Approved
SFW CIN-CLARITY--LIC-MG1.000.00 EAEA 0.000.001.00
1.0 1.0Cintel Client Software
SFW CIN-CLARITY-SSUP-HW1.000.00 EAEA 448.86448.861.00
List Price:USC Discount:41%Your Discount: 47.70% 858.32
1.0 1.0Cintel LPR In-field Hardware Startup
& Commissioning (Travel & Expense not
included) per ANPR system
SFW SVC-INSTALL-SUBCONTRACT1.000.00 EAEA 27,386.3627,386.361.00
1.0 1.0Power, Comms, Cabling, Poles, and
other specialized installation services
SUBTOTAL
82,203.44Line items sub-total:
Order Line Notes:LOCATION 20 - NW 47th AveN W 191 St
NSEW (REQUIRES INFRASTRUCTURE)
SFW CIN-LPR-FIX-ENC-2-CAM1.000.00 EAEA 16,835.2316,835.231.00
List Price:USC Discount:41%Your Discount: 53.44% 36,158.19
1.0 1.0Cintel fixed (pole mount) 2 Camera
LPR system -DSPs, LPR cameras, Processor,
Power supply, Switch, GPS, Remote
Diagnostics, Software included
SFW CIN-LPR-RL-FIX-ENC-1-CAM-SL3.000.00 EAEA 28,363.659,454.553.00
List Price:USC Discount:41%Your Discount: 53.07% 20,145.28
1.0 1.0Cintel fixed 1-CAM SLAVE RF
(pole mount) LPR system -DSP, LPR camera,
Power supply, Remote Diagnostics, RF CPE
Module Included (No monitor, Processor or Cell
Router)
SFW CIN-CAM-LPR-R3-50MM-740NM-N5.000.00 EAEA 0.000.005.00
1.0 1.0Raptor 3 LPR Camera, 50mm Lens,
740nm IR, Angle of view 7 deg., NTSC (Incl)
SFW CIN-CAM-LPR-R3-CAB-050FT-S5.000.00 EAEA 846.60169.325.00
List Price:USC Discount:41%Your Discount: 47.70% 323.77
1.0 1.050ft Premade Cable for Raptor 3 LPR
Camera - Outdoor Shielded - Black
SFW CIN-CAM-LPR-R3-POLEMNT-V5.000.00 EAEA 1,988.65397.735.00
Exhibit - 4 296 of 304
QUOTATION
1486566
Order Date
Order Number
1/3/2017 11:34:21
Page
24 of 29
Quote Expires On 4/16/2017www.safewareinc.com
5641 S. Laburnum Avenue
Richmond, VA 23231
USA
804-236-0579
Item ID
Item DescriptionRemaining
Quantities
UOM
Di
s
p
.
Unit Size
Pricing
UOM Unit
PriceUnit Size
Price
Extended
AllocatedOrdered
List Price:USC Discount:41%Your Discount: 58.43% 956.81
1.0 1.0Cintel Raptor 3 Vertical Pole Mount kit
(Ram ball mounting) - FDOT Approved
SFW CIN-CLARITY--LIC-MG1.000.00 EAEA 0.000.001.00
1.0 1.0Cintel Client Software
SFW CIN-CLARITY-SSUP-HW1.000.00 EAEA 448.86448.861.00
List Price:USC Discount:41%Your Discount: 47.70% 858.32
1.0 1.0Cintel LPR In-field Hardware Startup
& Commissioning (Travel & Expense not
included) per ANPR system
SFW SVC-INSTALL-SUBCONTRACT1.000.00 EAEA 27,386.3627,386.361.00
1.0 1.0Power, Comms, Cabling, Poles, and
other specialized installation services
SUBTOTAL
75,869.35Line items sub-total:
Order Line Notes:LOCATION 21- NW 47th AveN W 183 St
NSEW
SFW CIN-LPR-RL-FIX-ENC-2-CAM-SL1.000.00 EAEA 14,909.0914,909.091.00
List Price:USC Discount:41%Your Discount: 60.44% 37,690.32
1.0 1.0Cintel fixed 2-CAM SLAVE RF (pole mount)
LPR system -DSP, LPR cameras, Power supply,
Remote Diagnostics, RF CPE Module Included
(No monitor, Processor or Cell Router)
SFW CIN-LPR-FIX-ENC-5-CAM1.000.00 EAEA 33,852.2733,852.271.00
List Price:USC Discount:41%Your Discount: 56.42% 77,678.83
1.0 1.0Cintel fixed (pole mount) 5 Camera LPR
system -DSPs, LPR cameras, Processor, Power
supply, Switch, GPS, Remote Diagnostics,
Software included
SFW CIN-LPR-FIX-ENC-3-CAM-SLAV1.000.00 EAEA 19,454.5519,454.551.00
List Price:USC Discount:41%Your Discount: 60.44% 49,181.27
1.0 1.0Cintel fixed 3-CAM SLAVE RF (pole
mount) LPR system-DSP, LPR cameras, Power
Supply, Remote Dignostics, RF CPE Module
Included (No Montior, Processor or Cell Router)
SFW CIN-CAM-LPR-R3-50MM-740NM-N10.000.00 EAEA 0.000.0010.00
1.0 1.0Raptor 3 LPR Camera, 50mm Lens,
740nm IR, Angle of view 7 deg., NTSC (Incl)
SFW CIN-CAM-LPR-R3-CAB-050FT-S10.000.00 EAEA 1,693.20169.3210.00
List Price:USC Discount:41%Your Discount: 47.70% 323.77
Exhibit - 4 297 of 304
QUOTATION
1486566
Order Date
Order Number
1/3/2017 11:34:21
Page
25 of 29
Quote Expires On 4/16/2017www.safewareinc.com
5641 S. Laburnum Avenue
Richmond, VA 23231
USA
804-236-0579
Item ID
Item DescriptionRemaining
Quantities
UOM
Di
s
p
.
Unit Size
Pricing
UOM Unit
PriceUnit Size
Price
Extended
AllocatedOrdered
1.0 1.050ft Premade Cable for Raptor 3 LPR
Camera - Outdoor Shielded - Black
SFW CIN-CAM-LPR-R3-POLEMNT-V10.000.00 EAEA 3,977.30397.7310.00
List Price:USC Discount:41%Your Discount: 58.43% 956.81
1.0 1.0Cintel Raptor 3 Vertical Pole Mount kit
(Ram ball mounting) - FDOT Approved
SFW CIN-CLARITY--LIC-MG1.000.00 EAEA 0.000.001.00
1.0 1.0Cintel Client Software
SFW CIN-CLARITY-SSUP-HW1.000.00 EAEA 448.86448.861.00
List Price:USC Discount:41%Your Discount: 47.70% 858.32
1.0 1.0Cintel LPR In-field Hardware Startup
& Commissioning (Travel & Expense not
included) per ANPR system
SFW SVC-INSTALL-SUBCONTRACT1.000.00 EAEA 27,386.3627,386.361.00
1.0 1.0Power, Comms, Cabling, Poles, and
other specialized installation services
SUBTOTAL
101,721.63Line items sub-total:
Order Line Notes:LOCATION 22 - NW 47th AveS t Rte 826
(Palmetto) NSEW
SFW CIN-LPR-FIX-ENC-4-CAM1.000.00 EAEA 26,863.6426,863.641.00
List Price:USC Discount:41%Your Discount: 54.17% 58,611.26
1.0 1.0Cintel Fixed 4-CAM(pole mount) LPR
system-DSPs, LPR cameras, processor, power
supply, Switch, GPS, Remote Diagnostics,
Software
included (no monitor)
SFW CIN-LPR-RL-FIX-ENC-2-CAM-SL2.000.00 EAEA 29,818.1814,909.092.00
List Price:USC Discount:41%Your Discount: 60.44% 37,690.32
1.0 1.0Cintel fixed 2-CAM SLAVE RF (pole mount)
LPR system -DSP, LPR cameras, Power supply,
Remote Diagnostics, RF CPE Module Included
(No monitor, Processor or Cell Router)
SFW CIN-CAM-LPR-R3-50MM-740NM-N8.000.00 EAEA 0.000.008.00
1.0 1.0Raptor 3 LPR Camera, 50mm Lens,
740nm IR, Angle of view 7 deg., NTSC (Incl)
SFW CIN-CAM-LPR-R3-CAB-050FT-S8.000.00 EAEA 1,354.56169.328.00
List Price:USC Discount:41%Your Discount: 47.70% 323.77
1.0 1.050ft Premade Cable for Raptor 3 LPR
Camera - Outdoor Shielded - Black
Exhibit - 4 298 of 304
QUOTATION
1486566
Order Date
Order Number
1/3/2017 11:34:21
Page
26 of 29
Quote Expires On 4/16/2017www.safewareinc.com
5641 S. Laburnum Avenue
Richmond, VA 23231
USA
804-236-0579
Item ID
Item DescriptionRemaining
Quantities
UOM
Di
s
p
.
Unit Size
Pricing
UOM Unit
PriceUnit Size
Price
Extended
AllocatedOrdered
SFW CIN-CAM-LPR-R3-POLEMNT-V8.000.00 EAEA 3,181.84397.738.00
List Price:USC Discount:41%Your Discount: 58.43% 956.81
1.0 1.0Cintel Raptor 3 Vertical Pole Mount kit
(Ram ball mounting) - FDOT Approved
SFW CIN-CLARITY--LIC-MG1.000.00 EAEA 0.000.001.00
1.0 1.0Cintel Client Software
SFW CIN-CLARITY-SSUP-HW1.000.00 EAEA 448.86448.861.00
List Price:USC Discount:41%Your Discount: 47.70% 858.32
1.0 1.0Cintel LPR In-field Hardware Startup
& Commissioning (Travel & Expense not
included) per ANPR system
SFW SVC-INSTALL-SUBCONTRACT1.000.00 EAEA 27,386.3627,386.361.00
1.0 1.0Power, Comms, Cabling, Poles, and
other specialized installation services
SUBTOTAL
89,053.44Line items sub-total:
Order Line Notes:LOCATION 23 - NW 57th AveS t Rte 826
(Palmetto) NE
SFW CIN-LPR-RL-FIX-ENC-2-CAM-SL1.000.00 EAEA 14,909.0914,909.091.00
List Price:USC Discount:41%Your Discount: 60.44% 37,690.32
1.0 1.0Cintel fixed 2-CAM SLAVE RF (pole mount)
LPR system -DSP, LPR cameras, Power supply,
Remote Diagnostics, RF CPE Module Included
(No monitor, Processor or Cell Router)
SFW CIN-LPR-FIX-ENC-5-CAM1.000.00 EAEA 33,852.2733,852.271.00
List Price:USC Discount:41%Your Discount: 56.42% 77,678.83
1.0 1.0Cintel fixed (pole mount) 5 Camera LPR
Cintel fixed (pole mount) 5 Camera LPR system
-DSPs, LPR cameras, Processor, Power supply,
Switch, GPS, Remote Diagnostics, Software
Included
SFW CIN-LPR-FIX-ENC-3-CAM-SLAV1.000.00 EAEA 19,454.5519,454.551.00
List Price:USC Discount:41%Your Discount: 60.44% 49,181.27
1.0 1.0Cintel fixed 3-CAM SLAVE RF (pole
mount) LPR system-DSP, LPR cameras, Power
Supply, Remote Dignostics, RF CPE Module
Included (No Montior, Processor or Cell Router)
SFW CIN-CAM-LPR-R3-50MM-740NM-N10.000.00 EAEA 0.000.0010.00
1.0 1.0Raptor 3 LPR Camera, 50mm Lens,
740nm IR, Angle of view 7 deg., NTSC (Incl)
Exhibit - 4 299 of 304
QUOTATION
1486566
Order Date
Order Number
1/3/2017 11:34:21
Page
27 of 29
Quote Expires On 4/16/2017www.safewareinc.com
5641 S. Laburnum Avenue
Richmond, VA 23231
USA
804-236-0579
Item ID
Item DescriptionRemaining
Quantities
UOM
Di
s
p
.
Unit Size
Pricing
UOM Unit
PriceUnit Size
Price
Extended
AllocatedOrdered
SFW CIN-CAM-LPR-R3-CAB-050FT-S10.000.00 EAEA 1,693.20169.3210.00
List Price:USC Discount:41%Your Discount: 47.70% 323.77
1.0 1.050ft Premade Cable for Raptor 3 LPR
Camera - Outdoor Shielded - Black
SFW CIN-CAM-LPR-R3-POLEMNT-V10.000.00 EAEA 3,977.30397.7310.00
List Price:USC Discount:41%Your Discount: 58.43% 956.81
1.0 1.0Cintel Raptor 3 Vertical Pole Mount kit
(Ram ball mounting) - FDOT Approved
SFW CIN-CLARITY--LIC-MG1.000.00 EAEA 0.000.001.00
1.0 1.0Cintel Client Software
SFW CIN-CLARITY-SSUP-HW1.000.00 EAEA 448.86448.861.00
List Price:USC Discount:41%Your Discount: 47.70% 858.32
1.0 1.0Cintel LPR In-field Hardware Startup
& Commissioning (Travel & Expense not
included) per ANPR system
SFW SVC-INSTALL-SUBCONTRACT1.000.00 EAEA 17,045.4517,045.451.00
1.0 1.0Power, Comms, Cabling, Poles, and
other specialized installation services
SUBTOTAL
91,380.72Line items sub-total:
Order Line Notes:LOCATION 24 - NW 57th AveN W 159 St NEW
SFW CIN-LPR-RL-FIX-ENC-1-CAM-SL1.000.00 EAEA 9,454.559,454.551.00
List Price:USC Discount:41%Your Discount: 53.07% 20,145.28
1.0 1.0Cintel fixed 1-CAM SLAVE RF
(pole mount) LPR system -DSP, LPR camera,
Power supply, Remote Diagnostics, RF CPE
Module Included (No monitor, Processor or Cell
Router)
SFW CIN-LPR-FIX-ENC-3-CAM1.000.00 EAEA 21,068.1821,068.181.00
List Price:USC Discount:41%Your Discount: 52.25% 44,118.39
1.0 1.0Cintel fixed 3-CAM (pole mount) LPR
system -DSPs, LPR, cameras, Processor, Power
supply, Switch, GPS, Remote Diagnostics,
Software included (No monitor)
SFW CIN-CAM-LPR-R3-50MM-740NM-N4.000.00 EAEA 0.000.004.00
1.0 1.0Raptor 3 LPR Camera, 50mm Lens,
740nm IR, Angle of view 7 deg., NTSC (Incl)
SFW CIN-CAM-LPR-R3-CAB-050FT-S4.000.00 EAEA 677.28169.324.00
List Price:USC Discount:41%Your Discount: 47.70% 323.77
Exhibit - 4 300 of 304
QUOTATION
1486566
Order Date
Order Number
1/3/2017 11:34:21
Page
28 of 29
Quote Expires On 4/16/2017www.safewareinc.com
5641 S. Laburnum Avenue
Richmond, VA 23231
USA
804-236-0579
Item ID
Item DescriptionRemaining
Quantities
UOM
Di
s
p
.
Unit Size
Pricing
UOM Unit
PriceUnit Size
Price
Extended
AllocatedOrdered
1.0 1.050ft Premade Cable for Raptor 3 LPR
Camera - Outdoor Shielded - Black
SFW CIN-CAM-LPR-R3-POLEMNT-V4.000.00 EAEA 1,590.92397.734.00
List Price:USC Discount:41%Your Discount: 58.43% 956.81
1.0 1.0Cintel Raptor 3 Vertical Pole Mount kit
(Ram ball mounting) - FDOT Approved
SFW CIN-CLARITY--LIC-MG1.000.00 EAEA 0.000.001.00
1.0 1.0Cintel Client Software
SFW CIN-CLARITY-SSUP-HW1.000.00 EAEA 448.86448.861.00
List Price:USC Discount:41%Your Discount: 47.70% 858.32
1.0 1.0Cintel LPR In-field Hardware Startup
& Commissioning (Travel & Expense not
included) per ANPR system
SFW SVC-INSTALL-SUBCONTRACT1.000.00 EAEA 27,386.3627,386.361.00
1.0 1.0Power, Comms, Cabling, Poles, and
other specialized installation services
SFW SVC PLAN-5YR1.000.00 EAEA 0.000.001.00
1.0 1.0Extended Service Plan - 5 Years Included
See above "SVC PLAN -5 YR" note for
description
Order Line Notes:- Covers all warranty repair and replacement
including material
and labor.
- Service Labor provided during normal business
hours:
MON-FRI 8-5PM.
-Includes trouble service for all installed LPR
equipment
including Cameras, hardware, infrastructure
troubleshooting ,
and software issues.
-Inclusive of 72 hour response time to assess
problem on-site to
bring up system to normal status during normal
business hours
(unless equipment requires replacement).
-24 hour response time for initial response and
remote log in
after notification of service requirement.
- Includes semi-annual camera cleaning,
re-focusing, and
calibration.
Exhibit - 4 301 of 304
QUOTATION
1486566
Order Date
Order Number
1/3/2017 11:34:21
Page
29 of 29
Quote Expires On 4/16/2017www.safewareinc.com
5641 S. Laburnum Avenue
Richmond, VA 23231
USA
804-236-0579
Item ID
Item DescriptionRemaining
Quantities
UOM
Di
s
p
.
Unit Size
Pricing
UOM Unit
PriceUnit Size
Price
Extended
AllocatedOrdered
-Use of specialty equipment such as bucket
truck/lift included in
annual fees. (if rentals required billed separately
at cost plus
10% administrative fees).
-Emergency accelerated response times and
requested
response at other than normal business hours are
available at
discounted rates of $99/hour during normal
business hours and
$150/hour for weekend or holidays.
-Stock items can be made available at the request
of the city. A
recommended Major Spares component list can
be compiled for
the project in order to limit system downtime
exposure.
-Exclusions of coverage include Acts of Nature,
Vandalism, or
Misuse.
NOTE: Software Maintenance fees for bugs,
patches,
fixes,upgrades covered separately under Cintel
license
agreement (SLA).
US COM1.000.00 EAEA 0.000.001.00
1.0 1.0US Communities Contract Information
Contract number: 4400001839
Standard freight charges for shipments within the
continental US are paid. Any Hazardous material
charges or expedited freight will be billed.
*Agency must be registered with US
Communities at www.uscommunities.org
SUB-TOTAL:Total Lines:212 2,364,376.97
0.00TAX:
2,364,376.97AMOUNT DUE:
Actual freight added per freight terms
Exhibit - 4 302 of 304
City of Miami Gardens
18605 NW 27th Avenue
Miami Gardens, Florida 33056
Mayor Oliver G. Gilbert III
Vice Mayor Erhabor Ighodaro, PH.D.
Councilman Rodney Harris
Councilwoman Lisa Davis
Councilwoman Lillie Q. Odom
Councilwoman Felicia Robinson
Councilman David Williams Jr.
MEMORANDUM
TO: Mayor and Council Members
FROM: Cameron D. Benson, City Manager
DATE: April 12, 2017
RE: Revisions to Employee Policies and Procedures Manual
For the past year and half the Administration through the Human Resources Department has been
working on revisions to the Employee Policies and Procedures Manual. These revisions incorporate
and reflect the current personnel policies, benefits and services available to City of Miami Gardens
employees. These revisions are the result of several factors: ratification of the collective bargaining
agreements between the City of Miami Gardens and the Police Benevolent Association (PBA), and
the City of Miami Gardens and the Federation of Public Employees (FPE); changes in State and
Federal Law; and benefits for qualified employees. Below are a few highlights of the changes:
Personal Time-Off (PT0): Previously, accrual for PTO for employees who were hired before
April 1, 2011 was 1040 hours for full-time employees and 520 hours for part-time employees.
Employees who were hired after April 1, 2011 accrued PTO time at 520 hours for full-time
employees and 260 hours for part-time employees. The PTO accrual rate has been increased for all
non-bargaining unit members to 1040 hours for full-time employees and 520 hours for part-time
employees, exclusive of employees who have previously received PTO pay-outs. Additionally,
employees will no longer accrue PTO overage.
Military Leave: The City of Miami Gardens will voluntarily provide an additional four hundred
and eighty (480) hours of paid leave for any national emergency reserve call up, to include all
members of the uniformed services. These are in addition to the two hundred and forty (240) hours
per calendar year for military training.
Pre-employment Drug Testing: As a result of a change in law, only select employees are subject
to pre-employment drug testing.
CBA – Collective bargaining agreements were entered into between the City of Miami Gardens and
the Police Benevolent Association effective from October 1, 2015 through September 30, 2018 as
well as the Federation of Public Employees effective from January 14, 2015 through September 30,
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Memo to Mayor and Council Members
Revised Employee Policies and Procedures Manual
April 12, 2017
Page 2
2017. Where provisions of the Employee Policies and Procedures Manual conflict with those of the
collective bargaining agreement, the latter shall prevail.
Family Medical Leave Act (FMLA) - FMLA has been expanded to include FMLA leave for the
spouse, son, daughter, parent or next of kin to take up to 28 workweeks of leave to care for a
member of the Armed Forces, including a member of the National Guard or Reserves for
enumerated circumstances.
Fraternization Policy – The City has incorporated a new Fraternization Policy.
C: City Attorney
Asst. City Managers
Department/Office Directors
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